Ch2: Accessing and Navigating OTCnet



Chapter 2: Accessing and Navigating OTCnetOTCnet Participant User Guide(This page intentionally left blank)TABLE OF CONTENTS TOC \o "1-3" \h \z \u Audience, Overview, and Topics PAGEREF _Toc490834160 \h 1Audience PAGEREF _Toc490834161 \h 1Overview PAGEREF _Toc490834162 \h 1Topics PAGEREF _Toc490834163 \h 1Topic 1. Starting and Stopping the OTCnet Local Bridge (OLB) Application PAGEREF _Toc490834164 \h 2How to Start and Stop the OTCnet Local Bridge (OLB) Application PAGEREF _Toc490834165 \h 3Start and Stop the OTCnet Local Bridge (OLB) Application PAGEREF _Toc490834166 \h 6Topic 2. Logging In to OTCnet Online/Offline PAGEREF _Toc490834167 \h 10How to Log In for the First Time in OTCnet Online PAGEREF _Toc490834168 \h 11Log In to OTCnet Online For the First Time PAGEREF _Toc490834169 \h 15How to Log In to OTCnet Online PAGEREF _Toc490834170 \h 17Log In to OTCnet Online PAGEREF _Toc490834171 \h 19How to Start the OTCnet Offline Server PAGEREF _Toc490834172 \h 20Start the OTCnet Offline Server PAGEREF _Toc490834173 \h 22How to Log In to OTCnet Offline for the First Time PAGEREF _Toc490834174 \h 24Log In to OTCnet Offline for the First Time PAGEREF _Toc490834175 \h 27How to Log In to OTCnet Offline PAGEREF _Toc490834176 \h 29Log In to OTCnet Offline PAGEREF _Toc490834177 \h 31Topic 3. Accessing a User ID and Resetting Passwords PAGEREF _Toc490834178 \h 33Access a User ID PAGEREF _Toc490834179 \h 33Access User ID PAGEREF _Toc490834180 \h 35Resetting Passwords PAGEREF _Toc490834181 \h 36Reset Password PAGEREF _Toc490834182 \h 40Topic 4. Navigating the OTCnet Online/Offline Home Page PAGEREF _Toc490834183 \h 42OTCnet Online Main Menu PAGEREF _Toc490834184 \h 43OTCnet Online Deposit Processing Tab Functionality PAGEREF _Toc490834185 \h 44OTCnet Online Check Processing Tab Functionality PAGEREF _Toc490834186 \h 45OTCnet Online Administration Tab Functionality PAGEREF _Toc490834187 \h 46OTCnet Online Reports Tab Functionality PAGEREF _Toc490834188 \h 47OTCnet Offline Administration Tab Functionality PAGEREF _Toc490834189 \h 48OTCnet Offline Check Processing Functionality PAGEREF _Toc490834190 \h 49Summary PAGEREF _Toc490834191 \h 50Notes PAGEREF _Toc490834192 \h 50Glossary PAGEREF _Toc490834193 \h 51LIST OF TABLES TOC \h \z \c "Table" Table 1. Main Menu Link Descriptions PAGEREF _Toc15734622 \h 43Table 2. Deposit Processing Tab Descriptions PAGEREF _Toc15734623 \h 44Table 3. Check Processing Tab Descriptions PAGEREF _Toc15734624 \h 45Table 4. Card Processing Tab Descriptions PAGEREF _Toc15734625 \h 46Table 5. Administration Tab Descriptions PAGEREF _Toc15734626 \h 47Table 6. Reports Tab Descriptions PAGEREF _Toc15734627 \h 48Table 7. OTCnet Offline Administration Descriptions PAGEREF _Toc15734628 \h 49Table 8. OTCnet Offline Administration Descriptions PAGEREF _Toc15734629 \h 50LIST OF FIGURES TOC \h \z \c "Figure" Figure 1. Start OTCnet Local Bridge Icon PAGEREF _Toc40079838 \h 3Figure 2. OTCnet Local Bridge Startup PAGEREF _Toc40079839 \h 4Figure 3. Login Successful. OTCnet Local Bridge Application Started. PAGEREF _Toc40079840 \h 4Figure 4. Stop OTCnet Local Bridge Icon PAGEREF _Toc40079841 \h 4Figure 5. Stop OTCnet Local Bridge PAGEREF _Toc40079842 \h 5Figure 6. Fiscal Service Single Sign On Page PAGEREF _Toc40079843 \h 11Figure 7. Password Change Page PAGEREF _Toc40079844 \h 12Figure 8. Password Change: Password Set PAGEREF _Toc40079845 \h 13Figure 9. Select and Provide Responses to Questions Page PAGEREF _Toc40079846 \h 13Figure 10. Challenge Shared Secret Page PAGEREF _Toc40079847 \h 14Figure 11. Logout Browser Page PAGEREF _Toc40079848 \h 14Figure 12. Fiscal Service Single Sign On Page PAGEREF _Toc40079849 \h 17Figure 13. OTCnet Home Page PAGEREF _Toc40079850 \h 18Figure 14. OTCnet Home Page Privacy Statement PAGEREF _Toc40079851 \h 18Figure 15. OTCnet Offline Icon PAGEREF _Toc40079852 \h 20Figure 16. OTCnet Offline Server Startup PAGEREF _Toc40079853 \h 20Figure 17. OTCnet Offline Icon PAGEREF _Toc40079854 \h 23Figure 18. OTCnet Offline User Login Page PAGEREF _Toc40079855 \h 23Figure 19. Set Permanent Password PAGEREF _Toc40079856 \h 24Figure 20. Password Reset Confirmation PAGEREF _Toc40079857 \h 25Figure 21. OTCnet Offline Icon PAGEREF _Toc40079858 \h 28Figure 22. OTCnet Offline User Login Page PAGEREF _Toc40079859 \h 28Figure 23. Single Sign On Page (Forgot Your User ID? Link) PAGEREF _Toc40079860 \h 32Figure 24. Treasury Self Service Page (Enter Text of Image) PAGEREF _Toc40079861 \h 33Figure 25. Forgot User ID (Enter Email Address) PAGEREF _Toc40079862 \h 33Figure 26. Single Sign On Page (Forgot Your Password? Link) PAGEREF _Toc40079863 \h 35Figure 27. Forgot Your Password Page PAGEREF _Toc40079864 \h 35Figure 28. Enter Treasury Enterprise ID (User ID) PAGEREF _Toc40079865 \h 36Figure 29. Password Request Confirmation PAGEREF _Toc40079866 \h 36Figure 30. Resetting Your Forgotten Password Email PAGEREF _Toc40079867 \h 37Figure 31. Answer Challenge/Response Questions - Provide Responses PAGEREF _Toc40079868 \h 37Figure 32. Answer Challenge/Response Questions - Change Password PAGEREF _Toc40079869 \h 38Figure 33. Answer Challenge/Response Questions - Completed PAGEREF _Toc40079870 \h 38Figure 34. OTCnet Main Menu Page PAGEREF _Toc40079871 \h 42Figure 35. Deposit Processing Tab PAGEREF _Toc40079872 \h 43Figure 36. Check Processing Tab PAGEREF _Toc40079873 \h 44Figure 37. Card Processing Tab PAGEREF _Toc40079874 \h 45Figure 38. Administration Tab PAGEREF _Toc40079875 \h 47Figure 39. Reports Tab PAGEREF _Toc40079876 \h 48Figure 40. OTCnet Offline Administration PAGEREF _Toc40079877 \h 49Figure 41. OTCnet Offline Check Processing Descriptions PAGEREF _Toc40079878 \h 50Audience, Overview, and TopicsAudienceThe intended audience for the Accessing and Navigating OTCnet Participant User Guide includes:All OTCnet UsersOverviewWelcome to Accessing and Navigating OTCnet. In this chapter, you will learn:How to start and stop the OTCnet Local Bridge (OLB) applicationHow to log in to OTCnet Online/OfflineHow to access your User ID and reset your PasswordHow to navigate the OTCnet Online/Offline home pageTopicsThe topics of this chapter are:Logging in to OTCnet Online/Offline Accessing a User ID and Resetting PasswordsNavigating the OTCnet Online/Offline Home PageTopic 1. Starting and Stopping the OTCnet Local Bridge (OLB) ApplicationThe OTCnet Local Bridge (OLB) application is required for terminal detection and performing check capture, check processing and card processing tasks. The OLB application is also required if you are using the Deployable Disbursing System (DDS) Interface (DoD only). If you are a Check Capture Administrator, Check Capture Supervisor, Check Capture Lead Operator, Check Capture Operator, Card Operator or Card Administrator, the OLB application must be started on the workstation in order to perform terminal configuration, check capture, check processing, and card processing tasks.Note: For newer versions of the OLB (1.3.0 and higher) the OLB certificate is included in the OLB installer file. You do not have to separately install the OLB certificate. For OLB versions 1.2.0 and below, however, for the OLB application to function properly with OTCnet, users are required to separately install the OLB Certificate on the terminal. Review the system requirements document?() for additional information.Before starting the OLB application, ensure the following steps have been completed in this order:The Check Capture Administrator and Card Administrator downloaded the OLB applicationThe OLB certificate is installed on the terminal (for OLB versions 1.2.0 and below)The OLB application is installed on the terminalEach user has created their OLB profile, ensuring that the OLB credential file was not renamed (the file name remained the same as it was generated) Each user has imported their OLB credentials to the terminalFor step-by-step instructions, refer to the Download the OTCnet Local Bridge (OLB) Application, Install the OTCnet Local Bridge (OLB) Certificate, Install the OTCnet Local Bridge (OLB) Application, Create the OTCnet Local Bridge (OLB) Profile, and Import OTCnet Local Bridge (OLB) Credentials printable job aids.There is no “timeout” with the OLB application (i.e., a suspension or break in OTCnet activity). Therefore, the OLB application will stay connected unless one of the following occurs:The user logs out of the workstation (Windows session)The terminal is restarted or rebootedThe user stops the OLB application on the terminalIf a user logs in to perform one of these operations and the OLB application has not been started, the user will receive the following message: Terminal detection failed. Please ensure that the OLB application is running.How to Start and Stop the OTCnet Local Bridge (OLB) ApplicationTo start the OTCnet Local Bridge (OLB) application, complete the following steps:Double-click the Start OTCnet Local Bridge icon located on the terminal’s desktop (see REF _Ref486179882 \h Figure 1).Figure SEQ Figure \* ARABIC1. Start OTCnet Local Bridge IconOrClick Start>Programs>Start OTCnet Local Bridge.If the icon does not reside in either location, contact your Card Administrator or Check Capture Administrator. They can help complete the steps required to install the OLB application on the card terminal and install the OLB Application and the OLB certificate (for OLB versions 1.2.0 and below) for the check capture terminal, create your OLB profile, and import your OLB credentials.If the OLB application has already been started on the terminal, you will receive an OTCnet Local Bridge Application is already running message.The OTCnet Local Bridge Startup page appears (see REF _Ref486180351 \h Figure 2). Enter your User ID and Password in the appropriate text boxes.Password Criteria:Must be at least 12 characters longMust contain at least one uppercase letterMust contain at least one lowercase letterMust contain at least one numeric characterMust not have more than two repeating charactersMust not repeat any of your last ten passwordsMust not have been your password during the last ten daysMust not be a word in a language, slang, dialect, or jargonMust not be related to personal identity, history, environment, or other personal associationsMust not be shared or displayed in plain viewClick Log In (see REF _Ref486180351 \h Figure 2). Figure SEQ Figure \* ARABIC2. OTCnet Local Bridge StartupA Login Successful. OTCnet Local Bridge Application Started message appears (see REF _Ref486180845 \h Figure 3). Click OK.Figure SEQ Figure \* ARABIC3. Login Successful. OTCnet Local Bridge Application Started.Once you have successfully started the OLB application, you can proceed to log in to OTCnet Online. For details on logging in to OTCnet Online, refer to the Log In to OTCnet Online for the First Time and Log In to OTCnet Online printable job aids.To stop the OLB application, double-click the Stop OTCnet Local Bridge icon located on the terminal’s desktop (see REF _Ref486181194 \h Figure 4).Figure SEQ Figure \* ARABIC4. Stop OTCnet Local Bridge IconOrClick Start>Programs>Stop OTCnet Local Bridge.A Stop OTCnet Local Bridge window and an Are you sure you want to stop the OTCnet Local Bridge Application? message appear (see REF _Ref486181344 \h Figure 5). Click Yes.Figure SEQ Figure \* ARABIC5. Stop OTCnet Local BridgeIf you click No, the Are you sure you want to stop the OTCnet Local Bridge Application? message closes, and the OLB application remains running. Stopping the OLB application ensures the application is completely closed and that your OTCnet session is terminated securely.Before you can uninstall the OLB application, you must first stop the OLB application. If the OLB application has been started on the terminal, ensure that it is stopped before uninstalling the application.Start and Stop the OTCnet Local Bridge (OLB) ApplicationApplication TipThe OTCnet Local Bridge (OLB) application is required for OTCnet Online users performing terminal configuration, check capture, check processing operations and card processing. If you are a Check Capture Administrator, Check Capture Supervisor, Check Capture Lead Operator, Check Capture Operator, Card Operator or Card Administrator, the OLB application must be started on the terminal to perform these operations.Before starting the OLB application, ensure the following steps have been completed in this order:The Check Capture Administrator and Card Administrator downloaded the OLB applicationThe OLB certificate is installed on the terminal (for OLB versions 1.2.0 and below)The OLB application is installed on the terminalEach user has created their OLB profile, ensuring that the OLB credential file was not renamed (the file name remained the same as it was generated) Each user has imported their OLB credentials to the terminalFor step-by-step instructions, refer to the Download the OTCnet Local Bridge (OLB) Application, Install the OTCnet Local Bridge (OLB) Certificate, Install the OTCnet Local Bridge (OLB) Application, Create the OTCnet Local Bridge (OLB) Profile, and Import OTCnet Local Bridge (OLB) Credentials printable job aids.Application TipThere is no “timeout” with the OLB application (i.e., a suspension or break in OTCnet activity). Therefore, the OLB application will stay connected unless one of the following occurs:The user logs out of the workstation (Windows session)The terminal is restarted or rebootedThe user stops the OLB application on the terminalApplication TipIf a user logs in to perform terminal configuration, check processing, check capture operations, or card processing, and the OLB application has not been started, the user will receive the following message: “Terminal detection failed. Please ensure that the OLB application is running.”To start the OTCnet Local Bridge (OLB) application, complete the following steps:Double-click the Start OTCnet Local Bridge icon located on the terminal’s desktop.OrClick Start>Programs>Start OTCnet Local Bridge.Application TipIf the icon does not reside in either location, contact your Card Administrator or Check Capture Administrator. They can help complete the steps required to install the OLB application on the card terminal and install the OLB Application and the OLB certificate (for OLB versions 1.2.0 and below) for the check capture terminal, create your OLB profile, and import your OLB credentials.Application TipIf the OLB application has already been started on the terminal, you will receive an OTCnet Local Bridge Application is already running message.The OTCnet Local Bridge Startup page appears. Enter your User ID and Password in the appropriate text boxes.Application TipNote that this password is the same password entered when you created your OLB profile. The criteria for this password include the following:Must be at least 12 characters long Must contain at least one upper case letterMust contain at least one lower case letterMust contain at least one numeric characterMust not have more than two repeating charactersMust not repeat any of your last ten passwordsMust not have been your password during the last ten daysMust not be a word in a language, slang, dialect, or jargonMust not be related to personal identity, history, environment, or other personal associationsMust not be shared or displayed in plain viewClick Log In. Application TipIf you click Cancel, the Are you sure you want to exit message appears. Click Yes to cancel the OLB startup. Click No to return to the OTCnet Local Bridge Startup page.A Login Successful. OTCnet Local Bridge Application Started message appears. Click OK.Once you have successfully started the OLB application, you can proceed to log in to OTCnet Online.Application TipFor details on logging in to OTCnet Online, refer to the Log In to OTCnet Online for the First Time and Log In to OTCnet Online printable job aids.Application TipTo stop the OLB application, double-click the Stop OTCnet Local Bridge icon located on the terminal’s desktop. OrClick Start>Programs>Stop OTCnet Local Bridge.A Stop OTCnet Local Bridge window and an Are you sure you want to stop the OTCnet Local Bridge Application? message appear. Click Yes.If you click No, the Are you sure you want to stop the OTCnet Local Bridge Application? message closes, and the OLB application remains running.Stopping the OLB application ensures the application is completely closed and that your OTCnet session is terminated securely.Application TipBefore you can uninstall the OLB application, you must first stop the OLB application. If the OLB application has been started on the terminal, ensure that it is stopped before uninstalling the application. For information on installing and uninstalling the OLB application, refer to the Install the OTCnet Local Bridge (OLB) Application printable job ic 2. Logging In to OTCnet Online/OfflineTo access OTCnet Online you must have your Fiscal Service Single Sign On User ID and Password. To obtain your user ID, contact your Primary Local Security Administrator (PLSA) or your Local Security Administrator (LSA). After your User ID is created, you will receive an email with a temporary password. The first time you log in to OTCnet Online Single Sign On, you will be required to change your password, accept the Rules of Behavior, provide challenge and response questions used for secondary authentication, and enter a shared secret that is used when calling the Fiscal Service Help Desk. Before accessing OTCnet Online, you must first accept the Rules of Behavior, answer the challenge questions and shared secret. To log in to OTCnet Offline, you must have your User ID and temporary password. Your User ID is the same User ID you use to log in to OTCnet Online; however, your initial temporary password is different from your password used to access OTCnet Online. To obtain your temporary password, contact your Check Capture Administrator. After you obtain your temporary password, you can log in to OTCnet Offline. To log in to OTCnet Offline, double-click?the?OTCnet Offline (Production or QA) icon on your terminal’s desktop or click Start >Programs>OTCnet Offline (Production or QA)>Start OTCnet Offline (Production or QA). If the icon does not reside in either location, contact your Check Capture Administrator to configure the terminal. If a terminal has more than one version of the OTCnet Offline application (Production or QA), do not run both at the same time as running more than one version at a time will cause errors.As an added layer of security, you will need to first start and log in to the OTCnet Offline server before accessing the OTCnet Offline application. To start the Offline server, enter your User ID and Offline password. If this is the first time you are accessing OTCnet Offline, enter your temporary password. Once you have successfully started up the Offline server, you will be prompted to log in to the OTCnet Offline application. If the Offline server has already been started, you will skip this step and log directly in to the OTCnet Offline application. The first time you log in to the OTCnet Offline application you will be required to change your password. After your permanent password is set you will use your permanent password to startup the Offline server and/or Offline application.Note: To stop the OTCnet Offline application, access the Start Menu, then Programs and click Stop OTCnet Offline. Stopping the OTCnet Offline application ensures the application is completely closed and that your OTCnet session is terminated securely.How to Log in to OTCnet Online for the First Time Once you have received your User ID and generic password, you will want to access the OTCnet application to create a permanent password.The OTCnet Local Bridge (OLB) application is required for performing check processing, check capture, card processing and terminal configuration operations. If you are a Check Capture Administrator, Check Capture Supervisor, Check Capture Lead Operator, Check Capture Operator, Card Operator or Card Administrator, the OLB application must be started on the terminal in order to perform these operations. Refer to the Start and Stop the OTCnet Local Bridge (OLB) Application printable job aid for more details.To log in to Fiscal Service Single Sign On (OTCnet Online) for the first time, complete the following steps:Access and enter your User ID and Password in the appropriate text boxes, and click Log In as shown in REF _Ref455759457 \h Figure 6.Figure SEQ Figure \* ARABIC6. Fiscal Service Single Sign On PageThe Password Change: Create New Password page appears. Enter your temporary Password, New Password, and Confirm New Password and click Change Password (see REF _Ref455759520 \h Figure 7).Password Criteria:Must be at least 12 characters longMust contain at least one uppercase letterMust contain at least one lowercase letterMust contain at least one numeric characterMust not have more than two repeating charactersMust not repeat any of your last ten passwordsMust not have been your password during the last ten daysMust not be a word in a language, slang, dialect, or jargonMust not be related to personal identity, history, environment, or other personal associationsMust not be shared or displayed in plain viewFigure SEQ Figure \* ARABIC7. Password Change PageA confirmation page appears stating your new password has been set. Click Continue (see REF _Ref455759821 \h Figure 8).Figure SEQ Figure \* ARABIC8. Password Change: Password SetThe Change Challenge/Response – Select and Provide Reponses to Questions page appears. Select any three challenge questions you want to response to by clicking the check boxes next to the questions. Provide your responses in the Response and Confirm Response fields. Each response must be at least three characters long and are case sensitive. Click Save My Questions and Responses (see REF _Ref455759831 \h Figure 9. Select and Provide Responses to Questions Page).Figure SEQ Figure \* ARABIC9. Select and Provide Responses to Questions PageA Change Shared Secret page appears. Enter a Shared Secret phrase, a Confirm Shared Secret phrase, and then click Save My Shared Secret (see REF _Ref455759842 \h Figure 10). The shared secret phrase must be at least three characters. You will not be able to proceed to OTCnet until the Challenge questions and Share Secret are set.Figure SEQ Figure \* ARABIC10. Challenge Shared Secret PageThe Change Challenge/Response-Completed page appears. Click Logout.After your challenge questions and responses as well as your shared secret are successfully saved, wait 15 minutes prior to accessing OTCnet.Click Logout (see REF _Ref455759850 \h Figure 11).Figure SEQ Figure \* ARABIC11. Logout Browser PageAccess and enter your User ID and Password in the appropriate text boxes, and click Log In (see in REF _Ref455759457 \h Figure 6).By logging in with your PIV, SecurID, or User ID and Password, you acknowledge and agree that you have read, understand, and agreed to abide by the Rule of Behavior. Log in to OTCnet Online For the First TimeTo log in to Fiscal Service Single Sign On (OTCnet Online) for the first time, complete the following steps:Application TipThe OTCnet Local Bridge (OLB) application is required for performing check processing, check capture, card processing and terminal configuration operations. If you are a Check Capture Administrator, Check Capture Supervisor, Check Capture Lead Operator, Check Capture Operator, Card Operator or Card Administrator, the OLB application must be started on the terminal in order to perform these operations. Refer to the Start and Stop the OTCnet Local Bridge (OLB) Application printable job aid for more details.To log in to Fiscal Service Single Sign On (OTCnet Online) for the first time, complete the following steps:Access your User ID and Password in the appropriate text boxes, and click Log In. The Password Change: Create New Password page appears.Enter your temporary Password, New Password, and Confirm New Password.Password Criteria:Must be at least 12 characters longMust contain at least one uppercase letterMust contain at least one lowercase letterMust contain at least one numeric characterMust not have more than two repeating charactersMust not repeat any of your last ten passwordsMust not have been your password during the last ten daysMust not be a word in a language, slang, dialect, or jargonMust not be related to personal identity, history, environment, or other personal associationsMust not be shared or displayed in plain viewClick Change Password. A confirmation page appears stating your new password has been set.Click Continue. The Change Challenge/Response – Select and Provide Reponses to Questions page appears.Select any three challenge questions you want to respond to by clicking the check boxes next to the questions and provide your responses in the Response and Confirm Response fields. Application TipEach response must be at least three characters long, and each response is case sensitive.Click Save My Questions and Responses. A Change Shared Secret page appears.Enter a Shared Secret phrase and Confirm Shared Secret phrase. Application TipThe shared secret phrase must be at least three characters. You will not be able to proceed to OTCnet until the Challenge questions and Shared Secret are set.Click Save My Shared Secret. A confirmation page appears showing the challenge questions and responses and your new shared secret were successfully saved. Click Logout.Application TipAfter your challenge questions and responses as well as your shared secret are successfully saved, wait 15 minutes prior to accessing OTCnet.Access OTCnet (), enter your User ID and Password in the appropriate text boxes, and click Log In.Application TipBy logging in with your PIV, SecurID, or User ID and Password, you acknowledge and agree that you have read, understand, and agreed to abide by the Rule of Behavior.How to Log In to OTCnet OnlineOnce you have changed your password, responded to the challenge questions, and established a shared secret, you can log in to OTCnet to access functionality for one or more of the following:AdministrationDeposit Processing and ReportingCheck CaptureCheck ProcessingCard ProcessingAccess User Identity (ID) and Reset PasswordThe OTCnet Local Bridge (OLB) application is required for performing check processing, check capture, card processing and terminal configuration operations. If you are a Check Capture Administrator, Check Capture Supervisor, Check Capture Lead Operator, Check Capture Operator, Card Operator or Card Administrator, the OLB application must be started on the terminal in order to perform these operations. Refer to the Start and Stop the OTCnet Local Bridge (OLB) Application printable job aid for more details.To log in to OTCnet Online, complete the following steps:Access and enter your User ID and Password in the appropriate text boxes, and click Log In as shown in REF _Ref455759548 \h Figure 12.Figure SEQ Figure \* ARABIC12. Fiscal Service Single Sign On PageThe OTCnet Home Page appears. See REF _Ref455759566 \h Figure 13 below.Figure SEQ Figure \* ARABIC13. OTCnet Home PageOnce you have logged in to OTCnet, you can review the Privacy Statement link at the bottom of the page, as well as the Accessibility Statement link (see REF _Ref455759576 \h Figure 14).Figure SEQ Figure \* ARABIC14. OTCnet Home Page Privacy StatementAs a Check Capture Administrator, Check Capture Supervisor, Check Capture Lead Operator, Check Capture Operator, Card Operator or Card Administrator, when logging into OTCnet Online and using Google Chrome, the OTCnet splash screen does not appear. The OTCnet splash screen does appear for Internet Explorer (IE) users: Check Capture Administrator, Check Capture Supervisor, Check Capture Lead Operator, Check Capture Operator, Card Operator or Card Administrator, when setting up OTCnet. Log In to OTCnet OnlineApplication TipThe OTCnet Local Bridge (OLB) application is required for performing check processing, check capture, card processing and terminal configuration operations. If you are a Check Capture Administrator, Check Capture Supervisor, Check Capture Lead Operator, Check Capture Operator, Card Operator or Card Administrator, the OLB application must be started on the terminal in order to perform these operations. Refer to the Start and Stop the OTCnet Local Bridge (OLB) Application printable job aid for more details.To log in to Fiscal Service Single Sign On (OTCnet Online), complete the following steps:Access your User ID and Password in the appropriate text boxes, and click Log In. The OTCnet Home Page appears. Application TipAs a Check Capture Administrator, Check Capture Supervisor, Check Capture Lead Operator, Check Capture Operator, Card Operator or Card Administrator, when logging into OTCnet Online and using Google Chrome, the OTCnet splash screen does not appear. The OTCnet splash screen does appear for Internet Explorer (IE) users: Check Capture Administrator, Check Capture Supervisor, Check Capture Lead Operator, Check Capture Operator, Card Operator or Card Administrator, when setting up OTCnet. How to Start the OTCnet Offline ServerAs an added layer of security, the Check Capture Administrator, Check Capture Supervisor, Check Capture Lead Operator, and Check Capture Operator must first start and log in to the OTCnet Offline server before accessing the OTCnet Offline application. If the OTCnet Offline server has already been started, you will skip this step and log directly in to the OTCnet Offline application. You can identify the Offline Server log in page, as it is smaller in size and the Retrieve Admin Profile link does not appear on the page. To log start the OTCnet Offline server, complete the following steps:Double-click the OTCnet Offline (Production or QA) icon located on your terminal’s desktop or click Start >Programs>OTCnet Offline (Production or QA)>Start OTCnet Offline (Production or QA) (see REF _Ref455759694 \h Figure 15).If the icon does not reside in either location, contact your Check Capture Administrator to configure the terminal.If a terminal has more than one version of the OTCnet Offline application (Production or QA), do not run both at the same time as running more than one version at a time will cause errors.Figure SEQ Figure \* ARABIC15. OTCnet Offline IconThe OTCnet Offline Server Startup page appears. Enter your User ID and Password in the appropriate text boxes and click Log In (see REF _Ref455759785 \h Figure 16).Figure SEQ Figure \* ARABIC16. OTCnet Offline Server StartupStart the OTCnet Offline ServerTo start the OTCnet Offline server, the Check Capture Administrator, Check Capture Supervisor, Check Capture Lead Operator, and Check Capture Operator must complete the following steps:Double-click the OTCnet Offline (Production or QA) icon located on your terminal’s desktop. Or Click Start>Programs>OTCnet Offline (Production or QA)>Start OTCnet Offline (Production or QA).Application TipIf the icon does not reside in either location, contact your Check Capture Administrator to configure the offline terminal.Application TipIf a terminal has more than one OTCnet Offline application installed (Production or QA training environment), do not run both at the same time as running more than one offline client at a time will cause errors.Enter your User ID and Password in the appropriate text boxes, and click Log In. The OTCnet Login page appears.Application TipThe Offline Server Startup prompt appears as a standalone prompt, outside of the browser.Application Tip If you are a Check Capture Administrator and this is your first time starting the OTCnet Offline server and logging in to OTCnet, enter the temporary password you created when you created your Check Capture Administrator Offline Logon Profile.Application TipIf you are a not a Check Capture Administrator and this is your first time starting the OTCnet Offline server and logging in to OTCnet, enter your temporary password.Application TipIf the Offline server was previously started, you will skip this step and log in to the OTCnet Offline application. Refer to the Log In to OTCnet Offline for the First Time and Log In to OTCnet Offline printable job aids for more details. If the Offline server was not been previously started, you will need to enter your credentials to start up the Offline server.Application TipAfter your credentials are successfully authenticated, the Offline Check Capture application log in page is displayed.Application TipIf you have forgotten your Offline password or you are not authorized to start the OTCnet Offline application, contact your Check Capture Administrator to reset/create your offline password.How to Log In to OTCnet Offline for the First TimeOnce you have received your User ID and temporary password from your Check Capture Administrator, you will want to access the OTCnet Offline application to create a permanent password.If you are a Check Capture Supervisor, Check Capture Lead Operator, or Check Capture Operator and are logging in to OTCnet Offline for the first time, complete the following steps:Double-click the OTCnet Offline (Production or QA) icon located on your terminal’s desktop or click Start >Programs>OTCnet Offline (Production or QA)>Start OTCnet Offline (Production or QA) (see REF _Ref455759596 \h Figure 17).If the icon does not reside in either location, contact your Check Capture Administrator to configure the terminal.If a terminal has more than one version of the OTCnet Offline application (Production or QA), do not run both at the same time as running more than one version at a time will cause errors.Figure SEQ Figure \* ARABIC17. OTCnet Offline IconEnter your User ID and temporary Password in the appropriate text boxes and click Log In (see REF _Ref455759605 \h Figure 18).If you are a Check Capture Administrator and this is the first-time logging into OTCnet Offline or need to download user profiles, click the Retrieve Admin Profile link.Figure SEQ Figure \* ARABIC18. OTCnet Offline User Login PageThe Set Permanent Password page appears. Enter your temporary Password, New Password, and Re-Enter New Password and click Save (see REF _Ref455759618 \h Figure 19).Password Criteria:Must be at least 12 characters longMust contain at least one uppercase letterMust contain at least one lowercase letterMust contain at least one numeric characterMust not have more than two repeating charactersMust not repeat any of your last ten passwordsMust not have been your password during the last ten daysMust not be a word in a language, slang, dialect, or jargonMust not be related to personal identity, history, environment, or other personal associationsMust not be shared or displayed in plain viewFigure SEQ Figure \* ARABIC19. Set Permanent PasswordA Confirmation page appears stating your new password has been set.After the profile is successfully downloaded and the password is reset, you will be prompted to log in to the system with your new password. Click Return to Login Page to login to the OTCnet Offline (see REF _Ref455759638 \h Figure 20).Figure SEQ Figure \* ARABIC20. Password Reset ConfirmationTo stop the OTCnet Offline application, click Start Menu>Programs> OTCnet Offline (Production or QA)>Stop OTCnet Offline (Production or QA). Stopping the OTCnet Offline application ensures the application is completely closed and that your OTCnet session is terminated securely. It is recommended that after stopping OTCnet Offline, wait at least one to two minutes before restarting.If more than one version of the OTCnet Offline application resides on a terminal, be sure to stop the correct version of the OTCnet Offline application (Stop OTCnet Offline Production or QA).Log in to OTCnet Offline for the First TimeOnce you have received your User ID and temporary password from your Check Capture Administrator, you will want to access the OTCnet Offline application to create a permanent password.If you are a Check Capture Supervisor, Check Capture Lead Operator, or Check Capture Operator and are logging in to OTCnet Offline for the first time:Double-click the OTCnet Offline (Production or QA) icon located on your computer’s desktop. Or Click Start>Programs>OTCnet Offline (Production or QA)>Start OTCnet Offline (Production or QA). Application TipIf you cannot locate the icon in either of these locations, contact your Check Capture Administrator.Application TipIf a computer has more than one version of the OTCnet Offline application (Production or QA), do not run both at the same time. This will cause errors.Enter your User ID and temporary Password in the appropriate text boxes, and click Log In. The Set Permanent Password page appears.Application TipIf you are a Check Capture Administrator and this is your first-time logging into OTCnet Offline or need to download user profiles, click the Retrieve Admin Profile link. Enter your temporary Password, New Password, and Re-Enter New Password.Application TipPassword Criteria:Must be at least 12 characters longMust contain at least one uppercase letterMust contain at least one lowercase letterMust contain at least one numeric characterMust not have more than two repeating charactersMust not repeat any of your last ten passwordsMust not have been your password during the last ten daysMust not be a word in a language, slang, dialect, or jargonMust not be related to personal identity, history, environment, or other personal associationsMust not be shared or displayed in plain viewClick Save. A Confirmation page appears stating your new password has been set.Application TipAfter the profile is successfully downloaded and password was reset, you will be prompted to log in to the system with your new password.Application TipTo stop the OTCnet Offline application, click Start Menu>Programs> OTCnet Offline (Production or QA)>Stop OTCnet Offline (Production or QA). Stopping the OTCnet Offline application ensures the application is completely closed and that your OTCnet session is terminated securely. After stopping OTCnet Offline, wait at least two minutes before restarting to ensure that OTCnet Offline was shut down completely.How to Log in to OTCnet OfflineIf you are a Check Capture Administrator, Check Capture Supervisor, Check Capture Lead Operator, or Check Capture Operator and you have reset your temporary password, you can log in to OTCnet Offline. You can click the Return to Login Page to be returned to the Login Page. If you choose not to immediately access OTCnet Offline after resetting your temporary password, you can double-click the OTCnet Offline icon or access your Start Menu under Programs. To log in to OTCnet Offline, complete the following steps:Double-click the OTCnet Offline (Production or QA) icon located on your terminal’s desktop or click Start >Programs>OTCnet Offline (Production or QA)>Start OTCnet Offline (Production or QA) (see REF _Ref455759721 \h Figure 21).If the icon does not reside in either location, contact your Check Capture Administrator to configure the terminal.If a terminal has more than one version of the OTCnet Offline application (Production or QA), do not run both at the same time as running more than one version at a time will cause errors.Figure SEQ Figure \* ARABIC21. OTCnet Offline IconEnter your User ID and Password in the appropriate text boxes and click Log In (see REF _Ref455759706 \h Figure 22). The OTCnet Home Page appears.Figure SEQ Figure \* ARABIC22. OTCnet Offline User Login PageTo stop the OTCnet Offline application, access the Start Menu, select Programs>OTCnet Offline and click Stop OTCnet Offline. Stopping the OTCnet Offline application ensures the application is completely closed and that your OTCnet session is terminated securely.Log in to OTCnet Offline If you are a Check Capture Administrator, Check Capture Supervisor, Check Capture Lead Operator, or Check Capture Operator and you have reset your temporary password, you can log in to OTCnet Offline. To log in to OTCnet Offline, complete the following steps:Double-click the OTCnet Offline (Production or QA) icon located on your terminal’s desktop. Or Click Start>Programs>OTCnet Offline (Production or QA)>Start OTCnet Offline (Production or QA). Application TipIf the icon does not reside in either location, contact your Check Capture Administrator to configure the terminal.Application TipIf a terminal has more than one version of the OTCnet Offline application (Production or QA), do not run both at the same time as running more than one version at a time will cause errors.Application TipIf the Offline server was not been previously started, you will need to enter your User ID and password to start up the Offline server. Refer to the Start up the OTCnet Offline Server printable job aids for more details.Enter your User ID and Password in the appropriate text boxes, and click Log In. The OTCnet Home Page appears.Application TipTo stop the OTCnet Offline application, click Start>Programs>OTCnet Offline (Production or QA)>Stop OTCnet Offline (Production or QA). Stopping the OTCnet Offline application ensures the application is completely closed and that your OTCnet session is terminated securely. It is recommended that after stopping OTCnet Offline, wait at least one to two minutes before restarting. Application TipIf more than one version of the OTCnet Offline application resides on a terminal, be sure to stop the correct version of the OTCnet Offline application (Stop OTCnet Offline Production or QA).Topic 3. Accessing a User ID and Resetting PasswordsTo obtain your user ID or reset your password, contact your PLSA or LSA. You can also have your User ID, or a temporary password emailed to you. Once you sign in with your temporary password, you will need to reset it.Access a User IDTo access a user ID, complete the following steps:From the Single Sign On page, click on the Forgot your User ID? link shown in REF _Ref455760019 \h Figure 23 below. Figure SEQ Figure \* ARABIC23. Single Sign On Page (Forgot Your User ID? Link)The Treasury Self Service page appears. Enter the words you seen in the image in the text box and click Next (see REF _Ref455760032 \h Figure 24).If you want to receive a new image of the text, click on New Image. To hear the set of characters and enter them in the text box, click Audio Test. You can click on Help to receive detailed instructions.Figure SEQ Figure \* ARABIC24. Treasury Self Service Page (Enter Text of Image)Enter your email address and click Next (see REF _Ref455760078 \h Figure 25). A confirmation page appears showing your request for your User ID has been completed.Figure SEQ Figure \* ARABIC25. Forgot User ID (Enter Email Address)Click Finish.Access User IDTo obtain your user ID or reset your password, contact your PLSA or LSA. You can also have your User ID, or a temporary password emailed to you. Once you sign in with your temporary password, you will need to reset it.To access your user ID, complete the following steps:From the Fiscal Service Single Sign On page, click Forgot your User ID? The Self-Service Account/Password Reset page appears.Enter the characters that you see in the image in the text box and click Next. The Treasury Enterprise ID page appears.Enter your email address and click Next. A confirmation page appears showing your request for your User ID has been completed. Click Finish.Resetting PasswordsTo reset a password, complete the following steps:From the Single Sign On page, click on the Forgot your Password? link as shown in REF _Ref455760130 \h Figure 26 below.Figure SEQ Figure \* ARABIC26. Single Sign On Page (Forgot Your Password? Link)The Treasury Self Service page appears. Enter the characters that you see in the image in the text box and click Next (see REF _Ref455760141 \h Figure 27). Figure SEQ Figure \* ARABIC27. Forgot Your Password PageThe Treasury Enterprise ID page appears. Enter your Treasury Login (User ID) and click Next (see REF _Ref455760156 \h Figure 28).Figure SEQ Figure \* ARABIC28. Enter Treasury Enterprise ID (User ID)A confirmation page appears. Click Finish (see REF _Ref455760166 \h Figure 29).You will receive an email to your official email address with further instructions to complete the Self-Service Account/Password Reset process. Figure SEQ Figure \* ARABIC29. Password Request ConfirmationCheck your email. After you received the email link to reset your password, copy and paste the entire link (including the equal sign “=”) in the web browser (see REF _Ref486095124 \h Figure 30). Each reset password web link is unique. The link shown below is for example purposes only.Figure SEQ Figure \* ARABIC30. Resetting Your Forgotten Password EmailThe Answer Challenge/Responses Questions Provide Responses page appears.Enter your answers for the challenge questions and click Reset My Password (see REF _Ref455760179 \h Figure 31). Figure SEQ Figure \* ARABIC31. Answer Challenge/Response Questions - Provide ResponsesThe Answer Challenge/Response Questions – Change Password page appears. Enter your New Password and Confirm New Password and click Change My Password (see REF _Ref455760190 \h Figure 32).Figure SEQ Figure \* ARABIC32. Answer Challenge/Response Questions - Change PasswordThe Challenge/Response Questions – Completed page appears. Click Close Browser (see REF _Ref455760198 \h Figure 33).Figure SEQ Figure \* ARABIC33. Answer Challenge/Response Questions - CompletedReset PasswordTo obtain your user ID or reset your password, contact your PLSA or LSA. You can also have your User ID, or a temporary password emailed to you. Once you sign in with your temporary password, you will need to reset it.To reset your password, complete the following steps:From the Fiscal Service Single Sign On page, click Forgot your Password? The Self-Service Account/Password Reset page appears.Enter the characters that you see in the image in the text box and click Next. The Treasury Enterprise ID page appears.Enter your Treasury Login (User ID) and click Next. A confirmation page appears. Click Finish.Application TipYou will receive an email (Resetting your Forgotten Password) to your official email address with further instructions to complete the Self-Service Account/Password Reset process.Check your email. After you received the email link to reset your password, copy and paste the entire link (including the equal sign “=”) in the web browser. The Answer Challenge/Responses Questions Provide Responses page appears.Application TipCheck your Junk E-mail folder if you do not receive an email with your password. It is recommended that you add donotreply@fiscal. to your Safe Senders or Safe Recipients list. Application TipThe email is generated by an automated notification system. The link expires 24 hours after creation after which the process needs to be reinitiated.Enter your answers for the challenge questions and click Reset My Password. The Answer Challenge/Response Questions – Change Password page appears. Application TipThree invalid attempts to answer your challenge questions will result in your account being locked. If your account is locked, call the Customer Support at 866-945-7920 or DSN 510-428-6824, Options 1, 2, 4 to re-activate your account.Enter your New Password and Confirm New Password and click Change My Password. The Challenge/Response Questions – Completed page appears.Click Close ic 4. Navigating the OTCnet Online/Offline Home PageThe OTCnet Online home page allows Check Capture Supervisors, Check Capture Lead Operators, Check Capture Operators and Card Operators to process deposits, capture checks, process checks, process card transactions, view reports, and perform administrative and security functions. Additionally, a user can access information for training, help and to update a profile. The OTCnet Online home page is accessible for users to either view or perform any of the functionality above.The OTCnet Offline home page allows Check Capture Supervisors, Check Capture Lead Operators and Check Capture Operators to capture checks along with transaction data, perform administrative functions and access information for help. The OTCnet Offline home page is accessible by users to either view or perform any of the functionality above.OTCnet Online Main MenuTo access the OTCnet Main Menu, log in with your User ID and Password by accessing . REF _Ref455760232 \h Table 1 below provides a list of the Main Menu options available to you and accessible on the upper right corner of the OTCnet application (highlighted in yellow).Table SEQ Table \* ARABIC 1. Main Menu Link DescriptionsLinkDescriptionHomeAllows a user to return to the OTCnet home page.My ProfileAllows a user to retrieve his or her User ID or reset a Password.TrainingAllows a user to access the WBT training and other corresponding training materials.PrintAllows a user to print the page.HelpAllows a user to access help for the page they are on.Log OutAllows a user to log out of OTCnet.The Main Menu is shown in REF _Ref455760364 \h Figure 34. The links are accessible on the upper right side of the OTCnet home page.Figure SEQ Figure \* ARABIC34. OTCnet Main Menu Page OTCnet Online Deposit Processing Tab FunctionalityTo access the OTCnet Deposit Processing functionality, log in with your user ID and password. REF _Ref455760322 \h Table 2 below provides a list of the Deposit Processing functions that are available to you.Table SEQ Table \* ARABIC 2. Deposit Processing Tab DescriptionsFunctionDescriptionCreate DepositAllows a user to create deposits for US Currency, Foreign Check Items, and/or Foreign Currency Cash.Search DepositsAllows a user to search for deposits.Search AdjustmentsAllows a user to search for adjustments.Create ReturnedItem AdjustmentAllows a user to create a returned item adjustment.The Deposit Processing tab is shown in REF _Ref455760351 \h Figure 35. Depending on your user role, you may not see all functionality shown in the image.Figure SEQ Figure \* ARABIC35. Deposit Processing TabOTCnet Online Check Processing Tab FunctionalityTo access the OTCnet Check Processing functionality, log in with your user id and password. REF _Ref455760392 \h Table 3 provides a list of the Check Processing functions that are available to you. Table SEQ Table \* ARABIC 3. Check Processing Tab DescriptionsFunctionDescriptionManage VerificationAllows a user to search and/or create an MVD record.CIRA QueryAllows a user to view and/or modify a CIRA record.Batch ManagementAllows a user to search, view, close, approve and submit a batch. A user may edit and void an item within a batch with the proper permission.Check ScanAllows a user to scan checks.Transmission HistoryAllows a user to view transmission history for batches that are uploaded from the offline check capture application.The Check Processing tab is shown in REF _Ref455760415 \h Figure 36. Depending on your user role, you may not see all functionality shown in the image.Figure SEQ Figure \* ARABIC36. Check Processing TabOTCnet Online Card Processing Tab FunctionalityTo access the OTCnet card processing functionality, log in with your user id and password. REF _Ref17200838 \h \* MERGEFORMAT Table 4 provides a list of the card processing functions that are available to you. Table SEQ Table \* ARABIC4. Card Processing Tab DescriptionsFunctionDescriptionCard Transaction QueryAllows a user to query a card transaction.Process Card PaymentAllows a user to process a card payment.The Card Processing tab is shown in REF _Ref16171200 \h Figure 37. Depending on your user role, you may not see all functionality shown in the image.Figure SEQ Figure \* ARABIC37. Card Processing TabOTCnet Online Administration Tab FunctionalityTo access the OTCnet Administration functionality, log in with your user id and password. REF _Ref455760432 \h Table 5 below provides a list of the Administration functions that are available to you.Table SEQ Table \* ARABIC 5. Administration Tab DescriptionsFunctionDescriptionManage OrganizationsAllows a user to manage Organization Hierarchy, Accounting Codes, Custom Labels, Processing Options, and User Defined Fields.Manage FIAllows a user to create and/or modify a Financial Institution, transfer FI RTN Numbers, transfer CA$HLINK accounts, and maintain FRB CA$HLINK accounts.Manage UsersAllows a user to manage OTCnet user accounts and profiles.ManagementAllows a user to manage OTCnet processes.Manage Check ProcessingAllows a user to manage terminal configuration and forms.Manage Card ProcessingAllows a user to manage terminal configuration.Manage Centralized DeploymentAllows users access to the following: Release Configuration, Edit Release and Download Release.AuditAllows a user to review the audit log history.UtilitiesAllows a user to review batch utilities, including Batch Recreate and Batch Repair.The Administration tab is shown in REF _Ref40079768 \h Figure 38. Depending on your user role, you may not see all functionality shown in the image. Figure SEQ Figure \* ARABIC38. Administration TabOTCnet Online Reports Tab FunctionalityTo access the OTCnet Reports functionality, log in with your user id and password. REF _Ref486095263 \h Table 6 below provides a list of the Reports functions that are available to you. Depending on your user role, you will only see reports that you have access to view and download.Table SEQ Table \* ARABIC 6. Reports Tab DescriptionsFunctionDescriptionDeposit Processing ReportsAllows a user to view and download Business, Security and Administration reports.Check Processing ReportsAllows a user to access Check Processing reports. Historical ReportsAllows a user to query and download historical reports.The Reports tab is shown in REF _Ref455760490 \h Figure 39. Depending on your user role, you may not see all functionality shown in the image.Figure SEQ Figure \* ARABIC39. Manage ReportsOTCnet Offline Administration Tab FunctionalityTo access the OTCnet Offline Administration functionality, log in with your user id and password. REF _Ref455760509 \h Table 7 below provides a list of the Administration functions that are available to you. Table SEQ Table \* ARABIC 7. OTCnet Offline Administration DescriptionsFunctionDescriptionManage OTC EndpointsAllows a user to select and download OTC Endpoints.User AdministrationAllows a user to download, update, and manage user profiles. Manage Check ProcessingAllows a user to manage terminal configuration and forms.AuditAllows a user to review the audit log history.The Administration tab is shown in REF _Ref40079802 \h Figure 40. Depending on your user role, you may not see all functionality shown in the image.Figure SEQ Figure \* ARABIC40. OTCnet Offline AdministrationOffline ApplicationOTCnet Offline Check Processing FunctionalityTo access the OTCnet Offline Check Processing functionality, log in with your user id and password. REF _Ref455760536 \h Table 8 below provides a list of the Check Processing functions that are available to you.Table SEQ Table \* ARABIC 8. OTCnet Offline Administration DescriptionsFunctionDescriptionManage VerificationAllows a user to select and download OTC Endpoints.Batch ManagementAllows a user to search, view, close, approve, upload and acknowledge a batch. A user may edit and void an item within a batch with the proper permission.Check ScanAllows a user to scan checks.The Administration tab is shown in REF _Ref455760549 \h Figure 41. Depending on your user role, you may not see all functionality shown in the image.Figure SEQ Figure \* ARABIC41. OTCnet Offline Check Processing DescriptionsSummaryThis chapter provided information on:How to start and stop the OTCnet Local Bridge (OLB) applicationHow to log in to OTCnet Online/OfflineHow to access your User Id and reset your PasswordHow to navigate the OTCnet Online/Offline home pageNotes____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________GlossaryAAccounting Code – A unique agency classification code assigned to a transaction, which identifies the FRB Account Key that is used within the Federal Reserve. In check capture, it is a method of grouping individual check transactions into certain classifications. In deposit reporting, the classification is being done at a voucher level, where a voucher is being classified with one or many agency defined accounting codes or TAS.Accounting Code Description – A brief explanation that provides further detail about an accounting code.Accounting Code Name – The title of the accounting code.Accounting Key – The account number assigned to a deposit when it is submitted to FRB CA$HLINK. The FRB Account Key is used by FRB CASHLINK in combination with the RTN to determine the appropriate CAN. The FRB Account Key is similar to the CAN, which is only used for FRB financial activity.Accounting Specialist – A user who is an expert on the organizational structure, reporting needs and accounting rules for their agency. This role will establish and maintain the organizational foundation, accounting data and accounting relationships at the highest level of the agency in OTCnet. This role can also establish, maintain, and view processing options that one or more lower level endpoints will use in OTCnet.Acknowledged Batch Status – Indicates the batch was transmitted and fully processed by the OTCnet server without error.Acknowledged Error Batch Status – Indicates the acknowledge batch process experienced system errors and the acknowledgment was unsuccessful, or a user selected to cancel the batch acknowledgment which resulted in a batch being updated to Acknowledgment Error.ACR Activity Report – A check processing business report that allows you to view detailed information about transactions that were adjusted, corrected, or reversed/rescinded. Users can generate a report that covers a maximum period of 45 calendar days.Activity Type – The parameter indicates if a User Defined Field (UDF) is used for capturing custom agency information for a deposit or during classifying the deposit with accounting codes. OTCnet allows for the creation of three UDFs for the deposit activity, and two UDFs for the deposit accounting subtotals activity.Adjustment Activity (FI) Report – A business report that allows you to view adjustments made by your financial institution (FI).Adjustment Historical Report – A deposit processing report that allows you to view historical deposit adjustment and returned item adjustment transaction data.Adjustments by OTC Endpoints Report – A business report that allows you to view adjustments made by Agency Location Code (ALC) and Adjustment Types (Credit, Debit or Return Item Adjustments). An adjustment was created when a deposit ticket has been received by a financial institution and the amount of the deposit does not match the deposit amount reported on the deposit ticket. Agency CIRA Report – A check processing business report that allows you to view the batch level transaction activity for a specified OTC Endpoint. A user can filter the report by Received Date, Capture Date, Batch ID, or Check Capture Operator.Agency Contact – A person designated by an agency as the primary contact regarding deposit-related matters.Agency Information – The optional comments or instructions, receipt processing dates, alternate agency contact, and internal control number for your deposit.Agency Location Code (ALC) – A numeric symbol identifying the agency accounting and/or reporting office. Agency Location Code plus 2 (ALC+2) – The agency location code plus a unique two-digit number that is used in OTCnet to identify a cashflow at a location within an ALC. This plus two digits accommodates the fact that one ALC can represent many locations and allows the agency to identify those locations specifically.Agency Manager – A user that has authorization to view and download CIRA CSV reports and ACR Activity reports, run CIRA queries and view other general reports such as the SF215 Deposit Ticket and 5515 Debit Voucher reports, as well as view and download Historical Reports. The agency user can view if an endpoint is designated for summary level classification, and the agency comments associated to an endpoint. Alternate Agency Contact – A person designated by an agency as the secondary contact regarding deposit-related matters.American Bankers Association (ABA) – (also known as Bank Routing Number) A routing transit number (RTN), routing number, or ABA number is a nine-digit bank code, used in the United States, which appears on the bottom of negotiable instruments such as checks identifying the financial institution on which it was drawn.Approved Batch Status – Indicates that the batch is ready for settlement (online only). Indicates that the batch is ready for upload and settlement (offline only).Audit Log – A table that records all interactions between the user and OTCnet Deposit Reporting, Check Capture, Check Processing, administrative actions and other processes that take place in the application. Some entries also contain before and after values for actions completed. The audit log is available for download to a comma separated value report (CSV) and opened in a spreadsheet program or available to print in a formatted audit log report.Automated Clearing House – A computerized network used by member financial institutions to process payment orders in machine readable form. ACH processes both credit and debit transactions between financial institutions in batches. ACH items are settled electronically and do not require an image.Awaiting Approval (AWAP) – A deposit that is waiting for deposit confirmation by a Deposit Approver.BBack Office Processing Method – Indicates that a customer presented a check in person, but the check is being scanned in a controlled back-office environment away from the customer.Batch – A file containing the transaction information and tiff images (collection of scanned checks) of one or more checks, which will be sent for settlement.Batch Approver – An agency user that has the authorization to approve a batch either prior to batch upload from OTCnet Offline or when a batch is uploaded/submitted to OTCnet Online but not yet approved. The Batch Approver permission must be applied to either a Check Capture Lead Operator or Check Capture Operator roles and allows the operators to approve batches that they have created. This role should be granted in limited cases at sites where there is a need for the operator to perform this function without a Check Capture Supervisor present.Batch Control/Batch Balancing – An optional feature (which can be configured to be mandatory) that agencies can use as a batch balancing tool to perform checks and balances on the number of checks that have been scanned, and ensure their respective dollar amounts and check number totals have been accurately entered. The functionality is available for both single item mode and batch mode.Batch ID – The unique number assigned to a batch by OTCnet.Batch List Report – A report that contains transaction information for each batch item, including the Individual Reference Number (IRN), Item Type, ABA Number, Account Number, Check Number, and Amount.Batch Status – Reflects the current state of a batch during processing, transmission, and settlement. The batch states for OTCnet Online are Open, Closed, Approved, and Forwarded. The batch states for OTCnet Offline are Open, Closed, Approved, Sending, Sent, Acknowledged, Send Error, and Acknowledgment Error (offline only). Batch Uploader – An agency user that has the authorization to upload a batch from OTCnet Offline to the online database. The Batch Uploader permission must be applied to either a Check Capture Lead Operator or Check Capture Operator roles and allows the operators to auto-upload the batch upon close (if terminal is configured to do so) or upload approved batches. This role should be granted in limited cases at sites where there is a need for the operator to perform this function without a Check Capture Supervisor present.Blocked – A customer may no longer present checks for a specific ABA number and account number due to manual entry by authorized persons into the MVD rather than the result of a failed transaction. If desired, an authorized user can edit the transactional record to a clear status.Bureau of the Fiscal Service (FS) – (formerly FMS) The bureau of the United States Department of Treasury that provides central payment services to federal agencies, operates the federal government’s collections and deposit systems, provides government wide accounting and reporting services, and manages the collection of delinquent debt owed to the government.Business Event Type Code (BETC) – A code used in the CARS system to indicate the type of activity being reported, such as payments, collections, borrowings, etc. This code must accompany the Treasury Account Symbol (TAS).CCA$HLINK II – An electronic cash concentration, financial information, and data warehouse system used to manage the collection of U.S. government funds and to provide deposit information to Federal agencies.CA$HLINK II Account Number (CAN) – The account number assigned to a deposit when it is submitted to CA$HLINK II.Capture Date – The calendar date and time the payment is processed by the agency.Card Acquiring Service (CAS) – (formerly Plastic Card Network) A Bureau of the Fiscal Service federal program that provides federal agencies with payment card (credit, debit, electronic benefit transfer (EBT) and store-value (gift cards) cards) acceptance capabilities. Card Administrator – An agency user that has the authorization to manage endpoints for card processing, set up and view terminal configuration and read and view audit log information.Card Invoice ID –The unique Invoice ID for a processed card transaction. The default on terminals is set to 10 characters, a max of 40 characters can be configured for MX terminals. It can be used to track transactions in OTCnet. Card Operator – An agency user that has the authorization to start card processing, query, void, and refund any card transaction, as well as reboot and check terminal connection status.Card Processing: A functionality available in OTCnet that allows agencies to provide customers with an option to make payments with a credit, debit or Visa/Mastercard gift card. The card transactions are directly sent to WorldPay. WorldPay sends all approved OTCnet transactions via a Card Acquiring Service (CAS) flat file to Collections Information Repository (CIR) for deposit reporting.(80mm) Card Receipt Printer– A printer that can be selected by a Card Operator or Kiosk Operator; the 80mm printer provides the ability to print standard-sized card receipts on 3.125in (80mm) paper. Card Uploader: A full vendor kiosk server system role that is authorized to transmit card data from an external kiosk system to OTCnet. This role requests acknowledgement of the data transmitted; the system account with this role has no other permissions. Cashier ID – The ID of the user that created the transaction.Central Accounting Reporting System (CARS) – The system that addresses the central accounting and reporting functions and processes associated with budget execution, accountability, and cash/other asset management. This includes the collection and dissemination of financial management and accounting information from and to federal program agencies. Central Image and Research Archive (CIRA) – The Central Image Research Archive (CIRA) is an image archive of all items processed in the OTCnet System. Central Image and Research Archive (CIRA) Query – An online query function that allows users to search for all check transactions (includes mobile check transactions) processed in the OTCnet application that have been settled less than18 months ago.Chain Code aka Chain Number: An alphanumeric designator (e.g. 0F123B) assigned by acquirer to reflect a unique channel of processing. The chain code is assigned at lower level endpoints and an agency may have multiple chain codes. Characteristics – The properties of a user, organization, deposit, or financial institution.Check 21 – Provides the legal framework for the creation of substitute checks which can be used in place of the original paper document, without an agreement in place with other financial institutions. A substitute check is a paper reproduction of the original check. Check 21 items require an image before they can settle. Check 21 is also referred to as check truncation. Check Amount – The dollar amount of the check.Check Capture – The component of OTCnet used to process scan images of checks and money orders through OTCnet for the electronic deposit of checks and money orders at financial institutions. Check capture can be done online through the internet, or offline through the user’s desktop.Check Capture Administrator – An agency user that has the authorization to define and modify the check capture sites; to manage accounting codes; to modify endpoint mappings; to configure Check Capture functions and perform upgrades of the application; to create and download user profiles; as well as download software or firmware to the terminal using the Download Check Capture application permission. Furthermore, this user can view checks at the item level or a batch at the summary level classified with multiple accounting codes, view/download CIRA CSV reports and ACR Activity reports, run CIRA queries and view other general reports such as the SF215 Deposit Ticket and 5515 Debit Voucher reports, as well as view and download Historical Reports. The agency user can view if an endpoint is designated for summary level classification, and the agency comments associated to an endpoint. Lastly, this user has the ability to create the CCA offline user logon profile using OTCnet online.Check Capture Lead Operator – An agency user that has the authorization to in scan checks into a batch, view and classify checks at the item level or batch at the summary level with multiple accounting codes, close a batch, edit a batch, balance check amounts, and enter batch control values during batch closing. Additionally, the user is authorized to accept checks with poor quality, make MICR line corrections, and accept duplicate checks. This user is not authorized; however, to use an out-of-date LVD. This role can also establish, maintain, and view processing options for an endpoint pertaining to summary level classification and agency comments.Check Capture Offline – A web-based functionality in the offline Check Capture application that resides in the user’s desktop for capturing check images for the electronic deposit of checks and money orders. The check transactions are stored within a local database, and the check information will need to be uploaded to OTCnet server when there is internet connectivity before they can be deposited for settlement. Check Capture Online – A web-based functionality within OTCnet to allow agencies users to process scanned images of checks and money orders for the electronic deposit of checks and money orders at financial institutions. The check transactions are directly saved to the OTCnet online database, and no upload of batches of checks are needed.Check Capture Operator – An agency user that has the authorization to perform only very minimal Check Capture activities. This user has authorization to scan checks into a batch view and classify checks at the item level or a batch at the summary level with multiple accounting codes, close a batch, balance check amounts and enter batch control values during batch closing. The agency user can also view is an endpoint is designated for summary level classification, and the agency comments associated to an endpoint. Additionally, the user can enter/apply the Accounting Code at the time of scanning checks is established. This user does not have authorization to accept duplicates, make MICR corrections, authorize the use of out-of-date LVD, or accept checks with poor quality. Check Capture Supervisor – An agency user that has the authorization to perform almost all the functions on the Check Capture including view and classify checks at the item level or a batch at the summary level with multiple accounting codes, accept duplicates (not recommended), make MICR corrections, authorize the use of out-of-date LVD, and accept checks with poor quality as well as view, modify, import, and modify endpoint mappings. This role can also establish, maintain, and view processing options for an endpoint pertaining to summary level classification and agency comments. Check Image Report – A check processing business report that allows you to view the front and back images of a check for an Individual Reference Number (IRN) that you request.Check Number – The printed number of the check writer’s check.CIRA CSV Historical Report – A check processing business report that allows you to query check records that are associated with batches that have been forwarded for settlement more than 18 months ago. The exported comma separated value report (CSV) data can be used to import the data into other applications within an agency. The report has been enhanced to provide users the option to solely retrieve mobile check transactions.CIRA CSV Report – A check processing business report that allows users to search for all transactions in the system (including mobile check transactions) and allows users to export the results to a comma separated value report (CSV) file.CIRA Viewer – A user that has authorization to view CIRA records and download CSV files. The agency user can view if an endpoint is designated for summary level classification, and the agency comments associated to an endpoint.Classification Key (C-Key) – A unique agency accounting code assigned to a transaction. Agencies establish C-Keys in SAM for collection transactions that will be used to derive the appropriate values of TAS-BETC(s).Clear – Indicates that a customer may present checks for a specific ABA Number and Account Number, because the prior restrictions on the individual's check payments have been removed. Note: Manually cleared items are permanently cleared. If a transaction is cleared in error, manual suspend, block or deny records need to be created in its place to prevent transactions.Client ID/GCI Number – An ID used by the deposit end point when requesting a currency conversion for foreign check to the US dollar Equivalent (USE) with the foreign currency exchange gateway for foreign check items or currency conversion service for foreign currency cash.Client Order ID – A unique ID assigned by OTCnet to maintain uniqueness while requesting/accepting a foreign currency conversion quote for foreign checks the foreign currency exchange gateway.Closed Batch Status – Indicates the batch is closed and no new checks may be scanned into that batch.Collections Information Repository (CIR) – (formerly TRS) A collections reporting tool, supplying the latest information on deposits and detail of collections transactions to federal agencies. The system will allow financial transaction information from all collections systems and settlement mechanisms to be exchanged in a single ma Separated Values (CSV) – A computer data file used for storage of data structured in a table form. Each line in the CSV file corresponds to a row in the table. Within a line, fields are separated by commas, each field belonging to one table column.Confirmed – A deposit that has been reviewed and then confirmed by a financial institution or FRB.Cost Center Work Unit (CCWU) – A Federal Reserve cost center work unit that processing the FRB deposits and adjustments. It is normally abbreviated as CCWU and provided only on non-commercial (FRB settled) transactions. Debits and credits processed by FRB Cleveland will be noted with the CCWU number 9910 on the daily accounting statement agencies receive from the Federal Reserve Bank. Credentials – Evidence of authority, status, rights, or entitlement to privileges. Credentials are typically in written form (e.g., OLB credentials such as a login or password).?Custom Label – Text defined by OTCnet that describes a level in the organization hierarchy, the internal control number, or agency accounting code.Customer Not Present Processing Method – The processing method selected in OTCnet when processing a check that has been presented by a check writer who is not present at the agency location i.e., mail.Customer Present Processing Method – The processing method used in the OTCnet when the check writer is presenting the check in person.DDaily Voucher Report – A business report that allows you to view the daily voucher extract. Data Type – The type of data that should be entered for a user defined field.Date of Deposit – The date, prior to established cut off times, the user transmits a batch of checks and money orders through check capture, or the date the agency sends the physical negotiable instruments to the financial institution.Debit Gateway – The financial settlement program that is responsible for the presenting and settling of payment transactions acquired through the OTCnet application. The Debit Gateway receives a transaction file from OTCnet and determines the proper path for settlement of each item. Items are either converted to ACH for direct automated clearing house debit, or are included in an image cash letter, which is sent to the Check 21 system for presentment to paying banks. Once the file is processed, the Debit Gateway sends a Response Processing File (RPF) to OTCnet with the status of each of the items. Demand Deposit Account (DDA) – The account at a financial institution where an organization deposits collections.Denied – Indicates that OTCnet system permanently denies an individual from cashing a check through OTCnet based on the combination of ABA number, account number, and User Defined Field 1. Deny Date – Indicates when the verification record (MVD/LVD) expires, and OTCnet can start accepting checks that will be presented by a check writer that has previously presented a bad check. The Deny Date is calculated based on suspension periods configured in the Check Cashing policy of an OTC Endpoint.Deposit – A collection of over-the-counter receipts deposited to a United States Department of Treasury General Account for credit.Deposit Activity (FI) Report – A business report that allows the financial institution to view deposits submitted to its location. Deposit Approver – A user who has authorization to review and submit deposits to a financial institution.Deposit Confirmer – A user at a financial institution that has authorization to verify the accuracy of deposits received from an agency.Deposit History by Status Report – A business report that allows you to view deposits by status. Deposit Information – The attributes that define a deposit: deposit status, voucher number, deposit endpoint, ALC, voucher date, deposit total, check/money order subtotal, currency subtotal, and subtotals by accounting code.Deposit Preparer – A user that has authorization to prepare and save deposits for approval to a Deposit Approver.Deposit Total – The total amount of over-the-counter receipts included in the deposit.Deposit Historical Report – A deposit processing report that allows you to view historical deposit transaction data.Deposits by Accounting Code Report – A business report that allows you to view deposits by accounting code. Deposits by OTC Endpoint Report – A business report that allows you to view deposits by OTC Endpoint.Display Order Number – The order in which user defined fields (UDFs) should be displayed.Draft – A deposit that is saved for modification at a later date by a Deposit Preparer.Division Number: A three-digit (e.g. 001) value assigned at lower level endpoints under the chain code to designate unique lines of accounting. EExchange Rate – The decimal value used to convert foreign currency to the US dollar Equivalent (USE).FFailed – The item was unable to be processed and/or settled by United States Department of Treasury/Bureau of the Fiscal Service (BFS). These are item that could not be collected such as foreign items or possible duplicate items. These items are not included on your 215 Report.Federal Program Agency – A permanent or semi-permanent organization of government that is responsible for the oversight and administration of specific functions. Federal Reserve Bank (FRB) – A Federal Reserve Bank is one of twelve regulatory bodies throughout the United States that make up the Federal Reserve System. Each Bank is given power over commercial and savings banks in its area and is charged with making sure that those banks comply with any and all rules and regulations.Federal Reserve Bank-Cleveland (FRB-C) – FRB-C serves as the conduit for settlement of transactions originating from the OTCnet application. FRB-C is responsible for receiving the transaction data from OTCnet via forward file and performing check clearing/transaction settlement as the ‘debit gateway’.Federal Reserve System's Automated Clearing House (ACH) System – Enables debits and credits to be sent electronically between depository financial institutions.Financial Institution (FI) – A bank, designated by the United States Department of Treasury and a Treasury General Account (TGA) of International Treasury General Account (ITGA), which collects funds to be deposited in the Treasury General Account. These banks also include the Federal Reserve Bank (FRB).Financial Institution Information – The name, address, routing transit number, and the demand deposit account number of a financial institution.Firmware – A release used for initial download or upgrades to the scanner software that allows a scanner to be used on a terminal. The firmware versions also contain a series of other back-end installation files that should be installed on a terminal to enable it to be used for Check Capture in OTCnet.Fiscal Year – A 12-month period for which an organization plans the use of its funds.Forwarded Batch Status – Indicates the batch has been sent to Debit Gateway to initiate the settlement process.Forwarded File – A term that is assigned to a file that contains the check transactions that is send from channel applications, such as OTCnet or ECP, to Debit Gateway for settlement purposes.Franker – An internal stamp unit that stamps a check with “Electronically Processed” after the check is processed and scanned. Franker availability is based on the model of your scanner.Franking – The process of stamping a check processed through Check Capture. The stamp indicates that the check was electronically processed.HHighest Level Organization – The primary level of the organization hierarchy.IIBM Security Identity Manager (ISIM) – Refers to Fiscal Service’s Enterprise provisioning tool for user account and identity management.Individual Reference Number (IRN) – The auto-generated unique number used in OTCnet to identify Check Capture transactions. Input Length Maximum – The maximum number of characters that may be entered in a user defined field.Input Length Minimum – The minimum number of characters that may be entered in a user defined field.Internal Control Number – A customizable field for agency use to further describe a deposit.Internet Protocol (IP) address – A unique number or address that computing devices, (e.g., computers, laptops, tablets, etc.) connected to a computer network, use to identify themselves and communicate with other devices in an IP-based network (e.g., the Internet).?Item Detail Report – A report that contains the information about an individual item (check) associated with a batch. The report print-out will contain MICR information, data entered about the check, and an image of the check obtained during scanning. Item Type – Indicates whether the check presented is a personal or business check. This determines whether the check is handled through Check 21 (non-personal) or FedACH (personal).KKiosk Operator User Role – A user with limited permissions for the OTC Kiosk tablet. Permissions include logging into the OTCnet Kiosk application, scanning checks, processing card payments and printing receipts.Kiosk Lockdown Software – A process used to lock down the Windows Surface Pro workstation for use with the OTCnet Kiosk Tablet application. This involves removing the options, “Lock”, “Sign out”, “Change a password” and “Task Manager” when CTRL-ALT-Delete is pressed. This process only needs to be implemented once, as part of the initial workstation configuration. Locking down the tablet ensures that users cannot access any outside information or applications from the OTC Kiosk Tablet (e.g., checking email or accessing any other websites).LLocal Accounting Specialist – A user who is an expert on the organizational structure, reporting needs and accounting rules for their depositing endpoint and its lower level OTC Endpoints. This role will establish, maintain, and view the organizational structure, accounting code mappings to individual endpoints, and the processing options that one or more lower level OTC Endpoints will use in OTCnet.Local Security Administrator (LSA) – An agency or financial institution/federal reserve bank user who has authorization to maintain user access to an organization, including assigning/removing user roles and assigning/removing organization hierarchy access. This user is also able to request and create users for the organization.Local Verification Database (LVD) – A database (specific to the endpoint using OTCnet) that is downloaded from OTCnet and stored locally on the agencies network, which replicates the information found in the Master Verification Database (MVD).Lower Level Organization – Any organization created below the highest level organization.LVD Contents Report – A check processing business report that allows you to view the contents of a Local Verification Database (LVD) for a given OTC Endpoint.MMagnetic Ink Character Recognition (MICR) – Digital characters on the bottom edge of a paper check containing the issuing bank's ABA number and account number. The check number may also be included. Manual Card Entry – An option available in OTCnet for card processing, it allows agency users to manually enter a card number on behalf of the card holder so a card payment can be processed. It is only to be used as a contingency if all other payment methods fail.? Master Verification Database (MVD) – It is an online database specific to the agency that maintains the agency hierarchy check cashing policy, information on bad check writers, and manually entered blocked items based on an agency’s policy. Bad check information is accumulated in the MVD as agencies process checks through Check Capture. The MVD provides downloads of dishonored check information and blocked items via the Local Verification Database (LVD) on a daily basis. Merchant Identification Number (MID): A unique designator (e.g. 44450XXXXXXXXX) assigned by the acquirer to reflect the card processing location and may contain up to 13 characters. An ALC can be associated with multiple Merchant IDs; however, each Merchant ID must be unique for each lower level endpoint.Mobile Check Capture – A functionality in OTCnet; it allows the processing of mobile check transactions from the FedRevCollect mobile application (Mobile Server).? MVD Editor – A user that has the authorization to view, edit, and download CIRA records, view verification records, and read blocked records containing only ABA permissions, view other general reports such as the SF215 Deposit Ticket report,5515 Debit Voucher report, the ACR Activity report as well as view and download Historical Reports. The agency user can view if an endpoint is designated for summary level classification, and the agency comments associated to an endpoint. MVD Viewer – A user that has the authorization to view and download CIRA records, view verification records, and read blocked records containing only ABA permissions. This role also has the permission to download CSV formatted reports, view other general reports such as the 215 Deposit Ticket report, 5515 Debit Voucher report, the ACR Activity report, as well as view and download Historical Reports. The agency user can view if an endpoint is designated for summary level classification, and the agency comments associated to an endpoint.NNon-Personal Item Type – Indicates that the name on check is an organization, or the check is a money order, traveler’s check, or third-party check.Non-Reporting OTC Endpoints Report – A business report that allows you to view OTC Endpoints that have not reported a deposit. OOpen Batch Status – Indicates the batch is open and accepting new anization – The location or level within a Federal Program anization Hierarchy – The structure of a Federal Program agency as defined in anization Hierarchy Report – A check processing business report that allows you to view the target OTC Endpoint within the context of the current OTC Endpoint. OTC Collections – Receipts that contain cash, checks, and/or money orders that are collected over-the-counter by organization endpoints in exchange for goods or services.OTC Endpoint – The endpoint (location) that collects over-the-counter (OTC) receipts and deposits them to the United States Department of Treasury General Account.OTC Endpoint Credit-Debit-Card (CDC) – The endpoint (location) setup in OTCnet for use in card processing.OTC Endpoint Check (CHK) – The endpoint (location) setup in OTCnet for use in check capture.OTC Endpoint Treasury General Account (TGA) – The endpoint (location) setup in OTCnet for use in deposit reporting. OTC Endpoint Mapping – The assignment of accounting codes to an agency’s OTC Endpoint, for which a deposit amount can be allocated. OTC Kiosk Tablet – A lightweight collections mobile tablet terminal that features OTCnet Check Processing and Card Processing with receipt printing functionalities. It allows agency customers to make check (personal only) and card payments (credit, debit and gift) independent of an agency representative.OTCnet Generated Eight-Character Pairing Pin – A pairing pin is a unique eight-character OTCnet-generated number used to pair OTCnet and the card terminal. The number is entered the card terminal.?OTCnet Local Bridge (OLB) Application – Refers to an application installed on a workstation, used to facilitate communication between the browser and the operating system/workstation.OTCnet Offline – Refers to the over the counter application that provides?Check Capture functionality to end users with limited internet connectivity and provides the capability to upload offline-captured batches to the Online OTCnet application for processing. OTCnet Online – Refers to the web-based over the counter application that provides Check Capture, Check Processing, Deposit Processing, and Card Processing functions to end users (that have constant internet connectivity). Over the Counter Channel Application (OTCnet) – Refers to the over the counter application that provide Check Capture and Deposit Reporting to end users.PPersonal Item Type – Indicates that the name on check is an individual’s name, not acting as a business.Personally Identifiable Information (PII) – It is any piece of information which can potentially be used to uniquely identify, contact, or locate a single person or can be used with other sources to uniquely identify a single individual. Examples of PII include but are not limited to social security numbers, dates and places of birth, mothers’ maiden names, biometric records.Primary Local Security Administrator (PLSA) – An agency or financial institution/federal reserve bank user who has authorization to maintain user access to an organization, including assigning/removing user roles and assigning/removing organization hierarchy access. This user is also able to request and create users for the organization.Processing Options – User-defined parameters for the deposit and adjustment processes.Processing Options by OTC Endpoints Report – A business report that allows you to view processing options defined for endpoints within the organization. QQueue Interface – Used by military agencies that utilize the Deployable Disbursing System (DDS) database bridge. It provides a single transaction input point, prevents data entry errors, and discrepancy between both systems.RReceived – The agency has sent this transaction through OTCnet. No settlement has been performed for this transaction yet.Received Date – The date the check was received by web-based OTCnet. Rejected – A deposit that is returned by a financial institution or FRB to the Deposit Preparer to create a new deposit.Represented – This transaction was returned with a reason code that allows for another collection attempt to be made (see Appendix Chapter of the Participant User Guides for Reason Codes). Depending on an agency’s policy, the item is reprocessed in an attempt to collect the funds from the check writer. Items with this status are in-process of collection.Retired – This transaction was unable to be collected. The agency receives an SF5515 Debit Voucher Report with a debit processed to Debit Gateway, the effective date and debit voucher number. The offset to the agency’s debit is an ACH return or a paper return (Check 21) received from the check writer’s financial institution. This transaction cannot be processed again through OTCnet.Return Reason Codes – Represent the numeric codes used in the ACH and paper return processing, which specify the reason for the return of the transaction and Check 21 codes. Return Settlement Date – The effective date of settlement of the returned check item.Returned Item – A check that was originally part of an OTCnet deposit but returned to the financial institution for non-sufficient funds, closed account, etc.Routing Transit Number (RTN) – (also known as American Bankers Association (ABA) Number or Bank Routing Number) – The nine-digit number used to identify a financial institution.SSave as Draft – An option that allows a Deposit Preparer to save a deposit for modification at a later date.Save for Approval – An option that allows a Deposit Preparer to save a deposit for a Deposit Approver to submit to a financial institution.Send Error Batch Status – Indicates the batch was transmitted and fully processed by the OTCnet server without error.Sent Batch Status – Indicates the batch was uploaded online without error.Separation of Duties – A concept used to ensure there are typically separate personnel with authority to authorize a transaction, process the transaction, and review the transaction.Settle Best Method – The option that allows OTCnet to decide the best settlement method for personal and non-personal checks.Settled – This transaction is complete, and the funds have been credited to the agency’s United States Department of Treasury General Account. The effective date of the deposit and the SF215 Deposit Ticket Report deposit ticket number are provided.Settlement Date – The payment date of a check item, which is when the deposit is debited from the check writer’s account. SF215 Deposit Ticket Report – The report presented to a financial institution by a U.S. government agency with checks and other payment instruments to make a manual deposit. This report is manually generated for Deposit Reporting and auto-generated for Check capture. The report is searchable for a duration of up to 45 days.SF5515 Debit Voucher Report – The report used to debit the United States Department of Treasury General Account (TGA) to decrease the amount of a deposit made to that account. This report is manually generated for Deposit Reporting and auto-generated for Check capture. The report is searchable in for a duration of up to 45 days.Share Accounting Module (SAM) – The application that facilitates the process of validating or deriving United States Department of Treasury Account Symbol (TAS) and Business Event Type Code (BETC) combinations to assist CARS in classifying financial transactions as they occur.Short Name/Code – The user-defined text describing an organization. Short Names/Codes must be unique within an organization hierarchy.Statistical Report – A check processing administration report that allows you to view statistical details for an OTC Endpoint. The report includes statistical information regarding the total transactions, overall success rate, total returns sent back to the agency, and total returns received. The report is searchable for a duration of up to 15 days.Submit – An option that allows a Deposit Approver to submit a deposit to a financial institution.Submitted – A deposit that is submitted and waiting deposit confirmation by a Deposit Confirmer.Suspend – Indicates that an individual's record is set to a predetermined suspension period. During this time, OTCnet prevents an individual from processing a check through OTCnet. The individual's database record has a Trade Status of Suspend and the expiration date is set until a specific date.TTerminal ID – The unique number assigned to the workstation where a user performs functions in OTCnet.Trade Status – Represents the status of the verification records. There are four 4 possible trade statuses in the system: Blocked, Denied, Suspended, and Cleared. The Trade Status D-Suspended or D-Denied is assigned to auto generated Dynamic records.Transaction History – Defines the time range that a Deposit Confirmer can view the historical deposit transactions for his or her financial institutions. For example, if the transaction history is set at 45 days, the Deposit Confirmer can view all the deposits that he or she has confirmed for the past 45 days.Transaction Reporting System (TRS) – A collections reporting tool, supplying the latest information on deposits and detail of collections transactions to federal agencies. The system will allow financial transaction information from all collections systems and settlement mechanisms to be exchanged in a single system.Treasury Account Symbol (TAS) – The receipt, expenditure, appropriation, and other fund account symbols and titles as assigned by Treasury.UUniversal Serial Bus (USB) – A connection port on a computer that is universally compatible with many types of devices, such as printers, speakers, mouse, flash drives, etc. US Dollar Equivalent (USE) – The deposit amount, in United States currency, which is equal to the foreign currency for which it is being exchanged.US Treasury – The executive department and the United States Department of Treasury of the United States federal government.User Defined Field (UDF) – A user-defined text that describes deposit activity or deposit accounting activity.User Information Report – A security report allows that you to view a user’s contact information.Users by Access Group (FI) Report – A security report that allows you to view users by financial institution. Users by Access Group (FPA) Report – A security report that allows you to view users by OTC Endpoint.Users by Role (FI) Report – A security report that allows you to view users by role for your financial institution. Users by Role (FPA) Report – A security report that allows you to view users by role for your OTC Endpoint.VView CIR File Status Report – An administration report allows you to view the status of CIR files that have been processed by Collections Information Repository (CIR) or are ready for CIR to process. View CIR Transmission Status for Check Processing – A check processing administration report that allows you to view the status of CIR files that have been processed by CIR or are ready for CIR processing.View Vouchers Completed Report – An administration report allows you to view the status of deposit and adjustment vouchers that have completed processing through the FI System To System Interface in the past 36 hours. View Vouchers in Progress Report – An administration report allows you to view the status of deposit and adjustment vouchers in progress. Viewer – A user who has authorization to view OTCnet information and produce reports from it.Voucher Date – The day that Debit Gateway receives transactions from OTCnet. Voucher Number – The number assigned to a deposit by OTCnet.WWorldPay: (formerly Vantiv) A credit card, debit card and gift card merchant processor who is responsible for the creation of card acquiring service (CAS) accounts including chain codes and merchant IDs. ................
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