COLLEGE PARK BAPTIST CHURCH
COLLEGE PARK BAPTIST CHURCH
Winston-Salem, North Carolina
POLICIES AND PROCEDURES
Table of Contents Page
General Policies for Committees and Councils 1
Bereavement 2
Children and Student Workers 3-7
Deacon Vacancy 8
Facilities Usage 9-16
Church Flowers 17
Kitchen 18
Media Center 19
Church Owned Vehicles 20-26
Weather (Inclement) 27
Wedding 28-31
COLLEGE PARK BAPTIST CHURCH
General Policies for Committees and Councils
Revised May, 1999
1. No church member shall be elected as a committee or council member without his or her previous consent.
2. All committee or council members shall be elected by due process following nomination by the Enlistment Committee.
3. All unexpired terms shall be filled as necessary by nomination of the Enlistment Committee. An unexpired term in no way shall count as any part of a regular term for a committee or council member.
4. Members of committees/councils shall be elected to serve three-year terms unless stated otherwise. One-third of each committee/council is subject to rotation each year. A member must be inactive one year before re-election to the same committee/council. All committees/councils, unless otherwise specified, will be made of six members. It is desirable that a person serve on only one committee at a time. (In most extenuating circumstances, the Enlistment Committee may consider exceptions in each specific need.) Youth members of committees/councils shall serve one-year terms.
5. A committee/council chair shall be nominated as chair by the Enlistment Committee and elected by the church. Persons may chair only one committee/council at a time. As our goal, no chair shall serve more than one term during three years on the committee/council, but circumstance may at times overrule the goal.
6. Each committee/council, under its chair, is responsible for its own organization and time of meeting. In this regard, the following suggestions are made:
a. The church shall provide each committee/council with an outline of its duties as agreed upon by the church.
b. Each committee/council shall select from its membership a vice-chair and a secretary as needed. The names of these officers shall be given to the church office.
c. The ministry of each committee/council shall be regarded as that of the church, both in request for assistance of the entire membership, and in service rendered by the committee/council in its given sphere of responsibility.
d. The committee/council meetings shall be held as necessary and scheduled so as not to conflict with other church meetings.
7. General procedures for the accomplishment of the work of the committee/council shall be as follows:
a. Each committee/council shall maintain records of all its business proceedings and such records should be filed by the committee/council secretary with the church educational office following each committee/council meeting.
b. In addition to the basic discharging of the duties of the group, appropriate reports to the church in business session and through the newsletter should be made to keep the congregation informed.
c. The Church Council shall serve to clear dates, work out non-policy matters and function as a sounding board for programs to be presented to the deacons and/or the church.
d. Any major proposal from an officer/committee/council requiring church action shall be submitted to the congregation in plenty of time for study and discussion before action.
e. Attention is called to the Constitution on Election of General Officers that are limited to three consecutive years of service.
COLLEGE PARK BAPTIST CHURCH
BEREAVEMENT POLICY
Revised - August 4, 1993
(Food)
PURPOSE: To ensure that bereaved families of church members receive food during the early days of bereavement upon the loss of an immediate family member (spouse, child, parent) as an expression of Christian compassion and a practical service.
IMMEDIATE RESPONSE IN ALL CASES
1. Upon receiving the news, the church office will notify the Bereavement Meals Director of the Missions Council.
2. The Bereavement Meals Director will call the family to offer a deli tray immediately, or when requested by the family.
3. A deli tray will be prepared or purchased and delivered to the family as a first response to a practical need and expression of caring concern.
PROCEDURE FOR RESPONSE IF DECEASED OR FAMILY BELONGS TO SUNDAY SCHOOL CLASS.
1. The teacher or president of the class will be notified by the church office and be requested to respond to the need.
2. The expectation is that the Sunday School class will contact the family and offer to provide a meal when most helpful.
3. The church fellowship hall is available for serving a meal to the family should it be needed.
PROCEDURE FOR RESPONSE SHOULD DECEASED OR FAMILY NOT BE MEMBER OF A SUNDAY SCHOOL CLASS.
1. The responsibility for coordination of the food for the family will belong to the Bereavement Meals Director.
2. The director will determine whether there is an appropriate group in the church, other than a Sunday School class, which may provide the food or meals needed.
3. Should there not be such a group, the Bereavement Meals Director will determine the need of the family and organize the meal needed. It is suggested that the director have a menu in mind and persons already identified as available should this need arise.
(Flowers)
Flowers/Memorials are sent only when a church member dies.
(Contact)
Deacon of the week.
COLLEGE PARK BAPTIST CHURCH
Policy for
Children and Student Workers
July, 1998
Purpose
It is the purpose and intent of College Park Baptist Church of Winston-Salem, Inc. to provide a safe, secure environment to teach and care for the children and students of this church. To avoid physical and mental harm to children and students is of the highest priority to this body.
Goal
To avoid acts of child sexual abuse or child molestation by workers or volunteers in this church and to protect workers and volunteers from false accusations.
Definition of Child Sexual Abuse
“Any sexual activity with a child, whether in the home of a caretaker, in a day-care situation, in any organized ministry, whether at the main facility (church) or away, or in any other setting, including on the street by a person unknown to the child. The abuse may be an adult, an adolescent, or another child provided the child is four (4) years older than the victim.” (National Resource Center on Child Sexual Abuse, 1992)
Child sexual abuse can be violent or non-violent. It is criminal behavior that involves children in sexual behavior for which they are not personally, socially, and developmentally ready. Child sexual abuse can involve touching and non-touching.
Touching involves fondling, oral, genital, and anal penetration, intercourse, and forcible rape.
Non-touching includes verbal comments, pornographic materials, obscene phone calls, exhibitionism, or allowing children to witness sexual activity.
The policy and procedures set forth below will apply to all people who work with children and students (0-18 years of age) whether paid or volunteer.
This policy will address four (4) areas that are critical for the protection of the children, our workers, and our church.
A. Worker Selection (Primary Screening)
For purposes of this policy, workers and forms and actions are defined in the following manner:
1. Paid – Anyone who is paid by the church on a full-time or part-time basis, whether or not they work directly with children and students.
a. These paid workers will be required to complete an application form, complete a primary screening form, be interviewed by appropriate staff and/or committees, have references checked and verified, and have a criminal record check performed.
2. Volunteer – Any teacher or worker who serves in the preschool, children, or youth division, including activities such as Sunday School, Discipleship Training, choirs, RAs, GAs, childcare, athletic activities, etc.
a. These volunteer workers will be asked to complete a primary screening form, review the policy, and be interviewed, when deemed appropriate, by the Pastor, age-group Minister, or Minister of Education. These workers must be a member of College Park Baptist Church for at least six (6) months.
b. In addition to the above requirements, individuals who have been members of College Park Baptist Church less than six (6) months may serve as volunteers upon verification of references and approval of the age-group Minister.
c. A policy review – all paid and volunteer workers. This review ill be conducted the Pastor, age-group Minister, or Minister of Education. The worker will have this policy reviewed and asked to sign off that it is understood.
d. A reference check – Each reference may be checked and responses recorded on paid or volunteer workers. Should a reference refuse to give answers, the records should reflect who was asked the questions.
e. A criminal records check – This form is to be completed and signed before a Notary Public. This will be done on all paid workers and volunteer workers when deemed necessary by the Personnel Committee, Pastor, or Minister of Education.
B. Worker Supervision
1. Two Adult Rule: Every attempt will be made to have two (2) adult workers present with children and students at all times during church activities, except in situations prescribed in advance by the age-group Minister and/or Minister of Education. Teaching classes, such as Sunday School, would be exempt from the two-adult rule. Every effort will be made to assure that one adult is not left alone with one child or one student.
2. Overnight Activities: All participants will have parental consent and a notarized medical release form in writing. Adult chaperones and supervisors will be required to comply with this policy.
3. Church Nursery and Preschool ID Procedures: College Park Baptist Church has a working program that should be conscientiously followed. (See Preschool Childcare Identification Guidelines)
C. Reporting Procedures
1. Observed or reported child sexual abuse or child molestation should be reported immediately to the age-group Minister, Minister of Education, and Pastor.
D. Responses to Allegations
1. ALL allegations will be taken seriously, and church staff will take appropriate action.
2. The official spokesperson for the church in any of these matters will be the Pastor, or church official appointed by the Pastor. No other staff member or church member will speak to the media in an official capacity.
3. The church staff will document all efforts at handling any incident.
4. The church staff will not deny, minimize, or blame. College Park staff will minister to all involved, as well as investigate and cooperate with authorities.
CONFIDENTIAL
(The review of this form is restricted to the Pastor,
the Minister of Education, and/or relevant age-group ministers.)
Primary Screening Form for Children or Student Worker
College Park Baptist Church
This form is to be completed by all paid and volunteer workers for any position involving the supervision or custody of minors. Our sole purpose is to provide a safe and secure environment for those children and students who participate in our programs and use our facilities.
Personal
Date: _________ Social Security # ____________________ NC Drivers License # ________
Name: _________________________________________________________________________
(last) (first) (middle/maiden)
Present Address: __________________________________________________________________
____________________________________________________________________
(city) (state) (zip code)
Home Phone: ____________________________ Work Phone: __________________________
During your lifetime, have you ever been convicted of, or pled guilty to, molesting or abusing a child, or convicted of physical assault, or sexual offense of any nature? YES______ NO ______
(If yes, please explain on a separate sheet of paper.)
Church History and Prior Children and Student Work
Are you a member of College Park Baptist Church? __________
List (name and city) of other churches you have attended regularly during the past five (5) years:
List all previous church work involving children and students within the last five (5) years. (List each church’s name and address, if known, city, type of work performed, and dates):
List all non-church work involving children and students within the last five (5) years, including organization’s name and address, type of work performed and dates:
List any gifts, callings, training, education, or other factors that have prepared you for children or student work:
Personal References (i.e., Pastors, church staff, friends):
Name: ________________________________ Name: ________________________________
Address: ______________________________ Address: ______________________________
_____________________________________ ______________________________________
Telephone: ____________________________ Telephone: ____________________________
Page 2
Volunteer/Paid Worker’s Statement
The information contained in this form is correct to the best of my knowledge. I authorize any references or churches listed in this form to give you any information (including opinions) that they may have regarding my character and fitness for children or student work. I understand that a criminal background check may be a part of this screening process.
I agree to be bound by the children and student worker policies of College Park Baptist Church of Winston-Salem, North Carolina and to refrain from unscriptural conduct in the performance of my services on behalf of the church. I have carefully read the foregoing release and know the contents thereof, and sign this release as my own free act.
Volunteer/Paid Worker’s Signature: ______________________________________________
Date: ______________
Minister of Education/Age-Group Minister’s Signature:: ______________________________
Date: _____________
COLLEGE PARK BAPTIST CHURCH
Policy for
DEACON VACANCY
Revised - May, 1999
When a Deacon vacancy occurs at any time during a given year after the annual regular Deacon election by the church, the Church Enlistment Committee will nominate for church approval a person:
1. whom the church had previously elected as Deacon during a scheduled annual election, and
2. who would be eligible for election by the church at the next scheduled annual Deacon election (see the By-Laws for a definition of eligibility.)
This person, if approved by the church:
1. shall complete in its entirety the unexpired term of the Deacon whose office has been vacated, and
2. shall be eligible to succeed himself after having completed the unexpired term of the Deacon whose office has been vacated.
Note: This policy does the following:
1. Provides an experienced person to fill the unexpired term.
2. Eliminates the need for a possible additional Ordination Service.
3. Does not interfere with the regular annual scheduled fall Deacon election.
COLLEGE PARK BAPTIST CHURCH
Policy for
Facilities Usage
October, 2000
The facilities of College Park Baptist Church are owned by the membership and are dedicated to the glory of God in the service of His people. In order to assure that these facilities are maintained in good condition and that they are used fully and fairly in the ministry of the church, the guidelines in this document have been adopted. The church staff, acting with the advice and support of the Properties Committee and the Pastor, is assigned the specific responsibility to act for the church in scheduling events related to the general church program and for approving or disproving specific requests for use of church facilities which come from those outside the usual church program.
I. General Statement of Policy
A. According to the Scriptures, the purpose of the church facilities should be two-fold:
1. To serve as a place of worship and fellowship.
2. To serve as a mission base for the body of Christ.
B. To the extent possible, the expenses of all activities of the church should be included in the annual budget.
C. To the extent possible, all community groups who wish to use the church facilities should be encouraged to do so. This is in keeping with the teachings of Christ to reach out to share the good news. However, where possible, and especially for groups that operate within a budget, these groups should reimburse the church for operating and set-up costs.
II. General Guidelines:
A. Use of church facilities is assigned priority in the following order:
1. Activities which are congregational in nature.
2. Activities of groups which are part of the congregation.
3. Activities of groups which include a member or members of the
congregation. (Fees may be charged - see fee schedule.)
4. Activities of outside groups which have no relation to the
congregation. (Fees will be charged - see fee schedule.)
B. Approval for use of church facilities by outside groups will normally be confined to non-profit, service oriented or community-type groups. Clubs, professional groups and organizations which are commercial in nature, such as dancing and music schools, will not normally be granted permission to use church facilities. All outside groups which use church facilities must designate a responsible representative who, under normal circumstances, will be a member of College Park.
C. The church secretary will maintain a calendar for the purpose of scheduling all church events and all approved functions of outside groups. Scheduling will be handled on a first-come, first-served basis in accordance with the priorities established in paragraph A, with regular church programs taking precedence in every case.
D. Appropriate church staff will be responsible for room set-up for activities of congregational groups only. Groups using any area will be responsible for leaving it clean and in the same condition in which it was found. If housekeeping and/or supervision is needed, the fee schedule will apply.
III. Specific Guidelines for O.E. Smith Hall
A. A calendar will be posted in the office suite for O.E. Smith Hall reservations.
B. All requests for reserving Smith Hall must be made in writing, or by phone, during weekday office hours.
C. Reservation requests will be confirmed by postcard, after the calendar has been checked for possible conflicts. Requests should not be considered final until the postcard confirmation is sent.
D. Confirmed requests may be “bumped” by a church-wide event that requires the use of O.E. Smith Hall. If this action is necessary, phone contact will be made with the person who made the initial request.
E. Established, regular programming will have priority over other booking requests.
F. Conflicts that occur in requests and booking procedures will be resolved by the church staff, Properties Committee and Recreation Committee, if deemed necessary).
G. All “drop-by” usage of the Hall during office hours must be cleared through the church office.
H. All activities--regular, special, or drop-by-- in O.E. Smith Hall must be adult supervised.
I. O.E. Smith Hall may be reserved for activities outside the regular church programming, by church members, on an availability basis, according to the Policy for Facilities Usage.
J. No outside recreational equipment may be brought in for usage in O.E. Smith Hall, unless approved by the Minister of Youth, or Recreation Committee Chairperson.
K. Person(s) who reserve O.E. Smith Hall will be responsible for getting appropriate keys from the church office, and returning them the morning after the event (or as arranged by the church secretary). Securing the building after usage is also required. A deposit of $50 may be required for a key to cover the cost of having the lock rekeyed in the event the key is not returned.
IV. Rules Governing the Use of Church Facilities
A. Responsibility for Supervision
1. The user shall be responsible for the supervision of all activities it sponsors.
2. If circumstances warrant it, a church member or employee shall be on duty to assist the user when a church facility is used.
B. Responsibility for Care, Custody and Control of Church Facilities
1. The user shall not deface church property in any manner. To do so, would result in additional charges.
2. The user shall at all times respect the property as the House of God.
C. The following conduct is prohibited:
1. The possession or use or sale of any controlled substance is prohibited.
2. Smoking is prohibited inside church facilities.
3. Activities that are inappropriate for church facilities are prohibited.
D. Contractual Obligations
1. The user shall agree in writing to hold College Park Baptist Church free, harmless and indemnified from any claims, suits, or causes of action arising from or out of its use of church facilities, its entrances and exits and surrounding areas including claims that may arise from or out of alleged violations of the ADA and its implementing regulations.
2. A user shall not assign or transfer its permission to use the church facilities.
V. Specific Guidelines for Church Area and Equipment:
A. Sanctuary
The church sanctuary is a place of worship and will be used only for events and programs, which are consistent with this general purpose.
B. Equipment
Folding/stack chairs, folding tables and other designated items, if available, may be loaned to church members. A loan agreement must be completed and signed by the borrower and kept on file by the church secretary until the items are returned.
C. Kitchen Facilities
Any organization using the kitchen will have one person designated to be responsible for proper use of the facility and equipment and for reporting any breakage or damage to the church office. Cost of repair or replacement will be assumed by the organization causing the damage. Prior to using the kitchen, the responsible representative of each organization using the kitchen facilities will execute a checklist, which is available in the church office.
D. Key Policy
The possession of a College Park Baptist Church key is a responsibility. The church security is entrusted to those who are assigned a key. Minimum distribution is necessary for maximum security.
1. Key assignments will be the responsibility of the church office staff and key use policy will be in keeping with the church building policies.
2. Key distribution will be made by the church staff during regular church office hours. Temporary key assignments will be made on a need-to-have basis.
3. Duplication or lending of church keys is forbidden.
4. A record of all key assignments will be kept. There will be a fifty-dollar ($50.00) refundable key deposit required of outside groups using the church buildings to cover the cost of rekeying doors in the event a key is lost.
5. Permanent key assignments will be made to church staff members only.
6. Church leaders who need to have a key, by virtue of their assigned responsibilities, will be issued one.
7. An annual inventory of keys will be made.
E. The church secretary, in consultation with the church staff and the Properties Committee, will have discretionary latitude in applying the guidelines of this document while taking into consideration any special circumstances as well as the best interests of the church in allowing any exceptions for a specific event and changes in the fee schedule.
VI. Schedule of Fees*
Facility Members Non-Profit Organization Profit Organization
Sanctuary No Charge** $40/hr. plus $60 set-up $60/hr. plus $60 set-up
Chapel No Charge $25 plus $50 set-up $25/hr. plus $50 set-up
Smith Hall No Charge** $40/hr. plus $60 set-up $50/hr. plus $60 set-up
(If Kitchen is used) additional $60 additional $60
Other areas No Charge $30/hr. plus $30 set-up $40/hr. plus $30 set-up
(Youth - Adult II
Education Building)
* For weddings, see the Wedding Policy.
**For non-scheduled activities, which are not for church members exclusively, there may be a set-up charge as well as an hourly charge.
KITCHEN USE CHECKLIST
My name/organization, _____________________________________________________, has scheduled the use of the College Park Baptist Church kitchen on _______________ (date).
__________________________________________(name) is the person responsible for the condition of the equipment and the facility.
I. Stove (check one)
_____ A. I am familiar with the stove and know how to turn it on and off.
_____ B. I have been instructed in using the stove by ________________________ (person) on ___________________(date).
_____ C. I have arranged for __________________________ (person) to be present while my organization is using the stove.
II. Dishwasher (check one)
_____ A. I am familiar with the dishwasher and know how to turn it on and off.
_____ B. I have been instructed in the use of the dishwasher by ________________
(person) on ________________ (date).
_____ C. I have arranged for _________________________ (person) to be present while my organization is using the dishwasher.
III. Refrigerator and Freezer (check all that apply)
_____ A. I will not put any food in the refrigerator that is not be used by my group.
_____ B. I will label the foods that are in my group.
_____ C. I have obtained permission from the church office to use foods already
in the refrigerator or freezer.
IV. Other Equipment (check all that apply)
_____ A. I understand that the mixer and food processor are not available for my use.
_____ B. I have permission to use the coffee urn.
V. Food (check all that apply)
(Food on the shelves is stored primarily for use in preparing Wednesday night suppers.)
_____ A. I will label foods stored in advance of my group’s use of the kitchen.
_____ B. (College Park groups only) I have obtained permission from the church
office to use:
_____ Coffee
_____ Tea
_____ Sugar
_____ Drink Mix
_____ Other _________________________________
VI. Paper Products (College Park groups)
I have secured permission to use (indicate quantity):
_____ Plates
_____ Napkins
_____ Cups
_____ Knives, Forks, Spoons
_____ Tablecloth
_____ Other _____________________________________________
VII. Left-Over Food (College Park groups only)
Foods that have been purchased with College Park funds should be handled as follows:
If quantity and packaging are appropriate, members of the group may purchase excess foods and notify the church office for crediting to the proper account.
Leftover portions of perishable items should be distributed to members to take home rather than going to waste.
Examples: Extra slices of pie, cakes, biscuits, tossed salad, etc.
No perishable foods should be left in the refrigerator or elsewhere where spoilage may occur.
COLLEGE PARK BAPTIST CHURCH
Winston-Salem, NC
AGREEMENT FOR USE OF CHURCH FACILITIES
The facilities of College Park Baptist Church, Winston-Salem, North Carolina, below described are hereby made available to:_________________________________________________________________________________
(Name or organization/person)
on the date specified subject to the following terms:
1. Members of the using group will not go into areas of the building other than those
which this agreement covers.
2. All portable furniture and equipment will be returned to the original place before leaving
the area. No permanent furniture is to be moved.
3. Any damage to furnishings will be repaired at the expense of the using organization/person.
4. All lights, heat and air conditioning will be turned off when leaving the part of the facility being used.
5. All external doors will be locked when leaving the facility, unless another activity is still in progress,
in which case it must be clearly understood that the last group leaving will lock up.
6. No smoking is permitted in the building.
7. No alcoholic beverages and/or controlled substances will be permitted on church premises.
8. The using group and all members thereof shall use the Church at their own risk and the using group hereby agrees that it will absolve the Church from any liability to members of the group for injuries or damages arising from such use. The user promises that it carries liability and medical payments insurance to cover
the liability and medical payments exposures resulting from their use of College Park’s facilities.
SPACE TO BE USED _______________________________________________________________
SIZE OF GROUP __________________________________________________________________
KEY REQUIRED ____________________________________ TIME TO BE USED ___________
(Deposit required for non-church members)
CHURCH PERSONNEL REQUIRED __________________________________________________
CHARGE FOR USE _____________________________________________
(Make checks payable to College Park Baptist Church)
________________________ ____________________________________
(date) (Church representative)
The above AGREEMENT is acknowledged and agreed to and all stipulations therein will be adhered to.
_________________________________ ____________________________________
(date) (User or Representative)
COLLEGE PARK BAPTIST CHURCH
Winston-Salem, NC
PROPERTY LOAN AGREEMENT
The undersigned, a representative of _____________________________________________
(organization)
hereby acknowledges receipt of the following property from College Park Baptist Church, Winston-Salem, North Carolina, on ________________________:
(date)
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
The above items will be returned in the same condition as received no later than ___________________.
(date)
The using group and all members thereof shall use the Church’s property at their own risk and the using group hereby agrees that it will absolve the Church from any liability to members of the group for injuries or damages arising from such use.
____________________________________
(signature)
__________________________________________________________________________________
(address)
___________________________________
(telephone)
COLLEGE PARK BAPTIST CHURCH
Policy on
Church Flowers
Revised - April, 2002
Flowers add beauty to the sanctuary and should be used for regular services, cost to be in keeping with budget.
Additional flowers for special services, church-wide receptions for staff members etc. in keeping with budget are in order.
After the flowers have served their purpose at the church, they should be taken to members in hospitals, sick at home, shut-ins, etc. or as the need arises. Information for such deliveries should be obtained through the church office. Deliveries should be made by members of the WMU or other persons designated by the church office.
Deaths
Flowers should be sent when the deceased is a member of College Park Baptist Church.
Sanctuary Flowers
If flowers are given for a regular worship service in memory of a deceased person or in honor of someone, the same procedure is followed as in the above policy. The family giving the flowers may take them after they have served their purpose at the church.
Sanctuary flowers should be noted in the church bulletin, giving proper mention of the family giving them.
Persons wishing to give flowers should contact the church office so arrangements can be made.
It is felt that flowers should always be ordered from a florist even though members might have flowers that could be used on some occasions. This will be true in all situations for church flowers.
COLLEGE PARK BAPTIST CHURCH
Policy for using
Kitchen
Revised - May, 1999
1. The kitchen is available for use by any church group. The date must be cleared through the church office so no conflict occurs.
2. Supplies to be furnished by the church must be requested in advance of day to be used; from 3 to 5 days if possible.
3. The kitchen should be left clean and in order. Paper/plastic supplies should be returned to kitchen supply room.
4. Nothing is to be borrowed from kitchen unless "signed out" through church office.
5. The kitchen may be used for wedding receptions, etc. Necessary arrangements should be made through the church office.
COLLEGE PARK BAPTIST CHURCH
Policy for
Media Center
Revised - May, 1999
I. Book Selection
Members should feel free to suggest books for the Media Center. The Director should study suggestions, referring suggestions to Minister of Education for final approval after he/she has made a thorough study of same.
All books placed in the Media Center shall be approved by the Director and Minister of Education.
All orders should be made through the church office and in keeping with funds.
Donations of books are subject to the approval of the Media Center Director and the Minister of Education. Memorial books should be approved by the same procedure.
II. Damaged and Lost Books
Members are responsible for books checked out. However, it is the policy of the church to leave the matter with the individual involved as to their paying for such damages.
III. Fines
If a book is overdue, the Media Center Committee should contact the person repeatedly until such book is returned.
Fines will not be collected for overdue books.
IV. Check-Out and Recall Policy
Books will be loaned for a period of two weeks unless otherwise marked.
V. Visual Aids
All audio-visual materials will be kept in the Center. The same policy will be used for visual aids as with books. (See above I-IV) Audio-visual equipment will be kept in the audio-visual storage room.
IV. Other Information
The Media Center will be open as published in Highlights.
All materials shall measure up to tried and studied principles that contribute to Christian practice and influence. They shall be scripturally and doctrinally sound. They shall be of educational and literary worth. They shall preserve the right ideals of Christian conduct and achievement. Books and audio-visuals which present drinking of alcoholic beverages and gambling as acceptable social practices will not be put in the Media Center. Books and audio-visuals which deal with sex in a loose and frivolous manner will not be put in the Media Center.
COLLEGE PARK BAPTIST CHURCH
Policy for
CHURCH-OWNED VEHICLES
Revised – April, 2002
I. RESPONSIBILITY
The Transportation Committee is assigned responsibility for administration, use and maintenance of the church-owned vehicles.
II. APPROVAL OF DRIVERS
A. Minimum age is 21 years of age.
B. All drivers will be members or staff members of College Park Baptist Church. To drive a vehicle, individuals should be recommended by a minister or organization head.
C. Applicants will submit a Driver Application form to the Transportation Committee for review and approval, and may be subject to a Motor Vehicle Record Check.
D. Approval for driving the vehicles will be given only after individual completes the orientation and required road test to demonstrate familiarity with the size and operation.
E. An approved drivers list will be maintained in the church office.
III. DRIVER RESPONSIBILITIES
A. All drivers will be thoroughly familiar with the vehicle being operated and shall be responsible for performing the pre-trip and post-trip inspections as prescribed by the Transportation Committee.
B. Drivers are responsible for picking up the vehicle keys from the church office during regular office hours (8:30am-4:30pm). On trips where gas will be purchased, the driver should check out the credit card(s) from the Financial Secretary and be responsible for them. All receipts for gas and oil, signed by the driver, must be turned in with the credit card(s) and keys, upon return.
C. The vehicles are to be parked in their reserved spaces at the church and are to be locked when not in use.
D. All maintenance equipment/supplies such as spare tire, chains, brooms, fluids, etc., will remain on the vehicles at all times and should not be removed to make additional luggage space.
. IV. USE OF VEHICLES
A. Any organization of College Park Baptist Church or sponsored by College Park Baptist Church may use either vehicle.
B. Other special uses may be approved by the Transportation Committee. Required documentation for special use must include a completed and approved Vehicle Loan Agreement and proof of insurance. This documentation must be received by the Office Administrator before the reservation is confirmed.
C. The van should be used when carrying 6 to 15 persons, including the driver. The van is not intended to be used to run daily errands or for hauling cargo.
V. RESERVATION OF VEHICLES
A. Reservations will be made during regular church office hours, on a first-come, first-served basis, through a church secretary. Any occasional conflicts in scheduling or priorities to be given will be resolved by the Transportation Committee. It is expected that any group needing the van will check availability before making final plans for the trip.
B. A specific calendar for recording the reservations for the vehicles will be maintained in the church office.
VI. GROUP LEADER RESPONSIBILITIES
A. The group leader will arrange for a driver by contacting someone on the "approved driver list" for the vehicle being used.
B. The group leader is responsible for the conduct of those using the vehicles. Groups should always remember that they are representatives of College Park Baptist Church and should conduct themselves in a manner that would bring honor to the Church and to Christ.
C. Consumption of food and beverages on the vehicles is discouraged.
D. Upon return of the vehicle, the group leader shall be responsible for insuring the inside of the vehicle is clean. A clean-up fee of up to $25 will be charged to any group leaving a vehicle dirty. When a group finds a vehicle in a dirty condition, the church office should be notified immediately.
VII. FINANCING OF TRIPS
A. When the bus is used for an activity that promotes spiritual growth, whether for fellowship or recreation, the expenses will be paid for by the church.
B. Groups outside of College Park Baptist Church membership must bear the operating expenses and the charges as determined by the Transportation Committee.
VIII. ACCIDENT POLICY
A. If an accident should occur, drivers will complete a church accident report form which is to be submitted to the Transportation Committee for review and record. A copy of the Police Report should be attached.
B. Current insurance information should be available on vehicles at all times.
C. The committee will review the situation to determine the status of the driver.
IX. DRUG & ALCOHOL POLICY
Church policy prohibits the operation of any church vehicle while under the influence of alcohol and/or drugs. Any person with a history of alcohol and/or drug use or abuse will be excluded from the list of approved drivers. Any driver of a church vehicle must be willing to submit to any testing, including specifically random testing for alcohol and/or drug use, as required under applicable state or federal statues, rules or regulation.
In the event of an accident, if a drug test is required by law, the church will bear the expense of such tests.
DRIVER APPLICATION
College Park Baptist Church
Date of Application: ____________
NAME __________________________________________ PHONE ____________________
ADDRESS
DATE OF BIRTH __________________________________ S.S.# _____________________
N.C. LICENSE # ______________ COMMERCIAL C.D.L.? _____ YES ______ NO
(CDL, air brakes and passenger tests required for bus)
CLASS: [A] [B] [C] PASSENGER ENDORSEMENT? _____YES _____NO
HEALTH CARD? ______YES ______NO
REQUEST APPROVAL FOR: VAN ONLY
I certify that I have read and understand the current Policies for Church Owned Vehicles established by the Transportation Committee.
I certify that I have a clean driving record with no moving violations during the past 12 months, as required by the insurance carrier.
I hereby state and certify that I have no history of alcohol or drug abuse, and have not been convicted of any offense involving the use and/or possession of either said substance. Further, I certify that I currently possess a valid Drivers License issued by the State of North Carolina, and am willing to submit to drug and/or alcohol testing as may be required by College Park Baptist Church, in accordance with the duly adopted policy concerning such testing.
______________________________
Applicant Signature
μ Driver has received orientation and vehicle check out:
______________________________
Committee Representative
μ Approval granted by Transportation Committee: ______________________________
Date Approved
______________________________
Transportation Chairman
INSPECTION CHECKLIST FOR VAN
Transportation Committee - College Park Baptist Church
MAJOR SYSTEMS:
_____ Air Cleaner Date of Inspection: ____________________
_____ Belts & Hoses
_____ Engine Oil
_____ Radiator Inspected By: _________________________
_____ Coolant Overflow Tank
_____ Battery Water ________________________
_____ Brake Fluid
_____ Transmission Fluid ________________________
_____ Power Steering Fluid
_____ Windshield Washer Fluid Odometer Reading: ____________________
_____ Muffler/Exhaust System
_____ Brake Pedal Adjustment
_____ Tires: wear and pressure (Normal = psi)
INSTRUMENTATION:
_____ Head Lights: __ Low and __High beam
_____ Turn Signals: __ Right and __Left
_____ Parking Lights
_____ Clearance Lights
_____ Brake Lights
_____ Interior Lights
_____ Horn
_____ Gauges
_____ Heater/Air Conditioning Fan/Temp Control
_____ Defroster
_____ Windshield Wiper Blades & Tension
BODY:
_____ Windows Clean
_____ Windows Closed and locked
_____ Interior Clean
_____ Exterior Clean
_____ Body Condition/Damage
_____ Mirror adjustment
_____ Reflectors
_____ Gas Covers Locked
SAFETY EQUIPMENT:
_____ Fire Extinguisher Charged TEST DRIVE: ___Yes ___No
_____ Flares _____ Triangles
_____ Chains INSPECTION: Current? Due: ____________
_____ Jack
_____ First Aid Kit Stocked LICENSE TAGS: Current? Due: __________
_____ Flashlight (batteries changed ________)
PLEASE NOTE ANY PROBLEMS FOUND DURING INSPECTION
ACCIDENT REPORT
College Park Baptist Church - Winston-Salem, NC
CHURCH DRIVER: _________________________________ Drivers License No.:____________
Address: ____________________________________________ Phone: ______________________
Church Vehicle: VAN Registration No.: __________________ License No.:_________________
Insurance: Utica National Insurance Group Policy No.: CPP2931253
Agent Name: Chris Meinberg Company: The Phoenix Company Phone: (336)765-9332
OTHER DRIVER: __________________________________ Drivers License No.:____________
Address: ____________________________________________ Phone: ______________________
Age: ______ Sex: ______ Vehicle Registration No. _____________________________
Owner of vehicle: ___________________________________ Relationship: __________________
INSURANCE COMPANY: ___________________________ Policy No. ___________________
Agent Name: ________________________________________ Phone _______________________
Address: ___________________________________________________________________________
INVESTIGATING OFFICER: __________________________ Badge No. _________________
Jurisdiction: _________________________________________ Contact Phone: ________________
What Charges were made? ___________________________ Who was Charged? _______________
Witness: __________________________________________ Phone: ________________________
Address: __________________________________________________________________________
Witness: __________________________________________ Phone: ________________________
Address: __________________________________________________________________________
LOCATION OF ACCIDENT: (Highway, streets, city, county, milepost, etc.)
_________________________________________________________________________________
Date: _________________ Time of Day: ______________ Weather: ________________________
DESCRIPTION OF ACCIDENT: ____________________________________________________
DRAW SKETCH ON BACK → → → → →
College Park Baptist Church
Winston-Salem, NC
VEHICLE LOAN AGREEMENT
College Park Baptist Church agrees to loan ________________________________________
(vehicle)
to ___________________________________________________ on ___________________
(organization) (dates)
to be used for ______________________________________________________________,
traveling to _____________________________________, subject to the following conditions:
1. Borrower agrees to bear all the operating expenses and charges as determined by the Transportation Committee of College Park Baptist Church.
2. Borrower agrees to be responsible for returning the vehicle in clean condition, both inside and outside. A clean-up fee of up to $25 will be charged for leaving the vehicle in a dirty condition.
3. Borrower agrees to be responsible for any damages, mechanical or structural, that occur while in their possession.
4. Borrower agrees to only use the vehicle for the above-stated purpose and above-stated times.
5. Borrower agrees to provide proof of insurance coverage for liability and medical payments to cover the liability and medical payments exposures resulting from borrower’s use of the vehicle(s). Borrower will have vehicle(s) borrowed from College Park Baptist Church as Additional Insured on borrower’s policy and will provide a Certificate of Insurance to the Office Administrator of College Park Baptist Church showing the vehicle(s) as an Additional Insured. This documentation will be provided no less than one week prior to use.
6. Borrower agrees to hold harmless, indemnify and defend College Park Baptist Church from any and all liability which may result from the use of the vehicle(s).
7. Borrower agrees to abide by all the stipulations in the “Church-Owned Vehicles” Policy of College Park Baptist Church.
__________________________________ _________________________________________
Borrower (date) Transportation Committee Representative (date)
(Must be notarized) (Must be notarized)
COLLEGE PARK BAPTIST CHURCH
Inclement Weather Policy
Revised: October, 1996
New Policy
Sunday morning services will be cancelled in extreme situations. Canceling the services will be left to the discretion of the Pastor. He will consult with the Chairman of the Deacons and/or Chairman of the Properties Committee, if possible. An announcement will be made on WXII TV and WSJS radio. Even when services are held in inclement weather, each person should use his/her own discretion about trying to get to church.
Cancellation of Sunday evening services will be announced on Sunday morning and/or on WXII TV or WSJS radio.
Wednesday evening services and activities will be cancelled if school is closed because of snow or ice.
COLLEGE PARK BAPTIST CHURCH
WEDDING POLICY
Revised: March, 1998
Introduction
A wedding should be an inspiring and meaningful service. At College Park we want to help in every way to make the wedding a special occasion. It is a service of divine worship. There are certain policies that are basic to our concept of weddings and couples who plan to be married here should know of them and agree to them. These policies are both suitable and practical and above all seek to lead to a service that honors marriage and glorifies God.
The wedding will be carried out as a worship service. The actions and attire of the wedding party, the music used, and the manner of the occasion should be fitting for a service of divine worship.
Setting the Date and Securing the Minister
You will want to plan as early in advance as possible so that the church space can be arranged without conflict and so there is needed time for conferences with the officiating minister. Ideally, contact should be made with the minister four to six months prior to the desired date of the wedding.
The date for the wedding should be announced only after arrangements have been made with the church office and minister.
Premarital Conferences
The pastor is pleased to officiate at weddings. At the same time, the couple will need to respond cooperatively with him for several premarital conferences prior to the wedding date. It is the policy agreed upon by the pastor and endorsed by the deacons that couples who wish to use church facilities meet with the pastor for a number of conferences and premarital counseling sessions dealing with areas of marital relationships, expectations, building growing relationships, and strengthening communications.
Other ordained ministers of the church staff follow the same procedure of counseling as outlined here.
Using Church Facilities
Church facilities: Sanctuary - 550 O. E. Smith Hall - 250-300
(capacity) Chapel - 130 Adult I - 50
General Guidelines
1) Smoking is not permitted in any of the buildings.
2) The use of alcoholic beverages on the church premises, by the party or guests, is prohibited.
3) The throwing of confetti and/or rice is not permitted inside the building. Bird seed is suggested for
use on the outside.
4) All paper or other "decorations" from the "get-away" car must be removed from the parking lot by
the wedding party.
4) The buildings will be open 2-1/2 hours before the time of the ceremony.
5) Air conditioning or heating will be turned on at a reasonable time before any scheduled event. (In most cases not more than four hours in advance.)
6) The custodian is needed to prepare the building for the wedding and for returning the building to readiness for regular church activities. The normal fee for these services is $60 for sanctuary and dressing area and should be deposited at the church office prior to the wedding. If the church is used for a reception, an additional fee of $60 is required. Actual cost may vary, dependent upon the number of hours required for preparation and clean up.
The church buildings are available to all the church family for weddings with the following stipulations:
Flowers and Decorations
Care should be used in the decoration of the church and its facilities.
1) Tape, glue, tacks or nails should not be used.
2) Non-drip candles should be used with a floor cover under each candelabra to protect the carpet.
3) Extreme care should be taken in moving of furniture. Rearrangement or removal of pulpit furniture should be done in consultation with the officiating minister. The intent is to maintain the spirit of worship consistent
with the Christian understanding of marriage.
4) Please do not use chairs and hymnals as supports for plants or other decorations. Chairs are not to be
removed from the choir loft.
5) If runners are used on the aisles, these must be attached with pins, not tacks.
6) Property belonging to the florist must be removed immediately after the ceremony (within 2 hours maximum) and the church left in good order. The florist is responsible for any property damage or cleaning expense
incurred through any failure to comply with guidelines.
7) If seasonal decorations are in place, any changes in decorations must be cleared with the Flower Committee
Chairperson.
Use of Fellowship Hall and Kitchen
Receptions in the Fellowship Hall range from simple to elaborate, prepared by family or catered. Reservation of the fellowship hall must be made at the time arrangements are made for the wedding.
General Policies:
1) Setting up of tables and/or chairs in the fellowship hall will be done by the custodial staff. A desired
arrangement should be submitted no later than one week prior to wedding date.
2) Dish washing equipment is to be used by trained persons only. A fee will be charged when church
personnel assist.
3) Due to air-flow currents, wax candles are not satisfactory in the fellowship hall. Beautiful tables have
been ruined by rapidly melting candles. Dripless or encased candles should be used.
4) Every group is responsible for cleaning the kitchen before leaving the church.
Photography
The photographer shall identify himself to the minister and clarify any of the policies of the church regarding photographs.
No photographs are to be taken once the bride has started down the aisle. Photographs of the processional (if any) will be made near the entrance to the sanctuary with the photographer remaining as inconspicuous as possible. No flash pictures should be taken during the wedding ceremony by professional or amateur photographers.
Pictures may be made of the recessional, but the photographer is to remain near the entrance to the sanctuary for these.
The rationale for these guidelines is that a wedding is essentially a service of worship. Distracting movement and sounds as well as the consciousness of being photographed take away from the seriousness and the beauty of the occasion.
Taping the Ceremony
Audio taping of the wedding ceremony may be done by church personnel who are trained to use our equipment. The fee is $25 payable to the person who does the recording.
Video taping is also permitted as long as the following guidelines are observed:
1. No extra lights will be allowed.
2. No sound cables or other wiring will be extended through the building.
3. The use of the equipment will be discussed with the minister.
Wedding Music
Where music is desired, an appointment should be arranged with our Minister of Music. This should be done as soon as possible after the first pastoral session. It is our desire to help you plan a wedding that will be a meaningful and worshipful experience for all. A wedding is a religious service. Therefore, all music should be in keeping with a service of worship.
In order to accomplish this, all instrumental and vocal music is subject to the approval of our Minister of Music and our church organist. It is preferred that our own organist play for weddings. If for some reason this does not seem to be desirable, this should be discussed with our Minister of Music. Proper remuneration for the service of musicians used in the wedding is the responsibility of the bride.
Wedding Bulletins
Some couples choose to have a printed order of the ceremony which may also include the names of the wedding party. The church office will prepare these if desired using the regular church bulletin. Information for these must be in the office no later than two weeks prior to the wedding date. The charge for this is fifteen cents (.15) per copy to cover the cost of materials.
Wedding Director
A wedding director can be a valuable person in helping to ensure that the ceremony moves along smoothly and promptly, avoiding confusion both at the rehearsal and the wedding. Some of the responsibilities of the Wedding Director will be:
1. Pre-rehearsal conference to plan with bride and groom
2. Direction of the rehearsal in close cooperation with the officiating minister.
3. Direction of the wedding party at back of the sanctuary prior to the processional.
4. Assistance with closing of buildings after the rehearsal.
The director will manage the wedding party from the back of the sanctuary and the minister will direct the actual service.
Wedding Information Sheet
The Wedding Information Sheet (attached) should be returned at your earliest convenience. Your reservation is confirmed upon receipt of this form and applicable fees.
Use of Facilities by Those Outside the Church Family
If neither bride, groom, nor the immediate family of either is a member of College Park Baptist Church, the
following conditions apply:
1) Availability of the building
2) Adherence to all guidelines in the preceding Wedding Policy
3) Payment of a fee of $250.00 (for chapel only, $100) to the church office (must be paid at time church is reserved). This fee will reimburse the cost of utilities, sound system, custodial service, and staff person to open, close and supervise the building. A fee of $20 per hour will be charged to reimburse the staff member on duty during rehearsal, rehearsal dinner, wedding and reception.
COLLEGE PARK BAPTIST CHURCH
WEDDING INFORMATION SHEET FOR CHURCH OFFICE
Date of Application ___________________ Officiating Minister: _______________________________
Name of Bride _______________________________________
Present Address _____________________________________________________ Phone _______________
Name of Groom ______________________________________
Present Address ____________________________________________________ Phone ________________
Wedding Date _____________________ Time ____________ Reception at CPBC _____Yes _____No
Rehearsal Date ____________________ Time ____________ Dinner at CPBC _____Yes _____No
Church Facilities to be Reserved:
Sanctuary ______ O. E. Smith Hall ______ Kitchen _____
Chapel ______ Adult I ______
Supplies Needed from Church: ______________________________________________________________________
________________________________________________________________________________________________
Instructions for Properties Manager: __________________________________________________________________
________________________________________________________________________________________________
Organist _______________________________________________ Phone __________________________
Soloist _________________________________________________ Phone __________________________
Director ________________________________________________ Phone __________________________
Florist __________________________________________________ Phone __________________________
Photographer ____________________________________________ Phone __________________________
Caterer _________________________________________________ Phone __________________________
Invitation to be in church newsletter? Yes ______ No ______
We have read and do accept the "Wedding Procedures" of College Park Baptist Church. We will cooperate accordingly to have a meaningful and well-planned wedding.
______________________________________________ _______________________________________
(Signature of Bride) (Signature of Groom)
TO BE FILLED IN BY CHURCH OFFICE
Wedding Date entered on Church Calendar __________________________________
Month Day Year
Wedding Procedures given? Yes ______ No ______
Janitor's fee received by_______________________________________ Date _________________
Fee for facilities received by ___________________________________ Date _________________
................
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