File Folders allow you to organize your computer files ...
File Folders allow you to organize your computer files, the same as you’d organize information in a file cabinet. You can create file folders on a hard drive (C), network drive, or floppy disk. Multiple levels of sub folders can be created within a folder.
Plan before creating folders:
Create a folder for each topic that will have more than one associated file. Multiple levels of subfolders can also be created.
Example:
There are several ways to create folders:
1. Create during the “Save As” process in most applications.
2. Use Windows Explorer to select the desired drive.
3. Use My Computer to select the desired drive.
A. Create a folder during the SAVE AS process in an application:
1. With the file open click on the File menu and click Save As.
2. Select the desired drive for the folder.
3. Click on the New Folder icon.
4. Type a name for the Folder. Depending on the application, you may need to press Enter to lock in the folder name.
B. Create a folder in WINDOWS EXPLORER:
1. Right click on Start and left click on Explore.
2. In Windows Explorer, click the drive where you want the new folder.
3. On the File menu, point to New, and then click Folder.
4. The new folder appears with the temporary name of “New Folder.”
5. Type a name for the new folder, and then press ENTER.
C. Create a folder using MY COMPUTER:
1. Double click My Computer on the computer desktop.
2. Navigate, by clicking, to the drive where you want the new folder.
3. On the File menu, point to New, and then click Folder.
4. The new folder appears with the temporary name of “New Folder.”
5. Type a name for the new folder, and then press ENTER.
D. Drag previously created files into newly created folders:
1. Use Windows Explorer to navigate to the specific file to be relocated.
• If necessary, expand folders to show sub folders
• Click the plus sign next to the folder name to display its subfolders below the folder.
• Click the folder icon or name to display its subfolders & all of the documents on the right side of the screen.
2. Drag (left click & hold) the file to the desired folder.
Make sure the folder highlights before you release the mouse button.
If you make a mistake, immediately click UNDO on the Edit Menu.
TIPS & HINTS:
Copy & Paste commands: (put a copy of a file in two different folders)
1. Right click the desired file on the right side & click on COPY.
2. Double click the desired folder on the left side to expand & open the folder.
3. Right click in the open space on the right side & click on PASTE.
Delete a File:
1. Right click on the file. Left click on DELETE.
Select Multiple Files at Once:
1. Select specific files: CTRL – Click
Hold down CTRL while clicking on each of the desired files.
2. Select contiguous files: SHIFT – Click
Click the 1st file, hold the SHIFT key, & click on the last file.
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EXCEL
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This method makes a duplicate of the file.
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