Student Handbook - Wesley Theological Seminary

WESLEY THEOLOGICAL SEMINARY

Student Handbook 2017-2018

4500 Massachusetts Avenue, NW Washington, DC 2016-5690 wesleyseminary.edu

(202) 885-8600 voice/TTY(202) 885-8605 fax

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Welcome from the Associate Dean of Community Life

For by the grace given to me I say to everyone among you not to think of yourself more highly than you ought to think, but to think with sober judgment, each according to the measure of faith that God has assigned. For as in one body we have many members, and not all the members have the same function, so we, who are many, are one body

in Christ, and individually we are members one of another."(Romans 12:3-5, NRSV)

Welcome to the 2017-2018 academic year! As the associate dean for community life, I welcome all of you to an exciting year of challenge, formation, and edification toward your academic pursuits and ministry goals. For those who are new to Wesley, I hope you will find this community spiritually enriching and educationally stimulating. For our returning students, I pray that this year is productive to you in your journey of faith and the practice of ministry. We eagerly welcome you into our efforts at building intentional community here on campus and in all of our day-to-day interactions.

The scriptural passage above is taken from Paul's letter to the church at Rome. He writes here as a pastoral theologian with great attention to the nature of faith, the power of the church and the work of God through Jesus Christ. This chapter is one of the most profound chapters in the book as it conveys our individual relationship to the church or any community of faith. The application is that affirmative and enlivening community requires commitment of individuals to relinquish personal ideologies and gains for the sake of the wider community. Authentic community calls for individual commitment to the collective that keeps the whole of the community in bound together. We hope that Wesley Seminary can be such a community for you in your time here.

An important part of any community is its willingness and ability to properly resource each member with information. This includes aiding in spiritual development and encouraging, at every opportunity, ways to engage each other in learning and loving accountability. This handbook is meant to be a guide for you to our community. It includes all aspects of our communal life together: student resources, Wesley offices, campus policies, and academic regulations most relevant for students. In conjunction with the other campus resources, this Student Handbook is your way of accessing the information you need at any time of day.

The Office of Community Life is available to answer any questions you may have, and we hope to serve as a resource for you during your time at Wesley. I look forward to getting to know each of you this year. Furthermore, I will be in the community looking to share in your joys and concerns about our shared life together.

May God's abundant love and peace guide all you do this academic year.

In the love of Christ,

Rev. Dr. Asa J. Lee Associate Dean for Community Life

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TABLE OF CONTENTS

WELCOME FROM THE ASSOCIATE DEAN OF COMMUNITY LIFE......................................................................................

TABLE OF CONTENTS ...................................................................................................................................................................

CAMPUS MAP ..................................................................................................................................................................................

IMPORTANT DATES 2017-2018....................................................................................................................................................

CAMPUS DIRECTORY ....................................................................................................................................................................

EMERGENCY CONTACT INFORMATION...................................................................................................................................................... Building Designations..........................................................................................................................................................................

OFFICE LISTINGS ...........................................................................................................................................................................

SECTION ONE: COMMUNITY LIFE MISSION STATEMENT ...................................................................................................

COVENANT OF PROFESSIONAL ETHICS AND BEHAVIOR ............................................................................................................................ The Covenant of Stewardship .............................................................................................................................................................. The Covenant of Dignity and Inclusiveness ......................................................................................................................................... The Covenant of Self-Care................................................................................................................................................................... The Covenant of Academic Honesty .................................................................................................................................................... The Covenant of No-Harassment .........................................................................................................................................................

PERSONAL AND PROFESSIONAL DISCIPLINE ..............................................................................................................................................

SECTION TWO: STUDENT SERVICES AND RESOURCES (BY ALPHA) .................................................................................

ACCESS KEYS ........................................................................................................................................................................................... Gate Keys .............................................................................................................................................................................................

ADVERTISING ON CAMPUS ........................................................................................................................................................................ General Event Promotion .................................................................................................................................................................... Bulletin Boards .................................................................................................................................................................................... Signs in Residence Halls ......................................................................................................................................................................

AMERICAN UNIVERSITY RESOURCES ........................................................................................................................................................ Bender Arena and Box Office .............................................................................................................................................................. Greenberg Theatre............................................................................................................................................................................... Jacobs Fitness Center .......................................................................................................................................................................... Kay Spiritual Life Center ..................................................................................................................................................................... Library Privileges ................................................................................................................................................................................ Retail Services...................................................................................................................................................................................... Shuttle Service......................................................................................................................................................................................

BUSINESS OFFICE...................................................................................................................................................................................... CAMPUS CONDUCT HOTLINE .................................................................................................................................................................... CHAPEL AND WORSHIP SERVICES ............................................................................................................................................................. CHILDREN ON CAMPUS ............................................................................................................................................................................. COMMUNITY KITCHENS ...................................................................................................................................................................... ERR COMMUTER LOCKER FACILITIES............................................................................................................................................................... COMPUTER SERVICES................................................................................................................................................................................

Access .................................................................................................................................................................................................. Electronic Mail .................................................................................................................................................................................... Rules for Using the Computer Lab ...................................................................................................................................................... Instructions for Accessing the Network................................................................................................................................................ COURSE OF STUDY SCHOOL ...................................................................................................................................................................... DEANS' OFFICE.........................................................................................................................................................................................

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DINING SERVICES ..................................................................................................................................................................................... Hours for Dining Hall.......................................................................................................................................................................... Payment ...............................................................................................................................................................................................

DISABILITY SUPPORT SERVICES................................................................................................................................................................ DOCTOR OF MINISTRY TERMS .................................................................................................................................................................. EMERGENCY PREPAREDNESS .................................................................................................................................................................... FACILITIES AND GROUNDSKEEPING .......................................................................................................................................................... FACULTY OFFICES .................................................................................................................................................................................... FINANCIAL AID AND SCHOLARSHIPS.........................................................................................................................................................

The Stafford Loan ................................................................................................................................................................................ Wesley Merit Scholarships................................................................................................................................................................... Need Based Grants .............................................................................................................................................................................. Campus Employment ........................................................................................................................................................................... FOOD PANTRY........................................................................................................................................................................................... THE G. DOUGLASS LEWIS CENTER FOR CHURCH LEADERSHIP ................................................................................................................. GUEST HOUSING ....................................................................................................................................................................................... HEALTH INSURANCE ................................................................................................................................................................................. THE HENRY LUCE III CENTER FOR THE ARTS AND RELIGION ................................................................................................................... HOUSING ................................................................................................................................................................................................... Off-campus Housing ............................................................................................................................................................................ On-campus Housing .....................................................................................................................................................................Erro IDENTIFICATION CARDS ............................................................................................................................................................................ IMMUNIZATION REQUIREMENTS ............................................................................................................................................................... INCLEMENT WEATHER & EMERGENCY CLOSING POLICY ......................................................................................................................... Non-weather-related Emergency Closing............................................................................................................................................ INTERNATIONAL STUDENT SERVICES........................................................................................................................................................ J-TERM ..................................................................................................................................................................................................... LIBRARY ................................................................................................................................................................................................... Library Card Eligibility ................................................................................................................................................................Erro Expiration .....................................................................................................................................................................................Erro Restrictions and Obligations.........................................................................................................................................................Erro Loan Periods.................................................................................................................................................................................Erro Library Fees..................................................................................................................................................................................Erro Library Fines ................................................................................................................................................................................Erro Washington Theological Consortium Borrowing .........................................................................................................................Erro American University Library ........................................................................................................................................................Erro Interlibrary Loan ..........................................................................................................................................................................Erro The Collections .............................................................................................................................................................................Erro User Assistance.............................................................................................................................................................................Erro Miscellaneous Regulations and Information ................................................................................................................................Erro MAILROOM AND COPY CENTER ................................................................................................................................................................ Outgoing Mail...................................................................................................................................................................................... Packages .............................................................................................................................................................................................. PARKING ................................................................................................................................................................................................... Traffic Regulations .............................................................................................................................................................................. Parking Regulations............................................................................................................................................................................. Payment of Citations............................................................................................................................................................................ Appeal of Citations .............................................................................................................................................................................. Immobilized and Abandoned Vehicles ................................................................................................................................................. PASTORAL COUNSELING REFERRALS........................................................................................................................................................ PLAYGROUND/OUTDOOR RECREATION..................................................................................................................................................... PRACTICE IN MINISTRY AND MISSION....................................................................................................................................................... PREPARATION FOR STUDY ........................................................................................................................................................................ RECYCLING ...............................................................................................................................................................................................

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REGISTRAR ............................................................................................................................................................................................... SATURDAY SUPPERS ........................................................................................................................................................................... ERR SUMMER TERM ......................................................................................................................................................................................... WELLIVER LOUNGE .................................................................................................................................................................................. WESLEY JOURNAL AND E-COMMUNICATIONS .......................................................................................................................................... WRITING CENTER .....................................................................................................................................................................................

SECTION THREE: HOUSING AND RESIDENTIAL LIFE POLICIES ........................................................................................

GUIDELINES FOR STRAUGHN DORMITORY .......................................................................................................................................... ERR Eligibility ......................................................................................................................................................................................Erro

GUIDELINES FOR THE NRH- PERMANENT RESIDENT .......................................................................................................................... ERR Eligibility ......................................................................................................................................................................................Erro Terms of Contract .........................................................................................................................................................................Erro Rental Fees ...................................................................................................................................................................................Erro Contract Cancellation and Refunds..............................................................................................................................................Erro

GUIDELINES FOR THE NRH- COMMUTER RESIDENTS.......................................................................................................................... ERR Eligibility ......................................................................................................................................................................................Erro Terms of Contract .........................................................................................................................................................................Erro Rental Fees ...................................................................................................................................................................................Erro Credit and Contract Cancellation.................................................................................................................................................Erro Personal Property and Liability ...................................................................................................................................................Erro

GUIDELINES FOR CARROLL HALL ....................................................................................................................................................... ERR Eligibility ......................................................................................................................................................................................Erro Terms of Contract .........................................................................................................................................................................Erro Rental Fees ...................................................................................................................................................................................Erro Length of Occupancy ....................................................................................................................................................................Erro Contract Cancellation and Refunds..............................................................................................................................................Erro Vacating at the End of Contract Term ..........................................................................................................................................Erro Extermination................................................................................................................................................................................ Erro Children ........................................................................................................................................................................................Erro

GUIDELINES FOR BIRCH INTENTIONAL LIVING COMMUNITY .............................................................................................................. ERR Rental Fees ...................................................................................................................................................................................Erro

POLICIES AND GENERAL INFORMATION FOR ALL RESIDENTS ............................................................................................................. ERR Alcohol and Smoking ....................................................................................................................................................................Erro Care of Premises...........................................................................................................................................................................Erro Conduct and Consideration of Residents......................................................................................................................................Erro Entry and Inspection .....................................................................................................................................................................Erro General Security and Loss of Property.........................................................................................................................................Erro Guests ...........................................................................................................................................................................................Erro Heating and Cooling System.........................................................................................................................................................Erro Housing Assignment Changes.......................................................................................................................................................Erro Liability ......................................................................................................................................................................................... Erro Housing Deposit ...........................................................................................................................................................................Erro Personal Property Insurance........................................................................................................................................................Erro Pets ...............................................................................................................................................................................................Erro Prohibited or Restricted Articles ..................................................................................................................................................Erro Resident Managers .......................................................................................................................................................................Erro

SECTION FOUR: STUDENT ORGANIZATIONS ..........................................................................................................................

STUDENT COUNCIL ...................................................................................................................................................................................

SECTION FIVE: SEMINARY POLICIES .......................................................................................................................................

ACADEMIC POLICIES ................................................................................................................................................................................. Academic Qualifications ...................................................................................................................................................................... Disciplinary Actions.............................................................................................................................................................................

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Grievance Policy.................................................................................................................................................................................. CAMPUS CRIME REPORTING POLICY......................................................................................................................................................... COMMITMENT TO DIVERSITY ....................................................................................................................................................................

Institutional Oversight of Wesley's Commitment to Diversity ............................................................................................................. Procedures for Submitting and Investigating Grievances ................................................................................................................... Information Regarding The Reporting Of Incidences Of Sexual Violence .......................................................................................... DISABILITIES POLICY & PROCEDURES ...................................................................................................................................................... EMERGENCY/MEDICAL WITHDRAWAL POLICY......................................................................................................................................... FEDERAL STUDENT AID AND RETURN OF FEDERAL FUNDS POLICY.......................................................................................................... FRAUD POLICY.......................................................................................................................................................................................... Definition and Scope of Fraud............................................................................................................................................................. Responsibilities .................................................................................................................................................................................... Process for Disclosure ......................................................................................................................................................................... Complaints of Retaliation as a Result of Disclosure............................................................................................................................ FUNDRAISING POLICY ............................................................................................................................................................................... INCLUSIVE LANGUAGE POLICY ................................................................................................................................................................. MOTOR VEHICLE USE POLICY .................................................................................................................................................................. NON-DISCRIMINATION POLICY ................................................................................................................................................................. RACIAL HARASSMENT POLICY.................................................................................................................................................................. Statement of Racial Harassment Policy............................................................................................................................................... Definition ............................................................................................................................................................................................. Evaluation ............................................................................................................................................................................................ SEXUAL HARASSMENT POLICY ................................................................................................................................................................. Prohibition of Sexual Harassment ....................................................................................................................................................... Policy Regarding Consensual "Romantic" Relationships................................................................................................................... Procedures for Submitting and Investigating Grievances Brought Under This Policy ....................................................................... Policy Dissemination/Education.......................................................................................................................................................... SUBSTANCE ABUSE POLICY ...................................................................................................................................................................... WHISTLEBLOWER POLICY......................................................................................................................................................................... Purpose and Applicability.................................................................................................................................................................... Statement of Policy .............................................................................................................................................................................. Process for Disclosure ......................................................................................................................................................................... Complaints of Retaliation As A Result Of Disclosure .......................................................................................................................... Process for Adjudication of Complaints Stemming From Disclosure..................................................................................................

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Campus Map

Wesley's campus is located at 4500 Massachusetts Ave. NW, Washington, DC 20016. For more information or directions to the campus, please visit the Directions page of the website.

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Important Dates 2017-2018

August

1:

Application deadline for Non-Degree students for Fall 2017

4:

2017 D.Min. May term grades due

21-2: International Student Orientation

23-24: Academic Planning for Entering Students (evening)

24:

SPP Orientation (all day)

25:

Orientation for Entering Students (all day)

26:

PMM I General Orientation (8:30 AM-2:00PM)

28:

FALL MASTERS SEMESTER BEGINS.

PMM Summer Internship face-to-face colloquy

September

1:

Registration opens for D.Min. 2017-18 Winter term

D.Min. Project proposal submission deadline (for students graduating in May)

2:

(End of first week of classes) Last day to add course online and without instructor

4:

Labor Day Holiday ? NO CLASSES; SEMINARY OFFICES CLOSED

9:

(End of second week of classes) LAST DAY OF MASTERS REGISTRATION PERIOD:

last day to add course with instructor signature; change course from credit to audit;

to drop course without a "W"; to drop course with full refund

12:

Window on Wesley: Exploration and Discernment for Prospective Students (9:00

AM-3:30 PM)

16:

(End of third week of classes) Last day to withdraw from course with 75% refund

23:

(End of fourth week of classes) Last day to withdraw from course with 50% refund

25:

Welcome Table: Exploration and Discernment for Prospective Students (4:00 PM-

6:30 PM)

30:

(End of fifth week of classes) Last day to change from letter grade to P/F; withdraw

from course with 25% refund

October

9-14: Reading Week ? NO CLASSES

9:

College Day: Open house for undergraduate students

16:

Registration opens for Masters J-Term/Spring 2018 semester. Limited enrollment

period first two weeks of registration.

DEADLINE TO APPLY FOR 2018 GRADUATION

M.T.S. Paper proposal deadline

D.Min. theological chapter due to reader (for those graduating in May 2018)

17:

Window On Wesley: Exploration and Discernment for Prospective Students (5:00-

9:30 PM)

26:

Welcome Table: Exploration and Discernment for Prospective Students (4:00 PM-

6:30 PM)

30:

D.Min. Summer 2017 term grades due

November

4:

(End of 10th week of classes) Last day to withdraw from course without "F"

14:

Window On Wesley: Exploration and Discernment for Prospective Students (9:00

AM-3:30 PM)

15:

Theological chapters of D.Min. project papers due for graduating students

20-25: Fall Break ? NO CLASSES. Happy Thanksgiving!

23-24: SEMINARY OFFICES CLOSED FOR THANKSGIVING

December

1:

Registration opens for Spring 2018 D.Min. term

Application deadline for Master's degree and Non-degree

students entering Spring 2018 and for early admission Fall 2018

11-16: Last week of classes; exams

19:

Registration closes for Masters 2018 J-Term

21-Jan. 1 SEMINARY OFFICES CLOSED FOR CHRISTMAS

January

1:

Federal Holiday ? NO CLASSES

2:

Fall 2017 semester grades due

2-12: J-TERM (MASTERS); JANUARY INTENSIVE (D.MIN.)

15:

MLK Jr. Day ? NO CLASSES; SEMINARY OFFICES CLOSED

First full draft of D.Min. projects due to reader

17:

Academic Planning for Entering Students 9:00 AM;

SPRING SEMESTER MASTERS CLASSES BEGIN AT 1:00 PM

19:

Orientation for Entering Students in Spring 2018

24:

Masters 2018 J-Term grades due

27:

(End of the first full week of classes) Last day to add course online and without

instructor signature

February

1:

Applications due for scholarship consideration for Fall 2018, including merit based

aid, Student Pastors, & Fellows

3:

(End of second full week of classes) LAST DAY OF REGISTRATION PERIOD: Last day

to add course with instructor's signature; change course from credit to audit; drop

course without a "W"; drop course with full refund

6:

Window On Wesley: Exploration and Discernment for Prospective Students (9:00

AM-3:30 PM)

10:

(End of third full week of classes) Last day to withdraw from course with 75%

refund

16:

D.Min. reader edits due to graduating students

17:

(End of fourth full week of classes) Last day to withdraw from course with 50%

refund

19:

Welcome Table: Exploration and Discernment for Prospective Students (4:00 PM-

6:30 PM)

24:

(End of fifth full week of classes) Last day to change from letter grade to P/F;

withdraw from course with 25% refund.

D.Min. Winter 2017-18 term intensive courses papers due.

Application deadline for 2018 International (F-1) students

March 1: 1-31: 2: 5-10: 12: 23: 27:

28: 28-31: 30-31: 31:

Registration opens for D.Min. Summer 2018 term Public presentation of D.Min. projects D.Min. Fall 2017 term grades due Reading Week ? NO CLASSES Registration opens for Masters Summer 2018 term D.Min. Winter 2017-18 term intensive courses grades due Window On Wesley: Exploration and Discernment for Prospective Students (5:00 PM-9:30 PM) Easter Recess begins at 12:00 noon, NO AFTERNOON OR EVENING CLASSES Easter Recess ? NO CLASSES SEMINARY OFFICES CLOSED FOR EASTER (End of tenth full week of classes) Last day to withdraw from course without "F"

April

2:

Registration opens for Masters Fall 2017 semester. Limited enrollment period first

two weeks of registration;

M.T.S. Paper submission deadline;

Final copies of D.Min. project papers due (uploaded onto Blackboard)

5:

Welcome Table: Exploration and Discernment for Prospective Students (4:00 PM-

6:30 PM)

21:

Window on Wesley: Exploration and Discernment for Prospective Students (9:00

AM-1:00 PM)

29-May 4 Last week of classes; exams.

May

1:

Deadline for submitted Need-Based Financial Aid Requests

2:

Spring 2018 semester grades for graduating students due

7:

COMMENCEMENT

8-18: D.Min. Spring 2018 intensive term

16:

Spring 2018 semester grades for continuing students due

21 - August 3: Masters Summer 2018 term

June 1: 9: 13:

Registration opens for D.Min. Fall 2018 term PMM I General Orientation Window On Wesley: Exploration and Discernment for Prospective Students (9:00

AM-3:30 PM)

18-29: D.Min. Global Asian intensive Term

29:

D.Min. Spring 2018 term papers due

July

1:

Application deadline for Master's students for Fall 2018

9-August 2: 2018 Intensive Course of Study School

21:

PMM I General Orientation

27:

D.Min. Spring 2018 term intensive courses grades due

Important Dates 2018-2019

August 1: Application deadline for Non-Degree students entering Fall

2018 21: SPP Orientation 25: PMM I General Orientation 27: Fall Masters semester classes begin

September

1: Registration opens for D.Min. Winter 2018-19 term

3:

Labor Day Holiday ? NO CLASSES

October 8-13: Reading Week ? NO CLASSES

15: Registration opens for Masters J-Term/Spring 2019 semester

November 19-24: Fall Break ? NO CLASSES

December 10-15: Last week of classes; exams

January 7-18: January Term/D.Min. January Intensives

23: Masters Spring 2019 semester classes begin at 1:00 PM

March 11-16: Reading Week ? NO CLASSES 18: Registration opens for Summer 2019

April 8: Registration opens for Masters Fall 2019 semester 17: Easter Recess begins 12:00 PM ? NO P.M. CLASSES 17-20: Easter Recess ? NO CLASSES

May 6-11: Last week of classes; exams 13: Commencement 14-24: D.Min. Spring 2019 Intensives 20-August 2: Masters Summer 2019 Term

June 17-28: D.Min. Global Asian intensive term

July 8-August 3: Course of Study School

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