DOCUMENTATION VERSION 2.3

DEVONthink Pro Office

VERSION 2.3.5 DOCUMENTATION

? 2001-2012 DEVONtechnologies

TABLE OF CONTENTS

Read me

5

Menus

23

The DEVONthink Pro Office advantage

5

The Application Menu

23

System requirements

6

The File Menu

25

Installing, updating, uninstalling

6

The Edit Menu

28

Getting Started

The Data Menu

29

8

The Format Menu

31

Familiarizing yourself with DEVONthink Pro

The View Menu

33

Office

8

The Go Menu

34

Building Your Database

10

The Tools Menu

35

Unleashing DEVONthink Pro Office's Power 13

The Window Menu

36

A Word about Backups

14

The Services Menu

36

Tutorials, screen casts, and more

14

The Scripts Menu

37

The Help Menu

38

Common Tasks

16

The Dock Menu

39

Analyze Text Documents

16

Windows and Panels

40

Archive Your Emails

16

Archive Printed Documents

17

Main Window

41

Browse the Internet

18

Document Window

47

Capture Data from the Web

19

Search Window

48

Catalog Your Disks, CDs, and DVDs

19

Info Panel

51

Catalog Your Photos and MP3 Files

20

Document Properties

52

Collect Text Snippets and Other Valuable

Concordance

52

Data

20

Download Manager

53

Index Files on Your Hard Disk

20

History

55

Manage Your Bookmarks

21

Groups & Tags

55

Read Newsfeeds

21

Take Note

56

Take Notes

22

Log

56

Write Texts and Outline Projects

22

Activity

56

Preferences

56

Database Properties

57

Assistant

58

Documents

60

General

60

Plain and rich texts

61

HTML pages, web pages, feeds

63

Sheets

65

Images and movies

66

PDFs

67

Office documents, email, and others

68

DEVONthink Pro Office 2.3.5 Documentation, page 2

Drawers and Sheets

70

See Also & Classify

70

Concordance

71

Smart Group Editor

71

Preferences

73

General

73

Editing

74

Import

75

Sorter

76

Media

76

Colors

77

Web

77

RSS

78

Server

79

Email

80

OCR

81

Backup

82

Update

82

Email, Scanning, Web Sharing

83

Archiving Your Email Correspondence

83

Capturing Paper Documents

85

Scanning via Image Capture

86

Scanning via TWAIN

87

Importing existing files with OCR

90

Using the Fujitsu ScanSnap or ExactScan (full

edition)

90

Sharing your database (incl. via iPhone)

91

Accessing your data over the Internet

93

Widgets, Sorter, Bookmarklets

95

DEVONthink Jot

95

Sorter

95

Bookmarklets & Extensions

97

Synchronizing

99

Synchronizing With the Device

99

Troubleshooting

99

Visit the App Store

99

Scripts and Third-party Apps

100

Introduction

100

Installation

101

Internal Scripts

101

Browsers, email, RSS readers

104

Triggered scripts

106

Droplets, Finder plugins, mail rules, PDF

Services

106

More Examples

107

Automator

108

Troubleshooting

111

Repairing a defective database

111

DEVONthink Pro Office crashes when

opened

112

Recovering a lost password

112

Items keep re-appearing in the inbox

113

Problems importing files

113

Email import does not work as expected

113

AppleScript scripts do not work as expected 113

Problems using Services

113

DEVONthink Pro Office behaves irrationally 114

Problems synchronizing with DEVONthink To

Go

114

FAQ

115

General questions

115

Release schedules, Mac OS X, and Windows 115

Purchasing

116

Mac App Store

117

Your software license

117

Product-related questions

118

Technology

119

General Concept

119

Features

119

Structure

119

Applications

120

DEVONthink Pro Office 2.3.5 Documentation, page 3

Other Products

121

At a Glance

121

DEVONthink

121

DEVONthink To Go

122

DEVONagent Pro

122

DEVONagent Express

124

DEVONagent Lite

124

DEVONnote

124

Needful Things

125

Appendix

127

Glossary

127

FAQ (product-specific)

128

Iconology

131

Tagging

131

File Formats

132

Templates

135

Web site export templates

138

Search operators

138

Template tags for Wiki-style links

141

Metadata

141

Version history

142

License agreement

149

Credits

149

DEVONthink Pro Office 2.3.5 Documentation, page 4

READ ME

In this chapter:

The DEVONthink Pro Office advantage

5

System requirements

6

Installing, updating, uninstalling

6

Make the dream of the paperless office come true with DEVONthink Pro Office. Use DEVONthink Pro Office to keep all of your

digital documents notes paper documents email messages images multimedia files chat logs bookmarks

together in one database. Use DEVONthink Pro Office to integrate documents on your hard drive, live content from the Internet, your notes, and your project-related information, all together so that you can search and analyze them. Share your data with colleagues, even when they're using Windows.

THE DEVONTHINK PRO OFFICE ADVANTAGE

WHY DEVONTHINK PRO OFFICE?

DEVONthink Pro Office not only stores documents, it also facilitates

editing analyzing organizing finding and archiving

your documents with a flexible and powerful organization tool.

INTEGRATED WORKSPACE

Unlike the Finder, DEVONthink Pro Office provides an integrated environment with all the tools you need for working with information. Don't waste time with digging through thousands of files but let DEVONthink Pro Office intelligently assist you.

As a native Mac application, DEVONthink Pro Office is also tightly integrated with Mac OS X. DEVONthink Pro Office provides a Dock menu, Services menu commands, and makes heavy use of the Safari Web browser engine. Of course, DEVONthink Pro Office runs natively on both PowerPC and Intel processor based Macs.

ADDITIONAL FUNCTIONALITY

DEVONthink Pro Office comes with a number of 'paperless office' functions not present in other editions of DEVONthink:

DEVONthink Pro Office features a professional email import tool that allows you to archive messages and even complete mailboxes from Apple Mail, Microsoft Entourage, and from Unix mailboxes. See also p. 83ff Not every document is digital, and therefore DEVONthink Pro Office allows you to use your flatbed scanner or Fujitsu ScanSnap to scan paper documents, make them searchable, and file them in a database. DEVONthink Pro Office can turn already scanned documents into searchable documents, too. See also p. 85ff DEVONthink Pro Office allows you to share your documents with your colleagues on your local network or on the Internet. And your Windows, Linux and Unix friends are invited, too. See also p. 79ff

DEVONthink Pro Office 2.3.5 Documentation, page 5

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