SSSP user GUIDE - YFAI



219075476250SSSP user GUIDEYanfeng Automotive Interior CompanyYFAI SUPPLIER SELF SERVICE PORTAL (SSSP) system is part of the YFAI’s Global ERP Project. YFAI is using this platform to communicate with suppliers for following requirements?: Invoice Status Query, Payment Query, Notifications etc.Jon D LundVersion：V3.2Date：2019 June941000SSSP user GUIDEYanfeng Automotive Interior CompanyYFAI SUPPLIER SELF SERVICE PORTAL (SSSP) system is part of the YFAI’s Global ERP Project. YFAI is using this platform to communicate with suppliers for following requirements?: Invoice Status Query, Payment Query, Notifications etc.Jon D LundVersion：V3.2Date：2019 JuneContent TOC \o "1-3" \h \z \u Overview PAGEREF _Toc524944593 \h 2What is SSSP? PAGEREF _Toc524944594 \h 2SSSP Hotline PAGEREF _Toc524944595 \h 2Pre Request PAGEREF _Toc524944596 \h 2System Requirement PAGEREF _Toc524944597 \h 2SSSP Website PAGEREF _Toc524944598 \h 2Business Process PAGEREF _Toc524944599 \h 3Site Switching PAGEREF _Toc524944600 \h 3Invoice Status Query PAGEREF _Toc524944601 \h 3Check Payment Status PAGEREF _Toc524944602 \h 4Invocie Detail Query PAGEREF _Toc524944603 \h 5Receipt Query PAGEREF _Toc524944604 \h 6Quick Q&A PAGEREF _Toc524944605 \h 8General PAGEREF _Toc524944606 \h 8Invoice PAGEREF _Toc524944607 \h 8Payment PAGEREF _Toc524944608 \h 8OverviewWhat is SSSP?Supplier Self Service Portal (SSSP) system is part of the YFAI’s Global ERP Project. YFAI is using this platform to communicate with suppliers for following requirements : Status Query, Payment Query, Receipt Query, Notifications etc*The YFAI SSSP will replace previous JCI/Adient-based on-line tools (formally known as Taulia). Please refer to the current system conversion status by reviewing YFAI Plant summary/ERP conversion summary for the specific sites and associated SSSP. This information and additional key YFAI-supplier details are located at . The Accounts payable and YFAI SSSP information is located towards the bottom of the page w/in the “+Accounts Payable” tab.SSSP HotlineAs showed in the home page of SSSPqadhelp.global@Pre RequestSystem RequirementSystem：Windows Win7 or above, Memory no less than 4GBBrowser： IE9 or IE10Software Support：Adobe PDF Reader Supporting IE10Excel2007 or aboveSSSP WebsiteProduction Enviroment： ID & Initial Password: E-mail qadhelp.global@ or contact your YFAI buyer if you are unsureWill require password change at first login The SSSP system utilizes your unique YFAI Supplier Code as indicated at the top left side of you Purchase Order. The YFAI QAD Supplier Code is easily identified as it begins with either an “8” or“9”. Contact your YFAI buyer if you have any questions about your NEW QAD Global supplier number(s). If you have multiple YFAI Supplier Codes, you will utilize separate logins for each supplier code. If you would like to consolidate the SSSP access and data for multiple YFAI Supplier codes into one login, please contact qadhelp.global@ with these requests. Business ProcessSite SwitchingYou can use Switch Site Function to change between different YFAI sites.Invoice Status QuerySupplier can easily go to Menu “Bill” -> “EMEA and NA Invoices” to check the invoice statusColumnDiscriptionFilterSequenceLine NumberSupplier CodeYFAI's Supplier IDYesRC No.YFAI's Internal Invoice IDVAT Invoice NoSupplier's Invoice IDYesInvoice DateInvoice Date being Displayed on InvoiceYesTotal AmountInvoice Net Amount without TaxTotal Tax AmountInvoice Tax AmountTotal Price AmountInvoice Gross Amount with TaxStatusCurrent Status of InvoiceReject ReasonOnly will be shown if the invoice status = "Reject"CurrencyCurrency of the InvoiceDue DateThe calculated due date of the invoice once invoice has been approvedERSIndicator of ERSPayment DateThe payment date when the invoice has been paidThere are Five Status can be found the SSSP for Invoice Status:SSSP Status?????????DescriptionIn Process??????????? Invoice being received in YFAIApproved???????????? Invoice being scanned and approved in YFAIRejected internally Invoice being rejected because of internal reason and will be re-process laterRejected to vendor Invocie being rejected and send back to supplierPaid????????????????????? Invoice being paid by YFAIFor those Invoice has been posted in QAD, the detail information can also be accessed via hyperlink of the RC No. (YFAI Invoice Number).BTW. You can always export the page to excel sheet via “Export” button in the botton of the page.Check Payment StatusSupplier can also check the Payment Status from SSSP via “Bill” -> “Invoice Payment”The following payment status will be displayed in SSSP:Paid / On Going / BouncedColumnDiscriptionFilterSupplierYFAI's Supplier IDYesVAT Invoice NoSupplier's Invoice IDYesInvoice DateInvoice Date being Displayed on InvoiceYesTC Original AmountInvoice Gross Amount with TaxPayment CurrCurrency of the PaymentTC Payment Original AmountPayment AmountDue DateThe calculated due date of the invoice once invoice has been approvedPayment Selection IDThe Payment ID sending to Bank for payment identificationYesTC Open AmountOpen Amount waiting not being processedPayment DateThe payment date when the invoice has been paidStatusCurrent Status of PaymentYesInvocie Detail QueryIn order to let the user easily export detail invoice information from multiple invoices, user can go to “Bill” -> “Invoice Detail” displaying multiple invoice line in one page and export them to Excel.ColumnDiscriptionFilterSequenceLine NumberOrder No.YFAI's Internal Order Number (Not Applicable)ASN No.ASN Number if applicableSupplier CodeYFAI's Supplier IDYesPO NumberYFAI's Purchase Order NumberPO Line No.YFAI's Purchase Order LineReceiverYFAI's Receiver IDYesPart No.YFAI's Item NumberPart DescriptionYFAI's Item DescriptionReceive QtyThe Receiving QuantityUomUnit of MeasureInvoice PriceThe Unit Price of Each ItemInvoiceNet Price with out Tax for each ItemReceive DateThe Receiving DateInvoice DateInvoice Date being Displayed on InvoiceYesRC No.YFAI's Internal Invoice IDYesStatusCurrent Status of InvoiceVAT Invoice NoSupplier's Invoice IDYesReceipt QueryReceiving information can be access via “Receipt” -> “View Receipt”. From this page, suppliers can find not only the receiving information with invoice being processed but also receipts that has not being invoiced in YFAI’s Operation System.ColumnDiscriptionFilterSequenceLine NumberDockThe Receiving Dock of YFAISupplier CodeYFAI's Supplier IDYesOrder No.YFAI's Internal Order Number (Not Applicable)YesASN No.ASN Number if applicableYesOrder No.YFAI's Purchase Order NumberReceiverYFAI's Receiver IDYesPart No.YFAI's Item NumberYesPart DescriptionYFAI's Item DescriptionSupplier Part No.Supplier's Item ID (Not Applicable)UomUnit of MeasureTo LocationThe Receiving Location in YFAIReceipt DateThe Receiving DateYesDelivery QtyThe ASN QuantityReceive QtyThe receive QuantityConsignmentConsignment IndicatorInvociedWhether this Receipt has been invoicedQuick Q&AGeneralCan I change the password by ourselves?Yes! The password can be changed via Home -> Edit ProfileIf I am a group company and want to have one user account available for all of the suppliers related to our company. How am I suppose to do?Please contact the qadhelp.global@ and send following required sheets to apply for global user.Supplier IDSupplier NameSpecial CommentsEg. Also need supplier 9000110’s permission for this userWhat should I do if I forget the user password?Please contact the qadhelp.global@ and send requests to ask for password reset.InvoiceWhat should I do if the displayed invoice amount is incorrect?Please contact the qadhelp.global@ and ask for information check and verification.What should I do if the the invoice status is showing “Rejected to Vendor”?When you saw a status showing “Rejected to Vendor”, this means our purchasing team will be shortly contact you regarding to rejection problem.If not, please contact related YFAI purchasing team for further support.What should I do if the the invoice status is showing “Rejected Internally”?Normally for “Rejected Internally” you do not need to do anything since this is an YFAI internal problem and this status will soon be updated and replaced.What Should I do if one of my receipt cannot be found in the web page?Following procedure you can following to locate what problem is for your receiptGo to Receipt page and search for the receipt you are looking for.If you found them, and in the invoice page you cannot see them. This means the invoice has not being scaned yet.If you cannot find the related receipt information. This means we haven’t receipt the item in our operation system. Please contact qadhelp.global@ for more supports.PaymentHow can I link the payment check with the invoice being paid?There are two options for you to link the payment to the invoices getting paid:Go to “Invoice Payment” Screen and search via Payment Selection ID. One YFAI payment must have one Payment Selection ID which has following structures – BackID+PaymentDate+PaymentType+Currency (for example: PPIMA150818ICOnsUSD)Go to “Invoice Payment” / “EMEA and NA Invoices” Screen and search via payment date. The list will show you all of the invoices getting paid on that certain date. ................
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