PDF Winter Wonderland B dal Expo

[Pages:5]Winter Wonderland B!dal Expo

Thank you for your interest in participating in the Winter Wonderland Bridal Expo 2014 held at the Willow Bench Meeting Place in Pineville, LA. This event will be held January 11th and 12th and is run solely on the contributions of your entry fee. That entry fee will cover all advertising and other costs involved in planning and putting together this event. We are looking forward to a fabulous event and tons of happy brides. We are excited to have your participation for this initial event and hope to continue for many years into the future. Please find us on Facebook under Cenla Bridal Expo and help us spread the word! All vendors will receive a list of attendees after the event. Brides will receive a Bridal Passport Booklet with all vendors, contact information, products and website.

Expo Dates and Hours

The Bridal Expo will be held on:

Saturday, January 11th --- 11am-3pm ! Setup can begin at 8am Sunday, January 12th --- 2pm-6pm! Setup can begin at 10am The event will be held for two days, your registration will cover ONE DAY ONLY! If you wish to participate both days take advantage of our weekend package at $400. Please select the day/days you would like to participate.

The Location

Willow Bench Meeting Place 638 Main St. Pineville, LA 71360

Deadlines

Registration forms and payment must be received no later than November 1, 2013. This date is firm and insures your complete inclusion in all marketing material listed on posters, flyers, social media and advertisements. Please email a jpeg or gif of your logo after registration form and payment have been received. Please sign where indicated and include the Hold Harmless Agreement and return to:

The Linen Closet C/O Catrina Tademy 3504 Government St. Alexandria, LA 71303

Questions: If you have any questions please contact: Email: catrinatad@ Phone: 318-542-2171

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Registration Form

Contact Person:________________________________________________________

Business:_____________________________________________________________

Business Address: ______________________________________________________

_____________________________________________________________________

Business Phone:________________________Business Fax:_____________________

Business Email:_________________________________________________________

Business Website:_______________________________________________________

Business Facebook:_____________________________________________________

Business Category: Please check of which category best fits your business

___Photography/Videographer! !

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___Jewelry/Makeup

___Bridal Attire: Female! !

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___Travel

___Bridal Attire: Male! !

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___Florists

___Clothing! !

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___Rentals

___DJ/Bands!

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___Audio/Visual

___Invitations!

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___Salons/Spas

___Wedding Ideas! !

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___Bridal Services

___Cakes! !

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___Other________________________

I would like to participate on:

___ Saturday ($250) ___ Sunday ($250) ___ Saturday & Sunday ($400)

I would like to be included in the Bridal Passport only ___ Bridal Passport ad $50

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Booth Space/Bridal Passport Booklet

Booths will be 10x10 and booth assignments are made on a first-come, first-served basis. No one selected spot is guaranteed, as we put vendors in spots that work best with the flow and keep two of the same category vendors in different spaces. Those requiring electric outlets will be placed accordingly until those booths are not available. Each vendor will be provided one table and two chairs.

Electric Needed: __Yes __No! !

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Additional Chair: __Yes __No

Required Door Prize

Item ___________________________ Value ____________________

Payment Information

___Check

___Credit Card (Mastercard, Visa, Amex, Discover)

Credit Card Number:________________________________Exp:______ CSV______

Card Zip Code_________

Email address or cell phone number for credit card payment receipt:________________

______________________________________________________________________

Please make checks out to The Linen Closet Check and registration forms can be mailed to

The Linen Closet C/O Catrina Tademy 3504 Government St. Alexandria, LA 71303

If you wish to only list your business in the Bridal Passport Book please provide the registration form along with this form and payment of $50. You will receive a copy of the book via mail when it is printed.

Winter Wonderland B!dal Expo

Vendor Guidelines

1. Payment must be received by November 1, 2013. There will be no exceptions. Space is limited and will be given on a first-come, first-served basis.

2. Information supplied on registration form will be used on the vendor list and posted on the website. If your business is out of your home and you do not want the information posted publicly please indicate which information you want excluded.

3. Due to limited available space, we reserve the right to limit the number of vendors in each category. We would like keep a minimum of 2, maximum of 3 in any one category. Space will be given on a first come first served basis.

4. All vendors are required to bring a prize for giveaways/door prizes. You must fill out the prize section of this registration form. It is your responsibility to bring the prize to the event. Please submit your prize before the event starts to an event coordinator.

5. Any and all damages to the venue that is specific to a vendor are at the expense of that vendor.

a. All decorations, sound/electrical equipment or supplies must be provided by the vendor

b. All Bridal Expo vendors and their employees must confine their activities to their exhibit space. Handouts, including literature, giveaways and promotional materials, may be distributed from your space ONLY. These items may not be distributed in the aisles, parking lot or other booth spaces.

c. All vendors must limit noise to an acceptable level. Acceptable level is defined as low enough that two people 8ft away from space can speak without having to raise their voices beyond a normal conversational level.

6. Exhibit space will NOT be reserved without payment. 7. Due to limited space, we cannot offer refunds due to cancellations. 8. It is the responsibility of the vendor to provide all artwork ie: logos for print

materials by the aforementioned deadline. Any items received after the deadline, even with payment, are NOT guaranteed inclusion. There will be no refunds for failure to provide artwork nor will your artwork be pulled from your website, Facebook page, etc. for you. 9. You may begin unloading your booth items at the specified times before the show opens. Please DO NOT break down your booth until close of the event. 10. Please provide appropriate visible signage at your booth so that it is easily identifiable. 11. Promotion of business/products for non-vendors is strictly prohibited.

I hereby confirm that I have read the Vendor Guidelines and by signing agree to abide by these guidelines.

Signature__________________________________________Date_______________

Winter Wonderland B!dal Expo

HOLD HARMLESS AGREEMENT

for The Willow Bench Meeting Place and The Linen Closet

January 10, 2013 January 11, 2013

This Hold Harmless and Indemnification Agreement made this ____Day of

_________________, 20__, is by and between The Willow Bench Meeting Place and

The Linen Closet (Licensor), and

_______________________________________ (Licensee) vendor.

Now, therefore, in consideration of the Hold Harmless, and other good and valuable consideration, the Licensee, intended to be legally bound, the Licensee covenants and agrees as follows: Licensee shall protect, defend, indemnify, save and hold harmless, the Licensor, their subsidiaries, officers, directors, employees, any vendors and agents and any tenant of occupant of The Willow Bench Meeting Place, against and from many and all claims, demands, fines, suits, actions, proceedings, orders, decrees and judgments of any kind of nature by in favor of anyone whomsoever, and against and from any and all costs, damages and expenses, including attorney's fees, resulting from, or in connection with loss of life, bodily or personal injury or personal property damage arising directly or indirectly, out of or form, or on account, of any incident or other occurrence in, upon, at or from the The Willow Bench Meeting Place or The Linen Closet, and/or on its property, or occasioned in whole or in part through the negligent use of occupancy of the The Willow Bench Meeting Place, or by any negligent act or omission of Licensee, or any employees, agents, contractors or invitees in, upon, at or from the Willow Bench Meeting Place or its appurtenances or any part of the Willow Bench Meeting Place.

Print Licensee's Name and Title:

_____________________________________________________________________

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