Denver Public Schools



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January 27, 2004

Management Items

Cabinet Report

Following is a regular report about major issues and information discussed during the weekly Cabinet meetings. The Cabinet includes three principal representatives, all nine area and assistant area superintendents, other assistant superintendents and several department heads. Please contact your Cabinet representative with questions.

Information

• Board of Education work session Thursday, January 29 (noon to 2 p.m.) will be centered around a continuing discussion on the new Teacher Compensation Plan.

• Board of Education meeting for Thursday, February 5 will include:

• Presentation of Teacher Compensation Plan.

• Consideration of project management team for bond.

• Introduction of changes for high school transportation and related changes in bell times at elementary and secondary levels.

• Introduction of proposal for use of mill levy money targeted for expansion of elementary school art and music programs.

• Introduction of plan to change boundary areas to accommodate Ebert Elementary School students at Gilpin, Whittier and Wyman elementary schools. This plan would allow the Polaris program at Crofton to move to the Ebert facility and expand its enrollment. Tentative plan is to hold community forums the week of February 17 and ask for Board approval March 4, pending community feedback and further staff analysis.

• Department of Human Resources will soon be mailing new retirement provisions regarding early notification incentives to all administrators.

• Refinement work continues on the new principal search and selection process.

Plan For Compensation Faculty Presentations In February And March

Teams from the Joint Task Force on Teacher Compensation will be making presentations at faculty meetings at every school between Monday, February 23 and Friday, March 5 to explain the final recommendation on teacher compensation. Principals and association representatives will be receiving a letter from Superintendent Jerry Wartgow and DCTA President Becky Wissink this week detailing when their school meeting should be held. Since the speakers will cover what teachers will be voting on, this meeting is mandatory for teachers and can be held during the school work day and count as the faculty meeting for that week. The speakers will provide written materials and be able to answer questions. For the latest information on the compensation proposal, visit the website at .

Teacher Staffing Process Calendar

Please see the attached calendar with key dates for the Internal Staffing/Transfer 2004 process.

Fair Labor Standards Act (FLSA) Provides Guidelines For Working Hours

As a reminder, the following federal regulations on the Fair Labor Standards Act (FLSA) are provided for your review. It is the policy of Denver Public Schools to establish the time and duration of working hours as required by workload, production flow and applicable laws. See the attached document for an overview of basic Wage and Hour provisions of the FLSA of 1938 for non-exempt employees. Please post the attached document in your building.

Revised 2003-2004 Work Schedule For 220-Day DAEOP/Pro Tech

In order to coordinate the work schedules of 220-day secretaries more closely with student registration in middle and high schools, changes have been made to the 220-day calendar. These changes will take effect on May 1 for the current work year. We realize that this change affects summer schedules and appreciate the support from school secretaries. The changes affect all 220-day DAEOP and Pro Tech employees. Changes for next work year (commencing September 2004) will be communicated along with all other work year calendars. See the attachment for more detailed information.

Department Letterhead, Business Cards And Envelopes

Department heads — Please send a sample of your current department letterhead, business cards and envelopes to the Public Information Office (or fax to 303-764-3413). The district is developing templates for these items to help establish consistency in the image of Denver Public Schools. Part of the 2003-2004 priority to “improve the performance and image of the district through a responsive, customer-oriented, user-friendly organizational culture and enhanced, district-wide communication practices and systems,” uniform letterhead, business cards and envelopes will be instantly recognizable and help present DPS in a consistent and coherent way.

Instructional Items

Second Notice — Everyday Mathematics Administrator Breakfast Seminar

Camille Malone, Director of Mathematics in Dallas Public Schools, will speak to principals and administrators from 8 to 10 a.m. Friday, February 6 to share success stories about student academic growth after the district implemented Everyday Mathematics in kindergarten through fifth-grade. For information, access the January 20 Tuesday Telegram from this link: .

Professional Development and Training

Correction — Collaborative School Committee Training 

Last week’s Tuesday Telegram incorrectly identified the location of the Saturday, January 31 training session on the role and function of the Collaborative School Committee, Professional Standards Committee and Personnel Committee. The session will be from 8:30 a.m. to noon at South High School, 1700 E. Louisiana Ave. For information, access the January 20 Tuesday Telegram from this link: .

Information Session For Paraprofessionals Wednesday, February 4

Attention, paraprofessionals. Did you know there is a unique University of Northern Colorado program here in Denver for you to meet the requirements of the “No Child Left Behind” Act and also work toward a college degree and an elementary teaching license? Learn how you can go beyond just picking up credits — find out how to plan for a meaningful future for yourself by attending a special informational session from 5 to 6 p.m. Wednesday, February 4. The session is open to all paraprofessionals in DPS and suburban school districts. The UNC Center for Urban Education is located at 1061 Akron Way (call for driving directions to the Lowry campus). The Center’s telephone numbers are 303-365-7631 or 303-365-7635.

C/SAT Training Conference

The Department of Student Services, Office of Safe & Drug Free Schools is sponsoring the 9th Annual C/SAT Training Conference on Saturday and Sunday, March 6 and 7. It will be held at a new location this year, the Sheraton 4 Points at 1475 S. Colorado Blvd. (Colorado and Arkansas). On Saturday, the featured presenter will be Dr. Glenn Richardson from the University of Utah who will speak on building resiliency. His previous presentations for DPS have been enthusiastically received. On Sunday, participants can choose from such breakout sessions as the defiant child, restorative justice, aggression replacement training, threat assessment, 504 plans, life skills and more. See the attached forms for more information.

 

For Your Information

New FAQs for NCLB

Q. I'm licensed in Colorado and have an endorsement in Social Studies. I teach Geography and US History. How do I become “highly qualified” in these subjects?

 A. If you are endorsed in Social Studies, you are “highly qualified” for NCLB purposes. In Colorado, a Social Studies endorsement qualifies you to teach social studies, civics, government, economics, history and geography.

Q. Do I need to be qualified under North Central Association to teach Government?

 A. NCA requirements are separate from NCLB requirements and are required for school accreditation. Your qualification report will show all subjects for which you are qualified under NCA.

 

To view all Frequently Asked Questions relating to NCLB, please visit .

DPS Office Professionals—On the Frontline

More than 250 DPS office professionals district-wide attended these customer service workshops (held today and two days in September). Thanks to everyone who encouraged staff to attend. If you would like to follow up with your staff, the presentation and handouts can be found at under “new.”

American Red Cross To Hold Annual Breakfast Of Champions

The Mile High Chapter of the American Red Cross is having its second annual Breakfast of Champions to be held on April 1, 2004 from 7:30 to 9:00 a.m. at the Marriott Denver City Center. Breakfast of Champions is a Red Cross fundraiser honoring local persons whose heroic efforts have saved lives, and in turn, have inspired others to reach out to help in times of critical need. Nominations will be taken from community members for people who have performed a single act of heroism within the last two years. A committee will pick honorees from the pool of nominations. Once selected, the heroes will be honored at the Breakfast of Champions. The awards will be given in different categories such as: Animal Rescuer (an animal who has saved a human life); Professional Rescuer (heroic efforts by a person who has a duty to respond to emergencies); Youth Lifesaving Award; Adult Lifesaving Award; as well as any others that present themselves throughout the nomination process. Nominations will be taken until Saturday, March 1. Please visit to nominate someone today. Nomination forms also can be downloaded from the website or you may call 303-722-7474. If you would like to support the event by purchasing a table for the breakfast, please call 303-722-7474, ext. 192.

TUESDAY TELEGRAM — Click on this link to access past issues:



(Back to Teacher Staffing Process Calendar)

|February |Deadline to sign retirement papers with DPSRS of intent to retire in order to receive bonus |

|13 | |

|13 |Deadline to submit update materials to HR for review of qualifications (if update will impact |

| |internal staffing qualifications) |

|26 |Site live to accept intent to vacate/ move to less than full time/general leave requests to HR via |

| |online form |

| |Deadline to submit intent to vacate/ move to less than full time/general leave requests to HR via |

|28 |online form |

|March 3-4 |In Building Bidding if school selects to do so |

|10 |Jobs posted on DPS web site by 6:00AM (Internal teachers only can apply) |

|12 |Deadline 5:00PM for internal teachers to apply for internal only jobs |

|15 |Interviews |

|16 |Interviews |

|17 |Interviews |

|17 |Job offers and acceptances or declines |

|March |Jobs are posted internally and externally. Internal and external applicants can apply by |

|29 |completing online application |

|April 23 |End of transfer for district teachers |

(Back to Fair Labor Standards Act)

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Fair Labor Standards Act (FLSA)

Hours of Work Information Sheet

Please post in all DPS buildings and departments

It is the policy of Denver Public Schools (DPS) to establish the time and duration of working hours as required by workload, production flow and applicable laws.

The following information provides an overview of basic Wage and Hour provisions of the Fair Labor Standards Act of 1938 (FLSA) for non-exempt employees.

The FLSA establishes minimum wage, overtime pay, record-keeping and child-labor standards.

The law provides that the employer "shall not permit" employees to work overtime (more than 40 hours per workweek) without payment of an overtime premium. Additionally, the employer is required to compensate non-exempt employees for all hours worked.

Our workweek has been established beginning on Monday at 12:00 a.m. and ending Sunday at midnight. Any hours worked over 40 during this established workweek will constitute overtime.

EXEMPT employees are ‘exempt’ from FLSA overtime and pay regulations.

Typical exempt DPS employees include:

Administrators, Principals, APs, Directors, Managers, Supervisors, and Teachers

NON-EXEMPT employees are subject to the minimum wage and overtime provisions of FLSA.

Typical non-exempt DPS employees include:

Secretaries, Office Support, Bookkeepers, A/P Technicians, and Payroll Technicians

Paraprofessionals, Facility Managers, Custodians and Foodservice Workers

NOTE:

Non-exempt employees are not normally assigned supervisory duties, except Facility Managers. Please contact HR if you have questions about exempt/non-exempt status.

Overtime Provision: Supervisory personnel may assign overtime to non-exempt employees. However, employees are not permitted to work overtime without the prior approval of their supervisor or department head. For the purposes of overtime compensation, only hours worked in excess of 40 during a workweek will be counted (refer to your bargaining unit agreement for any deviation from this standard).

All non-exempt employees are required to maintain individual time records of hours worked on a weekly basis.

Employees should record their starting time, time out for lunch, time in from lunch, quitting time, and total hours worked for each day. Time records should be verified and signed by the supervisor.

Employees are not permitted to begin work before their normal starting time or to continue working after their normal quitting time (this includes taking work home and working through lunch breaks) without the prior approval of their supervisor.

Employees are required to take scheduled lunch breaks.

Filling out another employee’s time record or falsifying any time record is prohibited and may be grounds for disciplinary action up to and including termination.

If a supervisor allows or permits an employee to work beyond his/her normally scheduled hours (including before work, after work or during lunch breaks), the time must be counted for compensation purposes even if the work was not requested or scheduled by the supervisor.

If after having been told to cease, an employee continues to work extra hours that have not been approved by the supervisor, it may become grounds for disciplinary action.

If you have any questions regarding this document, or other provisions of the Fair Labor Standards Act, please contact your HR Generalist.

(Back to Revised 2003-2004 Work Schedule)

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DENVER PUBLIC SCHOOLS

900 Grant Street Denver, CO 80203

January 26, 2004

TO: Secretaries

Principals and Department Heads

FROM: Robin Kane, HR

Kathleen Masteller, Payroll

RE: Revised 2003-2004 Summer Schedule- 220 Day DAEOP/ProTech

In order to coordinate the work schedules of 220 day secretaries more closely with student registration in middle and high schools, the following changes to the 220 day calendar will take effect on May 1, 2004 for the current work year. We realize that this change affects summer schedules and appreciate the support from school secretaries. The changes noted below affect all 220 day DAEOP and Pro Tech employees.

Changes for next work year (commencing September 2004) will be communicated along with all other work year calendars.

CURRENT SCHEDULE: NON PAID, NON DUTY DAYS IN 2003-2004

Dec. 24, 26, 31; Jan 2; April 7, 8, 9;

July 5, 6, 7, 8, 9, 12, 13, 14, 15, 16, 19, 20, 21, 22, 23, 26, 27, 28, 29, 30

REVISED SCHEDULE: NON PAID, NON DUTY DAYS IN 2003-2004 (in bold)

December 24, 26, 31; Jan 2; April 7, 8, 9

June 28, 29, 30

July 1, 2, 5, 6, 7, 8, 9, 12, 13, 14, 15, 16, 19, 20, 21, 22, 23

The dates in bold and underlined are the new non paid non duty dates. With the revised calendar, 220 day secretaries will return to work on July 26, 2004.

We sincerely appreciate the commitment of school secretaries to help ensure that student registration is an efficient process. If you have any questions, please contact Payroll or HR. Thank you.

Cc: Pauline Garcia, DAEOP

(BACK to C/SAT Training Conference)

Brief Session Descriptions for March, 2004 C/SAT Conference

Building Resiliency: Glenn Richardson, Ph.D., University of Utah (All Day session on Saturday)

“Resiliency is the experience of encountering life’s adversities and challenges, being disrupted, but then not only recovering from the adversity, but surfacing from the experience with strength, confidence, happiness, self-esteem, and skills.” Dr. Richardson returns to share his expertise on resiliency and demonstrate how to apply this definition to all DPS students.

Life Skills Training, Level 2: Gene Jacquez, Psy.D., Program Manager, Safe & Drug Free Schools.

The LST Year 2 curriculum serves to maximize the effectiveness of the Year 1 program. You will practice modules dealing with Drug/Abuse/Violence: Causes & Effects, Media Influences, Resisting Peer Pressure and other important issues.

Threat Assessment: Evaluating & Understanding Risk for Violence: Chris C. Saiz, Ph.D., School Psychologist, DPS.

Keeping schools safe is a national priority. So how is a principal, teacher, or other school staff person to respond when a student threatens harm? How do you evaluate dangerousness? In this interactive workshop, participants will learn how to evaluate potentially dangerous students and how to write and implement a school safety plan that mitigates risk for violence. Threat assessment procedures will reflect current DPS procedures and Department of Education/US Secret Service guidelines.

How To Manage Your C/SAT’s: Jane Ann Hebert, Smiley Middle School; Sarie Patterson, East High School, Sarah Eiden, Ashley Elementary.

This session will provide practical information for both elementary and secondary C/SAT teams. The presentation will provide information about how to set up & run an effective team e.g. referral process, resources, follow-up procedures, parent component, forms.

Utilizing Substance Abuse Programs In Your School – Arapahoe House School Based Counselors: Cheryl F. Jackson, B.S. CAC II.

Intervention/Prevention, referral process, parent involvement, utilizing drug and alcohol counselors in your schools.

Restorative Justice: David Mrakitsch, MSW, Community Justice Coordinator, Denver District Attorney’s Community Accountability Board Program.

An overview of restorative justice in DPS will be presented along with a brief training on the use of community group conferencing. Participants will be oriented on restorative justice values & principles, and participate in a situation of a restorative community group conference.

Taking Care of Ourselves – Decrease Stress and Love your Day: Debra Sorrell, RN, CNP, MAOM, Certified Hypnotherapist, Nurse Practioner, DPS, JFK H.S. School Nurse, Coordinator of School Based Clinic.

Evaluate your stress level; Practice “quickie” relaxation fixes; Helpful nutritional energy boosters; Learn triggers to calm oneself while in the midst of an irritation; narrow down stressors and have a guided imagery meditation to lessen the aspects of that stress (i.e. smoking, eating, nail biting, etc.).

Aggression Replacement Training: Debra Nielson, Ph.D., Ardith Stitt, MSW.

An overview of Aggression Replacement Training (A.R.T.), a highly structured, evidence-based program will be presented. A.R.T. is comprised of 5 components: 1. Empathy Training; 2. Anger Control; 3. Social Skills; 4. Character Education; 5. Parent Empowerment. Information about how to register for a full 2-day training and obtain the curriculum will be provided.

C/SAT Teams and Section 504 of the Rehabilitation Act: Donna Shocks, Program Manager, Nursing Services, DPS, Pamela Bisceglia, Legal Assistant, Department of Student Services, DPS

Team members will gain a working knowledge of the protections under Section 504 of the Rehabilitation Act, the identification/evaluation, documentation and grievance procedures.

Dealing With Defiance – Strategies For Managing Conflict, Carolyn Phillips, Ed.D. School Psychologist, Mental Health Specialist, DPS

This program offers insights into classroom management and methods to diffuse students’ anger and resolve issues. It increases understanding of the defiant child.

Assessment for Resiliency for Adolescents: presenters TBA

REGISTRATION FORM

Denver Public Schools, Department of Student Services, Office of Safe & Drug Free Schools

9th Annual Community/Schools Assistance Teams Training Conference

“Building Resiliency in DPS”

Sheraton 4 Points, 1475 S. Colorado Blvd. (Colorado and Arkansas)

Your Name: __________________________________ School: _________________________________

Work Phone: ________________________________ 1 hour CDE credit available, $25 at the conference

(You must attend all of both days for credit)

DIRECTIONS: Select Sunday workshops by placing a check mark on the line to the left of your choices. Dr. Glen Richardson will be presenting all day on Saturday. Choose either Life Skills OR 2 half day sessions for Sunday.

DAY 1: SATURDAY, MARCH 6, 2004

|Glenn Richardson, Ph.D., University of Utah |

|8:30 – 10:00a.m. – Keynote: Building Resiliency |

|Lunch will be served: 12:00 – 1:00p.m. |

|ALL DAY WORKSHOP (10:20 a.m. to 4:00 p.m.) |

|Glenn Richardson, Ph.D., University of Utah: Building Resiliency, continued |

DAY 2: SUNDAY, MARCH 7, 2004

|8:30 a.m. – 4:00 p.m., Lunch will be served: 11:30 a.m. – 12:30 p.m. |

|Choose a workshop from this block or one each from the morning and afternoon blocks, below |

|_____ Life Skills Training (All day) |

|MORNING WORKSHOPS |AFTERNOON WORKSHOPS |

|(8:30 a.m. to 11:30 a.m.) |(12:30 p.m. to 4:00 p.m.) |

|_____ Taking Care of Ourselves |_____ How To Manage Your C/SAT’s |

|_____ The Defiant Child |_____ Assessment for Resiliency for Adolescents |

|_____ Restorative Justice |_____ Threat Assessment |

|_____ 504 Plans |_____ Substance Abuse Programs – Arapahoe House |

|_____ Aggression Replacement Training |_____ Aggression Replacement Training (repeat) |

RETURN: Office of Safe and Drug Free Schools, 1330 Fox St., 2nd Floor South, Denver, CO 80204

BY FEBRUARY 27, 2004

Office Phone Numbers: (303) 405-6625 Lynne or (303) 405-6624 Fax

Or email information to lynne_popkowski@

Free To DPS Staff! $30 per day for non-DPS personnel.

Send check payable to Office of Safe & Drug Free Schools

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