Combe Martin Parish Council
COMBE MARTIN PARISH COUNCIL
Minutes of a meeting of Combe Martin Parish Council held in the Community Centre on
Monday, 8 April, 2013 at 7pm.
|Present: |Councillors |Graeme Coombs |John Lovering |
| | |Nigel Brettle |Helen Mallinder |
| | |Julia Clark |Jill Sidebottom |
| | |Yvette Gubb |Paul White |
| | |Trevor Kibble |Celia Withers |
| | | | |
| | | | |
|In Attendance |County Councillor Andrea Davis, 8 parishioners, Parish Clerk |
| |Simon Dovell |
| | |
| | |
| |The meeting was opened with prayers. |
| | |
|246/12 |Matters arising from the public session |
| |a Nicky Tossell – asked that the matter of the bollard on the slipway be |
| |closed, as this Council has so many other important things to spend its time on. The bollard was there for safety |
| |reasons to protect people and especially children who were using Combe Martin Beach. |
| |b Dave Tipton - pointed out that the stream that runs along by Rosea Bridge Lane is correctly called the West |
| |Challacombe Water. Mr Tipton was concerned that dog faeces was going into the Water. He was also concerned that |
| |several of the houses along the stream had septic tanks which may be having a detrimental effect on the water quality.|
| | |
| | |
| |He was thanked for his advice regarding the name, and was advised that the Environment Agency has been testing this |
| |stream in detail, to pinpoint the source of the considerable pollution in the stream. It is believed that the source |
| |of the pollution is dog faeces rather than septic tanks. The Dog Patrol will be going out on patrol in the near |
| |future, and Mr Tipton was welcome to join the patrol, or to put up ‘poop and scoop’ signs on the private road. |
| |c Trevor Waltho – enquired why Corner Lane was shut? DCC had been carrying out remedial works to the banks at the |
| |start of the year, but the lane is still shut to vehicles. Cllr Jill Sidebottom had already emailed DCC to ask that |
| |it be re-opened, and will chase it up again. |
| |d Peter Spencer – advised members that he had been asked to represent the Parish Council at a meeting regarding |
| |developments at Holdstone Down, notice of which meeting had been received at very short notice, and Mr Spencer had |
| |written a report about the proposals. |
| |e Peter Spencer – asked when the new webpage would be completed and was advised that it would be available in two |
| |weeks’ time. |
| |f Peter Spencer – referred to the previous minutes regarding the upkeep of Hangman Path and was advised that the |
| |minutes only referred to the section of Hangman Path that was owned by the Parish Council. |
| |g Nicky Tossell – objected to the condition of the site of the former shelter at Lester Point. The National Trust |
| |has removed the shelter and had talked of putting a toposcope on the site, but has not done this. |
| | |
| |Cllr Jill Sidebottom has written to the National Trust to complain that the site has been left in such a poor |
| |condition, and a reply is awaited. |
| | |
|247/12 |Apologies for absence |
| |Apologies were received from Cllr Wendy Druce and Steve Seldon. |
|248/12 |Declarations of interest |
|Councillor |Subject Reason |
|Julia Clark |Planning application number 55376 Neighbour of the applicant’s site. |
| |– Strawberry Fields, Shute Lane |
|249/12 |County and District Councillors reports |
| |a Devon County Council |
| |Devon County Council has written a Strategy For Growth for Devon’s economy and job opportunities, which includes 5 key|
| |points: |
| |A more productive economy |
| |A higher wage economy |
| |Employment opportunities for all and a workforce with the right skills for the future |
| |A well connected county |
| |A thriving business economy. |
| |DCC hopes that district councils throughout Devon will become partners with DCC to work together to improve Devon’s |
| |economy. |
| | |
| |Works continue to transport projects, and DCC is keen to improve the rail network. The rolling stock on the Tarka |
| |Line is in dreadful condition but is very well used by travellers. |
| | |
| |Unemployment figures are lower than last year, with an increased number of small business start-ups, and more private |
| |sector jobs. |
| | |
| |Works to the A399 at Watermouth Harbour will start on 9 September, and is expected to take 12 weeks. During the first|
| |four weeks the road will be closed overnight for approximately 3 weeks. |
| | |
| |County Cllr Andrea Davis thanked the Parish Council for its co-operation over the last four years. She was thanked |
| |for all her help with the Parade project funding. |
| | |
| |Cllr Davis agreed to ask DCC to replace the 30 mph sign at Rectory Road, and confirmed that she had agreed that this |
| |Council’s workmen may remove the Combe Martin road sign between Combe Martin and Henstridge for Loverings Garage to |
| |repair. |
| |b North Devon Council |
| |A new advice service has been launched by North Devon Council to assist people facing financial difficulties. |
| | |
| |The Local Welfare Support Scheme has been set up by the council, in partnership with Devon County Council, after |
| |receiving £175,500 in central government funding. The aim of the scheme is to offer quick and effective support for |
| |those struggling with money issues, whilst helping them to become more self reliant for the future. |
| | |
| |The Local Welfare Support Scheme will run for an initial three months in North Devon. If successful the council will |
| |look to commission the service after the trial period. |
| | |
| |Lynton House is dealing with a very high volume of callers regarding the new housing benefit scheme, most of which are|
| |complaints. This is a result of the changes introduced in the Welfare Reform Act. |
| | |
| |The Annual District Council Meeting was held last week. Cllr Geoff Fowler is now Chairman of NDC and Cllr Malcolm |
| |Wilkinson is Vice-Chairman. |
| | |
|250/12 |Police and vandalism reports |
| |a Police |
| |PC Martin Beck and PCSO Ade Drury.sent their apologies for not being able to attend the meeting. |
| | |
| |Since the March Parish Council meeting, there had been 4 crimes reported, compared to 15 in the same period last year.|
| |These were: |
| | 1 criminal damage to property |
| |1 criminal damage to vehicle |
| | |
| |1 making off without payment at petrol station |
| |1 theft of a nerf gun – kids toy gun |
| | |
| |b Vandalism |
| |Concrete blocks knocked out of Hollands Park wall. |
| |Gate damaged at Community Centre |
| |Stones removed from boundary walls at Blackmore Ham Gardens and |
| |seat used to access neighbours’ property. |
| | |
| |RESOLVED that the seat at Blackmore Ham Gardens near Arnold’s Plot be moved to design out vandalism. |
| | |
|251/12 |Minutes of the last meeting |
| |Minutes of the meeting held on 11 March, 2013, and the Extra-Ordinary meeting held on 25 March, 2013, were ADOPTED, |
| |subject to: |
| | |
| |a Cllr Jill Sidebottom gave her apologies and was not present at the meeting. |
| | |
| |b Min 221/12 - clarifying that Cllr Celia Withers is a friend of the Shammickite organiser, not a stallholder. |
| | |
| |c Min 231/12 – noting that the report had not been recorded correctly and a written report will be provided in |
| |future. |
| | |
| |d Min 241/12 – Noting that the minutes refer solely to Parish Council owned properties. |
| | |
|252/12 |Update on the Parade |
| |a Approval of amendment of Parade grant from DCC Airport Fund |
| |Confirmation has been received from Devon County Council that the revised application from the Airport Fund has been |
| |approved. |
| | |
| |RESOLVED that the Chairman sign the agreement. |
| | |
| |b Progress of project |
| |Simon Dovell has met Ian Holloway of Southcombes at the Parade to carry out a pre-contract site inspection. Mr |
| |Holloway requested permission to move the dog bin to where the path is wider, and that the litter bin be removed for |
| |the duration of the works. |
| | |
| |Mr Dovell had obtained a quotation from Southcombes to install a sewage pipe running from the former Museum to the |
| |road where the path is being tarmacced, as otherwise the tarmac will need to be dug up if this is done at a later |
| |date. |
| | |
| |RESOLVED: |
| |i That Southcombes be authorised to move the dog bin further along the railings and reinstate it at the end of the |
| |project. |
| |ii Cllr Julia Clark be asked to arrange with North Devon Council to have the litter bin temporarily removed and |
| |repaired whilst it is off-site. |
| |iii Southcombes quotation to install a sewage pipe from the former Museum building to the main road before |
| |re-surfacing the path at Parade, be accepted, subject to there being no adverse rock formation obstructing the route |
| |when it is dug out. |
| |iv To give the Highways, Property and Planning Committee Power to Act to deal with any minor queries in order to |
| |enable Southcombes to start work on Monday, 15 April, 2013 subject to confirmation from DCC that it has received the |
| |signed funding agreement, that PWH has received risk assessments, method statements and F10 from Southcombes and the |
| |contract is signed. |
| |v The Chairman and Vice-Chairman be authorised to sign the contracts. |
| |vi The builder who has stored sand at the Parade is to be asked to remove everything by 15 April, 2013. |
| | |
|253/12 |Planning applications |
| |District Councillors Julia Clark and Yvette Gubb drew the meeting’s attention to the fact that any observations or |
| |decisions which they made regarding planning applications at this meeting were based upon the information available at|
| |the time. Such observations and decisions might well change in the light of any information which might come |
| |before district councillors when sitting upon North Devon District Council’s planning committee. |
| | |
| |Cllr Julia Clark declared a prejudicial interest in application number 55376 and left the room whilst it was |
| |considered. |
| |55419 |- RETROSPECTIVE APPLICATION FOR A MATERIAL CHANGE OF USE OF OUTBUILDING TO RESIDENTIAL UNIT AND |
| | |PROPOSED ENHANCEMENTS TO SAME BUILDING AT OUTBUILDING AT ROCK HOUSE FARM (APPLETREE COTTAGE) CASTLE |
| | |STREET COMBE MARTIN |
| | |Applicant – Mr L Lethaby |
| | | |
| | |RESOLVED to recommend that the above application be REFUSED in view of the problems with parking |
| | |on-site. |
| |55376 |EXTENSION TO DWELLING TO PROVIDE FARM SHOP AT STRAWBERRY FIELDS SHUTE LANE COMBE MARTIN ILFRACOMBE |
| | |Applicant – Mr and Mrs Turner |
| | | |
| | |RESOLVED to recommend APPROVAL, subject to the planning authority being satisfied that there is an |
| | |adequate design for the parking provision. |
| | | |
| | |REMOVAL OF CONDITION 4 (TIME RESTRAINT) ATTACHED TO PLANNING PERMISSION 53613 TO ALLOW 24 HOUR |
| | |OPERATION OF WIND TURBINE AT PARK HILLS INDUSTRIAL ESTATE RECTORY LANE COMBE MARTIN |
| | |Applicant – Mr Peter Webb |
| |55274 | |
| | |The letter of objection was NOTED. |
| | | |
| | |RESOLVED to recommend that the application for 24 hour operation be REFUSED in view of the risk of |
| | |visual impairment to the 2 nearby homes and the potential for detrimental noise impact to the |
| | |surrounding area. |
| | | |
| | |As this is a test of the wind turbine, this Council can see no reason to increase the hours of |
| | |operation. |
| | |
|254/12 |North Devon Council’s Planning Approval |
| |55199 – Extension plus loft conversion (amended plans to 53228) – |
| |Manderley, Buzzacott Lane |
| | |
|255/12 |Matters arising from the last meeting |
| |Min 218/12a – Remedial works to A399 at Watermouth Harbour |
| |RESOLVED to write to Devon County Council and ask whether the roadworks could commence at the end of September, rather|
| |than on |
| |9 September, 2013 to minimise the effect on Combe Martin’s economy. |
| | |
| |Min 218/12g – Combe Martin Tourism Association – feedback |
| |The email from CMTA explaining the situation regarding visibility and costs of the North Devon+ website, was NOTED. |
| | |
| |Min 228/12 – Review of insurance policy |
| |The revised insurance premium notice had been received and paid, as it was approximately £260 cheaper than before, |
| |despite having added on the War Memorial to the policy. It was noted that Cllrs Nigel Brettle and Wendy Druce had |
| |measured most of this Council’s buildings and the figures had been used on the sums assured calculator on the Zurich |
| |web site. Unfortunately all the recalculated sums assured were considerably higher than the existing figures, so this|
| |was not pursued. Zurich had also been advised of the flat roof at Seacott, but were not concerned about this, so long|
| |as it is renewed when needed. Zurich was far more concerned with the fact that the War Memorial is sited adjacent to |
| |the River Umber. |
| | |
| |Min 232/12g – TAP fund application |
| |The formal offer of TAP funding had been received and the acceptance form returned. |
| | |
| | |
|256/12 |Committee reports |
| |a Parks and Open Spaces – 25 March, 2013 |
| |Minutes of the Parks and Open Spaces meeting held on 25 March, 2013 were ADOPTED. The Dog Warden training course had |
| |been postponed and was due to be held in May, 2013. |
| | |
| |b Local Plan Working Party – 2 April, 2013 |
| |The report of the Local Plan Working Party meeting held on 2 April, 2013 |
| |was ADOPTED. RESOLVED that the cost of the leaflet and the consultation day should be vired from the earmarked |
| |‘Planning for Real’ funds as they are both concerned with spatial planning. |
| | |
|257/12 |Reports from representatives to outside bodies |
| |Holdstone Down |
| |Mr Peter Spencer had kindly agreed to represent this Council at a meeting notified at very short notice by Mr Chris |
| |Lerwill, to lobby support for the land at Holdstone Down. |
| | |
| |Mr Spencer asked this Council to support Mr Lerwill’s proposals as they were in keeping with their surroundings and |
| |were likely to have a beneficial result on the landscape. |
| | |
| |Mr Spencer was thanked for attending the meeting and for writing a report which will be distributed to members. |
| | |
|258/12 |Correspondence |
| |a The following items were noted: |
| |1 Trinity House – Inspection of Local Aids to Navigation – weirpost found to be in good and efficient order |
| |2 North Devon Council – Parish Vacancy for NDC Ethics Committee |
| |3 Exmoor Consultative and Parish Forum – Minutes of last meeting |
| |4 Exmoor Society’s Spring Conference 2013 – Exmoor’s Rivers |
| |5 WPD - Invitation to stakeholder workshop with luncheon |
| |6 Bike Register – newsletter |
| |7 DALC newsletter |
| |8 Combe Martin Tourism Association Report March 2013 |
| |9 Dogs Trust – offer of free microchipping for dogs. |
| | |
| |b Bideford Town Council - Improvements to the A361 and A39 Corridor |
| |RESOLVED to support Bideford Town Council’s proposals to lobby for improvements to the A361 and A39 Corridor, as it is|
| |such an important access route to North Devon. |
| | |
| |c Exmoor National Park Authority – News re Coastal Bus Service |
| |RESOLVED to establish whether the route will go through Combe Martin and, if so, to advertise this in the Shammickite.|
| | |
| |d WI – request to use Coach Park for parking for event |
| |There were no objections to the WI using the Coach Park to park for their event. |
| | |
|259/12 |Dates of committee meetings |
| |Highways, Property and Planning – Tuesday, May 7, 7.30pm or on |
| |rising of POS Committee |
| |Parks and Open Spaces – Tuesday, May 7, 6.30pm |
| |Personnel – Monday, 15 April, 7pm |
| |Local Plan Working Party – Friday, 12 April, 10.30am |
| |Working Party to review bank accounts arrangements – |
| |Monday, 15 April, 12 noon. |
| |Village Consultation Day – Wednesday, 24 April, 12 noon to 7.30pm |
| |Annual Parish Meeting – Monday, 22 April, 7pm |
| | |
|260/12 |Finances |
| |a Balances |
| | |
| | |
| | |
| | |
| | |
| |Balance b/fwd |
| | |
| |151,986.10 |
| | |
| | |
| |at 1 March 2013 |
| | |
| | |
| | |
| | |
| | |
| | |
| | |
| | |
| | |
| |less outstanding chqs |
| | |
| |689.50 |
| | |
| | |
| | |
| | |
| | |
| |151,296.60 |
| | |
| |Income |
| | |
| | |
| | |
| | |
| |Rents |
| | |
| |530.00 |
| | |
| | |
| |Interest |
| | |
| |1.56 |
| | |
| | |
| |Com Centre |
| | |
| |1,089.00 |
| | |
| | |
| |Car parks |
| | |
| |6,300.00 |
| | |
| | |
| |Coach Park |
| | |
| |25.00 |
| | |
| | |
| |P3 grant |
| | |
| |650.00 |
| | |
| | |
| | |
| | |
| | |
| | |
| | |
| |Total income |
| | |
| | |
| |8,595.56 |
| | |
| | |
| | |
| | |
| | |
| | |
| |Expenses |
| | |
| | |
| |18,453.14 |
| | |
| | |
| | |
| | |
| | |
| | |
| |Balance carried forward |
| | |
| | |
| |141,439.02 |
| | |
| |plus outstanding chqs |
| | |
| | |
| |16,017.41 |
| | |
| | |
| | |
| | |
| | |
| | |
| |Balance in bank |
| | |
| | |
| |157,456.43 |
| | |
| |as at 31 March, 2013 |
| | |
| | |
| | |
| | |
| | |
| | |
| |b Invoices for payment |
| |The invoices for payment, set out on the Financial Reports, were APPROVED, following recommendation by the Chairman |
| |and Cllr Jill Sidebottom. Cllr Julia Clark signed cheques on behalf of the Chairman, as the bank mandates will not be|
| |amended until after the co-option. |
| | |
| | |
| | |
|261/12 |EXCLUSION OF PUBLIC AND PRESS AND RESTRICTION OF |
| |DOCUMENTS |
| | |
| |RESOLVED: |
| |a That under section 100A(4) of the Local Government Act 1972, the public and the press be excluded from the meeting |
| |for the following items as they involve the likely disclosure of exempt information as defined in Part 1 of Schedule |
| |12A of the Act, ie information in respect of |
| |which a claim to legal professional privilege could be maintained in legal proceedings. |
| |b That all reports and documents relating to the items be confirmed as ‘Not for publication’. |
| | |
|262/12 |Matters arising from Museum Meeting |
| |Members of Combe Martin Parish Council had met representatives of Combe Martin Museum at the Sail Loft to discuss the |
| |funding of the new tourism facility at the Museum. |
| | |
| |RESOLVED to make a grant to the Museum of £2,000 towards the setting up of the new facility and to discuss the hire of|
| |the Sail Loft further, with the intention of hiring the Sail Loft for one evening per week. |
| |Cllr Yvette Gubb declared an interest in the Village Hall lease and left the room. |
|263/12 |Village Hall lease |
| |Cllr Wendy Druce had amended the document as requested, and it had been sent to councillors. RESOLVED to send the |
| |lease to the Village Hall Community Group, proposing that this should be used instead of the model lease. A copy is |
| |to be sent to this Council’s solicitors. |
The meeting closed at 10.16pm.
………………………………………………
Chairman
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