U



U. S. Department of Housing and Urban Development

Office of Public and Indian Housing

Special Attention of: Notice PIH 96-41 (HA)

All Public Housing Agencies Issued: June 19, 1996

and Indian Housing Authorities; Expires: September 30, 1996

Public Housing Office Directors;

Administrators, Offices

of Native American Programs Cross References:

Subject: Form HUD-50058 - Instructions for Reporting Certain Information --

January 26, 1996, Continuing Resolution Statutory Changes

1. Purpose. This Notice provides new instructions for reporting certain

Form HUD-50058 information due to recent statutory changes made by the

January 26, 1996, continuing resolution. The following reporting

instructions supersede the instructions for Form HUD-50058 Lines 9c, 13,

15c, 16b, 21e, 22k, 22j, 23e, and 24j contained in the Form HUD-50058 &

HUD-50058-FSS Information Packet, dated July 1995. These new

instructions are effective immediately, but continue only throughout

Federal fiscal year 1996.

2. Background. The January 26, 1996, continuing resolution: (1) eliminates

the Federal preferences, (2) requires that assisted families pay a

monthly "minimum rent for fiscal year 1996. In addition, the continuing

resolution allows housing agencies (HAs) to adopt other adjustments to

earned income, in addition to those defined in Sec 3(b) of the 1937

Housing Act. The earned income adjustments apply to tenants of public

and Indian rental housing, but not to Section 8 tenants.

3. Supplemental Information. HUD issued separate instructions on

implementing these statutory changes for the Public and Indian Housing

programs in Notice PIH 96-6 (HA), and for the Section 8 rental

assistance programs in Notice PIH 96-7, both dated February 13, 1996.

HAs should refer to these Notices for supplemental information on these

changes.

4. "Minimum Rent". The continuing resolution requires that an assisted

family must pay a monthly "minimum rent" of not less than $25 for the

remainder of fiscal year 1996. The law further provides HA discretion to

increase the monthly minimum rent" to up to a maximum of $50.

a. Public Housing, Indian Rental, Turnkey III, Rental Certificate and

Moderate Rehabilitation Programs. In these programs the new

"minimum rent" requirement means that the total tenant payment

(TTP) must be at least $25. The HA may opt to set this minimum TTP

amount anywhere from $25 to $50. Accordingly, TTP in these programs

must now be the highest of:

o 30 percent of adjusted monthly income 10 percent of total

monthly income welfare rent per month, if any

PH: Distribution: W-3-1, R-3-1(PIH), R-6, R-7, R-9, 138-2, 138-7

2

o $25 or a higher minimum amount (up to $50) set by the HA

To accommodate the new statutory requirement for a minimum TTP, the

HA should report the higher of the welfare rent per month, if any,

or the statutory minimum rent i.e., $25 or higher amount up to $50

set by HA) for Line 13 of the Form HUD-50058, in field 29 of the

50058 Basic Record Format.

b. Indian Mutual Help Program. The new statutory requirement for a

"minimum rent" does not apply to the Indian mutual help program.

c. Rental Voucher Program. In the rental voucher program the new

statutory requirement for a "minimum rent" means that the minimum

TTP must be the higher of:

o 10 percent of total monthly income, or

o $25 minimum rent or higher amount (up to $50) set by the HA

To accommodate the new statutory requirement for a minimum tenant

payment of at least $25, the HA should report the higher of the two

amounts above for Line 22j of the Form HUD-50058, in field 37 of

the 50058 Section 8 Voucher Record Format.

5. Definition of Adjusted Income. Under the continuing resolution, public

and Indian housing agencies may permit the deduction of designated

earned income from the determination of rent. This provision applies to

the public and Indian rental housing only; it does not apply to the

Section 8 programs.

To accommodate the new statutory permission to deduct earned income

permitted by HAs, the amount of any deduction is to be reported for Line

9c of Form HUD-50058, in field 24 of the 50058 Basic Record Format.

6. Error Analysis Reports. At this time, HUD does not plan to modify the

Form HUD-50058 edit program as a result of the new instructions in this

Notice. As a result, an HA following these instructions may receive an

error analysis report showing error messages for Form HUD-50058 Lines

9c, 13, 15c, and 22j. Where the instructions in this Notice have been

followed, HAs should ignore these error messages.

7. Other Changes Implemented by Continuing Resolution. The January 26,

1996, continuing resolution also included several other statutory

changes affecting public and Indian rental housing. These included: (1)

voluntary establishment of ceiling rents and (2) the repeal of

provisions regarding income disregards.

a. Ceiling Rents. Line 16a of Form HUD-50058 and field 3 of the

Public/Indian Rental/Turnkey III Record Format already cover the

procedure for reporting ceiling rents and elaboration is not

pertinent here. Note: This provision is applicable only to the

public and Indian housing rental and Turnkey III programs.

3

b. Repeal of Provisions Regarding Income Disregards. No HA reporting

action is required.

8. Authorizing Legislation Changes. These fiscal year 1996 statutory

changes are also under consideration by the authorizing committees in

both houses of Congress. Therefore, it is likely that some or all of

these changes will be made permanent when new housing legislation is

enacted. If any of these changes are made permanent, HUD will revise the

Form HUD-50058 and the respective electronic submission record formats

to accommodate these changes in a more systematic manner.

9. Family Reporting Software (FRS). HUD is modifying the FRS to accommodate

the continuing resolution "minimum rent" requirement and to correct

certain errors within the software. Changes to the FRS include:

o Minimum Total Tenant Payment (MTTP) field added to the Income

Information - Part II Screen

o Modification to the calculations performed in fields 16b, 21e, 22k,

23e, and 24j for inclusion of MTTP in current calculations.

o Social Security edit corrected to allow 3 zeros in the last three

digits of the Social Security Number.

o Field 9b modified to allow yearly child care costs that are not

reimbursed to be greater than the total annual income.

Housing Authorities that DO NOT have the FRS may request a free copy

through the MTCS Hotline 1-800-366-6827.

Housing Authorities that have version 1.0 of the FRS may receive an

upgrade to their software ONLY through the Public and Indian Housing

Communications Bulletin Board Service (PIH BBS). Access to the PIH BBS

is free to all HAs. Please reference Attachment 1, Welcome to HUD's

Public and Indian Housing Communication BBS! access guide for

information on how to get access to the PIH BBS. If you are unsure about

your current access status, please call the PIH BBS Hotline at 1-800-

492-6060. See also Attachment 2, Frequently Asked Questions About the

Upgrade for the Family Reporting Software and for further assistance in

accessing the BBS.

Kevin Emanuel Marchman, Acting Assistant

Secretary for Public and Indian Housing

Notice PIH 96-41 (HA)

Attachment 1

WELCOME TO HUD'S PUBLIC AND INDIAN HOUSING

COMMUNICATIONS BBS!

The HUD Public and Indian Housing Bulletin Board System created to

provide Public and Indian Housing Authorities and other PIH clients with HUD

bulletins, E-Mail services, libraries of files, and forums. The BBS also

provides an option for user account/password edit.

The following instructions will help you connect to the BBS through a

toll-free SprintNet connection. If you prefer to use the (202) 401-8676

number provided by the BBS Support Desk, you may still do so, however, long

distance charges will apply.

CONNECTING TO THE BBS

In order to connect to the BBS, you will need the following:

o A personal computer.

o A modem transmitting at 2400 baud or better connecting to a phone

line.

o Communications software.

The communications software will allow you to display the BBS

information on your computer screen and download files for printing. HUD

provides scripted support for two of the major packages in the market:

Procomm Plus for DOS/Windows and Crosstalk. However, there are numerous

communication packages available in today's market that will enable

Connectivity to the BBS. Please contact a software vendor in your area if you

need to acquire a communications package.

ACCESSING THE BBS

The BBS is accessible via a toll-free 1-800 number that accesses

SprintNet, a telecommunications network managed by U.S. Sprint. SprintNet is

similar to a long distance telephone network, except that this network is

dedicated to data transmissions. It is used by thousands of people across the

country every day to transmit data from site to site. You do not need to

subscribe to SprintNet to access the BBS. It is however important to

understand that dialing the 1-800 number only connects you to the SprintNet

network, not to the BBS. From there, you enter an access code provided by HUD

to connect to the BBS.

ACCESSING SPRINTNET

The following instructions will assist you in connecting to SprintNet:

1. Set your communications software to the following configurations:

Setting Explanation

8-N-1 8 data bits, no parity, 1 stop bit

Notice PIH 96-41 (HA)

Attachment 1

ANSI Terminal emulation

Full Duplex Do not use half duplex

XON/XOFF=ox No software flow control

RTS/CTS=on Enable hardware flow control

Auto-LF=off Do not translate [Enter] as [Enter] with a line

feed

BS Destructive [Backspace] should erase what it moves over

Consult your communication software's manual for instructions on

how to configure terminal settings.

2. Dial 1-800-546-2500 through your communications software. If you

have to access an outside line from your office before dialing the

800 number, enter "9" before the 1-800 number.

3. You will connect to SprintNet. After the connection is complete,

type @D and press [Enter] (entry will not appear as you type it).

Note: Make sure the D is capitalized. If you mistype it, you

will have to hang-up and reconnect.

4. At the "Terminals=" prompt, type D1 and press [Enter].

5. You will be prompted for your area code and exchange. For example,

if our phone number is (202) 708-1234, you would enter 202,708 and

press [Enter].

6. You are ready to connect to the BBS. At the @ prompt, type

20289561,HUD.BBS.PHA and press [Enter].

Note: If you mistype any of the characters in this string, you

cannot backspace to correct them. Press [Enter] until you receive

another @ prompt and retype the string.

7. You will be prompted for a password. Type HUDCCC and press [Enter].

8. You should now be connected to the BBS, and receive the BBS welcome

screen.

ESTABLISHING AN ACCOUNT

Now that you have connected to the BBS, you must establish your account

if you do not already have one. Follow these instructions to set up an

account (i.e., User-ID) on the BBS:

1. At the BBS login screen, enter "new" to create your user account

and press [Enter]. "New" will only be used the first time you

access the BBS. Once you have established an account, you will

enter your "User-ID" at this prompt.

Notice PIH 96-41 (HA)

Attachment 1

2. You will then be prompted as to whether your monitor will support

ANSI (i.e., color) screens. If your screen is blinking at the

prompt, your monitor supports an ANSI screen. Type in "Y' (yes) and

press [Enter], to designate your monitor as ANSI. If your screen

does not blink at the prompt, your monitor does not support an ANSI

screen. Type "N" (no) and press [Enter], to designate your monitor

as non-ANSI (i.e., (no) and press monochrome).

3. You will then be prompted to enter your first and last name. Type

your first and last name and press [Enter].

4. The next series of entries asks the user to enter the following

information: Tribal or HA name, address and telephone number, and

user's PC type:

If computer type is: Enter:

An IBM PC or compatible 1

An Apple Macintosh 2

An Apple other than Macintosh 3

A Commodore Amiga 4

An Atari, any model 5

A Radio Shack unit, any model 6

A CPA system of any sort 7

None of the above 8

Type the appropriate information, pressing [Enter] after each

entry.

5. You will now be informed that a "User-ID" will need to be created,

and you will be prompted as to whether or not you want to be known

as the name you initially entered. You may accept this as your ID,

or type "N" and press [Enter] to enter a different User-ID.

6. The next prompt is for your password. This password can be a

minimum of 3 characters, a maximum of 9. Do not include special

characters (e.g., spaces, #, *, &, etc.). Type your password and

press [Enter]. You will be required to retype the password for

verification.

7. You will then be prompted to enter the access code.

o Public Housing Authorities, type M9T4L2Y and press [Enter].

o For Indian Housing Authorities, type M9T4L2Y and press

[Enter].

o For tribes, type T70R21 and press [Enter].

Congratulations! Your account has now been established. The main menu

for the HUD Public and Indian Housing BBS will now appear on your screen.

Refer to the On-line User's Guide located on the "G) General Information"

option for an overview of the BBS menus and options.

Notice PIH 96-41 (HA)

Attachment 2

FREQUENTLY ASKED QUESTIONS

UPGRADE TO THE FAMILY REPORTING SOFTWARE

Where do I get the Family Reporting Software (FRS) Version 1.1? FRS User's

Guides?

o Housing Authorities that already have the Family Reporting Software

(FRS) version 1.0 may obtain a free UPGRADE to version 1.1 from the PIH

Communications BBS. For information on getting access to the PIH

Communications BBS, please refer to Attachment 1 of Notice PIH 96. The

FRS is provided, free of charge, to all HAs.

o Housing Authorities that do not have the FRS version 1.0 can get version

1.1 for Windows or for DOS by requesting it from the MTCS Hotline at 1-

800-366-6827.

o FRS User's Guide and SprintMail Package are available through the MTCS

HOTLINE: 1-800-366-6827.

Are there any preparations I must make before downloading the FRS to my PC.

o If you are going to UPGRADE your version of the FRS, there are no

preparations to make before downloading from the PIH Communications BBS.

Please download the correct upgrade file (Windows or DOS) to your

existing FRS directory.

How do I get access to the PIH Communications Bulletin Board?

o Attachment 1 to this Notice contains instructions for getting access to

the PIH Communications BBS. Access to the PIH Communications BBS is free

to all HAs.

When I get access to the Bulletin Board, how do I find the FRS?

o FRS related files can be found on the Bulletin Board by following the

instructions below. Assuming you have requested and received access to

the PIH Communications BBS:

1. Connect to SprintMail using the instructions provided in the

"Welcome to HUD's Public and Indian Housing Communications BBS!",

which is Attachment 1 to this Notice.

2. After connecting to the PIH Communications BBS, Type "C" to

continue and then "L" for the Library of Files menu; Press [Enter]

key.

3. Type "P" to select a file transfer protocol; Press [Enter] key.

4. Type "P" again to select "FTP for downloading"; Press [Enter] key.

5. Type "C" for "CRC" - Xmodem"; Press [Enter] key.

Notice PIH 96-41 (HA)

Attachment 2

6. Type "X"; Press [Enter] key.

7. Type "X" again; Press [Enter] key.

8. Type "F" for files; Press [Enter] key twice.

9. Type the letter of the file you wish to select from the list, and

press the to select it.

The two FRS update files that are made available through the PIH

Communications BBS:

a. dosupdat.exe - Upgrade to FRS 1.1 for users of FRS 1.0 for

DOS. DOWNLOAD TIME: 2 HOURS FILE SIZE: 2,538,700 bytes

b. winupdat.exe - Upgrade to FRS 1.1 for users of FRS 1.0 for

Windows. DOWNLOAD TIME: 1 HOUR AND 20 MINUTES FILE SIZE:

1,476,324 bytes

10. After selecting files with the key, press the and

"T" keys simultaneously.

11. Type "D" to download the selected files to your hard drive. The

file(s) will be downloaded to the path you specify. You may need to

tell your communications software to receive the transmission at

this point. Please refer to your users manual for your

communications software for information on downloading files, or

contact the PIH BBS Hotline at 1-800-366-6827.

12. You will be notified when the download is complete. You may also

choose the option to disconnect after the download is complete.

o Assistance - If you are in need of further assistance with navigation or

access to the PIH Communications BBS, please contact the PIH

Communications BBS HOTLINE: 1-800-492-6060.

Which files do I need from the PIH Communications BBS, and to where should I

download them?

o I use DOS as my operating system, and...

a. I have a copy of FRS v1.0 for DOS installed on my PC...

You should download the "Update to the FRS for DOS" (dosupdat.exe)

to your "FRSDOS" subdirectory.

b. I do not have FRS v1.0 for DOS installed on my PC...

You should call the MTCS Hotline to request your copy of FRS

version 1.1 for DOS, User's Manual, and the SprintMail Package (if

you plan to use SprintMail as your communications software for

Notice PIH 96-41 (HA)

Attachment 2

transmitting the HUD-50058 data.

o I use Windows as my operating system, and...

a. I have a copy of FRS v1.0 for Windows installed on my PC...

You should download the "Update to the FRS for Windows"

(winupdate.exe) to your "HUDFRS" subdirectory.

b. I do not have FRS v1.0 for Windows installed on my PC...

You should call the MTCS Hotline to request your copy of FRS

version 1.1 for Windows, User's Manual, and the SprintMail Package

(if you plan to use SprintMail as your communications software for

transmitting the HUD-50058 data.

After I download the correct files from the PIH Communications BBS what

should I do with them?

o DOS Users...

UPGRADE to version 1.1 for DOS - This file (dosupdat.exe) should only be

used if you have previously installed FRS version 1.0 for DOS on your

PC.

1. Go to your "FRSDOS" subdirectory from a DOS prompt.

INSTRUCTIONS BELOW ARE INTENDED FOR USE BY USERS UNFAMILIAR

WITH MS-DOS.

1a. At a DOS prompt, type"C:"

1b. Press the [Enter] key

1c. Type: cd frsdos

If you get the message "Invalid Directory", you may not

have for DOS version 1.0 installed on your PC, and may

not use the Upgrade for the FRS, OR you may have

installed the original version of the FRS in another

subdirectory, in which case you should locate the frsdos

subdirectory before you continue with these instructions.

Please contact the MTCS Hotline at 1-800-366-6827 to

request a free copy of the FRS version 1.1 for DOS.

Otherwise, please proceed to step 2.

2. When you are in the "frsdos" subdirectory, type: dosupdat; Press

the [Enter] key.

3. Type: "y" for yes to overwrite HUDFRS.exe.

4. Repeat step 3 to overwrite F58PAGE1.dbf and F58PAGE2.dbf

5. Type: update-d; Press the [Enter] key.

Your Copy of the FRS is now ready for use. Please refer to the "Family

Reporting Software for DOS - User's Manual" for instructions on the use

of the FR User's Manuals are available from the MTCS HOTLINE 1-800-366-

6827.

Notice PIH 96-41 (HA)

Attachment 2

o Windows users...

UPGRADE to version 1.1 for Windows - This file (winupdat.exe> should

only be used if you have previously installed FRS version 1.0 for

Windows on your PC.

1. Open "File Manager".

2. Left click on the "C:" drive.

IF YOU HAVE DOWNLOADED THE "WINUPDAT.EXE" FILE TO YOUR "HUDFRS"

SUBDIRECTORY, PLEASE SKIP TO INSTRUCTION NUMBER 3. OTHERWISE...

2a. Left click on File" in the menu bar.

2b. Left click on "Search" in the pop down menu.

2c. Type "winupdat.exe".

2d. Make sure the "Start From:" is set to "C:\", then left click

the "OK" button. If you have downloaded correctly, the file

should show up in a "Search Results" window.

IF NO MATCHING FILES WERE FOUND, THE FILE MAY NOT HAVE BEEN

DOWNLOADED TO YOUR PC. DO A SEARCH ON YOUR OTHER DRIVES TO

ASCERTAIN WHETHER OR NOT THE FILE IS ON YOUR PC, AND IF YOU

STILL CAN NOT FIND THE FILE, PLEASE TRY THE DOWNLOAD

PROCEDURES AGAIN.

2e. Left click "File" from the menu bar.

2f. Left click "Move" from the drop down menu.

2g. If you originally installed the frs to the "c:\" drive type:

c:\hudfrs\

Otherwise, you should determine the location path of the

"hudfrs" subdirectory and type the correct path in the dialog

box created by the "Move" command.

2h. Left click the "OK" button.

2i. Left click "OK" to update the Search Results window. The

"winupdat.exe" file should now be in your "HUDFRS"

subdirectory. You may now close the "Search Results" window.

3. Find the "HUDFRS" subdirectory, and left click on it. The right

side of your file manager window will display the files within the

HUDFRS subdirectory.

4. In the right window of the File Manager, find the "winupdat.exe"

file and double left click on it.

5. Type "y" for yes to overwrite the following files:

HUDFRS.EXE

HUD58FRS.ICO

F58PAGE1.DBF

F58PAGE2.DBF

6. From the menu bar, choose "Window".

7. From the drop down menu, choose "Refresh", by left clicking.

Notice PIH 96- 41 (HA)

Attachment 2

8. Find the file named "famupdtw.exe", and double left click it.

9. When you get the message, "Update is complete", press any key to continue.

Please refer to the "Family Reporting Software for Windows - User's

Manual" for instructions on the use of the FRS. User's Manuals are

available from the MTCS HOTLINE: 1-800-366-6827.

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download