Welcome | New Employee Orientation & Onboarding



Onboarding Planning ToolWHO/WHENPrepareWelcome/OrientConnect/IntegrateUpon hire decisionAfter Kerberos creationClose to start dateFirst day(s)First week(s)First month(s)Months 3-6Months 7-12Local HR ContactFinalize start date Submit hire or change transaction in AtlasConfirm onboarding roles & responsibilities Confirm employee’s receipt of New Hire LetterEmail New Hire Letter to managerEmail employee with additional local instructions Send Kerberos username to those who need itCommunicate first day logisticsCommunicate social/practical norms & infoAssist with completing any outstanding New Hire ActivitiesCheck in with employee Check in with managerConfirm understanding of key department policies & proceduresInvite to welcome breakfastPerform 4-month interview Send 5-month noticeOffice AdministratorRequest technology equipment Create personnel file Order personalized suppliesIdentify office location Identify orientation buddyUpdate department documents and databases Arrange parking, if needed Request phone set upManagerIdentify peer buddy Block off time for employee on calendarAdd to standing meetingsRequest authorizations Orient peer buddy Announce hire to department/team/area Place welcome call to employee Create schedule for first few weeks Orient to role, responsibilities & expectations Take employee to lunchIdentify & address learning needs Discuss communication Give overview of department/ area Orient to MIT as an Institution Discuss & set goals Perform 3-month check in Introduce to clients/colleagues from other DLCs/sites Perform 6-month review Perform 1-year review Orientation BuddyBlock off time to spend with employeePrepare welcome packet Prepare office Accompany employee to W20 Give tour of local work environment(s) Introduce employee to local co-workersOrient to local IT systems Explain local administrative & financial procedures Orient to MIT online resources Orient to MIT campus Share perks and benefits of MIT employment Peer BuddyIntroduce selfTake employee to lunch Suggest mailing lists/Yammer groups of possible interestLocal IT providerConfigure/set up equipmentAssist with phone and technology equipment set-up and basic use ................
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