AVIATION STOREKEEPER STUDY GUIDE



|AVIATION STOREKEEPER STUDY GUIDE |

FSC GROUPS :

10 - Weapons

15 – ACFT & airframes structural components

16 – ACFT components

26 – Tires

28 – Engines

51 – Handtools

53 – Hardware & abrasives

59 – Electrical components

65 – Medical and dental supplies

67 – Photographic equipment

71 – Furnture

75 – Office supplies

79 – Cleaning equipment

81 – Containers

84 – Flight Deck Boots, flight clothing

91 – Fuels

99 – Miscellaneous

SSIC’s Secnavinst 5210.11

1000 – Military personnel 8000 – Ordnance

2000 – Telecommunications 9000 – Ships Designs / mat’l

3000 – Operations 10000 – General mat’l

4000 – Logistics 11000 – Facilities / activities ashore

5000 – General admin. 12000 – Civilian personnel

6000 – Medicine / Dentistry 13000 – Aeronautical / Astronautical Mat’l

Aircraft Inventory Record (AIR)

OPNAV 4790/109 – Binder

OPNAV 4790/110 – Ttile page / Sectional breakdown

OPNAV 4790/111 – Equipment list

OPNAV 4790/112 – Shortage list

OPNAV 4790/104 – Certification & record of transfers

Mode of Shipment Codes

F- MAC (Military Airlift Command) Z- Military sealift command

G- Service parcel post 2 – Gov’t watercraft (barge)

H – Air parcel post 5 - UPS

N – Logair 6 - MOM

Q – Air freight 9 – Local delivery

R – Air express U - Quicktrans

S – Air charter X – Bearer walk thru

T – Air freight forwarder

Record Type Codes

60 – Weapons 64 – Technical directives

61 – RFI 65 – Initial issue

62 – Deletion 66 – Servmart

63 – Non-RFI 67 – PEB

Purpose Codes

A – General issue (ASO) assets

L – Pack-up kits

W – Special pools program (SUPPO) assets

MRIL Shipping Codes

WW – Dispose of locally

XX – Turn-in to nearest industrial NAS ( depot )

YY – Dispose of in accordance with local inst.

ZZ – Requset turn-in instructions from item manager

Advice Codes

2B – Do not sub 5D – In

5A – Survey 53 – 5A/2B combo

5G – One for one exchange 5X – Stock replenishment

5S – Remain in place (CRIPL) 52 – 2B/5S combo

5V – P/N for P/N

Demand Codes

R – Recurring demand

N – Non recurring demand

O – No demand

Media & status codes

A – 100 % supply and shipment status to requisitioner by mailer prepared by DAAS

B – 100 % supply and shipment status to requisitioner by autodin

Service Designator Codes

R – Pacific fleet operating units ( including ships )

V – Atlantic fleet operating units ( including ships )

N – Activities ashore ( NAS’s )

Shelf Life Condition Codes

A – More than 6 months

B – 3-6 months

C – Less than 3 months

Material Control Codes

D – Field level repairables

E – DLR designated for intensive management under IRAM

H – Depot level repairables

L – Items of local stock or items pending stock number

M – Medium velocity demands consumables

S – Slow demand velocity items ( consumables )

T – Terminalitems

W – End use items

X – Special program repairable items

Z – Special program consumables

Repair Capability Codes

C1 – Full capability

C3 – Limited capability

A1 – test and check

X1 – Repair not authorized

X2 – Lack of equipment / tools / facilities

X3 – Lack of technical skills

X4 – Lack of required test equipment

X6 – Lack of technical data

Z1 – Consumable material

BCM Codes ( Beyond Capability of Maintenance )

1 – Repair not authorized

2 – Lack of tools, equipment or facilities

3 – Lack of technical skills

4 – Lack of parts

5 – Fails test and check

6 – Lack of technical data

7 – Beyond authorized repair depth

8 – Administrative (EI, QDR )

9 – Condemned

Supply Condition Codes

A – RFI material

F – Whole NON-RFI material

G – Incomplete NON-RFI material

SM&R Codes

P A G G D 6

(1) (2) (3) (4) (5) (6)

1) & (2) – source codes

2) & (4) - maintenance codes

(5) – recoverability code

(6) – service option code

Source Codes :

AO – assembled at “O” level

AF – assem. at “I” level afloat

AH – assem. at “I” level ashore

AG – assem. at “I” level both afloat & ashore

AD – assem. at “D” level

XA – Order NHA

XB – Obtain from salvage

XC – Installatio, drawing or diagram that is identified by manufacturer’s

P/N

MO – Manufactured by “O” level

MF - Manufactured by “I” level afloat

MH – Manufactured by “I” level ashore

MG – Manufactured by “I” level afloat & ashore

MD – Manufactured by “D” level

COGS : This symbol consists of a two-character code that identifies the stores account and cognizant manager of an item.

OI – Publications

1I – Forms

1R – Aviation, Aeronautical, Photographic, Meteorological consumable material

2R/7R – Aviation, Aeronautical, Photographic, Meteorological repairable material

2V – Aeronautical support equipment

4R – Catapult & arresting gear material repairable

4V – Aircraft engines

5R – Catapult arresting gear material repairable

6R – GSE with MCC of X

6V – Technical directives change kits

8R – Major aeronautical system and equipment

9C – Navy owned stock of defense construction material (S9C)

9D – Special clothing and textiles

9G – Navy owned stocks of defense general material (S9G)

9N – Navy owned stocks of defense electronic material (S9E)

9Q – Navy owned stocks

9Z – Navy owned stocks of defense industrial material (S9I)

9X – Bulk fuels, oils and solvents

IMRL Reporting Codes

Section 1 – Employment data – list of employment data used to create IMRL.

Section 2 – Change list – List of all changes to activity’s IMRL. (additions,

Deletions, or changes)

Section 3 – Index – Rapid means of identifying and locating the position of an

item in the body section (divided into six parts)

1 – Part number

2 – NIIN

3 – Nomenclature

4 – Avionics system name

5 – Avionics system number

6 – Line item number

Section 4 - Main body – Lists of all items that are allowed for the applicable

activity and shows the authorized allowance QTY for each item

allowed. (each page presents identification data, description, land

vessel (LV) code data, accountability & allowance data)

Section 5 – Activity inventory record – lists all items that are on inventory at the

Applicable activity on the date this section is prepared. (reissued on a

monthly basis) provides identification data, management data,

inventory status, authorized allowances & nonmenclature.

Preparation of IMRL’s

- Prepared by cognizant SECA for each IMRL activity.

- SECA’s are responsible for printing and distributing.

- Issued on an annual basis or as required such AS/ACFT reconfiguration, mission changes, deckload variations, newly introduced equipment, etc.

- OPNAV FORM 4790/64 – IMRL transaction reporting (report gains, transfers & survey)

- NAVAIR FORM 13650/1 – IMRL revision request (correct discrepancies, request sermis, source data revision, report excess. Items O/H, amen se allowances)

Compressed Gas Cylinder Color Codes

CYLINDER COLOR CLASS OF MATERIAL

ORANGE ----------------------------------------- Refrigerants

BUFF----------------------------------------------- Industrial

BROWN ------------------------------------------ Toxic Material

BLUE ---------------------------------------------- Anesthetics

GREEN -------------------------------------------- Oxidizing materials

GRAY --------------------------------------------- Asphyxiating

RED ------------------------------------------------ Firefighting protection

BLACK -------------------------------------------- Combination of oxygen &

other gases

YELLOW ----------------------------------------- Flammable & combustible

Material

Forms

DD Form 173/2 – Message form

DD Form 200 – Report of survey

DD Form 250 – Mat’l inspection & receiving report

DD Form 1149 – Requisition & invoice / shipping document

DD Form 1155 – Order for supplies and services

DD Form 1342 – DOD property record

DD Form 1348 (6 part) – DOD single line item requisition system doc

(manual)

DD Form 1348-1 – Single line item release / receipt document

DD Form 1348-6 – Items with no NSN assigned

DD Form 1384 – TCMD ( Transportation control & movement doc. )

DD Form 1387 – Shipment label ( red border PRI 01 / blue PRI 02 / no

Border PRI 03 )

DD Form 1896 – White indentaplate

DD Form 1897 – Purple indentaplate

NAVSUP Form 306 – Controlled equipment

NAVSUP Form 1250-1 – Single line item consumption / requisition

Document (manual)

SF 44 – Purchase order invoice voucher

SF 94 – Statement of witness

SF 95 – Claim for damage or injury

SF 364 – Report of descrepancy (ROD)

SF 1103 – Gov’t bill of lading (GBL)

NAVAIR 00-35-QH-2 – Flight clothing allowance list

NAVAIRINST 13650.1 – IMRL (individual material readiness list)

NAVCOMPT Form 2155 – REQ / Optar log

NAVCOMPT Form 2156 – Optar document transmittal report

NAVCOMPT Form 2157 – Budget optar report

Publications

NAVSUP P-284 – Storage & materials handling

NAVSUP P-409 – Milstrip / milstrap desk guide

NAVSUP P-437 – Milstrip / milstamp

NAVSUP P-484 – Supply afloat field packaging procedures

NAVSUP P-485 – Supply afloat – 26 appendixes

1 – Advice codes

2 – Status codes

3 – Distribution codes

4 – Document identifier

5 – Mode of shipment

6 – Project codes

7 – Routing identifier

8 – Suffix codes

9 – Logistic management codes

10 – Milstrip logistic / management codes

11 – Controlled equipage item list

12 – Planned

13 – Change notice and codes

14 – Signal codes

NAVSUP P-485 – Supply Afloat (continued)

15 – Supply and transportation abbreviations and acronyms

16 – Media and status codes

17 – Type of hold codes

18 – Cogizance of Navy material

19 – Unit of issue

20 – Limited application directives

21 – Personal property transportation offices

22 – Navy airlift clearance authorities worldwide

23 – Air hour / day surface day shipped code

24 – Selected air terminal identifier codes

25 – Supply / financial reports (SFM) – snap II users

26 – Packaging and labeling guide for 2M repaired

electronic component

NAVSUP P-500 – Navy policies and standards for supply management

NAVSUP P-504 – Preparation of freight for air shipment

NAVSUP P-505 – Preparation of hazmat for air shipment

NAVSUP P-545 – DLR requistioning, turn-in and carcass tracking guide

NAVSUP P-560 – Navy supply acquisition regulation supplement (procuring

mat’l for local purchase, BPA, imprest fund or purchase

orders)

NAVSUP P-567 –

Volume 1 – Automated snap I supply procedures (inventory management)

Volume 2 – Automated snap I supply procedures (financial management)

For logistics management, inventory management and

financial management

NAVSUP P-600 – Naval logistics library

NAVSUP P-2002 – Navy stock list of publications & forms

NAVSUP P-2300 – Lists repairable assemblies under the cog of ASO

NAVSUP P-2310 – Lists supporting repair parts

NAVSUP P-2320 – SM&R codes

NAVSUP P-2330 – Family group cross-reference

NAVSUP P-4000 – Intro to federal supply catalog & related pubs (ML-N, C-

MCRL, MRIL, CHIL, LIRSH, ASG, IL, NICN/NIIN)

NAVSUP P-4105 – (LIRSH) List of items requiring special handling

NAVSUP P-4400 – (ASG) Afloat shopping guide

NAVSUP P-4500 – (CHIL) Consolidated hazardous items list

NAVSUP P-4998 – (CARGO) Consolidated afloat requistioning guide overseas

NAVSUP PUB I – Volume II – Supply Ashore

Volume V – Transportation of property

NAVSO P-3006-1 – Financial management of resources operations procedures

NAVSO P-3013-1 – Financial management of resources operations maintenance

(opertaing forces)

NAVSO P-3013-2 – Financial management of resources operations maintenance

(shore activities)

NAVCOMPT Manual –

Volume 2 – Accounting classifications

Volume 3 – Appropriation cost and property accouting (field)

FASO INST 4000.2Q – ASO glossary of abbreviations

FASO INST 4441.15 – OSI for ships and marine air groups (MAGS)

Using the AVCAL process

FASO INST 4441.16 – Aviation OSI for activities using the shorcal process

NAVAIRINST 4423.11 – Assignment and application of SM&R codes

NAVAIRINST 13650.1 – AMMRL program

NAVSUPINST 4200.85 – Shore and fleet small purchase and other simplified

Purchase procedures

NAVSUPINST 4235.3 – Fleet use of milstrip (Indoc milstrip)

OPNAVINST 4110.2 – Hazardous material control and management

OPNAVINST 4614.1 – UMMIPS (FADS)

OPNAVINST 4790.2 – NAMP-6 Volumes

** Sponsored & directed by CNO**

1 – Concepts, objectives, policies, organizations and

representatives

2 – “O” level maintenance

3 – “I” level maintenance

4 – “D” level maintenance

5 – Data processing requirements

6 – Maintenance data systems

OPNAVINST 5100.23 – Hazardous material control

OPNAVINST 5510.1 – Don information and personal security program

regulation (security manual)

SECNAVINST 5210.11 – SSIC’s

SECNAVINST 5212.5 – Navy and Marine Corps disposition manual

SECNAVINST 5215.1 – DON directives issuance system

SECNAVINST 5216.5 – Navy correspondence manual

SECNAVINST 5400.4 – MLSR

NAVSUP manual – 4 Vols

1 – Intro to supply

2 – Supply ashore

4 – Retail clothing and commissary store

5 – Transportation of property

Navcompt manual – 10 Vols

2 – Accounting classificationss

(chapter 5 – UIC’s)

3 – Appropriation, cost and property

4 – Disbursing

MLN – Management List Navy – Management data for all Navy

Managed items (NIIN seq.) published by (DLSC) Defense Logistics

Service Center, revisions quarterly, distribution (FMSO)

MRIL – Master Repairable Items List – Catolog of selected Navy managed items

C-MCRL – Consolidated Master Cross Reference List – 3 parts

Part 1 – P/N and cage to NSN’s

Part 2 – NSN’s to P/n’s and cage

Part 3 – Cage and P/N to NSN’s

H4/H8 – Contains name, address and cage code for each company that

manufactures items for the federal government

ICRL – Repair capability of each component repaired at the local IMA. Data

Provided to ASO by the IMA’s, based on items processed, past

Experience and SM&R codes. It is published by ASO.

CRIPL – Consolidated Remain In Place List – Contains repairable components

that cannot be removed until receipt of a replacement item. (3 parts)

Part 1 – NIIN sequence

Part 2 – P/N sequence

Part 3 – NIIN sequence within A/C type

C AND P SECTIONS (CROSS REFERENCE AND PARTS LISTINGS)

C0001 – Section Idex – List all titles of ASO pubs

C0018 – Repairable assemblies model code table – lists various model codes &

their respective NSN’s that are shown in the ASO P2300 & P2310 sections

C0030 – Packaging data for ASO and NAVAIR repairable assemblies

NAPI – NAVAL AERONAUTICAL PUBLICATIONS INDEX

NA 00-500A – Equipment applicability list

NA 00-500AV – Avionics change cross-reference

NA 00-500B – Aircraft application list

NA 00-500C – Directives application list

NA 00-500M – Microfilm cartidge cross-reference

NA 00-500P – Publications distribution index

NA 00-500E – Support equipment cross-reference

NA 01-700- Airborneweapons / stores, CONV / Nuclear, check lists / stores

Reliability cards / manual

NAVSUP P-2002 – Navy stock lists of Pubs and forms

ALLOWANCE LISTS (ALs) – Contains material and equipment for the purposes

indicated in each list. The AL is used as guides in

establishing the IMRL.

TABLE OF BASIC ALLOWANCES (TBAs) – Listings of equipment and material

required for performance of specific

missions.

TECHNICAL DIRECTIVES (TDs) – 2 Types

Formal

Informal

3 ACTION CATEGORIES – Immediate, urgent, routine

DOCUMENT IDENTIFIERS

Overseas Shipment Domestic Shipment

AO1 NSN AOA

AO2 P/N AOB

AO3 NATO AOC

AO4 OTHER AOD

AO5 EXCEPTION AOE

ADMINISTRATION

STANDARD LETTER – SECNAVINST 5216.5 (NAVY CORRESP. MANUAL)

Stationary – First page contains letterhead (name & address). Second page and

succeeding pages are typed on plain white bond paper as same size

and quality as letterhead paper.

Copies – Made on copy machines or white carbon flimsy, the file copy is yellow

carbon flimsy.

MULTIPLE ADDRESS LETTER – Two or more activities. Each addressee must

receive a letterhead copy with a signature.

JOINT LETTER – Two or more commands wish to issue information that establishes

an agreement of a matter that of which is mutual concern.

MESSAGE – Quickest form of written communication. DD FORM 173/2 (Double Faced

Format)

CLASSIFIED MATERIAL CONTROL (OPNAVINST 5510.1 SECURITY MANUAL)

CNO is responsible to SECNAV for all policies related to the security of all classified info within the Navy.

Top Secret – Exceptionally grave damage to national security

Secret – Serious damage

Confidential – Identifiable damage

Clearance – One of several types of personal investigations are complete. (final or interim)

Final – Granted when all investigations requirements are met and are favorable

Interim – Granted, not to exceed 6 months, when it is established that any delay would be

Harmful to the national interest and a personal investigation request has been

submitted.

Access – Individual has a need to know up to a specific level.

Marking Classified Mat’l

Marked with appropriate classification at the top and bottom of each page. (All

Capitals, largerthat type of text)

Custodian Precautions

Not removed without C.O. authority or an authorized representative.

Stowage Procedures

The combinations or key of a key of a container must be changed at the time of

Receipt or not less than 12 months, and if any personnel transfer having previous

knowledge.

TRANSFERING CLASSIFIED MAT’L

Only secret and lesser may be sent VIA mail

Registered Mail – Secret, NATO confidential and all confidential mailed

To an FPO / APO address.

Certified Mail – Confidential ( addressed to contractor facilities )

First Class Mail or Priority – Confidential ( addressed to DOD activities

located in U.S. )

TURN-IN OF CLASSIFIED MAT’L –

Hand delivered mat’l – obtained #1 copy of 1348-1

Shipped or mailed - #5 or #6 of 1348-1

OPTAR ( OPERATING TARGET )

Operating Target – Authorization of funds subject to administrative control

Issued to a level below the responsibility center.

Operating Budget – Annual budget and financial authority of an activity or

command that contains the resources to perform that

activity’s mission.

FAADS ( DAO ) – Perform the official accounting and reporting for OPTARs

Issued by **TYCOM** ( FAADCLANT & FAADCPAC )

Example : 1791804.602D 000 57025 A 060951 2D VO3369 0083051234BC

(1) (2) (3) (4) (5) (6) (7) (8) (9)

1) – Appropriation ( 7 Characters )

2) – Subhead ( 4 Characters )

3) – Object class

4) – Bureau control number ( UIC of the operating budget holder )

( 5 Characters)

5) – Suballotments ( Operating budget suffix ) ( 1 Character )

6) – UIC of authorized accounting activity ( UIC of requistioner ) ( 6

characters )

7) – Transaction – type code ( cite 2D ) ( 2 characters )

8) – Property accouting activity ( UIC of requisitioner ) ( 6 characters )

9) – Cost code ( consists of 2 zeros, followed by Julian date and serial number or requisition, followed by applicable fund code ) ( 12 characters )

NAVCOMPT FORM 2155 – REQUISITION OPTAR LOG

Each activity will establish a requisition optar log ( NAVCOMPT FORM 2155 ) for each optar received. Optar grants are entered into the log and reduced by the value of chargeable requisitions ( unfilled orders ). All chargeable requisitions and purchase orders must be recorded. In addition, all differences ( increase or decrease ) reported by the FAADC on the SFOEDL must be entered into the log and the optar balance adjusted.

NAVCOMPT FORM 2156

Optar document transmittal report. All unfilled orders, cancellation documents and transaction listings ( SFOEDL / AUOL ) will be transmitted to FAADC ( DAO ) on a timely basis ( 16th and last day of the month )

NAVCOMPT FORM 2157

Budget optar report ( BOR ) when prepared, the BOR is submitted by hand, mail or message to FAADC, with a copy to the TYCOM and a copy to the wing, no later than the first workday of the month following the month to be reported.

FUNDS

OFC-01 – Flight operations ( Optar ) 7F, 7B

OFC-50 – Aviation fleet maintenance ( AFM ) 2S, Y6

OFC-08 – IMRL outfitters 8X

HOLDING FILES

Optar holding files are established by fiscal year for each optar received to hold the appropriate accounting documents and listings pending transmittal to the FAADC. The contents of the holding files are as follows:

File 1 – Unfilled order chargeable documents for transmittal. This file contains

the accounting copy DD Form 1348 greeen copy.

File 2 – Unfilled order cancellation documents / list for transmittal. This file

contains lists of confirmed cancellations or copies of individual

cancellation documents, advance downward price adjustments and

administrative cancellations. All documents are entered in the optar log

increasing the optar balance.

SFOEDL

Summary filled order / expenditure difference listing : Is forwarded monthly by the FAADC to individual optar holders for each optar held. The listing is a report of all filled orders with a difference of $100.00 or more. Optar holders accept and post to the requisition optar log all differences shown on the SFOEDL. All differences are listed by the fund code. After posting the differences, the optar holder reviews the listings and annotates transactions considered invalid with the appropriate rejection code. Rejection codes are listed in the NAVSO P-3013, paragraph 4108.

AUOL

Aged unfilled order listing : Is forwarded monthly ( except for the first quarter of the current fiscal year ) by the FAADC to the individual optar holders for each optar held. The listing is distributed monthly for the 4th through the 15th month of the reporting period, and then quarterly for the 18th through the 33rd report month. The aged unfilled order listing lists all unfilledorders over 120 days old held in FAADC files that have not matched with related expenditure documents and have not been canelled.

THRESHOLD

Any charge under $100.00 can be charged to the optar holder without achieving a

Match.

MATERIAL RECEIPT – METHODS OF DELIVERY

1 – Direct delivery

2 – Freight

3 – Mail

RECEIPT DOCUMENTATION

ALL material and services received must be accompanied by a receipt document. Incoming material should be accompanied by one or several receipt documents depending on the method of purchase, supplier, type of delivery and government inspection requirements. Any document received with the material or service that contains enough information to process the receipt document.

DD Form 1348 ( 6 part )

Generally used both as a requisition and a receipt document for most materials transferred between nonautomated ships. Issuing ship – white copy. Receiving activity – Hardback copy.

DD Form 1348-6

Recommended for requistioning material that is not identified by a NSN.

NAVSUP Form 1250-1

Used as a consumption document and as a requistion document for nonautomated ships. When the NAVSUP Form 1250-1 is submitted as a requisition to the parent tender, the white copy returned with material is processed as a receipt invoice.

DD Form 1348-1

Single line item release / receipt document Receipts from shore activities and automated units are done either on a DD Form 1348-1 or an issue / receipt release document ( IRRD ).

DD Form 1149

Rquisition and invoice / shipping document is normally used to requisition or receive specific materials or services such as repairs or rental equipment. When material or services are received on a DD Form 1149, a technical inspection by the ordering dept. is done, if required.

DD Form 1155

Order for supplies and services is used to purchase material from a commercial source.

DD Form 250

Material inspection and receiving report is used to verify material inspection and acceptance for items received directly from a contractor.

Standard Form 1103

Government bill of lading may be used to provide delivery instructions to a commercial carrier or to provide receipt documentation to the ordering activity.

SHIPPING DISCREPANCIES

Shipping discrepancies attributable to the responsibility of the activity ( including contractors, manufacturers or vendors ) are reported by the receiving activity on a report of discrepancy ( ROD ), Standard Form 364.

RECEIPT DISCREPANCIES – 2 TYPES

1. Discrepancies such as overages, shortages, damages, incorrect or not – received material.

2. The second category includes material quality discrepancies. Material delivered in this category cannot be used for it’s intended purpose because it does not meet specified ( form, fit or function ) requirements. These discrepancies are caused by manufacturing or repair facility or, in some case, incorrect specifications.

MATERIAL SURVEYS

Procedure for determining the cause of gains, losses or damage to Navy property, establishing personal responsibility ( if any ), and documenting necessary inventory adjustments to stock records. When a loss or gain of material in the following categories is confirmed, a report of survey, DD Form 200, is prepared.

MLSR

Missing, lost, stolen and recovered reports, in addition to the procedures for preparing a survey; consult SECNAVINST 5400.4 with respect to the MLSR. A DD Form 200 and a MLSR report are required for losses of sensitive or claqssified items and for arms, ammunition and explosives. The approved DD Form 200, preliminary and causitive research findings and recommendations and all other documentation related to the surveyed material should be retained for 3 years.

IMPREST FUND

Simple and economical way of electing purchases not in excess of $500.00. The imprest fund method employs a cash fund from which payments are made at the time purchase transactions occur and to which reimbursements are made on a revolving basis. The amount of each imprest fund for shore activities is based on (1) estimated monthly payments not to exceed $10,000 (2) an amount of $500.00. For afloat activities, the imprest fund amount may not exceed $1,00.00 for ships with supply corps officers or $500.00 for ships without supply corps officers. Anyone with the exception of disbursing or fiscal office personnel may be appointed in writing as an imprest fund cashier by the commanding officer. Both the imprest fund cashier and alternate must each have his or her safe and are the only persons authorized to have the combination for their respective safes. The combination of each safe must be changed every 6 months.

SUPPLY SUPPORT CENTER

Supply Responses Section ( SRS ) COMPONENT CONTROL SECTION (CCS)

Requisition Control Unit (RCU) Document Control Unit (DCU)

Technical Research Unit (TRU) LRCA Storage Unit (LRCA)

Stock Locator Unit (SLU) Supply Screening Unit (SSU)

Material Delivery Unit (MDU) Awaiting Parts Unit (AWP)

Program Management Unit (PEB)

Pre-Expended Bin Unit (PEB)

SRS – Supply Response Section

Single point of contact for processing customer requirements and providing

Following-ups and status as required.

RCU – Requisition Control Unit

Receives all requests for mat’l req., prepares documentation maintains files and

Registers and provides status.

TRU – Technical Research Unit

Verifies requisition data

SLU – Stock Locator Unit

Locating The Mat’L (MSSL) and other available locators

MDU – Material Delivery Unit

Picks-up and delivers mat’l

PEB – Pre-Expended Bin Unit

Contains high usage items, low cost, maintenance related consumable items

PMU – Program Management Unit

Processing & expediting all high priority req. (NMCS / PMCS) Work stoppage

And exreps.

CCS – Component Control Section

Also known as (RMS) repairables management section accounts for all repairable

Assets stored in LRCA as well as the IMA repair cycle.

DCU – Document Control Unit

Control of all NON-RFI components in the IMA repair cycle except rotable pool

Components. Maintain files for repairable components in stages of repair cycle

And for components awaiting turn-in from customers

REPAIRABLE MANAGEMENT FILES

Document Suspense File –

DD 1348 white copy indicates that a demand for a repairable component

Was made

Exchange Due File –

DD 1348 yellow copy indicating that a defective retrograde is due from

Customer

Induction Return Due File –

VIDS / MAF copy 2 indicates that a component has been inducted into

repair cycle

Completed Requisition File –

Contains signed copies of LRCA issue documents certifying proof of

Delivery

Exrep File –

DD Form 1348 outstanding requisitions representing outstanding

repairables to be satisfied from AIMD.

LCRA – Local Repair Cycle Asset Storage Unit

Responsible for the receipt, stowage and issue of LRCA’s maintain records of

stock, controls LCRA components in repair cycle

SSU – Supply Screening Unit

Responsible for processing all items received from AIMD after the repair cycle.

SSU forwards RFI mat’l for stock or prepares retrograde mat’l for shipment to

DOP.

AWP – Awaiting Parts Unit

- Receipt, stowage and control of all components in the AWP status returned from AIMD.

- AWP levels should not exceed 15% of average monthly inductions.

- Aged AWP assets ( over 60 days old ) should not exceed 5% of total AWP level.

- 98% accuracy is established for effective AWP management.

- IMA W/C has 24hrs to deliver component to AWP in case of nonavailability of part.

- AWP validations conducted weekly.

AMSU – Aeronautical Material Screening Unit ( component of AIMD )

- All components received for induction into AIMD must be determined if the component is in the check, test or repair capability of AIMD.

- Vids copy 2 is signed as a receipt and returned to CCS ( the use of the ICRL is applied )

- Assignment workload requirements

- PRI 01 – support of NMCS / PMCS and also assigned to

activities within 30 days of development.

- PRI 02 – Repair of critical LCRA & SE items. Also assigned to

O-level maintenance work stoppage requirements.

- PRI 03 – Repair of non-critical LRCA & SE items & repair or

manufacture of mat’l for non-fixed allowance stock items.

- PRI 04 – Process salvaged mat’l & non-aeronautical mat’l repair.

Processing repairables – When repair capability does not exist items must be

shipped to ( DSP ) designated support point or to an activity having repair

capability. ( AIMD determination must be made within 24hrs, component is

shipped within 48hrs, may not exceed 3 days )

ICRL – Individual Component Repairable List

Management tool that provides and activity with the ability to relate maintenance

repair capability to an item.

- Identifies fixed allowances

NAVAIRINST 4790.18 – NAMP-6 volumes

Policies and procedures for managing the ICRL is established

- ICRL additions, deletions and changes are sent to ASO

The master ICRL data file is established / published by ASO

- Maintaining and using within IMA is shared by AIMD and supply

AVIATION MATERIAL MANAGEMENT

Repairables identified as –

FLR’s –

Field Level Reapirables : which are managed by ICP’s in the same

manner as comsumables – normally disposed of when they cannot

be repaired at the local level.

DLR’s –

Depot Level Repairables : can be economically repaired at depot

Level maintenance.

IRAM –

Improved Repairables Asset Management program

Two Subsets:

1) Management improvement iniatives applicable

To all repairables.

2) Intensive repairable item management ( IRIM )

Of selected repairables.

Objectives :

To increase asset visibility and control increase

Recovery rates, minimize that and improve

Requirements determinations.

STORAGE

Storerooms should be arranged to permit :

1. Maximum storage capacity

2. Access to all stores

3. Orderly arrangement of stores

4. Security and safety of stores

The material to be stored should be considered from four separate viewpoints:

1. Popularity

2. Similarity

3. Size

4. Characteristics

Location Numbering : 324-112-123

32 – Building

4 – Floor

112 – Row

12 – Stack

3 – Level

All keys padlocks must be ½, pin tumbler type, with dead bolt and must be either brass or bronze. All keyless padlocks must be the three-combination, manipulation resistant type. The custodian must not record the combination anywhere other than on the paper which is placed in a sealed envelope and turned into the accountable officer. The combination must not be disclosed to anyone. The sealed envelope is kept in the accountable officer’s safe. In selecting combination numbers, multiples of 5, simple acending or descending arithmetical series and personal data such as birthdays and serial numbers should be avoided.

STACK HEIGHTS

The heights of stacks below automatic sprinklers are as follows:

A. When stack heights are 15 feet or lower, at least an 18-inch clearance

must be maintained.

B. When stack heights exceed 15 feet, at least a 36-inch clearance must be maintained.

C. When hazardous commodities are involved, at least a 36-inch clearance must be maintained reguardless of stack height. Stack heights in buildings not protected by sprinklers must have at least a 36-inch clearance around joists, rafters, beams and roof trusses. Around light or heating fixtures, an 18-inch clearance must be maintained.

HAZARDOUS MATERIAL INDENTIFICATION SYSTEM – HMIS

Adequate safety to life and property

NAVSUPINST 5100.27 –

Implements new OSHA ( Occupational Safety & Health Admin. ) This

expands on the CHIL

Overall management responsibility is NAVSUPSYSCOM

HMIS –

Microfiche list produced by NAVSUPSYSCOM lists hazardous

ingredients, use, protective clothing and emergency treatment.

OPNAVINST 5090.1 –

For disposal of hazardous mat’l

OPNAVINST 5102.1 –

Mishap ( chapter 3 & 4 )

NAVSUP P-485 –

Storage codes

HAZMAT STOREROOMS

Flammable –

Located end of the ship or below full load water line, not adjacent to a

magazine. ( Equipped with automatic fire alarms and CO2 systems ).

Acid –

Leakproof lead-lined box, chest or locker. 3/8 inch letters bearing ( acid

bottle storage ) Must be kept in flammable liquid storerooms.

TRANSPORTATION OF HAZMAT –

DD Form 1387 –

Military shipping label

DD Form 1387-2 –

Special handling data / certification label.

PLANT ACCOUNT AND PROPERTY RECORDS

Custody –

Physical possession of mat’l and the assumption of responsibility against

it’s improper usage and loss.

Equipage –

( Afloat ) Noninstalled & relatively durable items.

Controlled Equipage –

( Afloat ) Items require special management control because mat’l is

essential for the protection life or is relatively valuable to personal use.

Minor Property –

Personal property acquired for immediate use & having a cost of less than

$5,000 or more but having a useful life of less than 2 years.

Plant Property –

Navy-owned land, buildings and personal property of a capital nature

located on shore.

4 classes :

1 – Land

2 – Buildings, stuctures & utilities

3 – Persoal property cost 5,000 or more, expected life 2 years or

more.

4 – Industrial plant equipment costs $5,000 or more use for cutting,

grinding etc. nothing less than $5,000.

DD Form 1342 is used for reporting class 3 & 4 plant property. A separate

form is prepared for each individual item.

TYCOM – Physical inventories, surveys ( lost, missing,

unserviceable items ), periodic reports of consumption, deficiencies and excess all will be reported to TYCOM.

CONTROLED EQUIPAGE RECORD : ( NAVSUP FORM 306 )

Original & one copy of each item in the custody of each department head.

Department heads may duplicate custody records for any signature required items.

Original –

Maintained in space most convenient by Suppo. & when not in use must

be kept in a locked file.

Old Forms –

Must be kept for up to 36 months even if original info was copied on to

new custody from going by date of last entry.

Designation of Forms –

By commanding officer or TYCOM it must be indicated on top or bottom

margin of each card.

PHYSICAL INVENTORY OF CONTROLLED EQUIPAGE

- Annually between 15 Februrary through 15 March

- Other inventories which must be completed within 30 days after commencement date :

1. Commissioning, inactivation or reactivation of the ship.

2. Relief of head of dept., concerning that department.

3. Change of command , at descretion for relieving C.O.

MILSTRIP - DATA BLOCKS FOR 1348 ( 6 PART )

Block A – Send to

Block B – Requistioner

Block C – Nomenclature

Block D-F – Editing Data

CC 1-3 – Document Identifier

CC 4-6 – Routing Identifier

CC 7 – Media and Status Code

CC 8-20 – NSN

CC 21-22 – SMIC

CC 23-24 – Unit of Issue

CC 25-29 – Quanity

CC 30 – Service designator

CC 31-35 – UIC of Requisitioner

CC 36-39 – Julian Date

CC 40-43 – Serial Number

CC 44 – Demand Code

CC 45-50 – Supplementary Address

CC 51 – Signal Code

CC 52-53 – Fund Code

CC 54 – Monitoring Activity

CC 55-56 – COG

CC 57-59 Project Code

CC 60-61 – Priority Designator

CC 62-64 – Required Delivery Date

CC 65-66 – Advice Codes

CC 71 – Supply Condition Code

CC 73 – MCC

UMMIPS

Urgency of Need Designators

( UNDS )

Unabble to Perform Impaired Routine

Mission Operational Cap.

( FADS ) A B C

Force / Activity Designators

I 1 4 11

II 2 5 12

III 3 6 13

IV 7 9 14

V 8 10 15

PRIORITY ISSUE GROUPS

I – 01-03

II – 04-08

III – 09-15

FLIGHT PACKETS

Inventory is done before and after each flight or at least weekly.

The flight packet includes the following materials :

DD FORM 1348 ( 6 part ) – Requistioning repair parts and other material for in-

plane servicing.

SF 44 – Buying services and material from commercial sources. Lodging for

officers. Lodging and food for enlisted personnel.

DD Form 1896 – Buying Jet Fuel and lubricantsfrom DOD activities. ( white )

DD Form 1897 – Buying AVGAS and lubricants from DOD activities. ( purple )

Miscellaneous Items –

- Instructions for safeguarding and shipping damaged aircraft.

- Instructions for procuring services and supplies.

- SF 94 ( statement of witness ).

- SF 95 ( claim for damage or injury ).

- Indelible pencil or ball point pen and carbon paper.

- Engineering investigation reports

- VIDS / MAF ( OPNAV 4790 / 60 )

PROJECT CODES

AK0 ( 796 ) – NMCS ( Non Mission Capable Supply )

AK7 ( 797 ) – PMCS ( Partial Mission Capable Supply )

AK1 – Work Stoppage

ZC8 – Pool Critical

YY9 – Miscellaneous

AK5 – Low Priority Aeronautical Items ( Nuts, Bolts, Screws, etc. )

AP5 – Low Priority Non-Aeronautical Items ( Coveralls, Boots, etc. )

ZP7 – Broad Arrow

ZA9 – High Time

ZL9 – MAMS

ZC5 – Test Bench Installment Items

SUADPS DOCUMENT IDENTIFIERS

XO5 – AVCAL / COSAL = Established or changed MRF record

XO6 – AVCAL / COSAL = Established or changed NBR record

XO8 – ADD / delete / change MRF record

X10 – Establish NBR record

X11 – Spot inventory

X13 – Pre-determined inventory action

X21 – Record demand and frequency

X24 – Recorded pack-up data

X31 – Repairable issue to supported unit

X32 – Turn-in repairable from support unit

X34 – Issue to end-used ship / receipt to end used ship

X35 – Cash sales

X37 – Off load or excess material

X38 – OSO transfer to end used ashore

X39 – MVO offload adjustment

X43 – Survey

X50 – Fund allocation / withdrawal

X51 – Establish / delete FMF data

X70 – Receipt for aviation fuel

X71 – Material receipt

X72 – Receipt in process

X73 – MVO receipts

X76 – OPTAR adjustments

X77 – MVO receipts adjustments

X78 – MVO obligation adjustments

X90 – File inquiry

X91 – Surface MDS input

X92 – Aviation MDS input

NALCOLMIS CONVERSATION CODES

PRODUCTION CONTROL

N202 – Update / delete ICRL records

N222 – ICRL

N235 – Printout of ICRL in sequence selected by the user

ASSET MANAGEMENT INQUIRIES

N515 – IMRL part number inquiry

N516 – IMRL requisition inquiry

N517 – Calibration due date update

ASSET MANAGEMENT REPORTS

N520 – SE inventory sum report request

N521 – IMRL report request

N522 – SE subcustody report request

N523 – IMRL cust / subcust report request

MATERIAL REQUIREMENT PROCESSING

N601 – Direct support material

N602 – Indirect support material

N603 – Pre-X bin / PACKUP material

N604 – Material requirements update

N607 – Material requirements approval

N608 – Requisition reorder

N609 – Supply system status update

N610 – Local status update

N611 – Requisition action initiation

N612 – Requisition action aprv / update

N613 – Receipt on board

N614 – Generate duplicate DD1348-1

N615 – Proof of delivery

N616 – Issue select

N617 – End item BUNO / SERNO update

N618 – Material turn-in

N619 – Generate PEB / PACKUP requisition listing

N652 – OFROB / PACKUP site replenishment

REPAIRABLE STOCK MANAGEMENT

N620 – AMSU induct discrepancy update

N621 – DIFM return

N622 – XFER to SUBCUST / PACKUP / SUSP

N623 – Return from SUBCUST / PACKUP / SUSP

N628 – Warehouse refusal

N629 – Post serial number issue

N630 – Customer refusal

N631 – Alternate NIIN review clearing

N632 – Generate inventory listing

N633 – RFI inventory posting

N634 – Inventory status monitoring

N635 - IOU survey

N636 – DIFM survey

N637 – Lost in shipment survey

N638 – Supply survey

N639 – Matched set requisition clearing

N641 – Inter-IMA customer service return

AWAITING PARTS MANAGEMENT

N644 – AWP component receipt

N646 – AWP component release

N648 – AWP repair parts transpose

N649 – AWP component location update

SUPPLY FILES MANAGEMENT

N650 – NSN add

N651 – NSN update / delete

N653 – Alternate NIIN add

N654 – Alternate NIIN update / delete

N656 – FSCM P/N add

N657 – FSCM P/N update/delete

N659 – MRIL address add

N660 – MRIL address update/delete

N662 – Repairable stock data update

N663 – SUBCUST repairable stock data update

N664 – SUSP repairable stock data update

N665 – Packup repairable stock data update

N666 – FGC management data update

N667 – Repairable NIIN data update

N685 – Pending due degree

SUPPLY SUPPORT

N668 – Requisition supply status inquiry

N669 – Customer requisition inquiry

N670 – RFI repairable stock status inquiry

N671 – Due repairable stock status inquiry

N672 – SUBCUST repairable stock status inquiry

N673 – Suspense repairable stock status inquiry

N674 – Packup repairable stock status inquiry

N675 – DIFM repairable stock status inquiry

N677 – Summary repairable stock status inquiry

N678 – Transaction ledger inquiry

N679 – Cross reference data inquiry

N203 – P/N cross reference inquiry

NAVSUP P-485 Volume II - Supply Appendices

CONTENTS

SUPPLY APPENDICES

Appendix 1 Advice Codes

Appendix 2 Status Codes

Appendix 3 Distribution Codes

Appendix 4 Document Identifier Codes

Appendix 5 MILSTAMP Codes

Appendix 6 Project Codes

Appendix 7 Routing Identifier Codes

Appendix 8 MILSTRIP Codes

Appendix 9 Logistic Management Codes

Appendix 10 MILSTRAP Codes

Appendix 11 Country/International Organization Codes

Appendix 12 Planned Requirement/Reservation Rejection Codes

Appendix 13 Change Notice Codes

Appendix 14 Special Material Identification Codes (SMIC)

Appendix 15 SUADPS-RT Reports and Listings

Appendix 16 Media and Status Codes

Appendix 17 Management Codes

Appendix 18 Cognizance of Navy Material

Appendix 19 Unit of Issue Abbreviations and Conversion Table

Appendix 20 Supply Directives

Appendix 21 Personal Property Transportation Offices

Appendix 22 Navy Airlift Clearance Authorities Worldwide

Appendix 23 Acquisition Advice Codes (AAC)

Appendix 24 Weapon System Designator Codes

Appendix 25 SFM Reports and Listings

Appendix 26 Stock Action/Technical Information Codes

Appendix 27 Type of Storage Codes

Ch. 2 xv

NAVSUP P-485 Volume II - Supply Appendices

Appendix 28 MILSTRIP/MILSTRAP Formats

Appendix 29 Electronic Information Systems

Appendix 30 Fund Codes

Appendix 31 Financial Inventory Report (FIR) Codes

Appendix 32 SUADPS-RT Financial Reports Audit

Appendix 33 Automatic Identification Technology

Glossary

Index

xvi

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