Handover/Takeover Certificate
|[pic] |Handover/Takeover Certificate |
| |for Business Managers and/or Finance Officers |
|School | |
|Name of Business Manager Handing Over |Name of Business Manager/Officer Taking Over |Date |
| | | |
Financial Requirements
|Paper BAS requested from ATO for first month after handover | |
|Appointment of receipting officers updated | |
|Outstanding advances located and explained | |
|Agreement for Loan forms located and explained | |
|New bank signatory forms filled in and emailed to ETDSchoolFinance@.au | |
|Merchant Contact Details Update (WBC will only speak to registered contact) departing contact to call Westpac Merchant desk | |
|1800 029 749and advise of new contact. | |
|New Encashment Authority Request filled in and emailed to ETDSchoolFinance@.au | |
|Equipment Repair Register located and explained | |
|Accountable Forms File located and explained | |
|Does the school have a library/building fund | |
|Pre-school(s) attached to the school | |
|Date of the next Board Meeting advised | |
|Action from the last Board Meeting explained | |
|List of preferred contractors provided | |
|Date CRS last entered | |
|Leave forms outstanding | |
|Details of current leases provided and location of all lease documentation | |
|Information on current contracts and expiry dates provided | |
|If Business Manager is leaving–has the credit card been cut in half and returned to the Directorate Credit Card Administrator,| |
|Schools Finance Team. | |
|Have you signed a Statutory Declaration stating you will not share banking passwords and token. | |
Moneys
|Petty Cash | |Collections not banked (Held in Safe) |$ |
|Cash on hand |$ |
|Paid Vouchers |$ |
|Reimbursements in Transit |$ |
|Total |$ |
|Value of Stamps (held) |$ |
Accountable Forms
| |From |To |
|Unused Cheque Forms - Cheque No. | | |
Keys/Combinations (x) If applicable
( Cash Box(es) ( Combinations Reset
Safe Keys ( Original ( Duplicate
Grants
|Ledger No. |Grant Name, Year & Brief Description |Staff member responsible |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
ATO
Change of Registration Details form completed. (
This form is available from the Schools Finance Team (55473/55480) and needs to be filled in when Principal and/or Business Manager change at a school to make them authorised representatives of your school to enable them to correspond and/or talk to the ATO. Please note: The ATO will not devolve any information to anyone who is not an authorised representative, including staff from Strategic Finance.
Certification
I certify that the requirements of the School Management Manual 6.27.1-2 (Safeguarding of Official Moneys) have been met, and that I have handed over/received moneys, accountable forms, keys/combinations and stamps as stated above.
Signature of Officer handing over Signature of Officer taking over Witness
| | | | | |
Designation
| |
Notes:
1. Delete any portion not applicable
2. Schools should file a copy with the school accounting records
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