Sample A: Color Report Template Word docx



APPENDIX B. EnviroNet Environmental Commitment Tab Standard InformationArea of ConcernCommitmentImplementedNote: Pre-construction is any phase of the PDP prior to ConstructionPotential Assigned PartyCompliance MeasureNote: Projects without active compliance assistance may not have the “Suggested Compliance Documentation”. A “Final monitoring check” should include updating the status in EnviroNet and uploading any available photos or written documentation to the project file.SuggestedActive Monitoring FrequencyCompliance Measure Suggested Compliance DocumentationAir1. Air Quality Monitor AvoidanceDo not place diesel trucks within 500’ of the adjacent EPA existing air quality monitor [located at _ or as shown on the plans].ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. Air monitors are not moved or damaged during construction. Proof that diesel trucks are being kept away (i.e. >500’) from the existing adjacent EPA air quality monitor. 1-2 times during construction. Once at end of construction.2. Delineate Sensitive AreasEstablish truck staging areas in locations further than 500 feet from adjacent sensitive areas as shown on the plans. ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorAir quality sensitive areas delineated on plans. Note added to plans. Truck staging areas are not located adjacent to identified sensitive areas. No complaints from nearby areas are reported.Visual confirmation of compliance documented in Environmental Compliance Monitoring Reports. Once during construction. Once at end of construction.Cultural1. Coordinate Plans with SHPODistrict Environmental Staff will provide Stage 2 plans to ODOT OES for coordination with the State Historic Preservation Office staff for a 15-day review period prior to finalization of the plans.Pre-constructionEnvironmental StaffOES provides SHPO Stage 2 plans for review and consults with SHPO to address comments. Uploading SHPO acceptance and resolution of any comments raised by SHPO to EnviroNet is documentation commitment was met.Once, prior to plan file.2.Archaeological MonitoringODOT will monitor the [archaeological site OR environmentally sensitive resource] during construction to record and recover any archaeological material that might be uncovered. The Contractor shall notify the Engineer of the proposed construction schedule a minimum of [XX days] prior to work within a 60 ft radius of [name site]. The Engineer will contact the District Environmental Coordinator, who will notify ODOT’s Office of Environmental Services (OES) so that the OES staff can be present. No work within 60 ft radius of [name site] is allowed without the presence of OES staff unless the Contractor receives a written waiver from OES.ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. No work occurs within a 60 ft radius of the resource without the archaeological monitor on site. If requirement is waived, documentation is uploaded to the project file. Visual confirmation of compliance documented in Environmental Compliance Monitoring Reports. Once during required monitoring period.3. Geosynthetic FabricPlace geosynthetic fabric over the existing ground at [insert name of site as indicated in plans] prior to earth disturbing activities, placing fill, or both, as indicated in the plans. ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorGeosynthetic fabric areas delineated in plans. Note added to plans. Archaeological resources are protected through the proper installation of geosynthetic fabric prior to any earth disturbing activities. Photo of geosynthetic fabric installed prior to earth disturbance.Once during construction prior to earth disturbing activities at the resource location.Area of ConcernCommitmentImplementedPotential Assigned PartyCompliance MeasureSuggested Compliance DocumentationActive Monitoring FrequencyCultural4. Delineate Boundaries and Temp Construction FencingPrior to beginning work within a 60 ft radius of [name site as indicated in plans], place temporary construction fencing around the site boundary within the work limits. Do not work within the historic property boundary.ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorHistoric property boundaries shown on plans. Note added to plans. Temporary construction fence is installed per plans. No works is observed or reported within the historic property boundary. Photos of the temporary construction fence, undisturbed, installed per plan around the property.1-3 times during construction.5. LIDAR scanThe [Project Manager] will ensure a LIDAR scan of the existing bridge is completed the winter prior to construction to provide a permanent detailed record of the historic structure. The [project managerProject Manager] will submit the LIDAR scan to the Office of Environmental Services.Pre-constructionEnvironmental Staff;Project Manager/LPAOES receives the LIDAR scan the winter prior to construction. Lidar scan uploaded to EnviroNet is documentation commitment was met.Once after scan is complete. 6. Bridge SalvageSalvage for reuse, match-mark, protect during transport, and store the bridge components securely in preparation for restoration and re-erection. ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorPlan note for salvage added to plans. Per plans, the bridge components are carefully salvaged, protected, securely stored and reused or re-erected.Photos of the bridge components safely removed and stored; photos of the bridge components reused or re-erected.Once after salvaged and stored, once after reuse or re-erection by the contractor. 7. Commemora-tive PlaqueManufacture and install interpretive plaque(s) or display(s) of the [indicate which historic resource] using ODOT-OES approved design and content. Coordinate the content and layout with [insert OES-Cultural staff and contact info] prior to manufacturing the interpretive plaque(s) or display(s).ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorCommemorative plaque design is included in the plans. Plans include manufacturing displays and installation location (design in plans is documentation commitment is met). The plaque is designed and installed per plan. Photos of installed plaques.Once prior to plan file. Once at end of construction. 8. Preparation and SHPO Acceptance of Permanent Record[ODOT] will ensure a permanent record of the [name of historic property] is prepared prior to construction [pursuant to the executed Memorandum of Agreement (MOA)]. Upon SHPO’s acceptance of the permanent record, [ODOT] shall distribute the permanent record [pursuant to the MOA].Pre-constructionEnvironmental StaffPermanent record is prepared. Permanent record, SHPO’s acceptance, and copies of distributions letters/emails uploaded to EnviroNet are documentation commitment was met.Once prior to start of construction9. Preparation and Acceptance of Historic Context, NR Nomination and OHI Forms[ODOT] will ensure a [historic context/NR nomination/OHI form] of the [name of historic property] is prepared prior to construction [pursuant to the executed Memorandum of Agreement (MOA)]. Upon SHPO’s acceptance of the [historic context/NR nomination/OHI form], [ODOT] shall distribute the [historic context/NR nomination/OHI form] [pursuant to the MOA].Pre-constructionEnvironmental StaffDocument is prepared. Document, SHPO’s acceptance, and copies of distribution letters/emails uploaded to EnviroNet are documentation commitment was met.Once prior to start of construction10. Marketing Historic Bridge for ReusePrior to demolition of the [historic bridge], ODOT Office of Environmental Services will market the bridge for reuse on ODOT’s Reusable Bridges website for a reasonable duration, but a minimum of 90-days.Pre-constructionEnvironmental StaffBridge is marketed on ODOT’s Reusable Bridges website for at least 90 days. Confirmation in Status of dates bridge was marketed and results of the marketing are documentation the commitment was met.Once prior to start of constructionArea of ConcernCommitmentImplementedPotential Assigned PartyCompliance MeasureSuggested Compliance DocumentationActive Monitoring FrequencyEcologicalEcological1. Bat Tree Cutting RestrictionsEnsure impacts to the federally listed and protected Indiana bat and northern long-eared bat and the State listed and protected little brown bat and tricolored bat are avoided and minimized. Do not remove trees from [April 1 through September 30]. Perform all necessary tree removal from [October 1 through March 31]. Demarcate clearing limits in the field to avoid any unauthorized tree clearing. For the purposes of this note, a tree is defined as a live, dying, or dead woody plant, with a trunk three inches or greater in diameter at a height of 4.5 feet above the ground surface, and with a minimum height of 13 feet.ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. SWH (all trees within the project area) are cleared between October 1 and March 31. No additional trees are cut between April 1 and September 30. Visual confirmation of compliance documented in Environmental Compliance Monitoring Reports. 1-3 times during construction. 2. Mussel Survey and Relocation by Contractor for Group 1 and 3 StreamsHire a State permitted malacologist to complete a mussel salvage and relocation in accordance with the most recent version of the Ohio Mussel Survey Protocol prior to the initiation of construction activities below the ordinary high water mark [identify stream if more than one].? The mussel survey must occur after May 1 and before October 1 either within the same season as the instream work or the season prior to the instream work. Submit the results of the mussel survey,? salvage work, or both to the ODOT District Environmental Coordinator [insert contact info].? Obtain approval from the Department prior to performing work below ordinary high water mark [of Stream X].Construction Environmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. The required mussel survey and relocation is performed prior to the start of construction in the waterway. ODNR/USFWS approval of the survey/relocation is documentation commitment was met.Once after mussel survey, prior to the start of work below OHWM. 3. Mussel Survey and Relocation by Contractor for Group 2 and 4 StreamsHire a Federally permitted malacologist to complete a mussel salvage and relocation in accordance with the most recent version of the Ohio Mussel Survey Protocol prior to the initiation of construction activities below the ordinary high water mark [identify stream if more than one].?The mussel survey must occur after May 1 and before October 1 and within the same season as the instream work or the season prior if work will begin before June 15. Submit the results of the mussel survey,? salvage work, or both to the ODOT District Environmental Coordinator [insert contact info].? Obtain approval from the Department prior to performing work below ordinary high water mark [of Stream X].Construction Environmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. The required mussel survey and relocation is performed prior to the start of construction in the waterway. ODNR/USFWS approval of the survey/relocation is documentation commitment was met.Once after mussel survey, prior to the start of work below OHWM. 4. Mussel Survey and Relocation by ODOTODOT will ensure a [insert “State” for Group 1 and 3 streams or “Federally” for Group 2 or 4 streams] permitted malacologist must complete a mussel salvage and relocation in accordance with the most recent version of the Ohio Mussel Survey Protocol prior to the initiation of construction activities below the ordinary high water mark [identify stream if more than one]. The District Environmental Coordinator will coordinate the results of the mussel survey, salvage work, or both with [ODNR or USFWS]. The Department will ensure the mussel survey and relocation occurs, and approval has been received from [ODNR or USFWS], prior to the Contractor performing work below ordinary high water mark [of Stream X]. Pre-Construction or ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorThe required mussel survey and relocation is performed prior to the start of construction in the waterway.ODNR/USFWS approval of the survey/relocation is documentation commitment was met.Once after mussel survey, prior to the start of work below OHWM.5. Hibernating Bat Restrictions Ensure impacts to the federally listed and protected Indiana bat and northern long-eared bat are avoided and minimized during hibernating. Perform blasting activities between May 1 and September 30. **ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. Blasting only occurs from October 1 to April 30. No blasting occurs between May 1 and September 30. Visual confirmation of compliance documented in Environmental Compliance Monitoring Reports. Once during restriction, once after period ends. 6. Coastal Zone Consistency StatementOhio Department of Transportation will obtain a Coastal Zone Consistency statement from the Ohio Department of Natural Resources prior to plan file.Pre-constructionEnvironmental StaffCoastal Zone Consistency Statement is obtained prior to plan file. Coastal Zone Consistency Statement uploaded to EnviroNet is documentation commitment was met. Once before or at plan file. 7. Timber RattlesnakeOr Eastern Massasauga[Timber Rattlesnake] - Do not harm or kill the snakes and use caution since the [timber rattlesnake] is a venomous species. If this species is encountered within the construction limits, stop all construction operations within the vicinity of the snake. The Project Engineer will immediately contact the District Environmental Coordinator. Do not resume construction activities within the vicinity of the snake until the District Environmental Coordinator determines the coordination/consultation with [ODNR or ODNR and USFWS] is complete. **ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. No evidence observed of harmed or disturbed Timber Rattlesnakes/Eastern Massasauga. Visual confirmation of compliance documented in Environmental Compliance Monitoring Reports. Once at end of construction or if species is seen in project area.Area of ConcernCommitmentImplementedPotential Assigned PartyCompliance MeasureSuggested Compliance DocumentationActive Monitoring FrequencyEcological8. Bat Inspection on Bridges (Contractor responsible and 2 years have elapsed since last inspection)If construction will occur on a bridge structure greater than 20 feet in length over water, between the dates of March 31 and October 1, in areas of the bridge structure that provide suitable habitat for roosting bats, and greater than two years have elapsed since the last inspection for bats, the following applies and shall be included as a plan note:Visually inspect work areas on the structure for evidence of roosting bats within 60 days prior to demolition in accordance with Appendix D of Bridge Structure Assessment Guidance Federal Transportation Agency/State Department of Transportation (DOT) Preliminary Bat Assessment Guidelines for Bridges/Structures. The person(s) conducting the inspection must be capable of identifying bats. Inspection using binoculars from the ground is acceptable. Provide written confirmation of the inspection to the Engineer, including a statement indicating whether evidence of roosting bats was found.If no evidence of roosting bats were encountered, construction activities can proceed any time of the year.If roosting bats are encountered within the proposed work area, contact the Engineer and ODOT District Environmental Coordinator [name, contact info] immediately. Construction activities can only occur between October 31 and March 31 unless the Contractor blocks access to portions of the bridge that could become roosting locations prior to April 1. These areas include; vertical crevices sealed at the top, 0.5-1.25” wide, and ≥4” deep, crevices >12” deep & not sealed, expansion joints, and spaces between concrete end walls and the bridge deck. Provide written confirmation to the Engineer including a statement indicating measures taken to block access to roosting locations. Do not perform Work that would result in harm to the bats.ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. ODOT receives the written confirmation of the inspection results. If bats are present, no work occurs that could harm bats OR confirmation that access to roosting locations is blocked. Written confirmation and any additional coordination uploaded to EnviroNet are documentation commitment was met.Once following bridge inspection and prior to work on bridge in areas that could impact bat roosting habitat. If bats are found, additional visits may apply. 9. Bat Inspection on Bridges (someone other than contractor responsible (ex: DEC) and two years have elapsed since last inspection)If construction will occur on a bridge structure greater than 20 feet in length over water, between the dates of March 31 and October 1, in areas of the bridge structure that provide suitable habitat for roosting bats, and greater than two years have elapsed since the last inspection for bats, an individual capable of identifying bats shall inspect the structure for bats. If bats are identified within the proposed work area, the following applies and shall be added as a note in the plans: Perform work between October 31 and March 31. The Contractor may work year round if the Contractor blocks access to portions of the bridge that could become roosting locations prior to April 1. These areas include; vertical crevices sealed at the top, 0.5-1.25” wide, and ≥4” deep, crevices >12” deep & not sealed, expansion joints, and spaces between concrete end walls and the bridge deck. Provide written confirmation to the Engineer including a statement indicating measures taken to block access to roosting locations. Do no perform Work that would result in harm to the bats.Pre-ConstructionEnvironmental Staff;Project Manager/LPA;ODOT prepares/receives inspection documentation. If bats are present, no work occurs that could harm bats OR confirmation that access to roosting locations is blocked. Written confirmation and any additional coordination uploaded to EnviroNet are documentation commitment was met.Once following bridge inspection and prior to work on bridge in areas that could impact bat roosting habitat. Area of ConcernCommitmentImplementedPotential Assigned PartyCompliance MeasureSuggested Compliance DocumentationActive Monitoring FrequencyEcological10. Migratory Bird Protection: Peregrine Falcon A known peregrine falcon nest is located below the bridge deck of the existing [SFN or CRS] bridge over the [name of river]. No force or deterrents are permitted against the peregrine falcon. Do not perform an activity that results in a pursuit, hunt, shoot, wound, kill, capture, or collection of a peregrine falcon. An attempt to carry out these activities is a Federal violation. Do not perform work below the bridge deck within 300 feet of an active peregrine falcon nest from February 1 through August 31. Immediately notify the Project Engineer if a peregrine falcon is encountered during construction. Encounters include falcons showing aggressive behavior towards workers, and the presence of any falcons on the bridge structure when construction activities may put them in harm’s way. Within 24 hours of notification, the Project Engineer will notify ODNR-Division of Wildlife (DOW) biologist [NAME at PHONE NUMBER], USFWS biologist [NAME at PHONE NUMBER], and ODOT District [#] environmental specialist [name and number]. Do not proceed with construction activities until ODOT, ODNR-DOW, and the USFWS agree on a course of action.ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. Peregrine falcons are not disturbed. Construction activities are not observed or reported on the bridge between 2/1 and 8/31. Photos of undisturbed peregrine falcon nests. Visual confirmation of compliance documented in Environmental Compliance Monitoring Reports. 1-3 times during construction. 11. Migratory Bird Protection: SwallowsEcological studies identified swallow nests on the [CRS bridge/culvert].? If construction activities will occur between May 1 and August 31 on this structure, inspect the structure for evidence of an active bird nest containing an egg or chick prior to starting work.? Provide written confirmation of the inspection, including a statement whether an active nest was found, to the Engineer.?? If no nests are encountered during the inspection, or if only inactive nests that do not contain an egg or chick are encountered, proceed with construction activities.? The Contractor may remove and destroy inactive nests.? The Contractor may install exclusion measures between August 31 and May 1 to prevent migratory birds from nesting on the structure.? Projects performing construction activities between the dates of September 1 and April 30 do not require an inspection for migratory birds or avoidance measures.? If an active nest containing an egg or chick is encountered, avoid impacts to the nest until all developing birds are able to independently fly from the nest.?? If an active nest containing an egg or chick cannot be avoided, contact the Engineer at least 4 weeks prior destroying an active nest so the [Department/LPA] can obtain a Depredation Permit from the U.S. Fish and Wildlife Service. The Contractor shall be responsible for all costs and completing all tasks related to obtaining the Depredation Permit except for direct coordination with the Migratory Bird Regional Permit Office. Do not proceed with activities that will impact an active nest until the [Department/LPA] confirms the Depredation Permit is received.?ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. Swallows are not disturbed. Construction activities are not observed or reported on the bridge between 2/1 and 8/31. Photos of undisturbed swallow nests. Visual confirmation of compliance documented in Environmental Compliance Monitoring Reports. 1-3 times during construction. 12. Running Buffalo CloverThis project contains suitable habitat for the federally endangered Running Buffalo Clover (Trifolium stoloniferum). However, a survey for the species did not find any individual within or adjacent to the project area. While no additional surveys for this species are required during construction, if Running Buffalo Clover is subsequently identified within the construction limits during construction operations, all construction operations will temporarily cease, and the Project Engineer will notify the District Environmental Coordinator to re-initiate consultation for the species. **ConstructionEnvironmental Staff;Project Manager/LPA;No evidence observed of impacted Running Buffalo Clover. Written confirmation in EnviroNet that no Running Buffalo Clover was observed is documentation commitment was met. Once at end of construction or if species is seen in project area.13. In-Water Work Restrictions (For LPA projects ONLY)Do not work below the ordinary high water mark of [stream name], or install, modify, or remove any existing instream fills during the ODNR instream work restriction period of [insert appropriate dates].ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. Work below OHWM does not occur during the restriction period. Visual confirmation of compliance documented in Environmental Compliance Monitoring Reports. 1-3 times during the restriction period. 14. DOW Conditional WaiverODOT will re-submit the In-Stream Work Restriction Waiver Request to ODNR-DOW no more than one year, and no less than 30 days, prior to the start of construction.Pre-constructionEnvironmental StaffFinal In-Water Work Restriction waiver received prior to construction. Coordination and waiver uploaded to EnviroNet is documentation commitment was met. Once prior to construction. Area of ConcernCommitmentImplementedPotential Assigned PartyCompliance MeasureSuggested Compliance DocumentationActive Monitoring FrequencyEcological15. Depressed Culvert InletThe Project Designer will design a depressed culvert inlet in accordance with the ODOT L&D Manual Vol. 2 at [stream name]. Pre-constructionEnvironmental Staff;Project Manager/LPA;DesignerCulvert is designed with a depressed inlet. Culvert design in plans in documentation commitment was met. Once before plan file. 16. Bioengineer-ing and Native VegetationThe Project Designer will incorporate bioengineering and native vegetation into the design for [area requiring bioengineering].Pre-Construction. Environmental Staff;Project Manager/LPA;DesignerProject is designed with bioengineering and native vegetation. Design including bioengineering and native vegetation is documentation commitment was met. Once before plan file. 17. Native Grasses/ WildflowersThe Project Designer will ensure the plans provide for the use of native grasses and/or wildflowers (659.09 Class 4, 5, 6, or similar) for reseeding.Pre-ConstructionEnvironmental Staff;Project Manager/LPA;DesignerPlans specify the use of native grasses and/or wildflowers. Plans citing native plantings per CMS 659.09 is documentation commitment was met. Once before plan file. **Example of creating a commitment based on an Avoidance and Minimization Measure (AMM) from the Section 7 Consultation Template. For projects that require AMMs, please develop the commitment based on the writing criteria listed above (who, what, where, when), and the measures required by the AMM.For projects that fall under the Scenic River MOA, environmental commitments should be taken from the “Standard Response to ODNR Scenic River MOA Conditions” document. Floodplain1. Floodplain Permit [ODOT will self-permit] [The LPA will obtain the floodplain permit or documentation of exemption] prior to plan file. Pre-constructionEnvironmental Staff;Project Manager/LPAFloodplain permit is obtained prior to construction Permit uploaded to EnviroNet is documentation commitment was met.Once prior to the start of construction.MOT1. Special Event MOTThe Project Designer will ensure appropriate local detour routes and accommodations are included in the plans for [name specific event]. The plan note must include dates of the event, detour routes, and required signage. Pre-constructionEnvironmental Staff;Project Manager/LPAAppropriate MOT information is included the plans MOT in plans is documentation commitment was met.Once prior to plan file.NoiseNoise1. Noise Restrictions (if no local noise ordinance is in place)Do not perform SEQ CHAPTER \h \r 1 construction involving the use of power-operated equipment from [9:00 p.m. to 7:00 a.m.] without the prior permission of the Project Engineer. [Note – local ordinances, if in place, will supersede.]. including, but not limited to: front loaders, backhoes, dozers, tractors, scrapers, graders, pavers, roller compactors, slip form equipment, pavement planing equipment, dump trucks, concrete mixers, concrete pumps, cranes, compressors, generators, pumps, pile drivers, jack hammers, rock drills, pneumatic tools, saws, and vibrators shall be performed ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. No construction involving power-operated equipment was observed or reported between the times listed unless PE approves. Permission from the PE that is uploaded to EnviroNet is documentation commitment was met. Visual confirmation of compliance documented in Environmental Compliance Monitoring Reports. 1-3 times during construction. 2. Noise Public Involvement ODOT will conduct noise public involvement to determine the desired color, and texture of the noise wall prior to commencing noise wall construction plan preparationPre-constructionEnvironmental Staff;Project Manager/LPA;DesignerNoise PI is conducted with enough time to incorporate results into the final plans (outreach and responses are documentation commitment was met). OES approval of the Noise Public Involvement Summary ReportOnce prior to plan file (note);Once after noise wall is constructed.3. Vegetative ScreeningThe Project Designer will coordinate with District Environmental Staff and the Office of Environmental Services to determine required species, size and spacing for project specific Vegetative Screening. The Designer will incorporate the Vegetative Screening design into the plans following approval from ODOT’s Office of Environmental Services. Pre-constructionEnvironmental Staff;Project Manager/LPA;DesignerVegetative Screening is included in plans (plans are documentation commitments are met). Vegetative screening design is correctly included in plans. Once prior to plan file (note);Once after vegetative screening is constructed.Area of ConcernCommitmentImplementedPotential Assigned PartyCompliance MeasureSuggested Compliance DocumentationActive Monitoring FrequencyNoise4. Noise Wall DesignThe Project Designer will design and incorporate project specific noise wall designs, including the results of public involvement, into the plans in accordance with and approval from ODOT’s Office of Environmental Services Pre-constructionEnvironmental Staff;Project Manager/LPA;DesignerNoise wall design is included in plans and matches results of PI Plans are documentation commitment was met. Once prior to plan file.5. Noise Barrier InstallationODOT will ensure the [type of noise barrier] was installed per plan. ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNoise barrier is built per plan.Photo of barrier installed per plan.Once after noise barrier construction.6. Coordinate Noise Wall Plans with OESODOT will have a conference call with the noise wall designer prior to commencing noise wall construction The Project Designer will provide all staged noise wall construction plans to the Office of Environmental Services for review and approval a minimum of 30 days prior to finalizing each staged review plan set.Pre-constructionEnvironmental Staff;Project Manager/LPA; DesignerOES confirms noise wall design prior to final plans. OES’s written approval of the design. Once prior to plan file.7. Use Waste Soil for Noise BermThe Project Designer will coordinate with the District Environmental Staff and the Office of Environmental Services to determine the required height, slope, and vegetative cover to develop a plan note or construction plans for utilizing waste material to construct a noise berm at [insert location]. Office of Environmental Services and District Environmental Staff will approve the note and/or construction plans prior to finalizing the plans.Pre-constructionEnvironmental Staff;Project Manager/LPA; DesignerNoise berm plan approval. Berm design is correctly included in project plans.Once prior to plan file (note);Once after berm is constructed.Section 4(f) ++Section 4(f) ++1. Delineate 4(f) PropertyThe Project Designer will incorporate the known boundary of [insert property name] within the project area in the plans and label it accordingly.Pre-constructionEnvironmental Staff;Project Manager;Designer;4(f) boundary is included. Boundary in plans is documentation commitment was met. Once prior to plan file.2 Temporary Construction Fence for Resources Within/Abutting Const. LimitsInstall and maintain temporary construction fencing along the known boundaries of [name of 4(f) property] within the project construction limits prior to the start of construction activities.ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. Temporary construction fence is in place around property within construction limits. photos of the temporary construction fence, undisturbed, installed per plan around the property.1-3 times during construction.3. Appropriate SignagePrior to the start of construction activities, install signage approved by the Engineer to alert [property name] users of construction activities and access restrictions or closures, and to direct users to secondary access points.ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. Signage is installed that displays the required information.Photos of the signs.1-3 times during construction. 4. Coordinate Construction Schedule Provide the construction schedule to the Department [ODOT position and phone number] [and applicable sponsors and OWJs position and phone number] 30 days prior to the start of construction activities.ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. ODOT received notification at least 30 days prior to the start of construction.Notification is documentation that commitment was met.Once prior to the start of construction. 5. Maintain Access to PropertyMaintain safe public access to [property name] at all times during construction activities via flagging operations, a detour, or both approved by the Project Engineer.ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. Access is maintained to the property at all times during construction; no restrictions are observed or reported. Visual confirmation of compliance documented in Environmental Compliance Monitoring Reports.1-3 times during construction. Area of ConcernCommitmentImplementedPotential Assigned PartyCompliance MeasureSuggested Compliance DocumentationActive Monitoring FrequencySection 4(f) ++6. Maintain Access; Restrict Only When NecessaryThe Contractor may only Restrict public access to [property name] for [time period] to complete construction activities that could compromise public safety. Maintain public access to [property name] at all other times throughout construction.ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. Access is not restricted during construction, except during the specified times and activities. No evidence of restricted or unsafe access observed or reported. Visual confirmation of compliance documented in Environmental Compliance Monitoring Reports.1-3 times during construction. ++Only choose the commitments that are applicable per the Section 4(f) Official with Jurisdiction Letter to avoid including commitments that contradict each other.Sole Source Aquifer1. Sole Source Aquifer or Drinking Water Protection AreaThis project is located within a [Sole Source Aquifer OR Drinking Water Protection Area]. Use proper containment and diking in refueling areas. Do not store fuels, toxic/hazardous materials, and chemicals near drainage ways, ditches, or streams. Maintain a spill kit on-site throughout construction activities. Immediately mitigate any event, such as a spill of fuels, oils, or chemicals, that could threaten to contaminate the drinking water supply. Report all spills or events to the [insert water treatment plant contact and phone number]. If the spill is a reportable amount (per Ohio EPA’s Release Reporting Requirements), contact [insert fire department to contact and phone number] or the Ohio EPA’s Spills Hotline 1-800-282-9378 for clean-up of the spill. ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. Appropriate containment is utilized; no spills are observed or reported. No regulated materials are stored near drainage ways, ditches, or streams and spill kit is on-site. If spills do occur, they are immediately mitigated and reported.Photos showing proper containment and spill kits on site. Visual confirmation of compliance documented in Environmental Compliance Monitoring Reports. 1-3 times during construction. Waterway Permits1. Obtain Waterway Permit (When Not Obtained Prior to NEPA Approval)[ODOT/LPA] will obtain all appropriate waterway permits prior to any work within the jurisdictional boundary of any waterway, including wetlands, and all [ODOT: Waterway Permit Special Provisions /LPA: all applicable waterway permits] will be [noted under Special Provisions/included] in the plans and adhered to during construction.Pre-construction;ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorPermit obtained prior to work in waters (permit is documentation commitment was met). No evidence of impacts/activities observed or reported outside of what is authorized in the waterway permit special provisions. All requirements within the waterway permit special provisions are completed. Photos of aquatic resources with authorized impacts and other requirements in the special provisions (demarcation, TAF requirements, etc.); and/or visual confirmation of compliance in Environmental Compliance Monitoring ReportsOnce prior to construction. 1-3 times during construction. 2. No Impacts Until Permit is ObtainedDo not perform any work within the jurisdictional boundaries of any waterway, including wetlands, until [ODOT/LPA] obtains the necessary waterway permit(s). Work includes the placement of any temporary or permanent fills. [Work over [name of navigational river] is not permitted until [ODOT/The Contractor] receives USCG approval.]ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. No waterway impacts occur prior to obtaining permit. Visual confirmation of compliance documented in Environmental Compliance Monitoring Reports.1-3 times during construction. Area of ConcernCommitmentImplementedPotential Assigned PartyCompliance MeasureSuggested Compliance DocumentationActive Monitoring FrequencyWaterway Permits3. Adhere to Waterway Permit (When Obtained Prior to NEPA Approval)[ODOT/LPA] will adhere to all appropriate [ODOT: Waterway Permit Special Provisions/LPA: Waterway Permit conditions] throughout construction. ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNo evidence of impacts/activities observed or reported outside of what is authorized in the waterway permit special provisions. All requirements within the waterway permit special provisions are completed.Photos of aquatic resources with authorized impacts and other requirements in the special provisions (demarcation, TAF requirements, etc.); and/or visual confirmation of compliance in Environmental Compliance Monitoring Reports1-3 times during construction.4. No Impacts to Any Aquatic Resource (and no Special Provisions)Do not place any temporary or permanent fill within the jurisdictional boundaries of all streams, wetlands, and jurisdictional ditches during construction of this project, including scaffolding or bracing. Do not place any equipment within the jurisdictional boundary of any waterway. If debris enters the waterway during construction, remove the debris immediately using equipment staged outside the jurisdictional boundary.ConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorAll aquatic resources labeled on plans. Note added to plans. No evidence of fills in any wetlands, streams, or jurisdictional ditches are observed or reported.Photos of unimpacted jurisdictional resources. 1-3 times during construction. Asbestos1. OEPA Notification of Demolition and Renovation(Contractor Initiates Process Starting with Survey)Asbestos Survey Required Hire a Licensed Asbestos Hazard Evaluation Specialist to determine if regulated asbestos is present on the structure [county, route, & section] in excess of the allowable regulatory limits and requires abatement. The Hazard Evaluation Specialist shall prepare an Asbestos Inspection Report containing the quantities and locations of asbestos containing materials. Electronic Submission: Submit one electronic PDF copy and one hard copy of the Asbestos Inspection Report and Notification of Demolition and Renovation Form (NDRF) partially completed with the applicable information and report findings to the Engineer. The Engineer will provide one copy to the District Environmental Staff.Asbestos Abatement:If the asbestos inspection determines asbestos is present on the structure in excess of the regulatory limits and requires abatement, the Licensed Asbestos Hazard Evaluation Specialist will provide the Asbestos Inspection Report containing quantities and locations of the asbestos containing materials and partially completed NDRF to the Abatement Contractor. The Abatement Contractor shall submit the completed NDRF and Asbestos Inspection Report along with all applicable fees to OEPA.Abate, transport, and dispose all asbestos containing material above allowable regulatory limits in accordance with all federal, state, and local regulations. Dispose the asbestos containing materials in a landfill licensed by the Ohio Department of Health and permitted by the Ohio Environmental Protection Agency - Division of Air Pollution Control to accept asbestos containing material. The removal and disposal of all asbestos containing material must comply with the Ohio Administrative Code (OAC) regulations and the National Emission Standard for Hazardous Air Pollutants (NESHAP) standard for asbestos.Electronic Submission: Submit a completed electronic Notification of Demolition and Renovation Form (NDRF), applicable fees, and the Asbestos Inspection Report to the OEPA at least 10 days prior to any demolition activity, renovation activity, or both. Submit the NDRF and payment along with the Asbestos Inspection Report using the OEPA eBusiness Center. Submit one electronic PDF copy and one hard copy of the NDRF to the Engineer. The Engineer will provide one copy to the District Environmental Staff.Hard Copy Submission:The Contractor may submit a hard copy of the completed NDRF and payment along with the Asbestos Inspection Report. Follow mailing instructions on the NDRF. Check with Local Health Department [insert contact information] to determine if they require a hard copy submittal. Submit the completed NDRF to OEPA at least 10 days prior to demolition activity, renovation activity, or both. Retain two hard copies of the NDRF and submit one copy to the Engineer and one copy to District Environmental staff [insert contact information].Basis of PaymentSubmit all documentation related to the survey, abatement, transport, and disposal of asbestos containing materials to the Engineer within two weeks of completion. The Engineer will provide a copy of the documentation to the District Environmental Staff.Payment for this work shall be made at the bid price of lump sum. The following estimated quantity has been included in the general summary for the work noted above:690E98400 Item Special - Misc.: Work Involving Asbestos Containing Materials - Lump SumORMOP 202 – Removal of Structures and Obstructions: Work Involving Asbestos Containing Materials – Lump SumOROther appropriate Pay ItemConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. Contractor submits documentation for transporting materials. OEPA receives Demo/Reno Form 10 days prior to reno/demo activity and Contractor provides ODOT a PDF of the form. Final and dated Demo/Reno Form (PDF of online form) is documentation commitment was met. Once after form is complete and submitted.2. OPEA Notification of Demolition and Renovation(ODOT Initiates Process - No Asbestos Above Regulatory Limits)No Asbestos or Asbestos Below Regulatory LimitsAn asbestos survey for [structure ID and type] scheduled for demolition work was conducted by a Licensed Asbestos Hazard Evaluation Specialist. A copy of the Asbestos Inspection Report for the structure is included in the plan package for this project. The Asbestos Inspection Report did not identify the presence of any asbestos containing materials above regulatory limits. Dispose asbestos containing materials in a landfill licensed by the Ohio Department of Health and permitted by the Ohio Environmental Protection Agency - Division of Air Pollution Control to accept asbestos containing material. The removal and disposal of all asbestos containing material must comply with the Ohio Administrative Code (OAC) regulations and the National Emission Standard for Hazardous Air Pollutants (NESHAP) standard for asbestos.Electronic Submission: Submit a completed electronic Notification of Demolition and Renovation Form (NDRF), applicable fees, and the Asbestos Inspection Report to the OEPA at least 10 days prior to any demolition activity, renovation activity, or both. Submit the NDRF and payment along with the Asbestos Inspection Report using the OEPA eBusiness Center. Submit one electronic PDF copy and one hard copy of the NDRF to the Engineer. The Engineer will provide one copy to the District Environmental Staff.Hard Copy Submission:The Contractor may submit a hard copy of the completed NDRF and payment along with the Asbestos Inspection Report. Follow the mailing instructions on the NDRF. Check with Local Health Department [insert contact information] to determine if they require a hard copy submittal. Submit the completed NDRF to OEPA at least 10 days prior to demolition activity, renovation activity, or both. Retain two hard copies of the NDRF and submit one copy to the Engineer and one copy to District Environmental staff [insert contact information]. Basis of PaymentSubmit all documentation related to the survey, abatement, transport, and disposal of asbestos containing materials to the Engineer within two weeks of completion. The Engineer will provide a copy of the documentation to the District Environmental Staff.Payment for this work shall be made at the bid price of lump sum. The following estimated quantity has been included in the General Summary for the work noted above:690E98400 Item Special - Misc.: Work Involving Asbestos Containing Materials - Lump SumORMOP 202 – Removal of Structures and Obstructions: Work Involving Asbestos Containing Materials – Lump SumOR other appropriate Pay ItemConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. OEPA receives Demo/Reno Form 10 days prior to reno/demo activity and Contractor provides ODOT a PDF of the form. Final and dated Demo/Reno Form (PDF of online form) is documentation commitment was met. Once after form is complete and submitted.3. OPEA Notification of Demolition and Renovation(ODOT Initiates Process – Asbestos Present)Asbestos Abatement RequiredThe asbestos inspection determined that [add quantity] of asbestos is present on the structure [county, route, & section] in excess of the regulatory limits and requires abatement. ODOT will provide the Asbestos Inspection Report containing the quantities and locations of the asbestos containing materials at the pre-construction meeting. A Licensed Hazard Evaluation Specialist will provide a partially completed Notification of Demolition and Renovation Form (NDRF) with the Asbestos Inspection Report. The Abatement Contractor shall complete the NDRF. Abate, transport, and dispose all asbestos containing material above allowable regulatory limits in accordance with all federal, state, and local regulations. Dispose the asbestos containing materials in a landfill licensed by the local health department and permitted by the Ohio Environmental Protection Agency - Division of Air Pollution Control to accept asbestos containing material. The removal and disposal of all asbestos containing material must comply with the Ohio Administrative Code (OAC) regulations and the National Emission Standard for Hazardous Air Pollutants (NESHAP) standard for asbestos.Electronic Submission: Submit a completed electronic Notification of Demolition and Renovation Form (NDRF), applicable fees, and the Asbestos Inspection Report to the OEPA at least 10 days prior to any demolition activity, renovation activity, or both. Submit the NDRF and payment along with the Asbestos Inspection Report using the OEPA eBusiness Center. Submit one electronic PDF copy and one hard copy of the NDRF to the Engineer. The Engineer will provide one copy to the District Environmental Staff.Hard Copy Submission:The Contractor may submit a hard copy of the completed NDRF and payment along with the Asbestos Inspection Report. Follow mailing instructions on the NDRF. Check with Local Health Department [insert contact information] to determine if they require a hard copy submittal. Submit the completed NDRF to OEPA at least 10 days prior to demolition activity, renovation activity, or both. Retain two hard copies of the NDRF and submit one copy to the Engineer and one copy to District Environmental staff [insert contact information].Basis of PaymentSubmit all documentation related to the abatement, transport, and disposal of asbestos containing materials to the Engineer within two weeks of completion. The Engineer will provide a copy of the documentation to the District Environmental Staff.Payment for this work shall be made at the bid price of lump sum. The following estimated quantity has been included in the general summary for the work noted above:690E98400 Item Special - Misc.: Work Involving Asbestos Containing Materials - Lump SumORMOP 202 – Removal of Structures and Obstructions: Work Involving Asbestos Containing Materials – Lump SumOROther appropriate Pay ItemConstructionEnvironmental Staff;Project Manager/LPA;Project Engineer;Construction InspectorNote added to plans. OEPA receives Demo/Reno Form 10 days prior to reno/demo activity and Contractor provides ODOT a PDF of the form. Final and dated Demo/Reno Form (PDF of online form) is documentation commitment was met. Once after form is complete and submitted. ................
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