TOWN OF YARMOUTH, MASSACHUSETTS

[Pages:41]TOWN OF YARMOUTH, MASSACHUSETTS 1146 Route 28

South Yarmouth, MA 02664 (508) 398-2231

REQUEST FOR PROPOSALS FOR

AIRPORT MASTER PLAN REVIEW

NOTE: This document and any addenda thereto are issued electronically only. It is the responsibility of every proposer who receives this RFP document and all associated documents to check the Town of Yarmouth Website for any addenda or modification to this solicitation if they intend to respond. The Town of Yarmouth accepts no liability to provide accommodation to proposers who submit a response based upon an out of date solicitation document or documents obtained from a source other than the Town. Proposers may not alter (manually or electronically) the RFP language or any RFP documents. Unauthorized modifications to the body of the RFP, specifications, terms or conditions, or which change the intent of this RFP are prohibited and may disqualify a response.

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TOWN OF YARMOUTH, MASSACHUSETTS REQUEST FOR PROPOSALS FOR

AIRPORT MASTER PLAN REVIEW

TABLE OF CONTENTS

1.0

Introduction

1.1

Purpose

1.2

Decision to Use RFP Process

1.3

Background Information

2.0

Summary Information and Calendar

3.0

Scope of Services and Specifications

3.1

Purchase Description/Scope of Services

3.2

Contract Term Length and Renewal Options

3.3

Additional Information or Specifications

4.0

Information & Instructions to Proposers

4.1

Issuing Office

4.2

Notice of Pre-proposal Conference

4.3

Questions and Clarifications

4.4

Changes to the RFP (addenda)

4.5

Proposal Deposits

4.6

Responsive Proposal (includes submission requirements and proposal specifications)

4.7

Proposal Acceptance and Rejection

4.8

Incorporation of Proposal Content

4.9

Expenses

4.10

Term of Validity of Proposal

4.11

Acceptance of RFP Terms and Conditions

4.12

Proposal Modifications and Withdrawals

4.13

Unexpected Closure or Delays

4.14

Late Submissions

4.15

Evaluation of Responses

4.16

Interviews of Respondents

4.17

Rule for Award

4.18

Execution of Contract

4.19

Taxes

4.20

Performance Bonds and Payment Bonds

4.21

Insurance

4.22

Licenses and Permits

4.23

Indemnification

5.0

Form of Submission

5.1

Technical Proposal

5.2

Price Proposal

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6.0

Minimum Criteria

7.0

Evaluation Criteria

APPENDICES

Appendix 1 Exhibits ? as indicated Appendix 2 Attachments ? as indicated

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1. INTRODUCTION

1.1. Purpose On behalf of the Town of Yarmouth, the Chief Procurement Officer (CPO) is soliciting responses from a qualified consulting engineering and design firm to perform analyses of the Cape Cod Gateway Airport (formerly Barnstable Municipal Airport) Master Plan and related materials to assess neighborhood concerns of potential impacts for the Town of Yarmouth and to provide recommendations to the Town regarding potential impacts and ways that the plan may be improved to mitigate or limit any potential negative impacts to the general community as a result of proposed airport activity. Neighborhood concerns may include, but not be limited to, safety, noise, economics of the airport and the need for expansion, environmental pollution and inconvenience of area residents. This solicitation is being conducted in accordance with the provisions of Massachusetts General Laws Chapter 30B. 1.2. Decision to Use RFP Process Since the Town's primary goal is to obtain Airport Master Plan Review from an experienced firm committed to reliable, accurate and easy-to-use services, the Town has elected to use a Request for Proposal (RFP) process. Under the RFP process, a proposer's response to the RFP consists of two parts: everything responsive to the RFP other than price, called the Technical Proposal, and a separate Price Proposal. In this process, under the direction of the CPO, Technical Proposals are opened, evaluated, and ranked prior to opening Price Proposals. Price Proposals are then subsequently opened and considered prior to the CPO, making a recommendation as to the most advantageous proposal, taking into consideration both the Technical and Price Proposals. The Town will not be bound by the CPO's recommendation. The Town Administrator reserves the right to award a contract, if at all, to the proposer determined to best fulfill the goals and objectives of the Town. 1.3. Background Information

a) The Cape Cod Gateway Airport, formerly known as the Barnstable Municipal Airport (HYA), located in Hyannis Massachusetts is preparing a Master Plan Update with a current schedule of a Final Airport Master Plan and Drawing Set to be completed in the summer of 2021. The Airport Master Plan will serve as the guide for future airport operations and potential expansion.

b) The Town of Yarmouth border is very close to the airport and members of the community have expressed concerns regarding the impact on the community and neighborhoods near the airport as a result of expanded operations. Neighborhood concerns may include, but not be limited to, safety, noise, economics of the airport and the need for expansion, environmental pollution and inconvenience of area residents

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2. SUMMARY INFORMATION AND CALENDAR

Procurement Contact EVENT

Advertisement Request for Proposal Available Deadline for Written Questions Addenda

When and Where Proposals are Due, RFP Opening

Anticipated Evaluation Period

Robert Whritenour, Chief Procurement Officer rwhritenour@yarmouth.ma.us 508.398.2231

DATE July 29, 2021

July 29, 2021

DESCRIPTION Advertisements will be posted in the Register newspaper; Massachusetts online procurement platform: COMMBUYS, Goods and Services Bulletin online at the Town's website "Doing Business" page

August 05, 2021 By 12:00 p.m.

Via email only to: rwhritenour@yarmouth.ma.us Clearly label questions by using the following subject line: QUESTION ? Airport Master Plan Review

Maybe issued up to 7 days prior to the due date of responses.

If any changes are made to this RFP, an addendum will be issued. Addenda will be posted on the Town website. All respondents are required to acknowledge all addenda in their response.

August 16, 2021 By 2:00 p.m. local time

August 23August 30, 2021

Proposals must be received by the due date and time at: Office of the Town Administrator at Yarmouth Town Hall, 1146 Route 28, South Yarmouth, MA. Late submissions will not be considered. No faxed or emailed submissions will be accepted. Technical proposals will not be opened publicly; a list of respondents will be made available after the submission deadline. The CPO or designee(s) will review, evaluate and rank Technical Proposals. After completing the Technical Proposal review, Price Proposals will be opened and considered. The Town reserves the right to extend this period as needed. Proposals are required to be valid for at least 90 days from the due date.

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2. SUMMARY INFORMATION AND CALENDAR (continued)

Anticipated Award Contract executed Insurance

August 30, 2021 The Town will issue an award letter to the most

advantageous Respondent considering both the technical

and price proposals. Work is not authorized to begin

until a final contract is negotiated and executed between

the Respondent and the Town.

Within 90 days of The Town will negotiate a contract with the Respondent

the due date

for whom the procurement was awarded. If negotiations

are not successful, the Town may move to the next

highest ranked Respondent.

Prior to Contract Execution

Refer to contract Certificate of insurance will need to be provided upon

terms

execution of the Contract.

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3. SCOPE OF SERVICES AND SPECIFICATIONS

3.1. Purchase Description/Scope of Services

The Town is seeking proposals from highly qualified firms with previous experience in providing analysis of the Airport Master Plan. This includes but is not limited to:

3.1.1. The Consultant will review the proposed Draft Airport Master Plan and supporting materials and prepare and present written analysis and recommendations to the Board of Selectmen assessing the potential impact of the master plan proposals on the Town of Yarmouth and will recommend ways that the plan may be improved to mitigate or limit any potential negative impacts to the general community as a result of proposed airport activity. The technical portions of the analysis will be written in terms that are easily understandable to a layperson. The Consultant should attend at least three public meetings.

Tasks associated with item 3.1.1 shall be included in the Lump Sum total cost for this project (See Attachment A).

3.1.2. Beyond the initial review, recommendations presentation of findings based on the Master Plan documents, the Consultant will be available to represent the Town in meetings, including the Board of Selectmen's Meetings, Airport Master Plan Committee, Airport Commission, Cape Cod Commission meetings with State and federal agencies and other meetings as may be deemed advisable by the Town to represent the interests of the Town relative to the airport in these proceedings.

Tasks associated with item 3.1.2 shall be billed at the Consultant's Hourly Rate specified in the price proposal (See Attachment A).

3.2. Contract Term Length and Renewal Options

After selection of the most advantageous proposal, a written contract containing the terms of this RFP, the proposer's response, together with any changes to the service plan negotiated by the parties, shall be executed by the successful proposer and the Town.

A three (3) year contract shall be awarded, pursuant to M.G.L. c.30B, to the responsible and responsive proposer offering the most advantageous proposal. The Town anticipates a September 1, 2021 start date; however, the actual period will be determined as mutually agreed upon between the Town and successful Respondent.

In no event will the term of the Contract exceed three (3) years.

The form of Contract and minimum terms and conditions are included in Exhibit 2. Any terms or conditions imposed by a respondent must be contained within their response and must not conflict with the requirements and/or specifications contained within this RFP.

3.3. Additional Information or Specifications

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The representative of the firm given the Contract may be required to meet privately or publicly with various representatives, committees, boards, or commissions of the Town of Yarmouth, or other public forums, to discuss this project, gather information, and address any concerns or to provide timely updates.

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