12 Chronically Homeless Qualification Checklist



Model Chronically Homeless Qualification Checklists

Instructions: This suggested checklist may be used as a guide for staff of a program serving chronically homeless persons to assure that participants meet program regulation eligibility. It should be accompanied by supporting documentation of both disability and homelessness. Together, these documents must be maintained in the client’s file.

Client Name:_______________________________

HUD defines a Chronically Homeless person as: an unaccompanied homeless person (a single homeless person who is alone and is not part of a homeless family and not accompanied by children) with:

Part I. A Disabling Condition. Check appropriate box(es):

❑ A diagnosable substance abuse disorder

❑ A serious mental illness

❑ A developmental disability

❑ A chronic physical illness or disability, including the co-occurrence of two or more of these conditions.

Part I is supported by a letter from a medical professional attesting to the presence of the condition.

Yes

No

Part II. Chronically Homelessness Status. Check ONE:

Has been continuously homeless for a year or more.

(HUD defines “homeless” as “a person sleeping in a place not meant for human habitation (e.g. living on the streets for example) OR living in a homeless emergency shelter.)

Has had four (4) episodes of homelessness in the last three (3) years.

(HUD defines “homelessness” as “sleeping in a place not meant for human habitation (e.g. living on the streets for example OR living in a homeless emergency shelter.)

Part II is supported by Third Party Certification, which includes dates and locations of homelessness, from one or more of the following: Check ALL that apply

❑ Certification letter(s) from an emergency shelter for the homeless.

❑ Certification letter(s) from a homeless service provider or outreach worker.

❑ Certification letter(s) from any other health or human service provider.

❑ Certification Self-Statement signed by the client.

Staff Name: _______________________ Staff Title: _______________________

Organization: _______________________

Signature: _______________________ Date: _______________________ 13

Chronically Homeless Third Party Verification – pg. 1

Instructions: This suggested template may be sent to homeless service providers requesting their verification of the chronically homeless status of an individual known to them. This template letter may be copied onto letterhead or recreated with the same content and printed on letterhead.

Date:_________________

To:

_________________________

_________________________

_________________________

Dear _______________________,

________________________________ has applied to receive the services of a McKinney-Vento funded program serving chronically homeless persons. To qualify, the homeless person must be determined to be chronically homeless as defined by the U.S. Department of Housing and Urban Development. Please complete this certification and fax it to my attention as soon as possible at the following fax number: (______)__________.

This information will be used for the purpose of determining the chronic homeless status of the above-named homeless person. If you have any questions please do not hesitate to contact me at the following telephone number: (______)__________.

Sincerely,

|I hereby authorize the release of the requested information. |

| |(Signature) |

|(Title) |(Signature of Client) |

Model Form (for those participants who are not receiving SSI) for Determination of Participant Eligibility in the HUD Programs that Require a Participant to be disabled

The following client ________________________________________is determined to be eligible. A person shall be considered to have a disability of such person has a physical, mental, or emotional impairment, which is expected to be of long-continued and indefinite duration; substantially impedes his or her ability to live independently; and is of such a nature that such ability, could be improved by more suitable housing conditions.

1) A person will also be considered to have a disability if he or she has a developmental disability, which is a severe, chronic disability that –

i) Is attributable to a mental or physical impairment or combination of mental and physical impairments;

ii) Is manifested before the person attains age 22;

iii) Is likely to continue indefinitely;

iv) Results in substantial functional limitations in three or more of the

Following areas of major life activity:

A) Self-care,

B) Receptive and expressive language,

C) Learning,

D) Mobility,

E) Self-direction

F) Capacity for independent living, and

G) Economic self-sufficiency; and

v) Reflects the person’s need for a combination and sequence of special, interdisciplinary, or generic care, treatment, or other services which are of lifelong or extended duration and are individually planned and coordinated.

3) Notwithstanding the preceding provisions of this paragraph, the term person with disabilities includes, two or more persons with disabilities living together, one or more such persons living with another person who is determined to be important to their household described in the first sentence of this definition who were living, in a unit assisted under this part, with the deceased member of the household at the time of his or her death.

I have reviewed this definition and determined that: ________________________________________

_____________________________________________________ meets the above criteria.

Disability may include those with a disabling chemical dependency disability as a primary diagnosis for McKinney/Vento Act programs.]

Signed _____________________________________________date________________

Name (printed) ______________________________________

Professional Title _____________________________________

(Documentation of a disability must come from a credentialed and licensed psychiatrist or medical professional trained to make such a determination or from the Social Security Administration) It is suggested that the diagnosis be included for an agency to make a reasonable assessment of needs.

Instructions: This Homelessness History Summary provides a suggested timeline to be used by grantees who receive funds for programs targeted to chronically homeless persons. It may be used to analyze whether or not the chronology of a homeless person’s history meets the time frame for the definition of chronic homelessness.

Client:

|Time Period |Whereabouts |Documented? |

|Example: Jan.1, 2005 |Lifeline Shelter, Cleveland |Yes / No |

| | |Yes |

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