Current Contract Information Form



State of Washington

Current Contract Information

Revision date: Sept. 20, 2011

|Contract number: |00802 |Commodity code: |6240 |

|Contract title: |Lamps & Ballasts |

|Purpose: |Announcing extension and provisional pricing. |

| | |

| |Contract 00802 has been rebid and will be replaced by 07510. Award for 07510 was announced, but the award is |

| |under protest and the protest will not be resolved by the expiration on September 27, 2011, of the most recent |

| |extension of 00802. Effective Sept. 28, 2011, the contractor, Consolidated Electrical Distributors (CED), |

| |agrees to continue to serve customers for Contract 00802 through Dec. 27, 2011, or until 07510 is implemented. |

| | |

| |During the extension period, CED will offer linear fluorescent lamps at adjusted prices on a provisional price |

| |sheet agreed upon in consultation with the Office of State Procurement. The provisional price list for linear |

| |fluorescent lamps is attached on Page 11 of this document. |

|Current contract period: |9/28/11 |through: |12/27/11 |

|For use by: |All State Agencies, Political Subdivisions of Washington and Oregon State, Qualified Non-profit Corporations, |

| |Members of Washington Purchasing Cooperative, Materials Management Center, Participating Institutions of Higher |

| |Education (College and Universities, Community and Technical Colleges). |

|Contract type: |This contract is designated as convenience use. |

|Scope of contract |This contract is awarded to one contractor. |

|Contractor: |Consolidated Electrical Distributors, Inc. (CED) |

|Vendor Web Site: | |

|Order Procedures: |Orders may be placed at any local CED branch, by phone, fax, or mail. Contact local CED branch for general |

| |order information, local delivery information and product availability. See Contractor Information section |

|Products/Services available: |Commercial Fluorescent, HID, Photo-Optic, Miniature, Quartz and Incandescent Lamps & Electro-Magnetic and |

| |Electronic Ballasts. |

|Related product contracts: |#07400 Electrical Supplies, #10796 Electronic Supplies, & #04197 AV/Proj/Stage/Studio Lamps, #11305 WSCA |

| |Industrial Supplies and Equipment. |

|Term worth: |$2.15 million (two years) |

|Current participation: |$0.00 MBE |$0.00 WBE |$7,800,000.00/ |$0.00 EXEMPT |

| | | |$8,100,000.00 OTHER | |

| |MBE 0% |WBE 0% |OTHER 100% |Exempt 0% |

|Recovered material: |None |

This page contains key contract features. Find detailed information on succeeding pages. For more information on this contract or if you have any questions, please contact your local agency Purchasing Office or you may contact our office at the numbers listed below.

|Contracts Specialist: |David Scott |Alternate Contact: |Bart Potter |

|Phone Number: |(360) 407-9424 |Phone Number: |(360) 407-9431 |

|Fax Number: |(360) 586-2426 |Fax Number: |(360) 586-2426 |

|Email: |david.scott@ga. |Email: |Bart.potter@ga. |

Visit our Internet site:

Notes:

I. Ordering: Submit Order directly to Contractor for processing. Political Subdivisions: Submit orders directly to Contractor referencing State of Washington contract number. If you are unsure of your status in the State Purchasing Cooperative call (360) 902-7415.

II. Authorized Purchasers: Only authorized purchasers included in the State of Washington Purchasing Cooperative (WSPC) and State of Oregon Cooperative Purchasing Program (DASCPP/ORCPP) listings published and updated periodically by OSP and DAS may purchase from this contract. It is the contractor’s responsibility to verify membership of these organizations prior to processing orders received under this contract. A list of Washington members is available on the Internet , and a list of the Oregon members is available at contractors shall not process state contract orders from unauthorized users.

III. Contract Terms: This Document includes by reference all terms and conditions published in the original IFB, including Standard Terms and Conditions, and Definitions, included in the Competitive Procurement Standards published by OSP (as Amended).

Special Notes:

1. Update Contract Specialist information

2. Update Contract Specialist and Alternate Contact person information.

Special Terms and Conditions:

Below is extracted language from the Invitation for Bid

CONTRACTOR PERFORMANCE

a) General Requirements: The state, in conjunction with purchasers, monitors and maintains records of Contractor performance. Said performance shall be a factor in evaluation and award of this and all future contracts. Purchasers will be provided with product/service performance report forms to forward reports of superior or poor performance to the State Procurement Officer.

b) Liquidated Damages: The state has an immediate requirement for the materials, equipment or services specified herein. Bidders are urged to give careful consideration to the state's requirements and to the manufacturer's production capabilities when establishing a delivery date(s). Liquidated damages will be assessed in the amount of actual damages incurred by the state as a result of Contractor's failure to perform herein.

c) Cost of Remedying Defects: All defects, indirect and consequential costs of correcting, removing or replacing any or all of the defective materials or equipment will be charged against the Contractor

CATALOGS AND PRICE LISTS

Contractor shall furnish all necessary catalogs and latest dated published manufacturer's net price lists as required. Contractor shall provide to customers at no cost a complete copy of the price list with the contract net price per item. Contractor shall maintain an Internet site that supports the contract, e.g. product information, contact information, etc.

CONTRACTOR'S REPRESENTATIVES

a) Designation: Bidder shall provide names, addresses, and telephone numbers of primary and alternate representatives.

b) Responsibility: Contractor's representative shall function as the primary point of contact, shall ensure supervision and coordination and shall take corrective action as necessary to meet contractual requirements.

c) Availability: Contractor's representative, or designee, shall be available at all times during normal working hours during the term of the contract.

d) Emergency Contact: Contractor shall provide a 24/7 contact person. This contact person shall be able to response within (1) hour of being contacted by telephone.

e) Lamp Specialist: The contractor shall employ a person hereafter referred to as a Lamp Specialist. The Lamp Specialist shall be customers' primary and single point of contact for product use issues. This person should be a lighting engineer or a person with extensive hands on experience with lamps and ballasts. Typical work of the Lamp Specialist is troubleshooting, product quality problems, customer service issues, lamp consulting, energy grant issues, and training (both formal scheduled and site specific). Lamp Specialist shall be readily available to all customer locations within Washington.

TRAINING

The contractor is required to provide formal training sessions and site specific training for contract users. A minimum of 3 training session per year in Washington State is required with at least one session per year held in Eastern Washington.

TECHNICAL SUPPORT

Contractor shall maintain adequate available technical support for this contract. Technical support may include employees, factory representatives or outside sales persons, these persons shall have a minimum one year experience providing training and problem resolution for products on this contract, be factory trained and readily available to all customer locations within Washington State.

BRANCH LOCATIONS

Contractor shall have branch locations within the State of Washington to provide service, to include; order placement, Will-Call pick up, defective product return, product exchange, counter service, immediate available inventory, order delivery, product identification and product assistance. Contract pricing structure must be the same for all branch locations. Branch locations shall provide Will-Call pick-up coverage in both Western and Eastern Washington. A contractor's list of current contract coverage locations is on the following pages. Contractor must be able to provide service to the list of locations, including all major metropolitan areas in Washington State. Contractor has provided a list of branch locations that will support this contract

PURCHASES BY NONPROFIT CORPORATIONS

By mutual agreement with OSP, the contractor may sell goods or services at contract pricing awarded under this contract to certified nonprofit corporations. Such organizations purchasing under this contract shall do so only to the extent they retain eligibility and comply with other contract and statutory provisions. The contractor may make reasonable inquiry of credit worthiness prior to accepting orders or delivering goods or services on contract. The state accepts no responsibility for payments by nonprofit corporations. Contractor may not change contracted terms for nonprofit orders.

FOB/FREIGHT CHARGES

All products provided as a result of this contract are FOB Destination with cost of freight included in the cost of the product.

DELIVERY

a) Normal delivery time shall be (5) working days for commonly used items and routine orders with the following exceptions:

b) Production Runs: The delivery time frame for orders waiting a specific production run will be negotiated at the time the order is placed.

c) Emergency orders will be processed within (2) hours after receipt of order. Premium shipping costs will be borne by the purchaser.

d) Back orders that may result due to order influx will be shipped within (10) days.

e) Contractor is responsible for picking-up defective items and arranging for a Call tag to insure freight is charged to Contractor on defective returns.

ORDER PLACEMENT

Contractor shall provide adequate Customer Service/Order Placement telephone personnel to meet purchaser's requirements.

MINIMUM ORDERS

No minimum orders for commonly used items. For special or custom made products, the Contractor shall advise customer of any ordering requirements before order placement. The Contractor is required to provide product in full or broken case quantities.

SERVICE REQUIREMENTS

a) Special Lamps: Due to the nature of the age and type of government buildings, and some with great historical meaning, special lamps shall sometimes be required. Contractor will be required to furnish these types of lamps to the purchaser at no additional cost to the purchaser, i.e. cost plus contract markup-support documents required, providing the lamps is still available.

b) Broken Lamps: When shipments arrive with broken lamps, they are to be replaced or credit back customer’s account.

c) Duplicate orders: When duplicate orders are received due to errors by purchaser or contractor, the duplicate order will be returned to the contractor at no cost to the state.

d) Obsolete Lamp Products: Contractor agrees that any obsolete lamp products purchased through this contract within the past (12) months may be returned for full credit and without penalty or restocking charges, provided they are in original cartons and are in re-salable condition. Contractor to coordinate obsolescence applicability issues with the Office of State Procurement.

e) Returns: Purchaser may return products under the following conditions:

1. A copy of the purchase/field order will accompany the fully priced invoice and packing slip.

2. Contractor will assist purchaser in ordering the proper products, accept return of improperly ordered items(s) and reship correct item(s).

3. Restocking Standard terms: When purchaser returns standard items there shall be no restocking fee provided they are in original cartons and are in re-salable condition.

4. Restocking for Non-standard items: When purchaser returns non-standard items, there may be a restocking fee, items shall be in original cartons and are in re-salable condition.

PACKAGING

a) Specifications: Unless otherwise specified, goods are to be packaged in cartons meeting federal specifications and shipped on non-returnable pallets. Pallets shall not exceed 2,500 pounds in weight, 48 inches high and 6 feet wide.

b) Packing Slip: Shall be identify the name of the ordering agency, order number, contract number, contractor name, state stock numbers and where applicable, date of manufacture, batch number, storage requirements and conditions, and recommended shelf life.

c) Recycled Content: Bidders are encouraged to offer product packaging with recycled content. Contractor shall attempt to avoid non-recyclable shipping materials.

SPECIFICATIONS

1. Standard of Quality

Product standard of quality and complete product line for electrical lamps established for this bid is:

1) Philips

2) General Electric

3) Sylvania/OSRAM

Note: No substitutions will be acceptable.

2. Approved Products

All manufactured items and fabricated assemblies of electrically operated equipment shall carry Underwriters Laboratory UL or other Federal or State approval or re-examination listing where such has been established for the type(s) of devices offered and furnished.

Contractor Information

|Contractor: |Consolidated Electrical Distributors (CED) |

| |24909 104th Ave SE #202 |

| |Kent WA 98031 |

|Web Site: | |

|Federal ID No.: |77-0030773 |Supplier No. 10035-3 |Duns No. 00-887-3804 |

| |Primary Contact |Alternate Contact |

|Contact: |Arthur Van Gelder |Arthur Van Gelder |

| |Contract Sales Manager |Contract Administrator & Lamp Specialist |

|Phone: |(206) 706-4929 |(206) 706-4929 |

|Fax: |(206) 783-8572 |(260) 783-8572 |

|Email: |cedavg@ |cedavg@ |

|Order placement: |See CED Warehouse and Order Locations on following pages. |

|24/7 Emergency Contact: |Arthur Van Gelder |Cell Phone: 206-612-0217 |

|Payment address |CED |

| |PO Box 5580 |

| |Kent WA 98064 |

|Payment terms: |3% Net 30 days |

|Credit card acceptance: |Visa, MasterCard |

|Minimum orders: |None |

|Delivery time: |See Special Terms and Conditions section for details. |

|Shipping destination: |Freight on Board (FOB) destination |

|Freight: |Prepaid and included |

|Return: |All returns will be accepted without a service or handling charge provided the agency references the invoice |

| |number on the original order and the request is made within a 30 day period from the time of shipment |

| |All freight charges except customer error or special overnight delivery are the responsibility of CED. |

| |Freight charges back to CED are the responsibility of the Ordering agency for order errors. |

| |Freight charges are the responsibility of CED for shipping errors or order entry errors at CED. |

|Technical Support: |Osram Sylvania Representatives for Areas: |

| |Vancouver, Longview, Yakima |Joe Hamann, Phone 503-244-2852 |

| |Western WA |Doug Brown, Phone 206-390-1034 |

| |Eastern WA, Tri-Cities |Chris Smathers, Phone 509-927-1743 |

| |Osram Sylvania Field Engineer |Katrina Tadic, Phone 503-284-7003 |

| |CED Lamp Specialist |Arthur Van Gelder, Phone 206-706-4929 or 206-612-0217 |

CED Warehouse and Order Locations



|Aberdeen |Auburn |Bellingham |

|CED |CED |CED |

|600 E Market St |1411 "R" Street NW |1815 Franklin St |

|PO Box 870 |Auburn, WA 98001 |PO Box 30438 |

|Aberdeen WA 98520 |Office (253) 939-0651 |Bellingham WA 98225 |

|Office (360) 533-2852 |Fax (253) 939-6608 |Office (360) 734-9676 |

|Fax (360) 533-2864 |Contact: Will Sande |Fax (360) 734-9731 |

|Bremerton |Burlington (DBA All Phase Burlington) |Centralia |

|CED |CED |CED |

|4503 Auto Center Way |321 East Sharon Ave. |1138 S Gold St |

|PO Box 4160 |Burlington, WA 98233 |PO Box 657 |

|Bremerton WA 98312 |Office (360) 755-0831 |Centralia WA 98531 |

|Office (360) 377-8585 |Fax (360) 755-9749 |Office (360) 736-8236 |

|Fax (360) 373-5065 |Contact: Jeff Anderson |Fax (360) 736-6293 |

| Ellensburg | Everett |Kennewick |

|CED |CED |CED |

|212 S Railroad Ave |3614 Smith St |515 W Entiat Ave |

|Ellensburg WA 98926 |Everett WA 98201 |PO Box 615 |

|Office (509) 925-4537 |Office (425) 259-8135 |Kennewick WA 99336 |

|Fax (509) 925-4337 |Fax (425) 252-9344 |Office (509) 582-2111 |

| | |Fax (509) 586-3939 |

|Lewiston |Longview |Moses Lake |

|CED |CED |Inland Electrical Supply |

|219 Snake River Ave |1154 12th Ave |701 W 3rd Ave |

|Lewiston ID 83501 |PO Box 1099 |Moses Lake WA 98837 |

|Office (208) 743-2531 |Longview WA 98632 |Office (509) 765-1251 |

|Fax (208) 746-6882 |Office (360) 425-7370 |Fax (509) 765-1253 |

| |Fax (360) 425-8938 | |

|Olympia (Lacey) |Port Angeles | Portland |

|CED |CED |CED |

|5320 Lacey Blvd SE |3456 E. Hwy 101 |910 NE 57th Ave, Suite 600 |

|Office (360) 923-2345 |Port Angeles, WA 98362 |Portland, OR |

|Fax (360) 459-9750 |Office (360) 452-9706 |Office (503) 232-3142 |

| |Fax (360) 457-4510 |Fax (503) 234-7308 |

| |Contact: Debbie Hutton |Contact: S. Hardin |

CED Warehouse and Order Locations



|Puyallup | Seattle |Spokane |

|CED |CED |CED |

|110 - 23RD St. SE |402 Baker Blvd |E 3717 Main St |

|Puyallup, WA 98372 |Seattle WA 98188 |PO Box 3457 |

|Office (253) 841-1995 |Office (206) 246-4337 |Spokane WA 99202 |

|Fax (253) 841-1961 |Fax (206) 246-2201 |Office (509) 535-8891 |

|Contact: Dave Schlumpberger | |Fax (509) 535-3745 |

|Tacoma |Vancouver |Wenatchee |

|CED |CED |CED |

|1914 Market St |1321 NE 76th St Ste G |1420 N Miller St |

|PO Box 1635 |Vancouver WA 98665 |PO Box 1766 |

|Tacoma WA 98402 |Office (360) 694-6704 |Wenatchee WA 98891 |

|Office (253) 383-5961 |Fax (360) 695-8240 |Office (509) 662-2129 |

|Fax (253) 383-0759 | |Fax (509) 662-4776 |

|Wenatchee South |Yakima | |

|CED |CED | |

|912 S. Columbia |131 S 1st Ave | |

|Wenatchee WA 98891 |PO Box 1603 | |

|Office (509) 248-0872 |Yakima WA 98902 | |

|Fax (509) 662-3576 |Office (509) 248-0872 | |

|Contact: John Bleichner |Fax (509) 248-1633 | |

| | | |

PRICE SHEETS

A provisional price list for linear fluorescent lamps only is embedded below. The contractor will honor current 00802 pricing for all other contract products.

[pic]

Other fluorescent lamps are available from the CED catalog at the same discount reflected in the prices in the above price sheet. Contact Arthur Van Gelder at (206) 706-4929 with specific requests.

GROUP “A” - LAMPS (Commodity Code 6240 V01)

|ITEM |Lamp Category |Manufacturer line bid |Catalog Reference Number |Discount % or Net |

| | | | |price/each |

|1 |Incandescent & Quartz |Sylvania |September 2007 |89.5% |

| |(Large Lamp Catalog) | |ERA 06-1 | |

|2 |High Intensity Discharge |Sylvania |September 2007 |88.4% |

| |(Large Lamp Catalog) | |ERA 06-1 | |

|3 |Fluorescent |Sylvania |September 2007 |87.6% |

| |(Large Lamp Catalog) | |ERA 06-1 | |

|4 |Miniature, Sub-miniature Sealed Beam & Glow Lamp |Sylvania |September 2007 |40% |

| | | |ERA 06-1 | |

|5 |Projection, Stage and Studio |Sylvania |September 2007 |80% |

| | | |ERA 06-1 | |

GROUP “B" BALLASTS (Commodity Code 6250 V01)

|Item |Description |Discount % or Net price/each |

| |ELECTO-MAGNETIC BALLAST | |

|1 |Discount off all other Electro-Magnetic Ballasts as listed in Current Biddle Book, Wholesale Edition, Trade price.|76% |

|2 |Advanced - R-2S40-TP or Universal - 446-L-SLH-TCP |$5.85/$6.14 |

|3 |Advanced - V2S40-TP or Universal - 443-L-SLH-TCP |$6.05/$6.35 |

|4 |Advanced R-2E75-STP or Universal - 806-SLH-TCP |$10.45/$10.97 |

| |ELECTRONIC BALLAST | |

|5 |Discount off all other Electronic Ballasts as listed in Current Biddle Book, Wholesale Edition, Trade price. |77% |

|6 |Osram Sylvania QT2X32120IS, Advance REL-2P32-RHTP |$9.78/$10.27 |

|7 |Osram Sylvania QT2X32277IS, Advance VEL-2P32-RHTP |$9.17/$9.63 |

|8 |Osram Sylvania QT3X32120IS, Advance REL-3P32-RHTP |$10.64/$11.17 |

|9 |Osram Sylvania QT3X32277IS, Advance VEL-3P32-RHTP |$10.32/$10.84 |

|10 |Osram Sylvania QT4X32120IS, Advance REL-4P32-RHTP |$11.46/$12.03 |

|11 |Osram Sylvania QT4X32277IS, Advance VEL-4P32-RHTP |$11.23/$11.79 |

|12 |Osram Sylvania QTP2X32T8RSN-DNL 120, Advance RCN2S32SC35M |$11.25/Obsolete |

|13 |Osram Sylvania QTP2X32T8RSN-DNL 277, Advance VCN2S32SC35M |$11.25/Obsolete |

|14 |Osram Sylvania QTP3X32T8RSN-DNL 120, Advance RCN3S32SC35M |$12.85/ Obsolete |

|15 |Osram Sylvania QTP3X32T8RSN-DNL 277, Advance VCN3S32SC35M |$12.85/ Obsolete |

|16 |Osram Sylvania QTP4X32T8RSN-DNL 120, Advance RCN4S32SC35M |$13.60/ Obsolete |

|17 |Osram Sylvania QTP4X32T8RSN-DNL 277, Advance VCN4S32SC35M |$13.60/ Obsolete |

OFFICE OF STATE PROCUREMENT

PERFORMANCE REPORT

To OSP Customers:

Please take a moment to let us know how our services have measured up to your expectations on this contract. Please copy this form locally as needed and forward to the Office of State Procurement Purchasing Manager. For any comments marked unacceptable, please explain in remarks block.

|Procurement services provided: |Excellent |Good |Acceptable |Unacceptable |

|Timeliness of contract actions | | | | |

|Professionalism and courtesy of staff | | | | |

|Services provided met customer needs | | | | |

|Knowledge of procurement rules and regulations | | | | |

|Responsiveness/problem resolution | | | | |

|Timely and effective communications | | | | |

Comments:

|Agency: | |Prepared by: | |

|Contract No.: |00802 |Title: | |

|Contract Title: |Lamps & Ballasts |Date: | |

| | |Phone: | |

Send to:

Dave Scott

Contracts Specialist

PO Box 41017

Olympia, Washington 98504-1017

PRODUCT/SERVICE PERFORMANCE REPORT

Complete this form to report problems with suppliers or to report unsatisfactory product or services. You are also encouraged to report superior performance. Agency personnel should contact suppliers in an effort to resolve problems themselves prior to completion and submission of this report.

Contract number and title: 00802-Lamps & Ballast

Supplier’s name: Supplier’s representative:

|PRODUCT/SERVICE: |

| |Contract item quality higher than required | |Damaged goods delivered |

| |Contract item quality lower than required. | |Item delivered does not meet P.O./contract specifications |

| |Other: | | |

|SUPPLIER/CONTRACTOR PERFORMANCE: |

| |Late delivery | |Slow response to problems and problem resolution |

| |Incorrect invoice pricing. | |Superior performance |

| |Other: | | |

|CONTRACT PROVISIONS: |

| |Terms and conditions inadequate | |Additional items or services are required. |

| |Specifications need to be revised | |Minimum order too high. |

| |Other: | | |

Briefly describe situation:

|Agency Name: |Delivery Location: |

|Prepared By: |Phone Number: |Date: |Supervisor: |

| | | | |

Send To:

dave scott

Contracts Specialist

OFFICE OF STATE PROCUREMENT

PO BOX 41017

OLYMPIA WA 98504-1017

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