Customs Clearance Manual - Doha World Championships 2019

[Pages:16]The Customs Clearance Manual outlines the necessary customs procedures for importing and exporting equipment and supplies for official partners, contractors, athletes and other organizations, for the IAAF World Athletics Championships Doha 2019.

The LOC Venues Committee ? Logistics Department of IAAF World Athletics Championships Doha 2019 provides this information in good faith and accepts no liability whatsoever with respect to the information provided.

The LOC accepts no liability for any loss or damage, which may occur. Agents are responsible for security of their equipment's (including personnel and their belongings) and must arrange for their own insurance to cover all their equipment's for the event.

Useful link to visit to know more about Qatar Custom:

Qatar Custom Law: Custom Related Forms: Custom Useful Link: ATA CARNET: Online Application for ATA CARNET: in case of export Qatar ICT/CRA: Qatar ICT/CRA Related Approval Forms:

Application for Customs Clearance F/RT/09 Application for Approval to carry out Telecommunications Construction Activities F/RT/04 Application for permission to own and operate Inmarsat Phone F/RT/17 Application for Obtaining Approval for Purchasing, Selling & Renting GSM Phones F/RT/03 Application for Cancelation of Approval for Dealing with Telecommunications Equipment and Related Activities F/RT/11 Application to Obtain Maritime Stations and GMDSS License F/RT/14 Application for Approval to Provide an Internet Caf? Service F/RT/05 Application for Renewal of License Approval F/RT/10 Application for Aircraft Station License F/RT/13 Frequency Authorization Request F/RT/46 Application for Type Approval/Acceptance for Radio Communication/Telecom Terminal Equipment F/RT/06

Any specific queries or concerns should be directed to the Venues Committee Logistics Department:

Address to LOC Logistics Custom

Cc to Shahnawaz A. Farooqui Sr. Logistics Coordinator

Venues Committee ? Logistics Department IAAF World Athletics Championship Doha ? 2019 Tel: +974 4494 3469 Email: custom@

Venues Committee ? Logistics Department IAAF World Athletics Championship Doha ? 2019 Tel: +974 4494 3469 Email: farooquis@

TABLE OF CONTENTS

1 CUSTOMS FORMALITIES ............................................................................................ 1 2 PACKING / MARKING ................................................................................................... 1 3 CONSIGNMENT INSTRUCTIONS ................................................................................ 2 4 DOCUMENTATION REQUIREMENTS.......................................................................... 2

4.1 COMMERCIAL INVOICE (1 SET) ........................................................................... 3 4.2 PACKING LIST (1 SET) .......................................................................................... 4 4.3 CERTIFICATE OF ORIGIN (1 SET) ........................................................................ 4 5 AUDIO VISUAL AND CASSETTES ............................................................................... 5 6 INSURANCE .................................................................................................................. 5 7 ATA CARNET ................................................................................................................ 5 8 TEMPORARY IMPORT PROCEDURES ....................................................................... 8 9 EXPORT PROCEDURES .............................................................................................. 9 9.1 Required documents (Re-export, after temporary import) ....................................... 9 9.2 Required documents (Normal export)...................................................................... 9 10 IMPORT AND EXPORT WITHIN GCC COUNTRIES................................................10 10.1 Statistical Import (Only applicable for import from GCC countries ? and not applicable for the shipments out of the blocking countries.................................................................10 10.2 Statistical Export (Only applicable for export within GCC countries) ......................10 11 GOODS THAT REQUIRE SPECIAL APPROVALS/PERMISSIONS .........................10 11.1 Import of Chemicals................................................................................................10 11.2 Import of Communication & Computer Accessories ...............................................11 11.3 Import of Photographic / Video graphic Equipment & other devices by a passenger through hand carry............................................................................................................11 12 DETAILS OF ICT/CRA PERSONS FOR ANY ICT/CRA RELATED CLARIFICATION13 13 DOCUMENTS ALONG WITH CUSTOM MANUAL....................................................13

1 CUSTOMS FORMALITIES

All consignments being imported into Qatar for the IAAF World Athletics Championships Doha 2019 will be subjected to Customs Inspection by the Customs Authorities. Qatar Port Customs will allow temporary imports of event equipment and items, provided the customs guidelines are followed and approved by the Qatar Customs Authorities.

Documents should be consigned to IAAF WORLD CHAMPIONSHIPS DOHA 2019 QOC TOWER AL DAFNA DOHA, QATAR GROSS WEGHT _________ KILOS / _______ PC(S) MEASUREMENT L___W____H___CMS CASE NUMBER __________ INVOICE NO.: __________________________

Films and video cassettes are subject to review and censor by the Ministry of Information and Culture. If approved, clearance of each consignment/item will normally take 3-5 working days. All related documents must be handed over to the nominated clearance agent in order to proceed with the clearance.

2 PACKING / MARKING

Packages should be addressed as follows:

IAAF WORLD CHAMPIONSHIPS DOHA 2019 QOC TOWER AL DAFNA DOHA, QATAR GROSS WEGHT _________ KILOS / _______ PC(S) MEASUREMENT L___W____H___CMS CASE NUMBER __________ INVOICE NO.: __________________________ We recommend you to design your packing carefully to minimize risks to your equipment. It is also advisable to use bolts, screws and hinges and crates. Cardboard cartons should be avoided. All packing should be in air/ ship worthy packing and internal cargo should be properly packed to avoid damages during transport or customs inspection.

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Marking of cargo should be clearly visible while opening the packages and windows to be provided so that Customs can check the marking on the items. Exact Country of Origin should be clearly & permanently marked on the items & should match with the documents.

3 CONSIGNMENT INSTRUCTIONS

Bill of Lading and Airway bill should be completed as per below details:

CONSIGNEE

NOTIFY PARTY

IAAF WORLD CHAMPIONSHIPS DOHA 2019 QOC TOWER AL DAFNA DOHA, QATAR

IAAF WORLD CHAMPIONSHIPS DOHA 2019 QOC TOWER AL DAFNA DOHA, QATAR

INVOICE No. :___________________

ATTN: Focal person from the LOC or Shipping Agent in charge of the shipment coming to Doha Name: ___________________ Tel: +974 ________________ Email: ___________________

ATTN: Focal person from the LOC or Shipping Agent in charge of the shipment coming to Doha Name: ___________________ Tel: +974 ________________ Email: ___________________

4 DOCUMENTATION REQUIREMENTS

The details in all the shipping documents (CI, Packing List, COO) should be detailed and match each document. In order to ensure efficient & timely import or export of your consignment / items, kindly follow the following guidelines & documentation: 1) Approvals on draft documents to be secured from notify party before chamber attestation. 2) Pre-Alert to the Notify Party prior to the arrival of the shipment (with a minimum of 2 weeks prior to arrival) 3) Seaway Bill of Lading / or Original AWB to match with the shipping documents 4) Original Commercial Invoice, with country of origin attested by the chamber of commerce at the origin. 5) Original Certificate of Origin attested by Local Chamber at the origin. (HS code is compulsory on the Invoice & COO).

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6) Packing List showing Harmonized Code (HS-code is compulsory), gross weight, net weight & number of packages.

7) Invoice numbers to be mentioned in all shipping documents. 8) No discounts to be shown on the invoices.

Minimum information on documents should be as below: Shipper, Consignee & Notify address Invoice number with date Item description with HS codes & values Country of origin for all items Net weight & gross weight, with total packages & dimensions Currency & terms of shipments to be mentioned ("Zero" values should not be mentioned; INCO

Terms should be specific as per the Purchase Order).

Single Window Authorization (ALL INCO TERMS) Single window authorizations will be provided shipment wise, for those not under IAAF World Championships Doha 2019 scope. Details to be provided to LOC Logistics team minimum of 2 weeks in advance.

4.1 COMMERCIAL INVOICE (1 SET)

Original Invoice with detailed information of each item of the particular consignment is required and should be attested by local chamber of commerce at origin, stamped & signed by the shipper on the original shipper letterhead. (HS code ? Harmonized System Code is compulsory on the invoice) ? This can be provided by the local shipping agent

Note: "Made in" stamp is a must for all cargo coming in Qatar. The same should be embossed or clearly marked as "Made in ......." Stickers, which are removable, are not acceptable. If the above is not taken with care the shipment would be referred to the legal department and fine will be imposed together with storages, usually the process consumes at least 3 or more working days. Vague marking like EU is not acceptable & should be the actual country.

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Consignee Address to be mentioned on the Invoice (Air / Sea / Road): IAAF WORLD CHAMPIONSHIPS DOHA 2019 QOC TOWER AL DAFNA DOHA, QATAR INVOICE No.: ___________________ ATTN: Focal person from the LOC or Shipping Agent in charge of the shipment coming to Doha Name: ___________________ Tel: +974 ________________ Email: ___________________

Note: Purchase order number issued by IAAF WORLD CHAMPIONSHIPS Doha 2019 LOC must be mentioned on the commercial invoice.

4.2 PACKING LIST (1 SET)

Packing (With the identification mark for Temporary Import) list is required. Similarly, this may be incorporated on the invoice. (HS code is compulsory on the packing list)

4.3 CERTIFICATE OF ORIGIN (1 SET)

A certificate of origin is required for and need to be attested by the Chamber of Commerce at origin (HS code is compulsory on the COO). Commercial Invoice Number & gross weight to be mentioned on the COO, together with all the countries of origin.

`COUNTRY OF ORIGIN' OR `MADE IN' fields are mandatory for each piece, on materials, and on cartons.

The below issues will lead to legal cases: No label / engraving / tag of origin on individual items Labels / tag of origin that can be removed or erased Undervalued commercial invoices Undervalued Freight charges Mismatching values between commercial invoice & Duty Exemption Letter Mismatching origins between commercial invoice & certificate of origin

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 Mismatching origins between documents & inspected shipment Submission of several invoices with same invoice number for same shipment Items which carry duplicated/forgery Trade Marks Documents / labels showing "European Union", instead of the actual country

For Goods originating from Europe: Please mention clearly on the COO the country of origin. Example: `Country of Origin: European Community ? UK'. If the Products are made in 2 different countries, the Country of Origin should be both countries in the COO, Invoice, and on the materials. Example: `European Community ? UK & POLAND'

5 AUDIO VISUAL AND CASSETTES

Films, videos and slides are subject to review and censor in Qatar. All such items should be sent separately to enable censorship formalities to be completed. These items should be sent to:

IAAF WORLD CHAMPIONSHIPS DOHA 2019 QOC TOWER AL DAFNA DOHA ? QATAR

ATTN: Focal person from the LOC or Shipping Agent in charge of the shipment coming to Doha

Name: ___________________ Tel: +974 ________________ Email: ___________________

6 INSURANCE

It is the responsibility of the shipper to ensure that adequate insurance coverage is available for the consignment, whilst in transit to and from Qatar, whilst in storage and that the goods are covered if to be forwarded to origin or another destination at the end of exhibition.

7 ATA CARNET

The ATA carnet is an international customs document that can be used in different countries around the world to cover temporary importation of goods without payment of customs charges for up to one year. Using a carnet:

Simplifies customs clearance of goods in exporting and importing countries by replacing customs documents that would normally be required Provides a financial security for customs charges potentially due on the goods that will be used in the countries visited

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