POSITION ANNOUNCEMENT



POSITION ANNOUNCEMENT

Administrative Assistant

Fillmore Soil and Water Conservation District (SWCD)

Position Location: Application Deadline:

900 Washington St. NW Thursday, October 14, 2020, 12:00 PM

Preston, MN 55965

Salary Range: Request Application Forms From:

$20.48/hr. - $25.95/hr. Fillmore SWCD

Dependent on Experience and Qualifications 900 Washington St. NW

Preston, MN 55965

507-765-3878 Ext. 122

Position Purpose:

This position performs administrative support work by; maintaining financial records; processing payroll and accounts receivable/payable; serving as receptionist; assisting with SWCD Board meetings; and related work as apparent or assigned. Work is performed under the limited supervision of the District Administrator.

Required Education and Experience:

Considerable experience in an administrative clerical role involving accounting and recordkeeping and a degree in business administration, or related field, or equivalent combination of education and experience. Familiarity with Quickbooks/bookkeeping required.

Duties and responsibilities:

• Maintains accounting records and processes accounts receivable, accounts payable, invoices, sales tax payments; prepares tax and 1099 filings, and assists with grant tracking and reporting.

• Completes journal entries, and month-end account closing and balancing.

• Completes bank deposits, bank and investment account reconciliations; maintains investment account information such as interest rates and maturity dates.

• Prepares monthly Treasurer's report and program log.

• Processes bi-weekly payroll; maintains time tracking and PTO/Comp time records; submits payments for liabilities; prepares and submits PERA and MCIT reports; processes supervisor per diem and expenses, and employee PTO cash-outs.

• Acts as receptionist to the District and the Natural Resource Conservation Service (NRCS); answers phone and greets customers; responds to questions and directs customers to appropriate staff members; completes various sales transactions with customers.

• Assists District Administrator in preparing agendas for monthly and special Board meetings; compiles information to be included in Board packets sent by mail and email; attends all board meetings; records and transcribes meeting minutes for the official record; and conducts follow up tasks after Board meetings.

• Completes and files 941 quarterly reports and annual W-2s and W-3s for Federal and State agencies; prepares MCIT annual workers compensation report.

• Prepares year-end financial reports for submission to Board of Water and Soil Resources (BWSR) and the State of Minnesota; provides requested information to auditors.

• Maintains files and records; orders office supplies.

• Performs other duties as assigned or requested.

Application Procedure:

Applicants must submit cover letter, resume, and a completed Fillmore SWCD application for employment form in order to be considered. The application form and complete job description can be found at . Request for paper forms of these documents can be made by contacting Laura Christensen at 507-765-3878, ext. 122 or by emailing laura.christensen@. Completed applications can be submitted to laura.christensen@fillmoreswcd or mailed to 900 Washington Street NW, Preston, MN 55965. Individuals selected for interviews will be contacted by phone. Application deadline is 12:00 pm, Wednesday, October 14, 2020. Applications received after 12:00 pm will not be considered. Fillmore SWCD is an equal opportunity employer.

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