The Basics - East Hill Weekday
Welcome from the Administration
Dear Parents,
Thank you for choosing East Hill Baptist Church Summer Day Camp for your child. We are gearing up for another great summer here at East Hill. Planning for Day Camp is a year-round process. Many recreational, educational, and entertaining camp activities have been planned for your camper this summer.
We are blessed and honored to offer your child a day camp experience in our nearly 20,000 square foot Christian Activity Center, as well as other facilities on our church campus. Your child will benefit from the leadership of our well-trained and experienced Christian staff and the high quality equipment, resources, and materials selected especially for use with children and youth.
You will find many exciting details about our camps in this handbook. These are important years as your child grows in wisdom and stature. We strive to make each child feel special as we lead, teach, entertain, and interact with them at camp. We look forward to your child joining us for the adventures of Summer Day Camp and thank you for allowing us the privilege of serving your family.
We are sure you will find this information helpful as your child begins camp. Please read this handbook carefully and call us if you have any questions.
To God Be All Honor and Glory,
Margaret Bardes
Director of EHBC Weekday Children’s Ministries
Wide Variety of Christian Activities
* At East Hill we are passionate about providing a fun, caring and safe Christian environment for your children. We will teach your children that God dearly loves them and how they can show that love to others. Our prayer is that every child will one day come to know Christ as their personal Savior and they will grow in their relationship with Him.
* We also specialize in a wide variety of activities, providing an exciting and rewarding experience for each child. Each camper will enjoy many recreational, educational, and entertaining activities all at one camp.
Our Facility and Staff
East Hill Summer Camp Programs are led by our professional Administrative Staff working in our Christian Activity Center. These Administrators have over twenty years combined experience managing large Children’s Programs. Each child is considered important by all our staff and special attention is given to quality and safety. We employ 20-30 Christian college age students and other Christian adults who are trained to take the children through the adventures of Day Camp at East Hill. The camp activities take place mainly in our specially equipped Tindall Christian Activity Center as well as other areas of our church campus. Your child will benefit from activities provided in nearly 20,000 square feet of air-conditioned space. You can take comfort in knowing your child is in the secure environment provided at East Hill.
THE BASICS
Registration:
OPEN HOUSE
Saturday April 14, 2012
10:00 am – 12:00 pm
CONTINUING WEEKDAYS
10:00 am – 6:00 pm
HOW MUCH?
Registration Fee: $50/family
Deposit: $10/week
(DEDUCTED FROM WEEK BALANCE)
Basic Tuition: $150/week
($120 4th of July week)
Tuition and Lunch: $175/week
Additional Child discount: $10 off per family
East Hill member discount: $50 off
WHEN?
June 4th – August 17th
(CLOSED Wednesday, July 4th)
7:30 AM-6:00 PM (Monday – Friday)
WE ONLY ACCEPT COMPLETED KINDERGARTEN – 8TH GRADE
PARENTS: It is important that you read this Handbook in its entirety. Upon registering, you will sign a statement indicating you have read and agree to follow the policies and procedures as stated in the Handbook.
OUR ACTIVITIES
Swimming
Campers will have lots of fun cooling off in our pool and sliding down our tube slides this summer! Campers are closely supervised by several certified Lifeguards as well as their Group Leaders. Our Lifeguards are on duty any time there are campers in the pool area.
Game room
Foosball, table games, and video games of all sorts are available to the campers during Game Room time. Video games of all sorts including Wii, Play Station, and X Box have games that have been approved for children.
Gym Games
Children will be able to play exciting team games that will promote group unity as well as skill in relating to others. These games will be led by our trained Instructors.
Outdoor Games
The children will be led in a variety of exciting games in the open, fresh outdoors. We know it gets hot out there, so there is plenty of shade in which kids can cool down while they take 2 mandatory water breaks.
EXPRESSIONS
Children will have a chance to play indoor games to help build group unity. They will
participate in weekly contests against other groups.
Arts & Crafts
Your child’s creativity will be explored on many different projects during this activity.
chapel
Campers will gather together in our Sanctuary each week for praise and worship through dance, drama, song, and stories from the Word. Parents are invited to come and worship with us.
WORD
Through creative teaching and use of age appropriate materials, the campers will learn of God’s love and how to apply the
Word of God to their lives.
Praise
Campers will get to sing, stomp, clap, dance, praise, sign, and let loose in this activity where they express themselves and learn the Word of God through various forms of Christian music.
Assemblies
We will have assemblies with singing and skits to introduce the theme of the week. Every Friday we have a special assembly to close each week. Parents are invited to come and watch
TRACKS
Campers will get to sign up for an activity of their choice each week. Tracks have included sports, foot praise, kitchen chaos, drama, jr. lifeguard, fun in the sun, and those are just a few!
WEEKLY THEMES & DATES
Many of the activities or special features during a week will involve a theme that has been selected for that particular week of camp. Our group assemblies will also revolve around that week’s theme. We encourage kids to dress up to the theme for Friday assemblies. Below is a list of this summer’s themes that your child may want to dress up for:
WEEK 1 (JUNE 4-8): ROCK THE SUMMER
Welcome to Summer Day Camp 2012! We will be kicking off the summer with
WEEK 2 (JUNE 11-15): ROCK TO THE FUTURE
Everybody’s got a dream! What do you want to be when you grow up? This Friday come dressed as a teacher, doctor, sports player, or whatever you want to be in the future and help us solve an East Hill mystery.
WEEK 3 (JUNE 18-22): ROCK OF AGES
This week we are kickin’ it back in time. Pick your favorite decade and ask your parents what was in style. Come ready to smile for the camera as we do a photo scavenger hunt through the ages.
WEEK 4 (JUNE 25-29): DON’T ROCK THE BOAT
This will be an extremely wet week! Come dressed in your best tropical outfit on Friday and get ready for wet-n-wild water competitions.
WEEK 5 (JULY 2-6): ROCK, SWORD, SHIELD
Get ready to save the day! Campers will put their imagination to the test to see who can create the best super hero! Dress up as the super hero of your choice for this fun Friday!
WEEK 6 (JULY 9-13): EAST HILL BILLY CARNIVAL
Pull out your overalls, plaid shirt, and straw hat for this fun Friday. Practice your country accent and come on down to the East Hillbilly Carnival where between the games, prizes, face painting, and music, the fun never ends!
WEEK 7 (JULY 16-20): WE WILL ROCK YOU
Get ready to root on your counselors this week in our Annual Staff Basketball game. Come in your favorite sports team gear – hat, shirt, shoes, shorts, socks, anything and everything – and let’s make some noise!
WEEK 8 (JULY 23-27): ROCKIN AROUND THE CHRISTMAS TREE
Christmas is coming early to East Hill. This week we will bring out the holiday cheer and watch a Christmas movie in our cozy pajamas on Friday. Bring a snuggie if you like!
WEEK 9 (JULY 30-AUGUST 3): THE RACE
What is The Race? Come and find out! Campers will have to work together and utilize everyone’s skills if they want to be crowned champions. There is a way for every single person to help their team come out on top. Wear your team’s color for this fun Friday event.
WEEK 10 (AUGUST 6-10): ROCK BAND
This week we are going to showcase all the talent at camp with a Camper Talent show on Friday. Come dressed in whatever your act requires or your best movie star look. Parents are more than welcome to come and watch their little stars perform.
WEEK 11 (AUGUST 13-17): SCHOOL HOUSE ROCK
Goodbye Friends, it’s time to roll out of here! We hope this summer has opened your eyes to see that God is good and his love is good. Let’s end the summer with an all-out party! Wear your tie-dye shirt on Friday that can be autographed by all your new friends!
HOW CAMP GROUPS ARE FORMED
Each camper will be placed according to the grade they previously completed. Staff members are assigned to provide the appropriate adult/child ratio for each group.
We will not know precisely what grades will be in each group until grouping is near completion. It is not unusual for one grade level to fill two or three camp groups.
There are Group Leaders assigned to each group. They will lead the children to the activities where the Instructor is waiting. The Group Leaders assist the Instructor in the activities. It is possible for a camper’s group number to change during the summer. We try to avoid this; however enrollment fluctuations from week to week may cause this to happen.
PARTICIPATION IS MANDATORY
All children are required to participate in all activities. Due to the size and nature of the camp, we cannot allow children to choose whether or not they participate. Children who are not participating in group activities are a distraction to other children and cannot be properly supervised. Active participation in group activities by all group members promotes group unity and boost morale. If there is a physical concern that prohibits your child from participating on a certain day, we must receive a note from a parent or guardian explaining the situation.
WHAT TO WEAR
Campers should wear jeans or shorts, t-shirts, socks, tennis shoes, and a BIG smile. Please label all belongings with your child’s first and last name.
WHAT NOT TO WEAR
Please make sure your camper’s clothing is modest. Please do not send your camper to camp in short shorts or skirts, overly revealing shirts, inappropriate slogans, or anything that will encourage inappropriate attention. Shirts must completely cover stomach and chest. Their shoes must not prevent them from participating. If a child arrives to camp inappropriately dressed, the parents will be called and asked to bring appropriate clothing for the child.
WHAT CAMPERS SHOULD BRING EACH DAY
1. Any camper NOT registered to receive a hot lunch will need to bring a sack lunch with their name and group on it.
• Please do not send lunch boxes or coolers. We do not have room for them and they crush the other lunches in our storage baskets and take up much more space.
• Please do not forget your child’s lunch. If you forget your child’s lunch, we will call you to bring one.
• Note: We do not refrigerate or microwave the lunches. Lunches are kept inside at room temperature until it is time for the campers to eat lunch.
2. All campers will need to bring a swimsuit and towel in a bag with a drawstring.
Please label each item with your child’s first and last name.
A FEW THINGS NOT TO BRING
1. Toys and any other items that may cause distractions.
2. Do not allow your child to wear anything that could be damaged, lost, or cause injury to themselves or others such as watches, bracelets, earrings and other jewelry. We will not be liable for the loss, theft, or damage to toys or other personal items.
3. Children are not allowed to carry backpacks or purses during the day.
4. Children may not bring any media such as books, videos, DVD’s, cell phones, iPods, video games, CD’s, etc. Please enforce these rules with your child.
5. Cell phones are prohibited. If your child brings a cell phone it will be taken away and returned to you at the end of the day.
MEDICATION
If your child requires medication that must be taken during the camp day:
• You must fill out the required medication form at our Main Office.
• All medication must be brought in the original container in which it was prescribed.
• All medication must be kept in the Main Office until time for the child to leave. Children may not pick up their medication. Parents must pick up the medication from the office.
• We cannot administer any medication without the completed form and the original container.
• We cannot administer any medication by phone approval. This includes aspirin, Tylenol, ear/eye drops, or any other over-the-counter medicines.
Note: Asthma inhalers are medication and subject to all of the above regulations. All of the above are required by Florida State law as stated in the Florida Administrative Code, Chapter 65c-22.006. Please call our office if you have any questions about medication.
LOST AND FOUND
Lost items can often be found if you label all your child’s belongings with his/her first and last name. Check with our Main Day Camp Office for directions to our lost and found area.
DAILY CHECK-IN
1. Each morning the children will be checked in for camp either in a designated area or the front office.
2. Each Monday the campers will find out their group number at check-in and will be checked in on their group roll.
3. Once checked in, the camper must store their swim bag and lunch in their specified area.
NO EARLY DROP-OFF
Please do not drop off your children before 7:30 a.m. No staff members are assigned to supervise children before this time and the building will not be open.
TARDY PICK-UP POLICY
Our Summer Day Camp Program closes at 6:00 p.m. After this time we will charge a $5.00 late fee for every 5 minutes a camper remains at East Hill. You will be required to park in a space and come inside at this time and present the staff with a pick-up pass or driver’s license in order for us to release your child. Please do not park in the pick-up line. Please cooperate by picking up your child on time. Our staff has other responsibilities after 6:00 p.m. Please call us as soon as possible if there is an emergency that will cause you to be late. Frequently tardy parents will be asked to remove their children from the program.
DISCIPLINE POLICIES AND PROCEDURES
We expect all campers to be well-behaved. Campers will be expected to follow the staff’s instructions at all times and observe the rules for each activity area. We ask parents to encourage this by supporting our rules with their children. Fighting, bullying, or any type of disrespect toward another will not be tolerated. Campers are to respect the staff, each other, and one another’s possessions at all times. They will also be expected to use appropriate language and behavior at all times while under our care.
Children will not be subjected to discipline that is severe, humiliating or frightening. Discipline will not be associated with food, rest, or toileting. Spanking or any other form of physical punishment is prohibited. Staff and Administration will use Christian Biblical principles to lead the children to an understanding of appropriate behavior.
Staff, when having difficulty with a camper’s behavior, will: 1) talk with the camper, 2) take away time from a desired activity, 3) if needed, the child will be sent to the Director. The Director reserves the right to expel a child from the program if deemed necessary.
A WORD ON SECURITY FROM THE DIRECTOR
First, let us say how much we appreciate those of you who have thanked us for having strict security measures at our facility. We take the safety and well-being of your children very seriously even though it may seem to some an inconvenience. We thank you for cooperating with our regulations. We must strive to enforce them 100% of the time, even when we know you personally or you have used our programs for many years. The security system must apply to everyone at all times or it can quickly become faulty and compromise the safety of your child and our staff.
HOW TO ENTER OUR CENTER
all parents must enter the church property from our back gates
1. During camp hours, anyone not employed by East Hill will be required to enter the Activity Center through the entrance facing Miccosukee Road. The side door facing the parking lot will be kept locked at all times.
2. When you arrive at the door, a security button is located to the left of you for you to press. You must wait at the “X” (located underneath the button) until we allow you entry. You may be required to either show some form of identification, your child’s pick-up pass, or say your child’s name. PLEASE DO NOT PULL ON THE DOORS! Once you’ve entered the building, please come to the window of the front office for whatever assistance you may need.
PLEASE DO NOT WANDER THROUGHOUT THE BUILDING WITHOUT COMING TO THE OFFICE FIRST!
PICKING UP YOUR CHILD
You can avoid timely delays when picking up your child by:
1. Having your summer security car pass.
2. Having picture identification if you forget the above.
3. If your child is in an activity inside the building, your child will be radioed to the front office. However, in any delays, we will allow you to go to the activity to get your child. Keep in mind that by gathering all of their belongings while you wait, WILL expedite the process.
4. If your child is outside of the building (Chapel, Lunch/Snack, Outdoor Games/Playground), the front office will provide you with a security slip with your child’s name, group number, date, and verified initials for you to locate and get your child. You may not go to any outside activity without retaining a security slip first.
5. Please make sure you’re signing out daily in the notebook.
• During curbside pick-up (5:00 – 6:00 PM), please have your parking lot pick-up pass or Driver’s License. If you do not have either one of these, you must park and come inside to the Office. By following these few simple procedures you will be able to pick up your child in a timely fashion. Car pick-up passes from previous programs are not valid.
*For added security, we have included a space on the back of your registration card so that you may list any people not allowed to pick up your child under any circumstances. We will need legal documentation for cases in which a legal guardian is not allowed to pick up their child. All of this is for the safety of your child. We appreciate your full cooperation in the implementation of our system. We will not release a child without proper identification. If you have any questions regarding this procedure, please feel free to give us a call.
1. Curbside pick-up runs from 5:00-6:00 p.m.
2. You should have received two (in case you have two cars) parking lot pick-up passes.
3. The pass must be displayed on the driver’s side dash, visible through the front windshield.
4. If you do not have your pass, you must produce picture identification. Having your car pass will allow the pick-up line to move faster.
5. Pick-up passes from past programs are not valid.
The first few days of pick-up usually take longer. Your patience and understanding will be greatly appreciated. Our procedures have been implemented for the safety of your children and our staff.
SEVERE WEATHER PROCEDURES
Due to the threat of severe weather in recent summers, we have implemented a formal policy regarding our pick-up procedure during severe weather. When we are experiencing bad weather that will alter pick-up, a yellow or red flag will be flying from the awning by our curbside pick-up. If a flag is out when you approach the pick-up area, then our pick-up procedure is altered until the dangerous weather has passed. What you should do when this occurs is described below.
Yellow Flag Alert!
Caution!
When a yellow flag is flying from the awning at pick-up, it means that conditions are too dangerous for our staff and the children to come out from under the awning.
During Yellow Flag conditions:
1. Pick-up will continue with curbside service.
2. All cars will merge into the lane that is closest to the awning and there will be only one lane of traffic. We will call children’s names when you get close to the pick-up area, and we will place your child in your car when you reach the awning.
3. Pick-up will be slower and we appreciate your patience and understanding.
Red Flag Alert!
Regular Pick-up Stops!
When a red flag is flying from the awning at pick-up, dangerous weather is a threat to everyone’s safety. (Examples of threats include: lightning, severe thunderstorms, tornado warnings, hail, etc.) During dangerous weather outside pick-up will stop.
During Red Flag conditions:
1. Park in a designated parking space; bring proper identification inside for clearance and directions to your child. Do not park in the pick-up drive-thru zone.
2. Park in a designated parking space and wait until the dangerous weather passes then come inside with proper identification. Approximately five minutes after the dangerous weather passes, we will resume pick-up. You are welcome to come into our Center and wait out the storm.
Our Severe Weather Procedure is solely for the safety of your children and our staff. For your convenience, this procedure is printed on the back of your car pick-up pass.
LUNCH PROCEDURE
Groups will be eating lunch either inside in a designated area or outside, depending on weather. Water is the only beverage we will provide during lunch time. Please send your child with another beverage if water will not suffice.
Please note: Any camper not receiving hot lunch must bring a sack lunch from home each day. Any food that is to be delivered to them must arrive no later than 11:45 a.m. Children will not be allowed to order food to be delivered to them. Any food ordered by a parent must be paid for prior to delivery. Do not send money with your child to pay for a food delivery.
If your child is brought to us with no lunch provided, please understand that it is your responsibility to provide them with a lunch. WE WILL NOT PROVIDE LUNCH FOR THEM!
HOT LUNCH MENU
• CHICK- FIL- A CHICKEN SANDWICH, CHIPS,
& A COOKIE
• 3 SLICES HUNGRY HOWIES PIZZA
• UPTOWN CAFÉ TURKEY AND CHEESE SANDWICH, CHIPS, & A COOKIE
• PIGGYS CHICKEN TENDERS, FRUIT CUP, & A COOKIE
• 3 SLICES LITTLE CAESARS CHEESE PIZZA
SNACK PROCEDURE
Snack is provided for all campers. All campers will receive snack for the day and water only.
$ Payment policies $
• The weekly fee for camp remains the same regardless of how much your child attends during a week
• Payments may NOT be transferred to the account of another child.
• Weekly tuition is due the Wednesday prior to the week your child is scheduled to attend.
• ADDING WEEKS: A $10 deposit fee is due at the time of the request. However, if you add a week after a Wednesday, you are responsible for paying the entire week balance.
• ALL payments and deposits are non-refundable and non-transferrable.
• We only accept VISA, MASTERCARD, CHECKS, and MONEY ORDERS.
• We do not take payments over the phone.
• We do not accept cash.
LATE PAYMENT/NON-PAYMENT POLICIES
a. There will be a $15.00 fee for ALL late payments. Your payment is late if it is received after the Wednesday prior to the week your child attends. Delinquent payments require additional office tasks and bookkeeping.
b. If your payment is not received by Wednesday at 6:00 p.m. prior to the next camp week that your child is scheduled to attend, your child will not be able to attend camp that week until the week has been paid in full (including late fee).
c. If you are interested in registering for future programs (After School, Christmas Break, Spring Break etc.) your registration cannot be accepted until your outstanding balance from Summer Day Camp is paid in full.
d. If you are having difficulty paying on time, you must fill out our Payment Extension Request Form and turn it in to the Office no less than three business days prior to the date the payment is due. You will be notified once the decision has been made. These can only be approved by the Director listed on the cover of this handbook. If your request is approved, a new due date will be agreed upon.
GET EXCITED FOR…
After School Program
for 2012-2013
Registration will begin Monday, July 30, 2012, weekdays from 1:00 PM-6:00 PM and will continue until spots are filled. Call us at the beginning of July to gather more details…..
The following schools are typically on our bus routes:
Imagine Rose Buck Lake WT Moore Gilchrist
We also accept children from Kate Sullivan and Cobb.
Plan to register early because many of the routes fill up quickly. A school may be dropped if less than 5 are registered from the school or if a school’s release time changes. Schools are subject to change. If your child’s school is not listed and you would like us to consider it, please let us know as soon as possible.
East Hill Baptist Church invites you to visit our other activities and services at any time. If you haven’t selected a church home, we hope that you will take the time to visit with us.
There is a place for every member of the family on Sunday mornings at East Hill Baptist Church. Bible study begins at 9:45 a.m. with small group Bible teaching for every age group. At 11:00 a.m., your family may worship together in the Sanctuary. Children’s church is provided for children K5 through 3rd grade and childcare is offered for younger preschoolers. We welcome your presence in worship. At the bottom of the page is a partial schedule of other activities. Please call our church office at 224-9911 if you’d like more details about youth activities, music groups, children’s activities, opportunities to serve the community, etc.
SUNDAY
9:45 a.m. Bible Study for every age group
11:00 a.m. Morning Worship
SUMMER WEDNESDAY EVENING SCHEDULE
5:00-6:00 p.m. Supper in the Fellowship Hall
6:00-7:00 p.m. Adult Prayer Meeting and Bible Study
Youth IMPACT
Kids for Christ
Childcare for Preschoolers
7:00-8:00 p.m. Family Recreation: Swimming Pool and Game Room open for those who attended the Mid-Week Service of Activities earlier in the evening. All children must be with a parent or designated adult to attend.
We are glad that your child will be attending our camp and we look forward to meeting you and your special camper.
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East Hill Baptist Church
Presents:
[pic]
VACATION BIBLE SCHOOL
JUNE 4th – JUNE 8th
FOR MORE INFORMATION CALL THE CHURCH OFFICE
850-224-9911
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