NextGen Software Updates Release Notes



Nextgen Software Updates Release Notes

Budgetary Version 2.4.1

Payroll Version 2.4.11

System Control 2.1.18

March 2009

**EXISTING ISSUES**

AP/IENT Invoice Entry/Maintenance

Encumbrance issue when deleting an invoice that completed the purchase order but has additional invoices entered AFTER the invoice that marked the purchase order complete.

Example – Bookkeeper has a summary purchase order for $1,000 and has four invoices to enter against this purchase order. On the first invoice, the bookkeeper goes ahead and completes the purchase order and then enters the additional invoices answering yes to the question, PO complete use anyway. After the merge of all the invoices, the bookkeeper deletes the first invoice and chooses Yes when prompted to re-open the purchase order. The result is no encumbrance entry is made and the PO is now marked as Approved. There is no current ‘fix’ for this issue.

PO/ENTR Purchase Order Entry (Local School Accounting Only)

If an activity is marked BOTH (public and non-public) the activity balance shown on the purchase order entry screen will only show the balance for the particular fund number entered in as the expense fund. The activity balance will not include both funds.

The following is a list of the transactions that were changed with this update along with a brief description of the change/fix to the program.

**PRINTING CHANGE**

Printing of List Views - List views in the software will now print to the printer designated in Reporting Parameters as the Default (MCAI) printer. Previously the list views would print to the ‘Windows’ Default printer.

**PAYROLL 2009 TAX TABLE CHANGES**

Payroll Tax Tables – Recent changes to the federal tax tables are included in this update. In order to Load these changes: You must go to Tax Table Maintenance – Go to Tab 8 (Tax Table Update) – Click the ‘Change’ button – then ‘Select All’ items in the list (check boxes) and then Click Save. You will receive the message ‘WARNING: Updating your Tax Tables will replace the selected tax tables in the system. Are you sure you wish to continue’, Please Click ‘Yes’. If you receive an error stating ‘At least one error was encountered during the Tax Table Update. Please see form for specific information’, please Click ‘OK’.

Once the Tax Tables have been updated, you MUST verify these values against the 2009 Circular E, Publication 15-T.

OTHER TRANSACTION RELEASE NOTES

AP/1099 Print 1099s/Create Magnetic Media

Adjustments made to form for printing purposes.

Resolved issue with invalid path error.

AP/DPPI Docket of Prepaid Items

Changed per user request – report defaulted to be the current month.

AP/IENT Invoice Entry/Maintenance

Resolved issue where user was able to change distribution from by item to be document against a blanket purchase order that had been issued by item.

Resolved issue where user was able to delete a paid post invoice.

Resolved issue where ‘Missing Vendor W-9’ option was not validating.

Resolved issue where run-time error was occurring when entering an invoice with a very old date.

Resolved encumbrance issue when re-opening a purchase order upon deletion of a merged invoice.

Resolved encumbrance issue when changing amounts on a merged invoice.

AP/MRIN Move Range of Invoices

Resolved issue where sequence numbers were not validating properly.

AP/OLCM Offline Check Maintenance

Resolved encumbrance issue when inputting multiple invoices against purchase orders in an Offline Check batch.

AP/PCRD Bank Reconciliation

Resolved issue where voided checks were showing on reconciliation report as both Outstanding and Voided. This problem did not affect actual reconciliation.

Resolved issue where receiving error when reconciling by account number.

AP/PRCK Print Checks

Resolved issue with ‘see statement’ printing multiple times with a statement vendor.

Resolved issue with stub detail not matching dollar amount on the check stub.

Resolved issue with Statements not printing in same order as in the select invoices to be paid designation.

Per user request and Postal Service specifications – moved zip code up to the City, State line.

AP/QUCK Check Query

Resolved issue with screen being skewed when minimizing and maximizing.

AP/QUIN Invoice Query

Resolved issue with run-time error if user tried to exit before query was complete.

AP/RERP Reconciliation Report

Resolved issue with data overlapping on report.

AP/RERP Select Invoices to be Paid

Resolved issue with paying a credit memo on a Credit Card vendor.

AP/VAGL Vendor Activity Register by GL

Resolved issue where accounts were not printing due to the accounts effective dates.

AP/VALD Add Terms

Resolved issue where percentage was being formatted incorrectly.

AP/VOID Accounts Payable Void Check

Resolved issue where user was able to change/delete invoice before processing the voided check.

AT/PRPL Allocation Tracking Payroll Pull

Resolved issue with list view not sorting.

GL/BARP Budget Analysis Report

Resolved totaling and display problems on Next Year Worksheet.

GL/CRJE Create Journal Entry

Resolved issue where Clear Button was not enabled if ‘in process’ status was not allowed.

GL/DRPT General Ledger Report

Resolved issue with the Page Break option not functioning.

Resolved totaling issue.

GL/FBUD Budget Input

Resolved issue with ‘Forget to Save’ message appearing when entering transaction.

GL/JEDR Journal Entry Detail Report

Resolved issue where time stamp was not printing.

GL/JSER Summary Expenditure Report

Changed program to increase speed of report.

Resolved issue where header information was not displaying properly.

GL/JSRR Summary Revenue Report

Changed report to show inactive accounts that have activity.

Resolved issue where header information was not displaying properly.

GL/MTRX Funding Application Matrix

Resolved issue where first column was doubling.

GL/NEWY Create New Year

Resolved issue where Recompute option was not working properly for ‘centralized’ books.

HR/APQY HR Query

Resolved issue where program was not sorting correctly.

HR/FBSR Faculty by School Report

Resolved formatting and SQL error issue.

HR/HQRP Highly Qualified Report

Changed program not to require a primary job.

HR/PERI Personnel Information Report

Added AEO description to the report.

HR/UPTC Update Tenure Code

Changed program to allow sorting of the list view.

LS/ACDT Activity Detail Report

New Functionality – Added option to choose order of report by account with Subtotals or by date of transaction.

Changed format of report for better readability and length.

Resolved issue where header record was missing.

Changed program to generate error if program fails to retrieve any data based on reporting criteria.

LS/EXBF Export Budget/Financial Data

Resolved Issue where budget balances were being imported in error.

Resolved date formatting issue on report.

LS/PRIN Principal’s Report

Resolved issue where program was not checking component level security properly.

LS/VERF Verification Report

Resolved issue where program was doubling accounts that had been mass changed.

PI/OTHER Asset Reports with GL

Resolved issue where reports and queries with general ledger criteria were not using component level security.

PI/QRY Asset Query

Resolved issue where query was returning multiple records for a single asset.

PI/RDEP Depreciation Report

Resolved issue where report information was overlapping.

PO/ASOD Purchase Order As of Date Report

Resolved issue where date information was being truncated.

PO/ENTR Purchase Order Entry Maintenance

Changed functionality to resolved issue with changing a detail purchase order to a Summary purchase order.

Resolved issue where receiving a run-time error after Double-Clicking vendor maintenance and successfully adding and saving a new vendor.

Changed program to provide a warning message when the posting date and document date DO NOT fall in the same fiscal period.

Changed program to prevent the addition of a negative purchase order.

Resolved encumbrance issue when changing an Approved purchase order back to In process.

Resolved issue where number of copies was not printing based on the purchase order parameters.

PO/MARP Purchase Order Master Report

Resolved issue with quantity field being truncated.

PO/PRPO Print Purchase Orders

Resolved issue where originator name was incorrect.

PO/QRY Purchase Order Query

Resolved issue where erroneous record count.

PR/DCKI Deduction Check History Query

Resolved issue where vendor deduction checks were not displaying correctly.

PR/GSDE Generate SDE Extract File

SDE LEAPS changes for 2010.

PR/IPAY Input Pay

Resolved issue where personal day docking was not saving correctly.

Resolved issue where hourly sub pay was not calculating correctly.

Changed program to make all pay adjustments associated with leave calculated based on days instead of hours.

PR/NEWH New Hire Report

Resolved issue where report was printing multiple lines for each job.

PR/PCOM Pre-Compute Exceptions

Resolved issue where calculation was incorrect when additional taxes were indentified on the employee record.

PR/PIPY Delete/Update Input Pay Recs

Resolved issue where leave records were not properly updating.

RC/ENTR Receiving Entry Maintenance

Resolved issue when receiving error when saving record.

RQ/TRAN Requisition Transfer

Resolved issue where reports were not printing if any documents failed budget checking.

RT/QRY Routing Query

Resolved issue where query was doubling amounts of documents.

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download