Sample Staff Hiring Policies
SAMPLE Staff Hiring Policies/Procedures – Camp __________
Application
Application packets, including the appropriate application forms and job descriptions, shall be available for job inquiries and job fairs.
All staff – long- and short-term, seasonal and year-round, part- and full-time – must complete the appropriate Camp __________ staff application form:
New seasonal summer staff: Camp Staff Application Form
Returning seasonal summer staff: Camp __________ Re-application Form
Year-round administrative and environmental education staff: Camp __________ Application Form #1
Program and service specialists – part-time (lifeguards, kitchen workers, etc.): Camp __________ Application Form #2
Screening
Following are steps in the screening process for staff applicants of Camp __________ that are to be completed, depending on position:
1. Verification of previous employment
At least one check of previous work (or volunteer) history completed for all staff.
For administrative staff, verification of previous employment directly related to position required.
2. Reference checks
At least one acceptable personal reference received for all staff. Reference forms are to be sent from the Camp __________ office and returned directly to the office.
At least one acceptable job-related reference received for all seasonal and full-time administrative and program positions. Applicants to complete form authorizing camp to seek reference. Forms sent from Camp __________ office and returned directly to that office.
3. Verification of degree/license/certification
Random spot check of educational information supplied by administrative, program director, and environmental education applicants.
Copies of license/certification required for health care personnel, tripping personnel, and waterfront personnel.
4. Criminal background checks
Satisfactory background checks required for all new year-round staff, and seasonal staff with supervisory contact with children or youth groups.
Voluntary Disclosure Form required for all other staff.
5. Driving record checks
Driving record checks through insurance carrier required for all persons driving any camp vehicles and/or transporting any campers, staff (except for time-off), groups, or camp equipment.
6. Drug/alcohol tests
Bus drivers who are required to have commercial drivers licenses must comply with state mandatory drug-testing programs.
Camp staff personnel policies specify other circumstances when drug or alcohol testing may be done.
7. Personal interview
Personal interviews are to be conducted with staff as follows:
Seasonal summer staff – Camp Director or assistant camp director will interview all seasonal camp staff – preferably in person but at least by phone for all positions.
Year-round administrative staff – executive director will interview in person.
Environmental education staff – executive director will interview in person.
Reviewed by:________________________________________________ Date:______________________
Title: ______________________________________________________
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