Collaboration between the medical and pharmaceutical ...



The New England Otolaryngological Society (NEOS) is committed to presenting CME activities that promote improvements and/or quality in healthcare and are independent of the control of commercial interest. NEOS recognizes the benefit of collaboration between the medical, medical device and pharmaceutical industries and physician organizations. However, the primary objective of professional interactions should be the improvement of patient care. It is the responsibility of physicians to ensure that this care is not inappropriately affected by collaboration with industry. NEOS organizes CME programs of the highest quality for their members, while maintaining costs at a fiscally responsible and reasonable level.

These guidelines for industry support seek to maximize corporate participation in CME programs while maintaining the autonomy and impartiality of individual physicians and physician organizations. They are based on the principles of: (1) openness; (2) quality of teaching and research as determined by experts; (3) freedom from conflict of interest; and (4) appropriate recognition for industry support.

Independence

1. This activity is for scientific and educational purposes only and will not promote the company’s products, directly or indirectly.

2. The accredited provider is responsible for all decisions regarding the identification of educational needs, determination of educational objectives, selection and presentation of content, selection of all persons and organizations that will be in a position to control content of the CME, selection of education methods, and the evaluation of the activity.

Appropriate Use of Commercial Support

3. The accredited provider will make all decisions regarding the disposition and disbursement of the funds from commercial interest.

4. The commercial interest will not require the accredited provider to accept advice or services concerning teachers, authors, or participants or other education matters, including content, as conditions of receiving commercial support.

5. All commercial support associated with this activity will be given with full knowledge and approval of the accredited provider. No other payments shall be given to the director of the activity, planning committee members, teachers or authors, joint sponsor, or any others involved with the supported activity.

Commercial Promotion

6. Product-promotion material or product-specific advertisement of any type is prohibited in or during the CME activity. The juxtaposition of editorial and advertising materials on the same products or subjects is not allowed. Live or enduring promotional activities must be kept separate from the CME activity. Promotional materials cannot be displayed or distributed in the education space immediately before, during, or after a CME activity. Commercial interests may not engage in sales or promotional activities while in the space/room of the CME activity.

7. The commercial interest may not be the agent providing the CME activity to the learners.

Disclosure

8. The accredited provider will ensure that the source of support from the commercial interest, either direct or in-kind is disclosed to the participants, in program brochures, syllabi, and other program materials, and at the time of the activity. This disclosure will not include the use of a trade name or a product-group message. The acknowledgment of commercial support may state the name of the company or institution and may include corporate logos and slogans, if they are not product promotional in nature.

9. Accredited provider will ensure meaningful disclosure to the audience, at the time of the program of any relevant relationships between industry and individual speakers or planners.

The commercial supporter agrees to abide by all the requirements of the ACCME Standards of Commercial Support of Continuing Medical Education. Please view the ACCME Standards for Commercial Support.

The accredited sponsor agrees to abide by all the ACCME Standards of Commercial Support of Continuing Medical Education and acknowledge support from the commercial interest in program materials.

*Commercial support is defined as financial or in-kind contributions given by a commercial interest, which is used to pay all or part of the costs of a CME activity.

INFORMATION AND TERMS OF AGREEMENT

2020 Programs

Set-up and Breakdown

Exhibitors are required to sign-in at the NEOS Registration Desk before proceeding to their exhibit location. Exhibits must be dismantled by 4:00 pm.

Staffing - Exhibitors are allowed only 2 representatives due to space constraints.

Equipment - The basic set-up for each exhibit will consist of one (1) six-foot skirted table and two (2) chairs. Please advise if additional equipment is needed on the attached form.

Electrical Requirements - There is access to electrical outlets. Please bring extension cords as needed.

Security - NEOS will not be responsible for materials lost, stolen or damaged.

Storage and Shipping - Overnight storage is available for the evening prior to the program. Exhibitors must make their own arrangements to transport materials to and from the venue location.

Decorative Material - All decorative material must be fire resistant, and in accordance with standards established by the National Board of Fire Underwriters.

Explosives - No gasoline, acetylene, or explosives of any kind are permitted.

Space Subletting - Exhibitors may not let, sublet, transfer or apportion exhibit privilege or booth, in whole or in part, without consent of the exhibit management.

Terms - Exhibitors are invited to display for an administrative charge (see Intent to Exhibit Form for fee) for each exhibit space.

All exhibits are at the exhibitor’s risk. There shall be no liability on the part of the New England Otolaryngological Society for any injury or damage to an exhibitor or to his property resulting from the condition of the premises or from the acts of any person thereon. Each exhibitor agrees that he will indemnify and hold harmless the NEOS, MEEI and MMS against any claims by any of its employees or by any person on the premises at this invitation or for the purpose of delivery to or servicing his exhibit and against any claims by other persons caused by anything occurring in connection with its exhibit.

The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arriving out of injury or damage to exhibitors displays, equipment, and other property brought upon the premises of the MEEI and MMS shall indemnify and hold harmless the NEOS and the MMS, MEEI agents, and employees from any and all such loss, damages and claims.

IMPORTANT: Exhibitor must be familiar with, and abide by the ACCME’s Standards for Commercial Support (please go to ) In particular, Standard 4, Appropriate Management of Associated Commercial Promotion, stipulates that promotional activities be kept separate from the CME activity. The NEOS strictly enforces these standards.

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Intent To Exhibit

We will be exhibiting at the New England Otolaryngological Society 2020 Program(s). Exhibit table location is on a first-come first-serve basis.

Exhibit Fee:

$2,000.00 per exhibit or $3,500 for (2) or $4,500 for all (3) programs

Please check mark which program(s) you would like to exhibit:

o Spring: April 3, 2020

o Fall: October 2, 2020

o Winter: December 4, 2020

Tax ID # 45-4275395

PLEASE TYPE OR PRINT

Exhibiting Company (list exactly as it should appear in all listings of exhibitors):

Firm _________________________________________________________________________________________

Address ______________________________________________________________________________________

City, State, Zip _________________________________________________________________________________

Phone ___________________________ Fax ________________________ Email ___________________________

Contact Person (for correspondence, including information on shipping, etc):

Name _______________________________________ E-mail___________________________________________

All correspondence will be with the person listed above. The contact person is responsible for forwarding all materials to agents and/or representatives.

Signature: The exhibitor agrees to abide by all conditions and regulations as set forth in the Agreement for Commercial Support.

Signed _____________________________________________ Date _____________________________________

The company representatives who will attend the meeting are:

(Please list the names as they should appear on badges. These names can be changed prior to the program by contacting Lina Szymkowski at lszymkowski@)

Name: Email:

__________________________________________ _________________________________________

__________________________________________ _________________________________________

Please email or mail this completed form to:

Lina Szymkowski, CME Coordinator

New England Otolaryngological Society

PO Box 549127

Waltham MA 02451

Lszymkowski@

T: 781-434-7313 F: 781-464-4896

neos-

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