Handover/Takeover Certificate



|[pic] |Handover/Takeover Certificate |

| |for Business Managers and/or Finance Officers |

|School | |

|Name of Business Manager Handing Over |Name of Business Manager/Officer Taking Over |Date |

| | | |

Financial Requirements

|Paper BAS requested from ATO for first month after handover | |

|Appointment of receipting officers updated | |

|Outstanding advances located and explained | |

|Agreement for Loan forms located and explained | |

|New bank signatory forms filled in and emailed to ETDSchoolFinance@.au | |

|Merchant Contact Details Update (WBC will only speak to registered contact) departing contact to call Westpac Merchant desk | |

|1800 029 749and advise of new contact. | |

|New Encashment Authority Request filled in and emailed to ETDSchoolFinance@.au | |

|Equipment Repair Register located and explained | |

|Accountable Forms File located and explained | |

|Does the school have a library/building fund | |

|Pre-school(s) attached to the school | |

|Date of the next Board Meeting advised | |

|Action from the last Board Meeting explained | |

|List of preferred contractors provided | |

|Date CRS last entered | |

|Leave forms outstanding | |

|Details of current leases provided and location of all lease documentation | |

|Information on current contracts and expiry dates provided | |

|If Business Manager is leaving–has the credit card been cut in half and returned to the Directorate Credit Card Administrator,| |

|Schools Finance Team. | |

|Have you signed a Statutory Declaration stating you will not share banking passwords and token. | |

Moneys

|Petty Cash | |Collections not banked (Held in Safe) |$ |

|Cash on hand |$ |

|Paid Vouchers |$ |

|Reimbursements in Transit |$ |

|Total |$ |

|Value of Stamps (held) |$ |

Accountable Forms

| |From |To |

|Unused Cheque Forms - Cheque No. | | |

Keys/Combinations (x) If applicable

( Cash Box(es) ( Combinations Reset

Safe Keys ( Original ( Duplicate

Grants

|Ledger No. |Grant Name, Year & Brief Description |Staff member responsible |

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ATO

Change of Registration Details form completed. (

This form is available from the Schools Finance Team (55473/55480) and needs to be filled in when Principal and/or Business Manager change at a school to make them authorised representatives of your school to enable them to correspond and/or talk to the ATO. Please note: The ATO will not devolve any information to anyone who is not an authorised representative, including staff from Strategic Finance.

Certification

I certify that the requirements of the School Management Manual 6.27.1-2 (Safeguarding of Official Moneys) have been met, and that I have handed over/received moneys, accountable forms, keys/combinations and stamps as stated above.

Signature of Officer handing over Signature of Officer taking over Witness

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Designation

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Notes:

1. Delete any portion not applicable

2. Schools should file a copy with the school accounting records

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