Current Contract Information Form - Washington



State of Washington

Current Contract Information

Revision date: December 1, 2008

|Contract number: |14304 |Commodity code: |5820 |

|Contract title: |Satellite Television System and Services for the Department of Corrections, Cedar Creek, Littlerock and Shelton, Clallam Bay|

| |(pending) Facilities |

| |(Additional State Sites may be added). |

|Purpose: |Add new contract administrator, Crystalyn Frank |

|Original award date: |12/16/04 |

|Current extension period: |12/16/08 |through: |12/15/2010 |

|Contract term: |Not to exceed 6 years or 12/15/10 |

|Contract type: |This contract is designated as convenience use. |

|Scope of contract |This contract is awarded to one contractor. |

|Primary user agency(ies): |Washington Department of Corrections |

|For use by: |Choose those that apply: |

| |General use: All State Agencies, Political Subdivisions of Washington, Qualified Non-profit Corporations, Materials |

| |Management Center, Participating Institutions of Higher Education (College and Universities, Community and Technical |

| |Colleges). |

|Contractor: |MESA Digital, LLC |Contact: |Richard M. Murphy |

|Address: |6644 S 196th Pl Suite T-100 |

| |Kent, WA 98032 |

|Phone: |(425) 656-5986 |Supplier No.: |W5794 |

|FAX: |425 656 5990 |Fed. I.D. No.: |91-1961810 |

|Email: |rmurphy@ |Online catalog: |N/A |

|Website address: | | | |

This page contains key contract features. Find detailed information on succeeding pages. For more information on this contract, or if you have any questions, please contact your local agency Purchasing Office, or you may contact our office at the numbers listed below.

|Contract Consultant : |Crystalyn Frank |Customer Service: |Customer Service |

|Phone Number: |(360) 902-7439 |Phone Number: |(360) 902-7400 |

|Fax Number: |(360) 586-2426 |Fax Number: |(360) 586-2426 |

|Email: |cfrank@ga. |Email: |csmail@ga. |

Visit our Internet site:

|Products/Services available: |Satellite Television System, Installation and Services |

|Ordering information: |See page 2 Note III |

|Ordering procedures: |See page 2 Note II |

|Contract exclusions: |Video programming services provided directly from DirectTV |

|Special notes: |None |

|Related product contracts: |None |

|Payment address: |6644 s 196TH Pl Suite T-100 |

| |Kent, WA 98032 |

|Delivery time: |45 days After Receipt of Order (ARO) |

|Payment terms: |2% 30 days |

|Shipping destination: |Free On Board (FOB) Destination |

|Freight: |Prepaid and included in unit pricing |

|Contract pricing: |See pages |

|Term worth: |$19,425.00 2 year term |

|Current participation: |$0.00 MBE |$0.00 WBE |$19,425.73 OTHER |$0.00 EXEMPT |

| |MBE 0% |WBE 0% |OTHER 100% |Exempt 0% |

|Recovered material: |0 |

Notes:

I. Best Buy: The following provision applies to mandatory use contracts only. This contract is subject to RCW 43.19.190(2) & RCW 43.19.1905(7): which authorizes state agencies to purchase materials, supplies, services, and equipment of equal quantity and quality to those on state contract from non-contract suppliers. Provided that an agency subsequently notifies the Office of State Procurement (OSP) State Procurement Officer (SPO) that the pricing is less costly for such goods or services than the price from the state contractor.

If the non-contract supplier's pricing is less, the state contractor shall be given the opportunity by the state agency to at least meet the non-contractor's price. If the state contractor cannot meet the price, then the state agency may purchase the item(s) from the non-contract supplier, document the transactions on the appropriate form developed by OSP and forwarded to the SPO administering the state contract. (Reference General Authorities document)

If a lower price can be identified on a repeated basis, the state reserves the right to renegotiate the pricing structure of this agreement. In the event such negotiations fail, the state reserves the right to delete such item(s) from the contract.

II. State Agencies: Submit Order directly to Contractor for processing. Political Subdivisions: Submit orders directly to Contractor referencing State of Washington contract number. If you are unsure of your status in the State Purchasing Cooperative call (360) 902-7415.

III. Only authorized purchasers included in the State of Washington Purchasing Cooperative (WSPC) listings published and updated periodically by OSP may purchase from this contract. It is the contractor’s responsibility to verify membership of these organizations prior to processing orders received under this contract. A list of Washington members is available on the Internet , contractors shall not process state contract orders from unauthorized users.

IV. Contract Terms: This Document includes by reference all terms and conditions published in the original IFB, including Standard Terms and Conditions, and Definitions, included in the Competitive Procurement Standards published by OSP (as Amended).

Special Conditions:

1. Update Contract Consultant and Customer Service.

2. Richard Murphy of Puget Sound and Video, vendor on the contract confirmed contract changes between the agency and the vendor on how services were distributed in 2006. Last contract extension period, MESA Digital (Puget Sound and Video) provided programming and repair services. In early 2006, the agency and vendor agreed to an arrangement where the agency would contract directly with DirectTV for programming services because it was more efficient and cheaper for the State. MESA Digital would then continue to provide support and repair services on the remaining portion of the contract. Vendor is currently providing support services and repair to the facility, without programming. Vendor agrees to continue providing repair and support while allowing agency to continue programming to DirectTV for 24 months.

3. Shelton facility was added to the contract on March 6, 2008. Programming services will come from DirectTV and maintenance, service and equipment charges will come from contractor, Mesa Digital. See attached equipment list for Shelton facility only. All other terms and conditions of the contract apply to the Shelton facility addition.

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SPECIFICATIONS:

|Specification Description: |Check If As Specified |Describe Fully If Not As Specified |

|These specifications are required and shall be meet, if you failed to meet these | | |

|specifications your bid will be rejected as being non-responsive. | | |

|DirecTV or Dish Satellite System and Service |( | |

|11 Sky Angel Channels |( | |

|Additional 29 Channels to be added to the 11 Sky Angel Channels |( | |

|39 DirecTV or Dish Satellite Receivers |( |New Equipment |

|39 Commercial A/V Modulators |( |New Equipment |

|1 DirecTV or Dish Satellite Receiver (onsite spare) |( |New Equipment |

|1 Commercial A/V Modulator (onsite spare) |( |New Equipment |

|2 Equipment Racks, |( |New Equipment |

|3 Amplifiers, Combiners and associated equipment – New or Refurbished | | |

|Output levels to match existing system with comparable visual quality (This is be |( | |

|determined by the Department of Correction once contract is awarded). | | |

|Digital Field Strength Meter for initial setup, will be returned to the vendor with 30 |( | |

|days. | | |

|On-Site training at the Cedar Creek Correctional facility (at no additional cost). |( | |

|2 each 60 cm dish |( | |

|Dual LNBF |( | |

|Installation of all components and equipment, plus one additional follow-up site visit |( | |

|after 30 days to inspect and tune system (this follow-up is at no cost to the agency). | | |

|1 year replacement warranty on all equipment |( | |

| | | |

|Channels to include (But not limited to the following. Owner to determine number and |( |Alternate choices are available to provide better |

|selection of at least 38 channels package): | |programming value to the facility. |

|Headline News; CNN; KOMO 4; KING 5; USA; KIRO 7; KCTS-PBS 9;KSTW-UPN; FOX News; | | |

|DISCOVERY; LEARNING Channel; KONG-IND; TNT; ESPN; ESPN2; ESPNews; ESPN Classic; KTWB-WB;| | |

|KBTC-PBS-Tacoma 22; KWPX-PAX; AMC; ABC Family; BET; Sky Angel (11 channels-Religious | | |

|programming); Galavision; Animal Planet; Cartoon Network; Univision and Discovery Health| | |

|Network. | | |

|Contractor will ensure all passive signal devices maintain system integrity and quality |( | |

|throughout installation. | | |

|Contractor will perform all required testing of cable installations for frequency |( | |

|leakage or interruption. | | |

|Contractor will conform and comply with the National Electrical Code (NEC) required for |( | |

|TV cable installation. | | |

|Contractor will be responsible to acquire all applicable permits. |( | |

|Shall be installed and in operation within 45 days of award of the contract. |( | |

1 PRICE SHEETS*[1]

|Req. |Comm. Code |Description |Qty |Unit |Unit Price |Total Price |

|Item | | | | | | |

| |5820 |Monthly Service per drop, (per TV) | 39 drops (TV)) |Per month |$5.20 |$202.80 |

| | |(All service charges must include all channels listed in | |(1 drop (TV)) | | |

| | |specifications). | |EA | | |

| | | | | | | |

| | |For Product Bid State: | |Local | | |

| | |Mfg.: DIRECTV |Flat Rate |Sky Angel | | |

| | |Brand/Model: D10 |Flat Rate | | |$24.95 |

| | | | | | |$61.95 |

| | |Mfg.: (Sky Angel) Dish Network | | | | |

| | |Brand/Model: 311 | | | | |

| | | | | | | |

| | | | | | | |

| |5820 |All equipment listed in specifications and necessary to |1 (all 39 units)|Complete System|$11,233.97 |$11,233.97 |

| | |complete the contract (all 39 units). | | | | |

| |5820 |Installation (All 39 units as listed in specifications). |1 |Complete System|$1,250.00 |$1,250 |

|Total System Cost and 1st year service fees |$15,954.85 |

|additional units |

| |5820 |Monthly Service per specifications (All channels listed in |1 |Per additional|$5.50 |$5.50 |

| | |specifications). |(drop) |drop (TV), per| | |

| | | | |month | | |

| | |For Product Bid State: | | | | |

| | |Mfg.: DIRECTV | | | | |

| | |Brand/Model: D10 | | | | |

| | | | | | | |

| | |(not used in bid evaluation, may be used to add additional | | | | |

| | |units at a later date) | | | | |

| | |DirecTV or Dish Satellite Receivers |1 (each additional|EA |$125.00 |$125.00 |

| | | |receiver) | | | |

| | |Commercial A/V Modulators |1 |EA |$115.00 |$115.00 |

| | | |(each unit) | | | |

| | |Hourly installation rate |1 |Hour |$85.00 |$85.00 |

| | |Hourly service rate |1 |Hour |$85.00 |$85.00 |

PERFORMANCE REPORT FOR

Purchasing & Contract Administration

To OSP Customers:

Please take a moment to let us know how our services have measured up to your expectations on this contract. Please copy this form locally as needed and forward to the Office of State Procurement Purchasing Manager. For any comments marked unacceptable, please explain in remarks block.

|Procurement services provided: |Excellent |Good |Acceptable |Unacceptable |

|Timeliness of contract actions | | | | |

|Professionalism and courtesy of staff | | | | |

|Services provided met customer needs | | | | |

|Knowledge of procurement rules and regulations | | | | |

|Responsiveness/problem resolution | | | | |

|Timely and effective communications | | | | |

Comments:

|Agency: | |Prepared by: | |

|Contract No.: |Current Contract Information.dot |Title: | |

|Contract Title: | |Date: | |

| | |Phone: | |

Send to:

Christine Warnock

Purchasing Agent

Office of State Procurement

PO Box 41017

Olympia, Washington 98504-1017

PERFORMANCE REPORT FOR

CONTRACTOR PRODUCT/SERVICE

Complete this form to report problems with suppliers or to report unsatisfactory product or services. You are also encouraged to report superior performance. Agency personnel should contact suppliers in an effort to resolve problems themselves prior to completion and submission of this report.

Contract number and title: Current Contract Information.dot

Supplier’s name: Supplier’s representative:

|PRODUCT/SERVICE |

| |Contract item quality higher than required | |Damaged goods delivered |

| |Contract item quality lower than required. | |Item delivered does not meet P.O./contract specifications |

| |Other: | | |

|SUPPLIER/CONTRACTOR PERFORMANCE |

| |Late delivery | |Slow response to problems and problem resolution |

| |Incorrect invoice pricing. | |Superior performance |

| |Other: | | |

|CONTRACT PROVISIONS |

| |Terms and conditions inadequate | |Additional items or services are required. |

| |Specifications need to be revised | |Minimum order too high. |

| |Other: | | |

Briefly describe situation:

|Agency Name: |Delivery Location: |

|Prepared By: |Phone Number: |Date: |Supervisor: |

| | | | |

|Address: |Email: | | |

| | | | |

Send To:

Keith D. Armstrong

contract consultant

OFFICE OF STATE PROCUREMENT

PO BOX 41017

OLYMPIA WA 98504-1017

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[1] See Shelton equipment list for pricing for the Shelton facility

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