NOTICE TO YEARBOOK/PHOTOGRAPHY VENDORS



PROSPER INDEPENDENT SCHOOL DISTRICT

COMMUNICATIONS DEPARTMENT

605 E. SEVENTH STREET

PROSPER, TX 75078

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NOTICE TO YEARBOOK VENDORS

RFP#04302-18

SCOPE OF WORK: Prosper Independent School District is requesting

proposals for Campus Yearbook Services

Firm Name ___________________________________ Date ______________

Firm Address ________________________________ Phone _____________

Authorized Company Contact Name ______________________________

Contact Direct Email __________________________________

If you have any questions, please contact Christal Hankey at clhankey@prosper-

469-219-2000

REQUEST FOR PROPOSALS

These are the specifics for all campuses Yearbook Requirements:

Prosper High School

Number of pages: 392(this is the current amount needed, but will grow as we continue to grow)

Size of book: 9

Endsheets: Print on both front and back

Cover: Hard (Custom)

Paper: 100#

Color: Full Color

Delivery: Spring

Approximate Copies: 1750

Training Provided: Spring Premiere, Fall Premiere, Summer workshops, on-site trainings as needed

Online Software is utilized to create the yearbook

Yearbook provider will need to work with current photo company to upload campus portraits to online system.

Middle Schools

Number of pages: 144 + 12-page supplement (includes index and spring sports)

**this is the current amount needed, but will increase as we continue to grow**

Size of book: 8

Endsheets: White

Cover: Hard (Custom)

Paper: 100#

Color: Full Color

Delivery: Spring

Approximate Copies: 900

Training Provided: Spring Premiere, Fall Premiere, Summer workshops, on-site trainings as needed

Online Software is utilized to create the yearbook

Yearbook provider will need to work with current photo company to upload campus portraits to online system.

  

All Elementary Campuses

Folsom Elementary / Rucker Elementary / Baker Elementary / Cockrell Elementary / Light Farms Elementary / Windsong Ranch Elementary / Hughes Elementary / Boyer Elementary / Spradley Elementary

Number of pages: 80-92 (depends on the campus)

Size of book: 8

Endsheets: Print on both front and back

Cover: Hard (Custom Color Litho)

Paper: 80#

Color: Full Color

Delivery: Spring

Approximate Copies: Baker (367), Cockrell (691), Folsom (515), Rucker (462), Light Farms (612), Windsong (430), Hughes (443), Spradley (?), Boyer (?)

Training Provided: on-site trainings as needed for online software

Online Software is utilized to create the yearbook

Yearbook provider will need to work with current photo company to upload campus portraits to online system.

Additional Campuses

During the 3-year contract period there will be need for additional campus yearbooks as we open new campuses.

Additional Needs

We have need 1 DSLR Canon or Nikon basic camera kit provided at each new campus, including secondary campuses, to be utilized by yearbook sponsors. These kits need to be delivered to Christal Hankey at the Administration Building who will then give to the appropriate person at each campus.

Contract Term

We use the yearbook vendor for a contract period of 3 years with a yearly renewal based on the company’s performance the prior year.

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Sealed proposals will be received by the Prosper Independent School District until May 17, 2018 at 2:00pm CST.

Campus Yearbook Services

Proposals will be opened at this time. Proposals received after this time and date will not be considered. The District is not responsible for unmarked or improperly marked proposals. The district is not responsible for proposals delivered after the scheduled deadline due to external or internal mail system. The time and date recorded in the front office shall be the official time of receipt. Prosper Independent School District reserves the right to reject any and all proposals in the best interest of the District.

Sealed proposals must be labeled on the OUTSIDE of the envelope as follows:

Christal Hankey, Communications Specialist

Prosper Independent School District

Administrative Office

605 E. Seventh Street

Prosper, TX 75078

RFP# 04302-18 – Campus Yearbook Services

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