Hardware Schedule



BMSI V9 Payroll 2000 Important Changes – V9.021.001

(Updated 01/31/2020)

End of January 2020: A new installer released for the V9 Payroll application, V9.021.001, is now available on our support website. The following is an overview of the major changes and enhancements that are available in this new release. This document also includes other major changes that were implemented over the last couple of years.

➢ Support for new 2020 Federal Withholding tables:

o Support has been added for the six new 2020 Federal Tax Withholding tables. Prior to this, the Payroll only supported two Tables - one for Single and one for Married. There are now two sets of three tables - each three table set contains a Single, Married and Head of Household table.

o We have provided a utility program that inserts the six 2020 tables into the Payroll so they do not need to be entered manually. The utility is named UpdateTaxTable.exe and it can be found on the support website. The document named “V9.021.001 Payroll - Activating and Using New Capabilities” can also be found on the website. It explains how to run the UpdateTaxTable.exe program and how to assign new tables to Employees.

➢ Support for Fair Labor Standards Acts new overtime averaging calculation:

o The second change is based on a new requirement from the Federal Fair Labor Standards Acts (FLSA) that changes how overtime is calculated. The Payroll now has an option that will automate this new overtime averaging calculation.

o The “V9.021.001 Payroll - Activating and Using New Capabilities” document explains the two steps that are required to activate this capability.

➢ Support for New Hampshire Retirement System’s new Annual Retiree Report:

o The New Hampshire Retirement System (NHRS) is replacing the Monthly Retiree Report with an Annual Retiree Report which has been added to the Payroll. This new report for the 2019 year is due on or before February 15, 2020.

o The “V9.021.001 Payroll - Activating and Using New Capabilities” document explains where to find the new report and how to check it.

Mid August 2018: If you missed them, the following is an overview of the major changes and enhancements that were included in the prior release V9-020-001 and are also available in this update.

➢ Upgraded Installer from InstallShield 2012 to 2018:

o This is purely an application maintenance issue. In order to keep up with changes to newer Windows operating systems we needed to update our Installer to avoid any possible incompatibilities.

➢ Added support for WebLedger:

o A new preference setting PARM_MergeToWebLedger, when set to TRUE, will generate a 30 character account number format Payroll export required by the new WebLedger Accounting application.

Mid June 2018: If you missed them, the following is an overview of the major changes and enhancements that were included in the prior release V9-019-001 and are also available in this update.

➢ Support for two different Payroll database structures:

o This update supports two different Payroll database structures – the normal V9 format and a restructured V11 format that provides support for the new Human Resource and Time Clock applications. This V11 database format also is the foundation for the next generation of the BMSI Payroll application that is currently under development.

➢ Changes to the Period End Report:

o When printing the report in Employee Group order, show any individual groups selected (if there are less than five) in the report title area.

o A correction was made to address a problem when printing in Employee Group order with a Starting and Ending Group selected. The report was erroneously including employees at the end of the report that were outside of the Starting and Ending Groups selected.

Beginning of June 2018: If you missed them, the following is an overview of the major changes and enhancements that were included in the prior release V9-018-01 and are also available in this update.

➢ New upgraded development environment for V9 Payroll:

o This installer was created from a new upgraded development environment. The installation instruction for this release requested that all prior versions of the V9 Payroll be manually uninstalled. This was intended to insure a clean environment on all client machines for this new installer.

➢ New error processing for Direct Deposit Advice emailing:

o Modifications were made to the emailing option for Direct Deposit Slips to report any error message returned by the email server if there a problem occurs. This should help track down the cause of any of the problems that can arise when setting up a connection between the Payroll and an email server. When an email related error message is displayed the users has the option of exiting out of the program at that point so the program does not need to cycle through all of the emails selected.

➢ New preference to adjust ‘Rate Used’ column of Accrued Liability Report:

o A new preference PayAdjAcrHrsPerWeek has been added to allow adjusting the ‘Rate Used’ column of the Accrued Liability Report for Salaried employees.

➢ Currently a Salaried employee’s annual salary is divided by the fixed amount of 2080 hours (52 weeks at 40 hours per week) to get the value in the ‘Rate Used’ column of the Report. That hourly rate is then multiplied by the outstanding accrued hours to predict the dollar amount of the employer’s future liabilities.

➢ To modify the ‘Rate Used’ for salaried employees, first set the new preference PayAdjAcrHrsPerWeek to True. Next, on the employee’s Standard Earnings screen, set the Units field in the first row of the grid to a non-zero amount other than 40.00. For example assume the employee is paid weekly (52 weeks per year), has a 50,000 annual salary and has 200 hours of accrued time.

➢ If the Units field is 40.00 or blank you will get the default accrual rate:

• 50,000 / (40 * 52) = 50,000 / 2080 = 24.04 dollars per hour.

• Projected liability for this employee: 200*24.04= 4,808

➢ If the Units field is 50.00 you will get a lower accrual rate:

• 50,000 / (50 * 52) = 50,000 / 2600 = 19.23 dollars per hour.

• Projected liability for this employee: 200*19.23= 3,846

➢ If the Units field is 30.00 you will get a higher accrual rate:

• 50,000 / (30 * 52) = 50,000 / 1560 = 32.05

• Projected liability for this employee: 200*32.05=6,410

February 2018: If you missed them, the following is an overview of the major changes and enhancements that were included in the prior installer release V9-017-001 and are also available in this update. Note: The V9-017-001 installer had a very limited release strictly for testing purposes related to a new upgraded development environment for V9 applications:

➢ Enhancements to Direct Deposit Advice emailing that supports Office 365:

o See ‘Email Direct Deposit Advice slips to employees’ section below in the October 2017 release information for emailing setup instructions.

o In addition to supporting your own internally installed email server, the emailing interface now supports using Office 365 to generate emails. To use the Office 365 interface use the following parameters:

➢ Set the parameter PayDdpEmailServer = ‘smtp.’.

➢ Make sure both the PayDdpEmailAuthUser and PayDdpEmailFromAdr parameters are set to the same email address.

➢ Set the parameter PayDdpEmailPort = 587.

➢ Modification to the W2s reporting system:

o Changed on-line W2 reporting file to accommodate new box 12 Code FF.

o Added new W2 separation adjustment to aide in W2 alignment:

➢ W2s forms are printed two to a page. This adjusts space between them.

➢ Open the W2 Options under the Payroll Preference Selections.

➢ Select the W2sMarginSeparator preference code.

• Both positive and negative adjustment can be handled:

o Positive values increase separation between W2s on page.

o Negative values decrease separation between W2s on page.

• If adjustment without sign is less than 10, number is in 10th of inch.

o 1 = 1/10”; 2 = 2/10”; 3 = 3/10”; 5 = 1/2" (tenths)

• If adjustment without sign is greater than 10, number is in pixels; there are 1440 pixels in an inch:

o 45 = 1/32”; 90 = 1/16”; 180 = 1/8”; 360 = 1/4"; (pixels)

o Reminder:

➢ Top and Left margin adjustment of W2s also available from prior updates:

• Select W2sMarginAdjustTop preference to adjust.

• Select W2sMarginAdjustLeft preference to adjust.

➢ Enhancements to the CMS PBJ Quarterly Export:

o Providing compliance to handle new requirement to report meals adjusted hours.

➢ New report added: ‘CMS Meals Adjusted Days Rpt’.

➢ Modified ‘CMS PBJ Quarterly Export’ to report meals adjusted hours.

o Activated ‘CMS PBJ Journal Edit’ to allow hours edit of existing records.

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