Cardholder User Agreement



UC Hastings College of the Law

Procurement Card Cardholder User Agreement

I am being entrusted with a UC Hastings College of the Law WellsOne Commercial Card, (P-Card), issued by Wells Fargo Bank. The card is provided to me to purchase materials and services for the College. It is not an entitlement nor reflective of my title or position. The card may be revoked at any time without my permission. My signature below indicates that I have read and will comply with all of the terms of this agreement and that I have received the procurement card.

1. I understand that I will be making financial commitments on behalf of the College and I will strive to obtain the best value for Hastings.

2. I have received and will follow Hastings’ purchasing, travel and commercial card policies. I understand all purchases made with the P-card must be made in conformance with these policies. I understand that failure to comply with these policies may be considered a misappropriation of College funds and may result in disciplinary action to include termination.

3. I understand that under no circumstances will I use the card to make personal purchases for myself or for others. Using the card for personal charges will be considered misappropriation of College funds and may result in disciplinary termination of employment.

4. I agree that if I violate the terms of this Agreement and use the P-Card for personal use or gain that I will reimburse Hastings for all incurred charges and any fees related to the collection of those charges.

5. The P-Card is issued in my name. I will not allow any other person to use the card. I am responsible for any and all charges against the card.

6. The P-Card is the property of Hastings. I agree to comply with the internal control procedures designed to protect the College’s assets. As such, I understand that my transactions may periodically be selected for audit or review.

7. If the card is lost or stolen, I will immediately notify Wells Fargo Bank by telephone at 800-932-0036 and the Program Administrator in Purchasing at (415) 565-4604, or purchasing@uchastings.edu

8. I understand I must prepare expense reports in PayIt! in order to allocate expenses and provide the business purpose for my transactions. I will resolve any discrepancies by contacting the supplier or Wells Fargo Bank. I will attach all receipts in PayIt, and submit expense reports to my approver by no later than the 5th business day of the following month. I understand it is my responsibility to notify Wells Fargo immediately at 800-932-0036 in the event fraudulent charges appear on the card assigned to me.

9. I agree to surrender the P-Card immediately upon termination of employment, whether for retirement, voluntary, or involuntary reasons.

__________________________ ______________________________________

Employee Name (Print) Procurement Card Account Number

I have read and agree to comply with the standards set forth above. My signature indicates I have received the P-Card which has been issued to me by the College.

________________________________ ____________________

Employee Signature Date

Employee Human Resources Purchasing Department

P-card user agreement Revised November2015

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