2020 Cultural Funding Application - Wichita, Kansas



2020 Cultural Funding Application for Operational GrantsApplication Open: January 4, 2019 Application Deadline: March 8, 2019 Funding Period: January 1 – December 31, 20200-635INTRODUCTION020000INTRODUCTIONThe Cultural Funding Application is open to all arts and cultural organizations that meet eligibility criteria as outlined on page two (2). Applicants are strongly encouraged to meet with The Division of Arts and Cultural Services staff to review the application requirements and answer any questions regarding the application or process. Staff is also available until March 1st to review organization’s grant application. To set a time to meet with Division staff, please call 316-303-8663 or email bbradshaw@Mission of the Cultural Funding Program The City of Wichita will strive to encourage and provide financial support to arts and cultural organizations that demonstrate and document excellence in quality artistic and cultural programs, professional artistic and administrative staffing, financial stability and their contribution to the community at large. The objective is to provide fiduciary support to exemplary organizations, which contribute to the quality of life and add to the economic growth and vitality of our community. -61595121285ELIGIBILITY 020000ELIGIBILITY An eligible applicant is one that meets all of the following criteria: Is a 501(c)(3) non-profit organization.Whose primary purpose is to produce or present arts or cultural programs. Whose mission statement must align with the following definition:14287571755 “An organization that provides education and artistic leadership to the public through the production, exhibition, advancement or preservation of visual or performing art, literature, film, science, natural or cultural history.”00 “An organization that provides education and artistic leadership to the public through the production, exhibition, advancement or preservation of visual or performing art, literature, film, science, natural or cultural history.”Serves the citizens of the City of Wichita.Is not a “Cultural Institution”. The Cultural Arts Plan defines Cultural Institutions as arts and cultural organizations with operations and activities owned and/or operated by the City of Wichita. Has a minimum of five (5) years of operational history serving the citizens of Wichita. Has full-time professional management and/or cultural/artistic staff.Presents a full season of exhibitions or performances. Is ADA compliant. Call the Division of Arts & Cultural Services staff at (316) 303-8663 for ADA compliance information and resources.Is an equal opportunity employer and complies with all applicable requirements of the City of Wichita Revised Non-Discrimination and Equal Employment /Affirmative Action Program Requirements Statement for Contracts or Agreements. An applicant who questions its eligibility should request a determination from the Cultural Funding Committee prior to February 15, 2019, by calling The Division of Arts and Cultural staff at (316) 303-8663 to schedule an appointment. -38100227965TIMELINE020000TIMELINEJanuary 4, 2019Application is made available to organizations. January 4, 2019 through March 1, 2019The Division of Arts & Cultural Services staff is available to answer questions and review drafts of applications for content. Friday, March 8, 2019, 5 p.m. Submission deadline for the FY 2020 application.January 4 through March 8, 2019Applicants to contact the Division of Arts & Cultural Services to reserve a 15-minute time slot for questions and answers with the Cultural Funding Committee (CFC). Tuesday, April 30 10 a.m. – 7 p.m. (If needed May 2 may be added)Organizations will meet with the CFC to answer questions regarding their organization and application.Tuesday, May 7, 2019 and Tuesday, May 14, 2019 (if necessary), 1 – 5 p.m.CFC members meet to deliberate funding recommendations.Thursday, June 6, 2019CFC finalizes recommendations.-38100140970FUNDING LIMITATIONS AND USES020000FUNDING LIMITATIONS AND USESCultural funding grant money funds OPERATIONS only.Maximum amounts requested are based on an organization’s PRIOR YEAR ACTUAL EXPENSES EXCLUDING IN-KIND anizations with annual budgets of $500,000 or more, the maximum request allowed is 8% or up to $100,anizations with annual budgets between $250,000 and $499,999, the maximum request allowed is 15%.Organizations with annual budgets from $1 to $249,999, the maximum request allowed is 20%. Each grant applicant may only submit one (1) Cultural Funding for Operational Grants application each annual grant cycle.Cultural Funding arts and cultural organizations may also apply for funding through the Developing Arts Program provided the organization has an annual operating budget that is $50,000 or less per year. left12700APPLICATION INFORMATION AND REQUIREMENTS020000APPLICATION INFORMATION AND REQUIREMENTSApplications may be accessed via:Website by contacting bbradshaw@ for an electronic application In person by picking up an application at The Division of Arts and Cultural Services, Century II Administrative Offices.All completed applications must be received (not postmarked) by the application deadline and may be mailed to The Division of Arts and Cultural Services, Century II Administrative Offices at 225 W. Douglas Wichita KS 67202 or hand delivered to the same address Applicants are solely responsible for the completeness of their applications. Incomplete applications will NOT be reviewed. Some information requested in the application may not pertain to your organization. If this is the case, make note where appropriate.Each organization must submit 12 copies of the entire application, including the organization’s financial information as delineated in #4 of the Required Materials for Applications section on page 8. Applicants must use 12-point Arial font and one (1) inch margins. Failure to comply will result in disqualification.Do not bind, staple or laminate applications. USE BINDER CLIPS ONLY!!Mechanical reproductions of the forms are acceptable, provided that the original application is not reduced or enlarged. Supplemental materials (pamphlets, advertisements, etc.) will NOT be accepted. No extra materials or media presentations will be allowed. Applicants MAY NOT lobby CFC members prior to, during, or following the application process.Failure to comply with instructions or incomplete applications will result in ELIMINATION from review by the CFC.-615955080REVIEW PROCESS OF FINAL SUBMISSION020000REVIEW PROCESS OF FINAL SUBMISSION The Division of Arts and Cultural Services staff will review each application submitted by the deadline. The purpose of this review is to check for basic compliance. It is not an?evaluation of the content or quality of the application. Applications that meet eligibility and compliance requirements will be submitted to the CFC for evaluation.? Errors and omissions found during the CFC review will result in the application being eliminated from consideration for funding.The CFC is a subcommittee of the Arts Council and is comprised of four (4) appointees by the Arts Council and seven (7) appointees – one (1) by the Mayor and one (1) by each City Council member. All applications are evaluated by the CFC based on the information provided in the application and during the Question & Answer Session. Question & Answer sessions are open to the public but only for observation.Recommendations of the CFC are presented to the Mayor and City Council for their final approval. center0REPORTS, AUDITS AND CONTRACTS020000REPORTS, AUDITS AND CONTRACTSOrganizations will be required to submit a semi-annual and final year-end report for the funding year. City funding may be anizations may be asked to provide additional financial information related to City funding received at any time. If the recommendation for funding is approved, individual contracts with organizations will be negotiated by the Division of Arts and Cultural Services staff and approved by the City Council for the Fiscal Year 2020 budget year.Cultural Funding Information FormCircle the amount, which applies to your prior year actual expenses: +$500,000 (8% or $100,000 max) $499,999-$250,000 (15%) $249,999 or less (20%) Funding Request: Amount Within Guidelines:Organization InformationOrganization Name:Address and Zip:Phone Number:Other Phone NumberWeb Site:Federal Tax ID #: Contact InformationName / Title:Address and Zip:Phone Number:Other Phone NumberEmail:-1524052070REQUIRED MATERIALS FOR APPLICATIONS00REQUIRED MATERIALS FOR APPLICATIONS1. Current Staff listSubmit a CURRENT list of the organization’s staff including positions, titles, date hired and full or part-time status including unfilled positions. 2. Current Board of Trustees/Directors listSubmit a CURRENT list of the organization's board officers and members including name, occupation, business and city and state of residence. 3. Mission statement of the organization Include a copy of the organization’s mission statement. 4. Financial Information:The following information is required:A current IRS Form 990 (must be complete; as submitted to the IRS). Organization’s Profit and Loss Statement for each of the past three (3) fiscal years. Organization’s Balance Sheet for each of the past three (3) fiscal anization’s current fiscal year operational budget as approved by its Board of Directors.Itemized list of in-kind services for each of the past three (3) years. For organizations with an annual operating budget of $500,000 or more:A current fiscal year audit, no older than two years, performed by an outside accounting firm is REQUIRED. Departments or divisions applying under a large umbrella organization need to provide financial information only for the department/division. 5. Proposal NarrativeThe Proposal Narrative is the main component of the application and has a page limit of four (4) pages. Application narratives in excess of four (4) pages will be disqualified. Paragraphs in the narrative should address all three (3) categories of the Narrative; Quality of Organization, Financial Stability of the Organization, and Community Impact. Please provide the information in the order listed. Include the question followed by the response for each question. -1905050165PROPOSAL NARRATIVE 00PROPOSAL NARRATIVE left212725QUALITY OF ORGANIZATION 00QUALITY OF ORGANIZATION InnovationDescribe innovative services and programs your organization has initiated in the past two (2) munity EngagementDescribe how your organization measures community engagement in the fulfillment of your core mission.Performance BenchmarksDescribe the organization’s performance benchmarks and explain how they support the organization’s core mission. Board CommitmentProvide a brief description of the organization’s policy on board commitment, participation and rotation.Stewardship of collection Explain how the organization handles acquisitions, loans and deaccessions to demonstrate good stewardship of their collection (if appropriate and applicable).Attendance Provide attendance figures for 2016, 2017 and 2018. See attached Attendance Form. 22860104140FINANCIAL STABILITY OF ORGANIZATION 00FINANCIAL STABILITY OF ORGANIZATION Organizational GrowthDemonstrate organizational growth and community support for programs and activities through earned income. Use of City FundsExplain what this funding will enable your organization to accomplish. Financial StabilityDemonstrate financial stability by submission of the Profit and Loss Statements from each of the past three (3) years, the Balance Sheets from each of the past three (3) fiscal years and the current year board approved budget.Strategic Plan and Organizational GoalsExplain how the organization has developed organizational goals and how these goals align with the organization’s strategic plan. Forms of FundingProvide information that demonstrates the different forms of operating financial support received in the past three (3) years, to include, but is not limited to: net income raised from fundraisers, top five (5) operational donation amounts, corporate gifts and support from foundations. See attached Operational Fundraising Data Form. -9525250190COMMUNITY IMPACT 00COMMUNITY IMPACT Target AudienceIdentify your target audiences and demonstrate what efforts your organization has made to expand or include other audiences, including underserved populations.Marketing Plan 2. Does your organization have a written marketing plan? If yes, provide a brief description of the plan.Youth Programming3. Describe the organization’s record of youth programming and explain how the organization engages young audiences. Future Exhibits and Performances4. Describe any new and creative exhibits or performances you have planned for 2019 and 2020.Collaborations5. Describe the outcomes of the organization’s top three (3) collaborations and program partnerships for the past three (3) years.Quality and Economic Impact6. Explain how your organization and programming enhance the quality of life and economic vitality of the community.Attendance Data Double click to edit/add numbersOperational Fundraising Data 2016 Dollars2017 Dollars2018 DollarsTotal Grant Funds ReceivedTotal Corporate GiftsFundraisers#1Gross IncomeExpensesTotal Net Income(Income minus Expenses)#2Gross IncomeExpensesTotal Net Income(Income minus Expenses)#3Gross IncomeExpensesTotal Net Income(Income minus Expenses)Operational Fundraising Data Cont’d2016 Dollars2017 Dollars2018 DollarsTotal Foundation SupportIndividual Donor Support Donor #1Donor #2Donor #3Donor #4Donor #5Other (identify)Other (identify)Other (identify)-412750APPLICATION CHECKLIST00APPLICATION CHECKLISTORGANIZATIONCultural Funding Information FormCurrent Staff ListCurrent Board of Trustees – Directors listMission StatementPROPOSAL NARRATIVEQuality of OrganizationAttendance FormFinancial Stability of OrganizationOperational Fundraising Data FormStatement of Activities (Profit and Loss Statement) for each of the past three (3) fiscal yearsStatement of Financial Position (Balance Sheet) for each of the past three (3) fiscal yearsCurrent fiscal year board-approved annual operating budgetItemized in-kind list for each of the past three (3) yearsCommunity ImpactFINANCIALOrganization’s Form 990, Return of Organization Exempt from Income TaxCopy of audit for those organizations with annual operating budgets over $500,000. Required audit is for years ending 2017 or 2018.CertificationThe undersigned certifies that I/we have read the guidelines of the Cultural Funding Application Program of the City of Wichita, Division of Arts and Cultural Services and assure compliance with those terms. The undersigned certifies that I/we are authorized to act on behalf of the organization applying for funding, that the information contained in this application and supporting materials to be true and correct to the best of our knowledge, and that the organization applying for funding is ADA compliant and an equal opportunity employer. The undersigned further certifies that this applicant guarantees nondiscrimination against any employee or applicant for employment because of race, color, religion, sex, national origin, physical ability, age or veteran status. The undersigned hereto gives this Certification in consideration for obtaining City of Wichita arts funding through the City of Wichita, Division of Arts and Cultural Services. The undersigned agrees that this Certification shall be binding upon the grant applicant for a period of twelve (12) months.________________________ ___________________ _______________ _____________Signature of Board Officer Name Title Date ________________________ ___________________ _______________ _____________Signature of Contact Person Name Title Date ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download