QUARTERLY REPORT - TMCEC



Quarterly Report

TO THE

TMCEC BOARD OF DIRECTORS

[pic]

Board Meeting:

1:30 p.m. on Friday to 12:00 noon on Saturday

September 30 - October 1, 2011

Lakeway Resort & Spa

101Lakeway Drive

Austin, TX 78734

1-800-525-3929

Please call Hope Lochridge (hope@)

or Deadra Stark (stark@) at TMCEC

to let us know if you DO NOT need a hotel room on Friday night.

Thank you.

800.252.3718

TEXAS MUNICIPAL COURTS EDUCATION CENTER

OFFICERS AND DIRECTORS - FY 12

FRIDAY, SEPTEMBER 30, 2011

LAKEWAY RESORT & SPA

TMCEC BOARD MEETING

ROLL

President Hon. Donna Starkey Alvin

President-Elect Hon. Brian Holman Lewisville

First Vice-President Hon. Sharon Hatten Midland

Second Vice-President Hon. Robin A. Ramsay Denton

Secretary Hilda P. Cuthbertson Bryan

Treasurer Hon. Robert C. Richter Missouri City

Region I Director Hon. Jan Matthews Lubbock

Region II Director Hon. Ninfa Mares Fort Worth

Region III Director Hon. Bonnie Goldstein Royse City

Region IV Director Hon. Phyllis Rogers Sulphur Springs

Region V Director Hon. Linda Gossett San Angelo

Region VI Director Hon. Kathleen Person Temple

Region VII Director Hon. Ed Spillane College Station

Region VIII Director Hon. Letitia Farnie Pearland

Region IX Director Hon. Julie Escalante Baytown

Region X Director Hon. George Robinson Yorktown ________

Immediate Past President Hon. Stewart Milner Arlington

TMCEC Staff Members:

Executive Director Hope Lochridge TMCEC

General Counsel/

Director of Education Ryan K. Turner TMCEC

Program Attorney/

Deputy Counsel Mark Goodner TMCEC

Program Director Cathy Riedel TMCEC

Program Attorney Katie Tefft TMCEC

TEXAS MUNICIPAL COURTS ASSOCIATION

FY 12

SATURDAY, OCTOBER 1, 2011

LAKEWAY RESORT & SPA

TMCA BOARD MEETING

ROLL

President Hon. Donna Starkey Alvin

President-Elect Hon. Brian Holman Lewisville

First Vice-President Hon. Sharon Hatten Midland

Second Vice-President Hon. Robin A. Ramsay Denton

Secretary Hilda P. Cuthbertson Bryan

Treasurer Hon. Robert C. Richter Missouri City

Region I Director Hon. Jan Matthews Lubbock

Region II Director Hon. Ninfa Mares Fort Worth

Region III Director Hon. Bonnie Goldstein Royse City

Region IV Director Hon. Phyllis Rogers Sulphur Springs

Region V Director Hon. Linda Gossett San Angelo

Region VI Director Hon. Kathleen Person Temple

Region VII Director Hon. Ed Spillane College Station

Region VIII Director Hon. Letitia Farnie Pearland

Region IX Director Hon. Julie Escalante Baytown

Region X Director Hon. George Robinson Yorktown ________

Immediate Past President Hon. Stewart Milner Arlington

TMCEC Staff Members:

Executive Director Hope Lochridge TMCEC

General Counsel/

Director of Education Ryan K. Turner TMCEC

Program Attorney/

Deputy Counsel Mark Goodner TMCEC

Program Director Cathy Riedel TMCEC

Program Attorney Katie Tefft TMCEC

DRAFT

TMCEC/TMCA Board Meetings

Lakeway resort & spa

SEPTEMBER 30 – OCTOBER 1, 2011

Friday, September 30, 2011

1:30 - 5:00 p.m.

TMCEC BOARD MEETING

1. Welcome, Introductions and Announcements – Judge Donna Starkey

2. Roll – Hilda Cuthbertson

3. Approval of Minutes

4. Report by President - Judge Donna Starkey

5. Education Committee Report – Judge Brian Holman

6. Personnel Committee Report – Judge Robin Ramsay

7. TMCEC Executive Director’s Report – Hope Lochridge

a. FY 11 Grant

i. Enrollment Numbers

ii. Fiscal Report

b. FY 12 Grant

i. Enrollment Numbers

ii. Fiscal Numbers

c. TxDOT Update

8. Unfinished Business

9. New Business

10. Other

TMCEC/TMCA Planning Session

a. Goals for FY 12

b. Goals for Interim

c. Goals for Next Five Years

Dates for Future Board Meetings:

September 30-October 1, 2011: Lakeway Resort and Spa

January 20-21, 2012

April 20-21, 2012

July 20-21, 2012

Saturday, October 1, 2011

9:00 a.m.

TMCA Board of Directors Meeting

1. Welcome, Introductions and Announcements – Judge Donna Starkey

2. Roll – Hilda Cuthbertson

3. Approval of Minutes

4. Report by President - Judge Donna Starkey

5. Fiscal Report/Budget & Finance Committee Report – Judge Robert C. Richter

6. Financial Oversight Committee Report – Judge Brian Holman

7. Membership Committee Report and Approval of Members by Board (Article III, Sec. 3, TMCA Bylaws) – Judge Jan Matthews

8. Annual Meeting Report – Judge Sharon Hatten

9. Accreditation Committee Report

10. Building Committee Report – Judge Ed Spillane

11. Bylaws Committee Report

12. Public Outreach Committee Report – Judge Letitia Farnie

13. Website Committee Report – Judge Robin Ramsay

14. Legislative Committee Report – Judge Stewart Milner

15. Scholarship Committee: Judge Kathleen Person

16. Unfinished Business

17. New Business

18. Other

Adjourn

Quarterly Report to TMCEC Board of Directors: September 30, 2011

FY 00: September 1, 1999 – August 31, 2000 FY 07: September 1, 2006 – August 31, 2007

FY 01: September 1, 2000 – August 31, 2001 FY 08: September 1, 2007 – August 31, 2008

FY 02: September 1, 2001 – August 31, 2002 FY 09: September 1, 2008 – August 31, 2009

FY 03: September 1, 2002 – August 31, 2003 FY 10: September 1, 2009 – August 31, 2010

FY 04: September 1, 2003 – August 31, 2004 FY 11: September 1, 2010 – August 31, 2011

FY 05: September 1, 2004 – August 31, 2005 FY 12: September 1, 2011– August 31, 2012

FY 06: September 1, 2005 – August 31, 2006 FY 13: September 1, 2012 – August 31, 2013

Grant Funds in FY 99: $ 953,833 UB Funds: $8,257 Program Income: $62,299

Total of: $1,024,389

Grant Funds in FY 00: $1,285,250 Program Income: $38,545

Total of: $1,323,795

Grant Funds in FY 01: $1,811,475 UB Funds: $56,742.85 Program Income: $72,955.51

Total of: $1,941,173.36

Grant Funds in FY 02: $1,811,475 UB Funds: $256,902.34 Program Income: $32,579.22

Total: $2,100,956.56

Grant Funds in FY 03: $1,841,475 UB Funds: $29,633.57 Subtotal: $1,840,909.49

Program Income: $53,370

$8,360.72 insurance claim

Additional Grant: $29,800

Total: $1,932,639.49

Grant Funds in FY 04: $1,870,889 UB Funds: $54.36 Program Income: $16,006.32

Supplemental Grant: $24,000

Total: $1,910,943.68

Grant Funds in FY 05: $1,870,889 UB Funds: $ 0 Est. Program Income: $53,500

Program Income: $53,474.22

Additional Grant: $17,829.00

Total: $1,942,219.22

Grant Funds in FY 06 $1,813,497 UB Funds from SJI Funds: $7,500

FY 05: $41,415.61 Program Income: $46,929.52

TxDOT: $142,105 [split deposit w/ FY 07 - $37,940.52( in FY 06]

Total: $1,947,282.65

Grant Funds in FY 07 $1,813,497 UB Funds from TxDOT Funds (06): $37,940.52*

FY 06: $15,639.28 TxDOT Funds: $182,315.91

Program Income: $222,947.50

Additional Grant: $26,800

Total: $2,261,199.69

Grant Funds in FY 08 $1,813,497 UB Funds from TxDOT Funds (07): $38,500.00

FY 07: $0.00 Program Income (08): $206,252.29

Additional Grant: $68,975.00

Grant Funds in FY 09 $1,813,497 UB Funds from TxDOT Funds: $56,112.05

FY 08: $0.00 Program Income (09): $308,295.00

Additional Grant: $54,200 Grant Funds in FY09

Funds Returned: $1,257.34

Grant Funds in FY 10 $1,859,497* UB Funds from TxDOT Funds: $50,146.08

FY 09: $0.00 Program Income (10): $353,798.24

Program Income Projected (10) $317,439

*Additional Grant: $46,000

Grant Funds in FY 11 $1,813,497 UB Funds from TxDOT Funds: $140,783.82 (09/01/11)

$ 184,309 FY 10: $0 Program Income Projected (11): $353,385

$1,997,806 Program Income Actual (11): $435,520.00

Total: $2,344,716.24

Grant Funds in FY 12 $1,629,472 UB Funds from TxDOT Funds: $150,000

$ 58.184 FY 11: $100,000 Program Income (11): $344,500

$1,687,656 ($200,000)

Total:

Progress Report for FY 11: Training

Note: The TMCEC staff is dropping the referencing of programs by the number of hours, because it is incorrect to say that the 12 hour is 12 when it offers 15-16 hours of credit and the 32 hour offers 35 hours. Under the new quantitative approach of the Court and the State Auditor’s Office, we need to take full credit for our programs or we are now accurately depicting what we are offering. The reference to 32 hour and 12 hour is to the number of hours of mandatory judicial education required of new, non-attorney judges (32) and experienced judges or new attorney judges (12).

During the FY 11, TMCEC has offered the following educational programs:

|Program |Budgeted |Actual |

| | | |

|Train the Trainer Faculty Development Meeting, September, Austin |N/A |23 |

|New Clerks Seminar, September, Austin |64 |45 |

|New Judges & Clerks Orientation, October, Austin |8 |8 |

|Regional Judges Seminar, October, Tyler |90 |97 |

|Regional Clerks Seminar, October, Tyler |70 |90 |

|Regional Judges Seminar, November, Austin |100 |97 |

|Regional Clerks Seminar, November, Austin |80 |102 |

|One Day Clinic, November 10, 2010, Recusal and Disqualification |15 |14 |

|New Judges Seminar, December, Austin |25 |24 |

|New Clerks Seminar, December, Austin |85 |78 |

|Regional Judges Seminar, January, San Antonio |140 |136 |

|Regional Clerks Seminar, January, San Antonio |95 |130 |

|Level III Assessment Clinic, January, Austin |10 |19 |

|CoLoGo, January, San Marcos |15 |17 |

|Regional Judges Seminar, February, Addison |155 |138 |

|Regional Clerks Seminar, February, Addison |85 |106 |

|ABA Judges Traffic Court Technology, February, Addison |100 |49 |

|Prosecutors Seminar, February, Addison |75 |58 |

|Local Clerks Seminar, February, Addison |85 |62 |

|New Judges & Clerks Orientation, February, Austin |8 |7 |

|Regional Judges Seminar, February, Galveston |135 |179 |

|Local Clerks Seminar, March, Austin |85 |26 |

|Regional Judges Seminar, March, Houston |150 |139 |

|Regional Clerks Seminar, March, Houston |75 |107 |

|One Day Clinic, March 23, 2011, Warrants: From Probable Cause to Arrest |15 |34 |

|Regional Judges Seminar, April, Amarillo |110 |88 |

|Regional Clerks Seminar, April, Amarillo |60 |36 |

|Regional Clerks Seminar, April, Corpus Christi |100 |95 |

|Bailiff/Warrant Officer Seminar, April, Corpus Christi |125 |171 |

|One Day Clinic, April 6, 2011, Code Enforcement: Civil and Criminal Tools in Municipal Court |15 |24 |

|Regional Clerks Seminar, May, South Padre Island |100 |100 |

|Regional Attorney Judges Seminar, May, South Padre Island |80 |116 |

|Regional Judges Seminar, May, South Padre Island |100 |70 |

|New Judges & Clerks Orientation, May, Austin |8 |14 |

|Traffic Safety Conference, May, San Antonio |165 |187 |

|Prosecutors Seminar, June, San Antonio |75 |64 |

|Court Administrators Seminar, June, San Antonio |100 |90 |

|Local Clerks Seminar, June, Fort Worth |85 |44 |

|Regional Judges Seminar, June, Odessa |105 |72 |

|Regional Clerks Seminar, June, Odessa |45 |41 |

|One Day Clinic, June 29, 2011, Juvenile Issues: Laws Related to Children in Municipal Court |15 |43 |

|Local Clerks Seminar, July, Houston |35 |53 |

|New Judges Seminar, July, Austin |25 |43 |

|New Clerks Seminar, July, Austin |85 |117 |

|Legislative Update, August, Lubbock |150 |92 |

|Legislative Update, August, Houston |300 |233 |

|Legislative Update, August, Austin |400 |373 |

|TOTAL |4048 |3951 |

|Webinar |Budgeted |Actual |Eval |

| | | | |

|Navigating the OLC and Webinars (Jameson Crain), January 3, 2011 |50 |11 |5.00 |

|Navigating the OLC and Webinars (Jameson Crain), January 4, 2011 |50 |26 |5.00 |

|Bicycle Laws (Mark Goodner), January 5, 2011 |50 |52 |4.25 |

|Cruelly Treated Animal Hearings (David Johnson), January 12, 2011 |50 |56 |4.40 |

|Upcoming Revisions to OCA Monthly Report (Sandra Mabbett), January 20, 2011 |50 |118 |4.50 |

|A Closer Look at Recent US Supreme Court Decisions (Ryan Turner), January 26, 2011 |50 |58 |4.75 |

|A Closer Look at Recent Texas Court of Criminal Appeals Decisions (Ryan Turner), February 2, 2011 |50 |32 |4.75 |

|Racial Profiling: What is It? And Why Should Courts Care? (Katie Tefft), February 15, 2011 |50 |87 |4.75 |

|A Closer Look at Recent Case Law: Trial, Court Administration, and Prosecution (Ryan Turner), February 24, |50 |73 |4.65 |

|2011 | | | |

|Upcoming Revisions to OCA Monthly Report (Sandra Mabbett), February 24, 2011 |50 |50 |4.50 |

|Immigration Regulation at the Local Level: Preemption in 3 Different Flavors (Ryan Turner), March 3, 2011 |50 |66 |4.55 |

|Dangerous Dog Hearings (Mariam Moseley), March 16, 2011 |50 |95 |4.50 |

|Contempt (Peter Graham), April 7, 2011 |50 |83 |4.40 |

|Upcoming Revisions to OCA Monthly Report (Sandra Mabbett), April 7, 2011 |50 |37 |4.55 |

|Warrants: Back to the Basics (Katie Tefft), April 28, 2011 |50 |117 |4.70 |

|Warrants: Back to the Basics (Katie Tefft), May 5, 2011 |50 |38 |4.40 |

|Upcoming Revisions to OCA Monthly Report (Sandra Mabbett), May 17, 2011 |50 |54 |4.60 |

|Juvenile Law Update (Mark Goodner), June 2, 2011 |50 |117 |4.50 |

|Changes to the Driver Responsibility Program (Peggy Sephus), July 6, 2011 |50 |98 |3.85 |

|Upcoming Revisions to OCA Monthly Report (Sandra Mabbett), July 26, 2011 |50 |76 |4.50 |

|DRSR: Courtroom to Classroom (Lisa Robinson), August 17, 2011 |50 |37 |4.80 |

|Implementing the Changes to the Municipal Court Monthly Report (TBD), August 24, 2011 |50 |41 |4.45 |

|TOTAL |1100 |1422 |4.56 |

The One Day Clinic series was completed. The registration fee was $20. TMCEC staff will play the FY 12 clinics in the next few weeks.

November 10, 2010 Recusal and Disqualification (14)

March 23, 2011 Warrants: From Probable Cause to Arrest (34)

April 6, 2011 Code Enforcement: Civil and Criminal Tools in Municipal Court (24)

June 29, 2011 Juvenile Issues: Laws Related to Children in Municipal Court (43)

The evaluations from the programs offered to date are found in the black Board Notebooks that will be at the board meeting, as well as a list of the courses offered. They are shown so that they can be compared to similar programs offered in FY 05, FY 06, FY 07, FY 08, FY 09, FY 10, and FY 11.

Fiscal Planning for FY 12

With the paper reduction effort to save funds, TMCEC took the following steps to Go Green!

1. Notified constituency of FY 12 reliance on emails for communication in the May, July, and Legislative issues of The Recorder.

2. Mentioned importance of emails in bulk mail out to all courts asking for personnel updates, as well as the Academic Catalog.

3. Posted a notice on all four list servs.

4. Contracted with a company called Informz to manage emails so emails are not perceived as spam by court computer networks.

Change in the policy on single rooms at regional programs, such that judges and clerks will be required to pay $50 a night for a single room:

1. Notice in the May and July Legislative Update Recorders

2. Survey of constituents via website and at regional programs in May & June:

3. Notification on list servs

4. Notification of court administrators at court administrator conference in June

The response was interesting.  Approximately, only 15 percent of clerks and 5 percent of judges indicated that they would double up.  Either their city would pay or they would pay themselves for the single room. The Omni Hotels have renegotiated FY 11 contracts at a higher rate for additional double rooms anticipated.

Curriculum Planning for FY 12

The faculty Curriculum Development meeting was offered on August 25-26th in Austin.  Train-the-Trainer was offered on September 7-9, 2011 in Austin.  Clay Abbott again served as the primary facilitator for Train-the-Trainer with presentations by Cathy Riedel and Mark Goodner.

The first planning meeting was offered on August 29-30th in Austin for the recently proposed pilot program for Juvenile Case Managers.

FY 11 TxDOT Traffic Safety Grant Funded Programs:

As part of the TxDOT grants, entitled Municipal Traffic Safety Initiatives (MTSI) and Driving on the Right Side of the Road (DRSR), TMCEC continues to conduct the following activities in FY 11:

• Set up exhibits of traffic safety materials; and provide traffic safety “Program Information & Education” (PI&E) resource materials and support to numerous municipal courts across Texas;

• Traffic safety programs will be integrated into all TMCEC regional programs and TMCEC is reimbursed at a rate of $20 per course per participant;

• Sponsor 2011 Municipal Traffic Safety Initiatives Conference (TSC) in May 2011 in San Antonio.

• Update and add additional links and pages to MTSI and DRSR website and continue the municipal traffic safety initiatives list serv for traffic safety information.

• Both grants are in the last year of a three-year grant: FY 2009-2011.

• Sponsored the 2011 Municipal Traffic Safety Awards program:

o Bastrop, Corinth, Harker Heights, McGregor, Westworth Village, College Station, Conroe, Frisco, La Porte, San Marcos, and Irving

Lisa Robinson continues to work as the Grant Coordinator, although she now lives in Oklahoma.  The TMCEC staff (primarily Deadra Stark) is taking responsibility for the fiscal management of the grant, in addition to their regular duties. Hong Escobar is working as a part-time staff attorney for the program.

The primary focus of the FY 11 DRSR program was a conference for teachers on February 3, 2011 in Austin that offers background information on traffic safety, as well as lesson demonstrations.  The rest of the grant funds were used to offer summer workshops via the education service centers, local school districts, and webinars.  The primary focus of the FY 11 MTSI program are the awards, the traffic safety courses in the regional programs, and the Traffic Safety Conference in May in San Antonio.

This was the last year for both three-year grants.  TMCEC applied for a one year grant for both programs: DRSR - $210,020.00 and MTSI - $275,442.00. We expect to learn if funding will be provided any day.

FY 12 if funded:

Publications: MTSI program components: Awards; 100 bailiffs/warrant officers; 600 clerks; 1100 judges; 100 prosecutors; 20 pages in The Recorder; Traffic Safety Conference; 2 Teen Court planning sessions; exhibits at TMCEC programs; city official project.  Income to TMCEC: $101,600.

DRSR program components: Lending library of videos/DVDs for courts & schools, disseminate DRSR materials to community/civic groups like Boy Scout Troops; exhibits at teacher trainings and TMCEC; session at LRE Conference; graphic novel on traffic safety; revise materials as needed; train 600 clerks; train 600 judges; 8 pages The Recorder; 2 storybooks in English & Spanish; YouTube PSA contest.  Income to TMCEC: $24,000.

The pocket version of the Canons of Judicial Ethics are still on hold as the Supreme Court of Texas continues to review the changes to the canons that were recommended by the Task Force.

Staff members plan to produce four issues of The Recorder in FY 12 and would like ideas from the Board or Education Committee.

Issue 1: December - Case Law Update, Animals (Part 2)

Issue 2: January - OCA Update, Ethics Opinion, TBD

Issue 3: April – TBD

Issue 4: July – TBD

✓ Please let TMCEC staff members know if you wish to contribute an article.

Per board action in April, The Recorder will no longer be sent one copy per court. The Recorder is available online and is sent out to the list servs. Subscriptions are available for $35. TMCA has approved sending complimentary copies to members in FY 12. A notice will be added to near the mailing label: This copy of The Recorder was provided by TMCA as a member benefit. The first issue will go out in November.

TMCEC staff attorneys are updating TMCEC publication with legislative changes. To be updated: Forms Book, Bench Book, Certification Guides, and Class C Handbook. The Judges Book will be updated in January.

Hope Lochridge is in the process of making the publications available for download on e-books via . Cost will be nominal - $5 a publication.

Fiscal Report for FY 11:

Texas Court of Criminal Appeals Grant Bank Balance (Frost): $170,660.48 (09/01/11)

TxDOT Grant Bank Balance (Bank of Texas): $245,768.38 (09/01/11)

Non-Grant Bank Balances are shown below:

Products (Wells Fargo) $209,387.14 (09/01/11)

Gifts & Memorials

Bank Balance (Frost) $ 2,408.63 (09/01/11)

Building Fund $ 45,884.90 (08/31/04)

Program Income

| |FY04 |FY05 |FY06 |

| | | | |

|Total |$16,006.32 |$53,449.22 |$46,929.52 |

| | | | |

| |FY07 |FY08 |FY09 |

| | | | |

|Judges Book |$260.00 |$60.00 |$220.00 |

|Bench Book |$91.60 |$88.40 |$2,015.00 |

|Gould Codebook |$669.00 |$2,069.00 |$700.00 |

|Forms Book & Disk/CD |$163.50 |$42.94 |$1,350.00 |

|Quick Reference Handbook |$00.00 |$40.00 |$910.00 |

|Rules of Evidence Handbook |$00.00 |$36.75 |$560.00 |

|Clerks Study Guides |$989.40 |$774.20 |$1,525.00 |

|Court Interpreter |$00.00 |$00.00 |$00.00 |

|Study Sessions (Reg. Fees) |$2,370.00 |$2,715.00 |$2,970.00 |

|Assessment Clinics |$1,300.00 |$1,700.00 |$1,600.00 |

|Joint Technology |$00.00 |$00.00 |$00.00 |

|GTC |$2,325.00 |$2,050.00 |$1,700.00 |

|TAC |$-2,325.00 |$-2,050.00 |$-1,700.00 |

|Fine Collections (Reg. Fees) |$00.00 |$00.00 |$00.00 |

|Prosecutors (Reg. Fees) |$33,100.00 |$00.00 |$43,250.00 |

|Special Topic/ICM (Reg. Fees) |$00.00 |$00.00 |$3,250.00 |

|Lists & Labels/Rosters |$00.00 |$00.00 |$00.00 |

|Duplicate Certificate |$00.00 |$5.00 |$45.00 |

|Course Materials |$75.00 |$00.00 |$50.00 |

|Videos |$45.00 |$31.00 |$270.00 |

|Newsletter Subscriptions |$100.00 |$100.00 |$450.00 |

|Vendor |$00.00 |$00.00 |$00.00 |

|Product Account-Grant items* |$00.00 |$00.00 |$00.00 |

|Refunds/Other |$9.00 |$00.00 |$00.00 |

|Registration Fees |$144,250.00 |$198,415.00 |$177,070.00 |

|Audio Recordings |$00.00 |$00.00 |$10.00 |

|Leg. Update Reg. Fee |$39,450.00 |$00.00 |$72,050.00 |

|Leg. Update Materials |$75.00 |$175.00 |$00.00 |

| | | | |

|Total |$222,947.50 |$206,252.29 |$308,295.00 |

| | FY10 |FY 11 |FY 12 |

|Judges Book |$00.00 |$5,380.00 | |

|Forms Book |$3,975.00 |$800.00 | |

|Bench Book |$4,425.00 |$1,300.00 | |

|Forms/Bench Book CD |$1,000.00 |$185.00 | |

|Gould Codebook |$5,904.00 |$3,432.00 | |

|Class C Handbook |$20.00 |$3,300.00 | |

|Quick Reference Handbook |$1,170.00 |$550.00 | |

|Rules of Evidence Handbook |$940.00 |$310.00 | |

|Clerks Study Guides |$2,420.00 |$1,585.00 | |

|Court Interpreter Glossary |$1,730.00 |$650.00 | |

|Study Sessions (Reg. Fees) |$4,390.00 |$1,750.00 | |

|Assessment Clinics |$1,600.00 |$1,300.00 | |

|Joint Technology |$00.00 |$0.00 | |

|GTC |$1,375.00 |$2,650.00 | |

|TAC |($1,375.00) |($2,650.00) | |

|Fine Collections (Reg. Fees) |$00.00 |$0.00 | |

|Prosecutors (Reg. Fees) |$38,750.00 |$2,050.00 | |

|Special Topic/ICM (Reg. Fees) |$3,600.00 |$0.00 | |

|Lists & Labels/Rosters |$00.00 |$0.00 | |

|Duplicate Certificate |$10.00 |$20.00 | |

|Course Materials |$00.00 |$35.00 | |

|Videos |$210.00 |$225.00 | |

|Newsletter Subscriptions |$200.00 |$300.00 | |

|Vendor |$00.00 |$0.00 | |

|Product Account-Grant itemsª |$00.00 |$0.00 | |

|Refunds/Other- Amazon |$46.16 |$37.60 | |

|Registration Fees |$232,282.00 |$121,870.50 | |

|Audio Recordings |$80.00 |$0.00 | |

|Leg. Update Reg. Fee |$00.00 |$14,100.00 | |

|Leg. Update Materials |$900.00 |$50.00 | |

|TxDOT |$50,146.08 |$100,000.00 | |

| | | | |

|Total |$353,798.24 |$259,230.10* | |

| | | | |

* Does not include $176,290.00 to be transferred from Wells Fargo.

ª Forms Books/Bench Books/Study Guides (note: Beginning in ’06 items deposited to their respective categories; ’06 total $548.25; ’07 total $1,158.50; ’08 total $2,369.89)

TMCEC takes credit cards (VISA and MasterCard) via Wells Fargo Bank and the Product Account. Although there is a $33.00 monthly fee plus $0.30 per transaction and a 2.71% monthly discount rate, participants value the convenience. We accept registration fees by credit card, as well as purchases of publications.

Shown below is the amount collected by credit card and the fees paid by the Product Account or individuals:

| |FY05 |FY06 |FY07 |

| | | | |

|Products (t-shirts, cups) |$4,805.51 |$7,139.99 |$5,142.44 |

|Grant (registrations, publications) |$7,856.19 |$12,757.65 |$76,786.70 |

|Fees paid by Product |$398.59* |$1,250.55* |$1,644.84* |

|Fees paid by Participant |$319.50 |$130.00 |$2,289.00 |

| ($2 per transaction) | | | |

| | | | |

| |FY08 |FY09 | FY10 |

|Products (t-shirts, cups) |$11,224.50 |$6,536.03 |$4,402.00 |

|Grant (registrations, publications) |$60,887.76 |$102,610.79 |$103,264.40 |

|Fees paid by Product |$2,783.41 |$4,885.26 |$8,116.43 |

|Fees paid by Participant |$2,562.00 |$2,894.00 |$7,302.01 |

| ($2 per transaction) | | | |

|($5 per transaction FY10) | | | |

| | | | |

| |FY11 |FY12 | |

|Products (t-shirts, cups) |$6,300.00 | | |

|Grant (registrations, publications) |$133,068.00 | | |

|Fees paid by Product |$8,465.02 | | |

|Fees paid by Participant |$4,265.45 | | |

| ($2 per transaction) | | | |

|($5 per transaction FY10) | | | |

| | | | |

*Note: Transaction fees have decreased effective 2-28-11 due to change in companies (from Wells Fargo to Enable Pay Direct, Inc.)

Electronic Publications:

TMCEC receives monthly statistics on how many users log onto the TMCEC web site. Monthly use for FY 04 thru FY 10 is shown below:

|FY 04 | |FY 05 | |FY 06 | |FY 07 | |

| | | | | | | | |

|September |5,793 |September |2,892 |September |12,798 |September |4,807 |

|October |6,281 |October |1,457 |October |5,630 |October |9,629 |

|November |4,815 |November |2,394 |November |9,094 |November |8,647 |

|December |3,344 |December |3,450 |December |3,450 |December |6,781 |

|January |3,170 |January |4,810 |January |6,283 |January |8,360 |

|February |2,950 |February |2,545 |February |10,184 |February |13,903 |

|March |2,169 |March |2,542 |March |8,729 |March |8,528 |

|April |2,759 |April |3,971 |April |2,031 |April |3,093 |

|May |2,936 |May |4,040 |May |12,150 |May |20,551 |

|June |3,073 |June |7,854 |June |N/A |June |3,970 |

|July |6,190 |July |3,519 |July |14,573 |July |2,654 |

|August |1,384 |August |15,712 |August |5,430 |August |2,331 |

|Total |44,864 | |55,186 | |90,352 | |93,254 |

|FY 08 | |FY 09 | |FY 10 | |FY 11 | |

| | | | | | | | |

|September |1,557 |September |15,787 |September |11,214 |September |21,507 |

|October |5,667 |October |21,160 |October |5,271 |October |21,739 |

|November |6,845 |November |15,157 |November |6,328 |November |19,708 |

|December |6,438 |December |20,865 |December |29,056 |December |19,382 |

|January |15,234 |January |6,407 |January |7,841 |January |24,011 |

|February |21,369 |February |7,517 |February |15,606 |February |21,432 |

|March |17,009 |March |9,654 |March |32,114 |March |24,685 |

|April |25,878 |April |22,020 |April |22,956 |April |19,567 |

|May |12,059 |May |13,592 |May |20,702 |May |21,789 |

|June |17,658 |June |21,474 |June |22,281 |June |21,979 |

|July |23,137 |July |22,408 |July |22,714 |July |21,547 |

|August |11,894 |August |21,863 |August |16,746 |August |26,832 |

| | | | | | | | |

| | | | | | | | |

| | | | | | |11,214 | |

| | | | | | |5,271 | |

| | | | | | |6,328 | |

| | | | | | |29,056 | |

| | | | | | |7,841 | |

| | | | | | |15,606 | |

| | | | | | |32,114 | |

| | | | | | |22,956 | |

| | | | | | |20,702 | |

| | | | | | |22,281 | |

| | | | | | |22,714 | |

| | | | | | |16,746 | |

| | | | | | | | |

| | | | | | | | |

| | | | | | | | |

| | | | | | | | |

| | | | | | | | |

| | | | | | | | |

| | | | | | | | |

|Total |164,745 | |197,904 | |212,829 | |264,178 |

Technical Assistance/Cooperative Training:

The 800-line continues to offer one-on-one information about the Center and assistance with locating laws and procedures relevant to municipal court practice. Responsibility for answering the questions has been divided between Mark Goodner, Cathy Riedel, Katie Tefft, and Ryan Turner.

Since the last Quarterly Report, the Program Staff have made or planned the indicated visits or presentations at the programs listed below:

Cathy Riedel

• Presentation at the Texas Court Clerks Association Legislative Update in Hurst, Texas, August 12, 2011

• Presentation at the Texas Municipal Clerks Certification Program for City Secretaries, Austin, Texas, August 11, 2011

Katie Tefft

• Presentation at the Texas Court Clerks Association Legislative Update in Hurst, Texas, August 12, 2011

Ryan Turner

• Court Visit, Houston Municipal Court, Houston, Texas, August 15, 2011

Clerks Certification Program:

The Municipal Court Clerks Certification Program is sponsored by TMCEC, TMCA, and the Texas Court Clerks Association. The Education Committee of TCCA serves in an oversight role over the rules of the program and provides test proctors. There are three levels of certification. Additional information can be found on the TMCEC website. The program continues to grow as the chart shown on the next page indicates.

The certification program has increased Level III Certified Municipal Court Clerks to 40. Congratulations to Jennifer Sullivan, Sealy; Connie Crenshaw, Luling; Alicia St. Cyr, Watauga; Susie Garcia, New Braunfels; Janell Kucera, formerly of Sugar Land; Luevada Posey, Cedar Park; Carol Gauntt, formerly of Richland Hills; Christi Punches, Sanger; Kathryn Wells-Vogel, Odessa; Jeanie Roumell, Keller; Tracie Glaeser, Lewisville; Julie Kubeczka, Alvin; Karen Renfrow, Friendswood; Phyllis Mathison, Bastrop; Cynthia Wells, Hickory Creek; Deborah Jessup, Balch Springs; Krystal Strong, formerly of San Antonio; Rhonda Kuehn, Brenham; Maria Busche, Jersey Village; Elaine Brown, Katy; Elaine Bourgoin, Wichita Falls; Amanda DeGan, Westlake; Cathy Haney, Missouri City; Pat Riffel, Pearland; Helen Wo, Jersey Village; Lei Holder, Weatherford; Bonnie Townsend, Lockhart; Lisa Howard, Hurst; Dianna Faulkenberry, Mansfield; Teri Neal, formerly of Bartonville; Amy Lightfoot, Prosper; Pamela Folsom, Lumberton; Jo Ann Sacharko, formerly of Lancaster; Paralee Norton, Duncanville; Luane Petrash, Webster; Catherine Limoux, Georgetown; Teresa Borski, Abilene; Rachel Frazier, Keller; Leona Clay, Harker Heights; Renee Moses, Midlothian; Fawn Mackey, Sealy; Delena Franklin, Allen; Lesa Keith, Justin; Kimberly Kierce, Richardson; and Deryl Corley, Carrollton.

Certification Program Participation Numbers

As of August 18, 2011

                                                                                             

|                        |FY 10 - 11 |% Change from FY 09 - 10 |Program Totals |

|                        | | |(Ending 8/18/11) |

|Level I: | | | |

|   Tested |131 |-26.8% |1950 |

|   Certified |97 |-22.4% |505 |

|Level II: | | | |

|   Tested |137 |-0.1% |961 |

|   Certified |48 |+9.1% |352 |

|Level III: | | | |

|   Tested |48 |+71.4% |288 |

|   Certified |2 |-60.0% |40 |

| | | | |

Current FY 11 Certification Levels (as of August 18, 2011)

Level I (505)

Level II (352)

Level III (40)

Total Renewals Received (897)

Municipal Courts Week: FY 12: November 7-11, 2011 and FY 13: November 5-9, 2012

Thank you to Brian Holman for contacting Representative Burt Solomons (R-Carrollton) to introduce a House Resolution proclaiming Municipal Courts Week for FY 12 and FY 13. Representative Solomons is a Past-President of the Texas Municipal Courts Association.

Administrative Issues:

The Center staff has email addresses as shown below:

Hope Lochridge lochridge@

Ryan Turner turner@

Mark Goodner goodner@

Cathy Riedel riedel@

Katie Tefft tefft@

Margaret Danforth danforth@

Tessa Madison madison@

Crystal Peiser peiser@

Rosalind Morris morris@

Deadra Stark stark@

Lisa Robinson robinson@

Patty Thamez thamez@

Pat Ek ek@

Hong Escobar escobar@

Cielito Apolinar sky@

Report submitted by:

Hope Lochridge, Executive Director September 8, 201

Attachment A

TMCA/TMCEC

Committee Members: FY 2011-2012

ACCREDITATION COMMITTEE

Hon. Robin Smith (Chair)

Shona Bohon

Hilda Cuthbertson

Hon. Brian Holman

Hon. Ninfa Mares

Phyllis Mathison

ANNUAL MEETING COMMITTEE

Hon. Sharon Hatten (Chair)

Hilda Cuthbertson

Linda Gossett

Hon. Ninfa Mares

Phyllis Mathison

Hon. Robert Richter

Hon. Phyllis Rogers

Hon. Donna Starkey

BUDGET AND FINANCE COMMITTEE

Hon. Robert Richter (Chair)

Hilda Cuthbertson

Hon. Sharon Hatten

Hon. George Robinson

BUILDING COMMITTEE

Hon. Edward Spillane (Chair)

Hon. Brian Holman

Hon. Stewart Milner

Hon. Robin Ramsay

Hon. Robert Richter

BYLAWS COMMITTEE

Hon. Letitia Farnie (Chair)

Hon. Kathleen Person

Hon. Robert Richter

Hon. Ed Spillane

EDUCATION COMMITTEE

Hon. Brian Holman (Chair)

Hilda Cuthbertson

Hon. Julie Escalante

Tracie Glaeser

Hon. Ninfa Mares

Phyllis Mathison

Hon. Jan Matthews

Hon. Stewart Milner

Hon. Kathleen Person

Hon. Phyllis Rogers

Hon. Donna Starkey

EXECUTIVE COMMITTEE

Hon. Donna Starkey (Chair)

Hilda Cuthbertson

Hon. Sharon Hatten

Hon. Brian Holman

Hon. Stewart Milner

Hon. Robin Ramsay

Hon. Robert Richter

FINANCIAL OVERSIGHT COMMITTEE

Hon. Brian Holman (Chair)

Hon. Joe Pirtle

LEGISLATIVE COMMITTEE

Hon. Stewart Milner (Chair)

Hon. Julie Escalante

Hon. Bonnie Goldstein

Hon. Brian Holman

Hon. Robert Kubena

Phyllis Mathison

Hon. Kathleen Person

Hon. Glenn Phillips

Hon. Robert Richter

Hon. Robin Smith

Hon. Ed Spillane

Hon. Celeste Villareal

MEMBERSHIP COMMITTEE

Hon. Jan Matthews (Chair)

Hon. Bonnie Goldstein

Linda Gossett

Hon. Walter Dick Kettler

Phyllis Mathison

Hon. Barbara Osborne

Hon. Robin Ramsay

Hon. Robert Richter

Hon. George Bill Robinson

Hon. Phyllis Rogers

Hon. Ed Spillane

NOMINATING COMMITTEE

Hon. Brian Holman (Chair)

Hon. Julie Escalante

Hon. Jan Matthews

Hon. Barbara Osborne

PERSONNEL, POLICY, & COMPENSATION REVIEW COMMITTEE

Hon. Robin Ramsay (Chair)

Hon. Julie Escalante

Hon. Letitia Farnie

Hon. Sharon Hatten

PUBLIC OUTREACH COMMITTEE

Hon. Bonnie Goldstein (Chair)

Hon. Leticia Farnie

Linda Gossett

Hon. Sharon Hatten

Phyllis Mathison

Hon. Jan Matthews

Hon. Kathleen Person

Hon. George Bill Robinson

SCHOLARSHIP COMMITTEE

Hon. Kathleen Person (Chair)

Hon. Letitia Farnie

Hon. Bonnie Goldstein

Linda Gossett

Hon. Ninfa Mares

Hon. George Bill Robinson

Hon. Phyllis Rogers

WEBSITE COMMITTEE

Hon. Robin Ramsay (Chair)

Hon. Brian Holman

Hon. Stewart Milner

Hon. Ed Spillane

Hon. Stewart Milner

Hon. Kathleen Person

Hon. Ed Spillane

Hon. Donna Starkey

Attachment B

TEXAS MUNICIPAL COURTS EDUCATION CENTER

1609 SHOAL CREEK, SUITE 302 . AUSTIN, TEXAS 78701 . 512/320-8274 . 800/252-3718 . FAX 512/435-6118

TRAVEL EXPENSE INFORMATION

NAME EMAIL

ADDRESS

CITY ZIP

PHONE FAX

PURPOSE OF TRAVEL TMCEC Board Meeting

Date Departed rTime Date Returned to HQ Time

MEALS * (Receipts are required. Meals must be itemized for breakfast, lunch, and dinner. $36 maximum per day - tips & alcohol not reimbursable; no reimbursement for meals that are provided by TMCEC)

SUBTOTAL

DATE BREAKFAST LUNCH DINNER MEALS

____________ $___________ $____________ $____________ $

____________ $___________ $____________ $____________ $

____________ $___________ $____________ $____________ $

____________ $___________ $____________ $____________ $

____________ $___________ $____________ $____________ $

TOTAL OF MEALS: $

LODGING * (Receipts required: $85 maximum per day)

DATE

____________ $___________________

____________ $___________________

____________ $___________________ TOTAL LODGING: $

TRANSPORTATION *

Mileage Amount

PERSONAL CAR From:_______________ To: _______________ ____________ $

(Mileage must From:_______________ To: _______________ ____________ $

be calculated through TOTAL ____________

or x 45( per mile = $

with a copy of GoogleMaps or Mapquest documentation attached)

COMMERCIAL AIRLINE (Receipt required)

From:____________________ To: ____________________ $

From:____________________ To: ____________________ $

CAR RENTAL * (Prior approval of Executive Director required; attach rental and gas receipts)

or TAXI * (Receipts required) From:____________________ To: ____________________ $

From: ____________________ To: ____________________ $

SUBTOTAL OF TRANSPORTATION: $

OTHER EXPENSES *

PARKING (Receipts required) Airport ρ Other ρ -- Describe ______________________________ $

OTHER EXPENSES (Attach receipts and describe) ___________________________________________ $

GRAND TOTAL: $

CERTIFICATION

I CERTIFY THAT THE ABOVE DESCRIBED EXPENSE ACCOUNT DOES NOT INCLUDE AN ALCOHOLIC BEVERAGE OR GRATUITY AND IS TRUE, CORRECT, UNPAID AND THAT DUAL COMPENSATION IS NOT INVOLVED IN THE ABOVE CLAIM.

(Signature) (Date)

INSTRUCTIONS: Please complete and attach all pages of requested printouts and receipts. Mail to the Texas Municipal Courts Education Center at the above address within 60 days from date of travel.

WHAT IS AND IS NOT REIMBURSABLE AND OTHER INFORMATION

1. AIR TRAVEL: Air travel will be on a coach/economy basis. TMCEC is

unable to reimburse for frequent flyer, rapid rewards, or other free or complimentary flight ticket. Agent fees or service fees on air travel are not reimbursable. Change or cancellation fees are not reimbursable unless due to unavoidable situations and/or emergencies and with the prior approval of the TMCEC Executive Director.

2. AUTOMOBILE: Any auto rental must be approved by the TMCEC Executive Director or TMCA President prior to rental. Mileage is reimbursable only from the claimant’s designated headquarters to duty point.

3. MEALS: a. In order to claim meals, you must be away from your

home base for six hours.

b. Meals will not be reimbursed in excess of $36.00 per day.

c. No reimbursement for meals that are provided by TMCEC.

d. Expenses related to acquiring meals. The TMCEC Board’s policy on

telephone calls and/or taxis to acquire a meal are allowable expenses

as long as the total expense (meals + telephone + taxi) does not

exceed the state limit of $36 a day.

e. Receipts are not required, but actual cost of meal must be shown. For

example:

DATE BREAKFAST LUNCH DINNER MEALS

5/2/07 $ $ $ 15.10 $ 15.10

5/3/07 $ $ 4.32 $ $ 4.32

5 /4/07 $ $ 15.40 $ 25.30 $ 36.00

$ $ $ $

$ $ $ $

TOTAL OF MEALS: $

4. LODGING: Lodging within Texas is at prevailing government rate. Out-of-state lodging is at that state’s or city’s prevailing rate of per diem. Government rates for rooms should always be requested. Reimbursement will be made for actual expenses of a single accommodation up to allowable rate. Supporting documentation is required for lodging.

5. TIPS: Tips are not considered service charges and are not reimbursable.

6. RECREATION: Entertainment expenses are not allowed.

7. TAXI FARES: Taxis are not to be used unless no other less expensive means of travel is

reasonably available. Please check to see if there is a complimentary hotel shuttle. Taxi fares only allowable if no restaurant service in hotel or within walking distance.

8. OTHER: TMCEC business-related phone calls, parking and tolls are examples of allowable miscellaneous items. Tips, bar charges, laundry charges, and personal telephone calls are examples of unallowable items. Please clear these from your hotel bill before check-out if you are on the TMCEC/TMCA master account.

Attachment C

Lakeway Resort & Spa

101 Lakeway Drive, Austin, TX 78734, USA, Phone: 800.525.3929

[pic]

From Bergstrom International Airport:

1. Exit Austin-Bergstrom International Airport

2. Turn LEFT onto Hwy 71 W (also known as Ben White Blvd and Hwy 290 W)

3. Continue on Hwy 71 W, go under IH 35 overpass

4. Turn RIGHT onto Hwy 71 (8 miles to RR 620)

5. Turn RIGHT onto RR 620

6. Turn LEFT onto Lohman's Crossing.

7. Turn LEFT onto Lakeway Blvd. at the traffic light

8. Turn RIGHT onto Lakeway Dr.

9. Follow Lakeway Dr. until it ends at the resort (2 miles)

From Downtown Austin:

1. Head west on 6th St.

2. Take Loop 1 South exit

3. Go south on Loop 1

4. Take Westlake/Rollingwood exit

5. Turn right on 2244

6. Continue on 2244 until it ends at Hwy 71

7. Turn RIGHT on Hwy 71

8. Turn RIGHT onto RR 620 (the next traffic light)

9. Turn LEFT onto Lohman's Crossing

10. Turn LEFT onto Lakeway Blvd.

11. Turn RIGHT onto Lakeway Dr.

12. Follow Lakeway Dr. until it ends at the resort (2 miles)

( Less account service charges of $20 and $12.

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