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Category: General Clothing

General Requirements:

In order for your bid to be considered valid, bidders must provide pricing for all items in a given section while meeting the required specifications. It is the State’s intent to award to as few bidders as possible. Pricing must include all delivery, packaging and administrative costs including, but not limited to, any US import charges associated with the product. In addition, prices must remain firm for at least twelve (12) months after a contract is fully executed.

The fact that every item involved in the design and manufacture of the product is not mentioned specifically shall be interpreted to mean that the vendor shall provide a product that in all areas conforms to the best known standards of engineering, relative to design, and manufacturing.

The State reserves the right to waive minor technicalities in a bidder’s specifications if the acceptance of his/her bid is deemed to be in the best interest of the State.

There shall be no minimum order quantities or total order amount required from the agency, by the vendor.

Certification

Bidder shall certify that the product offered meets the prominent characteristics of this description and the product conforms to the producer’s own drawings, specifications, standards, and quality assurance practices. Therefore, this product is the same product sold in the commercial marketplace.

Samples

Samples are not to be provided until the State has reviewed each bid and determined a short list of vendors. At this time the State will require each bidder that has been short-listed to provide a sample of each item being bid at the bidder’s expense. The sample that you submit for testing and review must be an exact replica of the item bid, unless otherwise stated. The State reserves the right to determine the acceptable amount of time for samples to be received.

Within sixty (60) days from the award date, non-awarded bidders are asked to pick up their samples or to provide arrangements for their return. If for any reason these arrangements have not been made within a suitable time period, the samples will become the property of the State and those samples will be disposed of in any manner deemed appropriate by the State.

Should you become the awarded vendor, you will be required to provide the identical product throughout the contract period. Should the manufacturer discontinue the product during the contract term, the product shall be replaced by a new product meeting specifications for the awarded price (or less), provided the vendor informs the IDOA Contract Manager in writing and receives written approval of such change. Authorizations for a replacement shall represent a single or blanket approval, according to the request and decision made by IDOA. The sample(s) SHALL be sent to:

Indiana Department of Administration

Procurement Division – Austin Jones

402 West Washington St., Room W468

Indianapolis, Indiana 46204

Packaging/Packing

Unless otherwise stated, suitable commercial packaging shall be used common to the industry in order to insure safe delivery, at the lowest rate, to the point of delivery specified on the purchase order.

Labeling

Unless otherwise stated, the contents, vendor’s name, and purchase order number shall be clearly marked on the outside of all packages

Colors

Unless otherwise stated please list your choices of colors for each item being requested, along with any mandatory colors that may be listed in the specifications. All sweatshirt and sweatpant colors must match exactly in order to have consistency among garments.

Sizes

All sizes shall be industry standard and meet criteria according to the Federal Commercial Standard. No seconds or irregulars shall be accepted. Bidder shall not deviate from sizes ordered. All sizes shall be standard and run true to size.

Optional Sizes

If there is an optional size listed in a line item, please bid if you have this size available. Choosing not to bid on the optional sizes will not disqualify you from being awarded this section.

Delivery

Thirty (30) days ARO unless otherwise stated in your bid.

SPECIFICATION YES NO

Line Item’s 1-6: Fleece Gym Shorts

Brand Name/Style #__________________________

Lightweight 50/50 pre-shrunk pill resistant polyester/cotton fleece fabric ____ ____

Minimum 2 needle stitch with attached covered elastic waistband ____ ____

NO DRAWSTRINGS OR POCKETS ____ ____

Shorts with drawstrings which have been removed are unacceptable

Double needle stitched hem ____ ____

Inseam length should be approximately 7” ____ ____

Machine wash and dry ____ ____

Factory label to clearly state pants are pre-shrunk ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Sizes: SM-4X (28/30-52/54) Must Be Full Cut/True Sizes ____ ____

Optional Sizes: 5X-6X (56-58-60/62) Must Be Full Cut/True Sizes ____ ____

Colors: Choice of Colors, Plus Pastels; Sweatpant Colors must match color

of Sweatshirts Exactly ____ ____

Mandatory: Navy Blue

Specify Colors: ___________________________________________________________________

Exceptions___________________________________________________________________

Line Items 7-12: Men’s and Women’s and Youth Lightweight Sweatpants

Brand Name/Style #__________________________

Light weight pill resistant fabric, minimum 7oz ____ ____

Pre-Shrunk 50/50 polyester/cotton fleece fabric ____ ____

2 Needle stitch minimum with attached covered elastic waistband ____ ____

NO DRAWSTRINGS OR POCKETS ____ ____

Sweatpants with drawstrings which have been removed are unacceptable

Elastic ankle cuffs ____ ____

Machine wash and dry ____ ____

Factory label to clearly state pants are pre-shrunk ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Sizes: Youth SM-X-Large (6/8-18/20) ____ ____

Sizes: Adult SM-4X (28/30-52-54) must be full cut/true sizes ____ ____

LG Tall, XL Tall, XXL Tall ____ ____

Optional Sizes: 5X-6X (56-58-60/62) ____ ____

Colors: Choice of Colors, Plus Pastels; Sweatpant Colors must match color

of Sweatshirts Exactly ____ ____

Specify Colors: ___________________________________________________________________

Exceptions___________________________________________________________________

SPECIFICATION YES NO

Line Items 13-18: Men’s and Women’s and Youth Heavyweight Sweatpants Brand Name/Style #__________________________

Heavy Weight pill resistant Fabric, minimum 9oz ____ ____

Pre-Shrunk 50/50 polyester/cotton fleece fabric ____ ____

2 Needle Stitch Minimum with Covered Attached Elastic Waistband ____ ____

NO DRAWSTRINGS OR POCKETS ____ ____

Sweatpants with removed drawstring are unacceptable

Elastic Ankle Cuffs ____ ____

Machine Wash and Dry ____ ____

Factory Label to Clearly State Pants are preshrunk ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Sizes: Youth SM-X-Large (6/8-18/20) ____ ____

Sizes: Adult SM-4X (28/30-52/54) must be full cut/true sizes ____ ____

LG Tall, XL Tall, XXL Tall

Optional Sizes: 5X-6X (56-58-60/62) ____ ____

Colors: Choice of Colors, Plus Pastels; Sweatpant Colors must match color of

Sweatshirts Exactly ____ ____

Specify Colors: ___________________________________________________________________

Exceptions___________________________________________________________________

Line Items 19-24: Men’s and Women’s and Youth Lightweight Sweatshirts Brand Name/Style #__________________________

Light weight pill resistant fabric, minimum 7oz ____ ____

Pre-Shrunk 50/50 polyester/cotton fleece fabric ____ ____

Double needle stitching at neck ____ ____

Long sleeved with ribbed knit trim at cuff ____ ____

Crew neck with ribbed knit trim, and set-in sleeve ____ ____

Machine Wash and Dry ____ ____

Factory label to clearly state shirts are preshrunk ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Sizes: Youth SM-X-Large (6/8 – 18/20) ____ ____

Sizes: Adult SM-4X (34/36-58/60) must be full cut/true sizes ____ ____

LG Tall, XL Tall, XXL Tall ____ ____

Optional Sizes: 5X-6X (56/58-60/62) ____ ____

Colors: Choice of Colors, Plus Pastels; Sweatshirt Colors must match color of

SPECIFICATION YES NO

Sweatpants Exactly ____ ____

Specify Colors: ___________________________________________________________________

Exceptions___________________________________________________________________

Line Items 25-30: Men’s and Women’s and Youth Heavyweight Sweatshirts Brand Name/Style #__________________________

Heavy weight pill resistant fabric, minimum 9oz ____ ____

Pre-Shrunk 50/50 Polyester/Cotton Fleece Fabric ____ ____

Double needle stitching at neck ____ ____

Long sleeved with ribbed knit trim at cuff ____ ____

Crew neck with ribbed knit trim, and set-in sleeve ____ ____

Machine wash and dry ____ ____

Factory label to clearly state shirts are preshrunk ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Sizes: Youth SM-X-Large (6/8 – 18/20) ____ ____

Sizes: Adult SM-4X (34/36-58/60) must be full cut/true sizes ____ ____

LG Tall, XL Tall, XXL Tall ____ ____

Optional Sizes: 5X-6X (56/58-60/62) ____ ____

Colors: Choice of Colors, Plus Pastels; Sweatshirt Colors must match color of

Sweatpants Exactly ____ ____

Specify Colors: ___________________________________________________________________

Exceptions___________________________________________________________________

Line Items 31-36: Heavyweight Hooded Men’s and Women’s Pullover Brand Name/Style# __________________________

Heavy weight pill resistant fabric, minimum 9oz ____ ____

Hooded pullover with muff pocket ____ ____

Pre-Shrunk 50/50 Polyester/Cotton Fleece Fabric ____ ____

Long sleeved with ribbed knit trim at cuff ____ ____

Double needle stitching at armholes with banded bottom ____ ____

Machine wash and dry ____ ____

Factory label to clearly state shirts are preshrunk ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

SPECIFICATION YES NO

Sizes: SM-4X (34/36-58/60) must be full cut/true sizes ____ ____

LG Tall, XL Tall, XXL Tall ____ ____

Optional Sizes: 5X-6X (62/64-66/68) ____ ____

Colors: Choice of Colors, Plus Pastels; Sweatshirt Colors must match color of

Sweatpants Exactly ____ ____

Specify Colors: ___________________________________________________________________

Exceptions__________________________________________________________________

Line Items 37-42: Heavyweight Hooded Men’s and Women’s Zipper Front Sweatshirt Brand Name/Style#

__________________________

Heavy weight fabric pill resistant fabric, minimum 9oz ____ ____

Hooded sweatshirt with zipper front ____ ____

Pre-Shrunk 50/50 Polyester/Cotton Fleece Fabric ____ ____

Long sleeved with ribbed knit trim at cuff ____ ____

Double needle stitching at armholes with banded bottom ____ ____

Machine wash and dry ____ ____

Factory label to clearly state shirts are preshrunk ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Sizes: SM-4X (34/36-58/60) must be full cut/true sizes ____ ____

LG Tall, XL Tall, XXL Tall ____ ____

Optional Sizes: 5X-6X (62/64-66/68) ____ ____

Colors: Choice of Colors, Plus Pastels; Sweatshirt Colors must match color of

Sweatpants Exactly ____ ____

Specify Colors: ___________________________________________________________________

Exceptions__________________________________________________________________

Line Items 43-50: White T-Shirt

Brand Name/Style# __________________________

50/50 cotton/polyester blend jersey knit tee ____ ____

Minimum 4oz ____ ____

Short sleeve, crew neck, no pocket ____ ____

Taped neck and shoulder ____ ____

Machine wash and tumble dry ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Colors: White ____ ____

Sizes: SM-6X (34/36-66/68) ____ ____

SPECIFICATION YES NO

LG Tall, XL Tall, XXL Tall ____ ____

Optional Sizes: 8X, 10X, & 16X ____ ____

Exceptions__________________________________________________________________

Line Items 51-56: 100% Cotton White T-Shirt Brand Name/Style #__________________________

100% pre-shrunk cotton fabric ____ ____

Minimum 3.8 oz ____ ____

Short sleeve, crew neck ____ ____

Taped neck and shoulder ____ ____

Machine wash and dry ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Label to clearly state shirts are preshrunk ____ ____

Colors: White ____ ____

Sizes: SM-6X (34/36-66/68) ____ ____

LG Tall, XL Tall, XXL Tall ____ ____

Optional Sizes: 8X ____ ____

Exceptions____________________________________________________________________

Line Items 57-62: Colored T-Shirt: Brand Name/Style #__________________________

50/50 pre-shrunk polyester/cotton blend jersey knit tee ____ ____

Minimum 5.6 oz ____ ____

Short sleeve, crew neck, no pocket ____ ____

Taped neck and shoulder ____ ____

Double needle sleeve and bottom hem ____ ____

Machine wash and dry ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Colors: Solid assortment plus Mandatory: Maroon/Burgundy ____ ____

Sizes: SM-4X (34/36-58/60) ____ ____

LG Tall, XL Tall, XXL Tall ____ ____

Optional Sizes: 5X-6X (62/64-66/68)

Specify Colors: _______________________________________________________________

Exceptions___________________________________________________________________

SPECIFICATION YES NO

Line Items 63-68: Long Sleeve Shirt: Brand Name/Style #__________________________

100% pre-shrunk jersey knit cotton ____ ____

Minimum 6oz per sq yd ____ ____

Taped neck and shoulder ____ ____

Double needle bottom hem ____ ____

Ribbed Cuffs ____ ____

Machine wash and dry ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Colors: Solid assortment ____ ____

Sizes: SM-4X (34/36-58/60) ____ ____

LG Tall, XL Tall, XXL Tall ____ ____

Optional Sizes: 5X-6X (62/64-66/68)

Specify Colors: _______________________________________________________________

Exceptions___________________________________________________________________

Line Items 69-74: Short Sleeve Polo Brand Name/Style #__________________________

50/50 pre-shrunk polyester cotton blend jersey knit ____ ____

Minimum 5.6oz per sq yd ____ ____

Contoured welt collar and welted cuffs ____ ____

Clean finished placket with reinforced bottom box ____ ____

Minimum 3 button front ____ ____

Double needle bottom hem ____ ____

Machine wash and dry ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Colors: Solid assortment plus Mandatory: Green, Purple ____ ____

Sizes: SM-4X (34/36-58/60) ____ ____

LG Tall, XL Tall, XXL Tall ____ ____

Optional Sizes: 5X-6X (62/64-66/68) ____ ____

Specify Colors: _______________________________________________________________

Exceptions___________________________________________________________________

SPECIFICATION YES NO

Line Items 75-80: Women’s Short Sleeve Button Front Shirt Brand Name/Style #__________________________

100% polyester ____ ____

Short Sleeves ____ ____

Full front button or snap opening ____ ____

Shirred yoke styling ____ ____

Roomy sleeve openings ____ ____

Hemmed bottom ____ ____

Machine wash and dry ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Colors: Assorted solids and prints ____ ____

Sizes: SM-3X ____ ____

Optional Sizes: 4X-6X ____ ____

Exceptions___________________________________________________________________

Line Items 81-86: Men’s Long Sleeve Button Front Shirt Brand Name/Style #__________________________

50/50 polyester cotton blend ____ ____

Long Sleeves ____ ____

Full front button or snap opening ____ ____

SPECIFICATION YES NO

Button or snap cuffs ____ ____

Banded collar ____ ____

Hemmed bottom ____ ____

Machine wash and dry ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Colors: Assorted plaids, stripes, and solids ____ ____

Sizes: SM-3X ____ ____

LG Tall, XL Tall, XXL Tall ____ ____

Optional Sizes: 4X-6X ____ ____

Exceptions___________________________________________________________________

Line Items 87-92: Men’s Short Sleeve Button Front Shirt Brand Name/Style #__________________________

50/50 polyester cotton blend ____ ____

Short Sleeves ____ ____

Full front button or snap opening ____ ____

Button or snap cuffs ____ ____

Banded collar ____ ____

Hemmed bottom ____ ____

Machine wash and dry ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Colors: Assorted plaids, stripes, and solids ____ ____

LG Tall, XL Tall, XXL Tall ____ ____

Sizes: SM-3X ____ ____

Optional Sizes: 4X-6X ____ ____

Exceptions___________________________________________________________________

Line Items 93-98: Women’s Khaki Shorts Brand Name/Style #__________________________

Minimum 7.5 oz polyester twill ____ ____

Elastic Waist ____ ____

Approximately 8” inseam ____ ____

Reinforced inseams ____ ____

Hemmed bottom ____ ____

Machine wash and dry ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

SPECIFICATION YES NO

Colors: Khaki ____ ____

Sizes: SM-4X (28/30-52/54) ____ ____

Optional Sizes: 5X-6X (56/58-60/62)

Exceptions___________________________________________________________________

Line Items 99-104: Men’s Walking Shorts Brand Name/Style #__________________________

65/35 polyester/cotton twill ____ ____

Elastic waist band and zipper fly ____ ____

Minimum 2 side pockets ____ ____

Knee length ____ ____

Hemmed bottom ____ ____

Machine wash and dry ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Colors: Assorted ____ ____

Sizes: SM-4X (28/30-52/54) ____ ____

Optional Sizes: 5X-6X (56/58-60/62)

Specify Colors: _______________________________________________________________

Exceptions___________________________________________________________________

Line Items 105-110: Unisex Elastic Waist Jeans Brand Name/Style #__________________________

100% cotton denim ____ ____

Minimum 10oz per square yard ____ ____

Elastic Waist ____ ____

With or without pockets ____ ____

Machine wash and dry ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care, and Pre-shrunk ____ ____

Colors: Assorted denims ____ ____

Sizes: SM-4X (28/30-52/54) ____ ____

Optional Sizes: 5X-6X (56/58-60/62)

Specify Colors: _______________________________________________________________

Exceptions___________________________________________________________________

SPECIFICATION YES NO

Line Items 111-116: Men’s Denim Jeans Brand Name/Style #__________________________

100% cotton pre-shrunk, hemmed denim ____ ____

Minimum 10oz per square yard ____ ____

Brass zipper with button waist ____ ____

Bar tacked at stress points ____ ____

Four pockets ____ ____

Straight leg

Machine wash and dry ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care, and Pre-shrunk ____ ____

Colors: Blue denim ____ ____

Sizes: SM-4X (28/30-52/54) ____ ____

Optional Sizes: 5X-6X (56/58-60/62)

Specify Colors: _______________________________________________________________

Exceptions___________________________________________________________________

Line Items 117-122: Women’s Denim Jeans Brand Name/Style #__________________________

100% cotton pre-shrunk, hemmed denim ____ ____

Minimum 10oz per square yard ____ ____

Brass zipper with button waist ____ ____

Smooth front ____ ____

Bar tacked at stress points ____ ____

Four pockets ____ ____

Straight leg

Machine wash and dry ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care, and Pre-shrunk ____ ____

Colors: Blue denim ____ ____

Sizes: SM-4X (28/30-52/54)

Medium Length ____ ____

Optional Sizes: 5X-6X (56/58-60/62) ____ ____

Specify Colors: _______________________________________________________________

Exceptions___________________________________________________________________

SPECIFICATION YES NO

Line Items 123-128: Men’s Khaki Pants Brand Name/Style #__________________________

Minimum 7oz polyester/cotton blend twill ____ ____

Elastic waist band, zipper fly ____ ____

With or without belt loops ____ ____

Minimum 2 pockets ____ ____

Approximately 34” inseam ____ ____

Machine wash and dry ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Colors: Khaki ____ ____

Sizes: SM-4X (28/30-52/54) ____ ____

Optional Sizes: 5X-6X (56/58-60/62)

Exceptions___________________________________________________________________

Line Items 129-134: Women’s Khaki Pants Brand Name/Style #__________________________

Minimum 7.5oz polyester/cotton blend twill ____ ____

Elastic waist band, zipper fly ____ ____

With or without belt loops ____ ____

Minimum 2 pockets ____ ____

Approximately 31” inseam ____ ____

Machine wash and dry ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Colors: Khaki ____ ____

Sizes: SM-4X (28/30-52/54) ____ ____

Optional Sizes: 5X-6X (56/58-60/62)

Exceptions___________________________________________________________________

Line Items 135: Adult Bib Brand Name/Style #__________________________

Terry Cloth, 100% cotton or cotton blend ____ ____

18”x30” ____ ____

Bias binding all around ____ ____

Minimum 1” wide Velcro closure at neck ____ ____

No raw or pinked edges ____ ____

Machine wash and dry ____ ____

SPECIFICATION YES NO

Colors: Blue and White ____ ____

Sizes: One size fits most ____ ____

Exceptions___________________________________________________________________

Line Items 136-141: Adult Infirmary Gown Brand Name/Style #__________________________

Broadcloth, 50/50 or 65/35 poly cotton blend ____ ____

Overlapping back opening with tie closure on both shoulders and waist ____ ____

Short sleeve ____ ____

Round neck with trim ____ ____

Machine wash and dry ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Colors: Assorted prints and colors ____ ____

Sizes: SM-4X ____ ____

Optional Sizes: 5X-6X

Exceptions___________________________________________________________________

Line Items 142-147: Scrub Tops Brand Name/Style #__________________________

Cotton/polyester blend, minimum 7.5 oz twill ____ ____

V-neck style ____ ____

Short sleeve ____ ____

Machine wash and dry ____ ____

SPECIFICATION YES NO

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Colors: khaki, yellow, orange, red, green ____ ____

Sizes: SM-4X (34/36-58/60) ____ ____

Optional Sizes: 5X-6X (62/64-66/68)

Exceptions___________________________________________________________________

Line Items 148-153: Scrub Bottoms Brand Name/Style #__________________________

Cotton/Polyester blend, minimum 7.5oz twill ____ ____

Elastic waist ____ ____

NO POCKETS ____ ____

SPECIFICATION YES NO

Machine wash and dry ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Colors: khaki, yellow, orange, red, green ____ ____

Sizes: SM-4X (28/30-52/54) ____ ____

Optional Sizes: 5X-6X (56/58-60/62)

Exceptions___________________________________________________________________

Line Items 154-159: One Piece Jumpsuit Brand Name/Style #__________________________

Minimum 7.5 cotton/polyester twill ____ ____

Elastic waist ____ ____

Collared ____ ____

Button front ____ ____

Approximately 31” inseam ____ ____

Machine wash and dry ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Colors: Khaki, red, orange, green, white, and yellow ____ ____

Sizes: SM-10X ____ ____

Exceptions___________________________________________________________________

Line Items 291-301: Men’s Dark Blue Pants Brand Name/Style #__________________________

Minimum 7.5oz polyester/cotton blend twill ____ ____

Elastic waist, no fly ____ ____

No belt loop ____ ____

No pockets ____ ____

Machine wash and dry ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Colors: Dark Blue ____ ____

Sizes: SM-16X ____ ____

Exceptions___________________________________________________________________

Line Items 302-312: Men’s Short Sleeve Button Front Shirt Brand Name/Style #__________________________

4.2 oz 50/50 polyester cotton blend poplin ____ ____

Short Sleeves ____ ____

Full front button ____ ____

Banded collar ____ ____

Hemmed bottom ____ ____

Machine wash and dry ____ ____

Permanent factory label shall be attached to each item showing size,

fiber content, and care ____ ____

Colors: French Blue ____ ____

Sizes: SM-16X ____ ____

Exceptions___________________________________________________________________

SPECIFICATIONS AGREEMENT:

Bidder’s signature and submittal of bid for the above products indicates bidder agrees to meet all specifications stated above and all information submitted is accurate.

Bidder Signature: Date:

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