Finance Manager



June 2014Finance ManagerPosition DescriptionFinance ManagerPosition DescriptionIncumbentVacantDate developed:October 2012Date last updated:July 2014Role Overview:The Australian Nursing and Midwifery Accreditation Council (ANMAC) help protect the health and safety of the community by promoting high quality standards for nursing and midwifery accreditation. The Finance Manager contributes to the achievement of ANMACs goals through the efficient and ethical management of accounting, finance and payroll services. Essential components of the Finance Manager role include:Effectively and efficiently managing all aspects of ANMAC’s financial processes. Ensuring the delivery of timely, succinct and accurate financial reports.High level computer knowledge that supports accounting, finance and administrative procedures and policies.High level writing and analytical skills for the purposes of collating, synthesising and summarising information.Effectively engaging with ANMAC staff, committees, key stakeholders and Board members as required.Contributing to the management, development and review of policy and processes that support financial management.Reporting Relationships:Executive Director of Corporate ServicesCollaborative Relationships:Working as a member of the Corporate Services team.The Finance Manager provides timely and succinct reports to relevant ANMAC Board and Committees as well as sectional reporting to relevant ANMAC Departmental Heads.Supervisory ResponsibilitiesFinance OfficerRemuneration:ANMAC Executive Level 1 - Commensurate with qualifications and experience.Qualifications:Tertiary qualifications in Accounting and/or Business fields. Possession of or progress towards CPA qualifications.Essential Selection CriteriaDemonstrated experience in a similar role.Demonstrated experience in accrual and cost accounting.Demonstrated experience with a financial database package.Demonstrated knowledge of accounting, finance and administrative procedures and policiesDemonstrated high level communication, analytical and writing skills.Demonstrated attention to detail and problem solving skills.Demonstrated experience in supporting high level committees.Demonstrated ability to collate, analyse and synthesize information from a variety of sources and present the resulting information in a clear and concise summary. Demonstrated capacity to adapt skills and expertly use a variety of computer applications, including databases, spreadsheet and word processing programs.Demonstrated capacity to build and maintain respectful and effective relationships with a wide range of stakeholders.Demonstrated ability to work independently and collaboratively in a team-orientated environment.Evidence of commitment to the principles and practices of workplace health and safety, industrial democracy and workplace diversity.Key ScorecardThis provides a high level snapshot of the expected outcomes for this role and the relative importance of each deliverable. This should be used by the employee on an ongoing basis as a quick reference to determine how he or she is performing in the role.Key responsibilitiesImportance RatingKey responsibilitiesManage Accounts Payable/ReceivableAProcess fortnightly PayrollAPrepare financial systems/reportsACompliance (Monthly BAS return, Superannuation returns)ASpecial projects as requiredBNatural AttributesEye-for-detailAOrganisation and planningACommunication and interpersonal skillsAInitiativeATeamwork / Co-operationAKeyA – High priorityB – Mid-priorityC - Lower priorityKey DeliverablesThese describe the key outcomes that are to be achieved in the role and a performance standard against the employee will be assessed.Financial ManagementMonitor bank Accounts and cash flow needs.Process weekly and monthly reconciliations and accruals.Reconcile Cash Management account weekly.Undertake end of financial year reconciliations.Prepare end of financial year reports for Auditor.Prepare, reconcile and pay monthly BAS return for PAYG Tax, GST and FBT.Prepare, reconcile and pay monthly Superannuation return.Maintain currency of general insurance policies and Workers Comp policies in all states, and prepare annual returns to the States.Monitor investments and maintain contact with investment advisors.Maintain the Assets Register and Depreciation Schedule.Maintain a relevant and accurate Chart of Accounts including appropriate cost centresPrepare and lodge an annual FBT Return.Process and monitor recognition of income for Accreditation milestones.Ensure that invoices are processed effectively and that late payments are monitored.Liaise with banks on all banking related matters.Review payment and receipting processes to ensure their efficiency.This is the standard that I should try to deliver:All cash flow needs are monitored, and ascertain that sufficient funds are available to meet wages and critical payments. All reconciliations are done in a timely manner. Compliance reporting is completed by due dates and lodged with relevant Authority. End-of-financial-year reconciliations and reports are prepared in time for the annual Audit. Maintain efficiency in all financial processes. Review Notes:Oversee Payroll ProcessEnter staff payroll data into payroll system.Maintain currency of payroll data for staff and Assessing Team members.Process Sitting Fees for Accreditation Assessment Teams and Board and Committee members.Process payroll on a fortnightly basis.Ensure payslips are available for staff.Check that monthly PAYG Tax and monthly Superannuation returns are processed and paid.Process and print end of financial year Payment Summaries for staff by 14 July each year.Assist with salary sacrificing and fringe benefits calculations.Ensure that ANMAC is set up with superannuation companies nominated by staff.Deal with staff enquiries concerning entitlements.Monitor effectiveness of payroll service.Produce payroll analysis reports for the Executive Director of Corporate Services, FAB Committee or CEO.This is the standard that I should try to deliver:Payroll data is processed on time and accurately. Staff queries are answered accurately and promptly. Strong positive feedback from staff on service provided. Service provided is regularly monitored.Review Notes:Preparation of financial reportsCollaborate with the Executive Director of Corporate Services with preparation of financial reports to Finance, Audit and Business Committee and Board.Prepare departmental financial reports using cost centre data and provide interpretations of data analysis.Prepare reports on income received by ANMAC, payments made and outstanding invoices.Ensure that all financial records necessary for legal compliance are completed and lodged on plete and lodge monthly BAS and annual FBT Report.Reconcile Salaries and Wages, Deductions, Salary Sacrifice, Superannuation, PAYG and FBT. Prepare reports for annual audits.Produce reports and liaise with Australian Taxation Office.Maintain records of assets. Manage insurance renewals.This is the standard that I should try to deliverPayroll data is processed on time and accurately. Staff queries are answered accurately and promptly. Strong positive feedback from staff on service provided. Service provided is regularly monitored.Review Notes:ComplianceEnsure that ANMAC comply with all taxation requirements including payroll, GST and FBT.Ensure that monthly BAS is completed and lodged.Prepare and lodge statutory accounts and annual returns.Ensure that normal accounting functions and requirements are effectively managed such as superannuation, salary packaging, accounts payable and receivable, etc.Ensure that appropriate records are maintained and that appropriate returns are lodged.This is the standard that I should try to deliverAll statutory requirements are met efficiently. Minimum issues with Australian Taxation Office. All financial systems are reviewed and kept up to date. All processes in place and kept up to date.Review Notes:Special ProjectsCarry out special projects based on cost effectiveness as allocated by the Executive Director of Corporate Services.Provide regular reports on the Project progress. Carry out research and analysis that may be needed for the Project.This is the standard that I should try to deliverCarries out allocated projects effectively and on time. Always reports regularly and accurately on the Project progress. Conducts excellent research and often produces valuable and new ideas/initiatives.Review Notes:Natural AttributesThese are the personality traits and characteristics that are considered to be most important in the carrying out of the function and the achieving the objectives.Attention to detailAlways accurate and a focus on getting things right- first time.Always seeks to provide “finished product”. Takes pride in output.Analyses issues from different viewpoints, to identify hidden problemsRead documents thoroughly.Filing documents correctly and accurately.This is the standard that I should try to deliverDocuments and other outputs are professionally presented. All points in source documents taken into consideration in final production. Rarely makes mistakes due to a commitment to being thorough, methodical and systematic.Review Notes:Organisation and planningAble to organise or schedule tasks.Develops realistic action plans while being sensitive to time constraints and resource availability.Plans and manages multiple jobs at once.This is the standard that I should try to deliverPrioritises well to work effectively at completing a number of various tasks prior to deadline. Organises resources in such a way as to maximise the value of each of them, thereby ensuring all work is completed before or by the deadline and within budget.Review Notes:Communication skillsAble to communicate with others in a warm and helpful manner while simultaneously building credibility and rapport.Written Communication – Communicates ideas on complex and sensitive issues clearly in writing, selecting language, tone and format to suit target recipients. Verbal Communication – Speaks in a clear succinct manner and tailors language to suit target audience.Conflict Resolution – Defuses and resolves conflict in a range of situations, where tact and diplomacy are required.This is the standard that I should try to deliverMakes contact easily with people on different levels, does her best to make others feel at ease, makes an effort to establish new relationships, understands the personal values of others, can handle disputes or conflicts in a skilful way. Gives others the opportunity to ask questions and make comments and reinforces the group feeling. Is able to listen and impart ideas and information in a highly professional and pleasant manner to ensure all meanings are clear and outcomes achieved.Review Notes:InitiativeThe ability to work unguided when consultation is not available or impractical.The ability to undertake tasks without being requested.This is the standard that I should try to deliverRegularly thinks outside the square and actively participates in meetings. Plans out and executes effective and profitable ideas. Accepts responsibility for tasks and seeks effective solutions.Review Notes:Teamwork/CooperationThe ability to work with other people towards a common goal.To establish effective collaborative relationships with peers.This is the standard that I should try to deliverStrong team player since the incumbent is totally flexible and capable in being either a team leader or a team member.Review Notes: ................
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