New student entry (headcount) - University of York



FACULTY LEARNING AND TEACHING GROUP4365266-411New Online Programme FormThis form is the first approval step in obtaining University level approval for a new online programme of study. See the following web page for an overview of the whole process: beginning this form please talk to your Planning OfficerPlease note: i. Resources. If the new programme proposal requires additional resources not previously planned for in the Department’s strategic and medium term plans or Strategic Investment Fund (SIF) allocations, or is otherwise not affordable by the Department, then Planning Committee will consider a business plan before approval is given. You will require a business case to detail the flow of students (total headcounts and FTEs) through the first five years of the plan for accurate financial forecasting. ii. Other approvals. If the programme is being delivered through the collaboration with Higher Ed Partners UK (HEP) approval through the joint monitoring board or their delegates is required. Please consult your Planning Officer for advice on accessing this approval route. Approval by the joint monitoring board does not does not guarantee approval of the new programme by Faculty Learning and Teaching Group (FLTG) and nor does FLTG approval guarantee approval at University Teaching Committee (UTC).iii. Other support required: Approval of the programme does not signify that any requested service from a support unit will be provided unless separate confirmation has been received from the relevant team. The following questions require or may require input from support units within the University and should be sent with your proposal: 19 Promotion, publicity and marketing23 Implications for support services26,27 Student Recruitment and Admissions, and HEP-UoY Joint Monitoring Board Time should be allowed for these support units to respond to your queries and produce their input as required. You should complete your proposal before consulting with the support units.Student Recruitment and Admissions the Joint Monitoring Board (or their delegates) require at least two weeks to comment upon a proposal. Note that Question 7 requires a one page summary of your proposal.iv. DEADLINES: Completed paperwork (including any response to comments from support units, who themselves require time to complete) is required two weeks before a Faculty Learning and Teaching Group. FLTG meetings are normally scheduled to allow outcomes to meet the deadline for the UTC meeting. Paper deadlines for meetings of UTC are published here york.ac.uk/about/organisation/governance/sub-committees/teaching-committee/#tab-6Programme proposal key detailsa. Proposed name of new programme(s):b. Proposed award type e.g. MA/MSc, or a new award:Contact details of proposer(s):Primary:NameTelephone numberEmail addressSecondary:NameTelephone numberEmail addressProposed date of first student intake to programme:Length of programme:Minimum period of studyMax period of studyHow many entry points a year will there be, and when?Departmental approval – confirmation of sign-off by:Head of DepartmentChair of Board of StudiesDate of approval at Board of StudiesSummaryPlease provide a single page summary of your proposal. This should focus on the key elements including rationale for introducing the programme, strategic fit, any distinctive features in content and any resource requirements.Programme design, intakes, fees and funding Strategic fit Why does the department want to introduce the programme? How does the introduction of this programme fit with the department’s strategy for teaching and research? How does the introduction of this programme fit with the University’s Strategy and supporting strategies (see )? Relationship to the rest of the department’s programme portfolioHow does the programme fit into the department’s existing portfolio?Does the programme replace any existing programmes?Does the programme share any modules with other programmes (including any within other departments)?Will this programme be competing, directly or indirectly, for students with other programmes in the department? If so, please indicate which, and any mitigation employed to reduce the impact.Internal University competitionCould this programme compete (or be perceived to compete), directly or indirectly, for students with programmes (including online and IPC) in other departments / centres / schools within the University? If so, please indicate which, and any mitigation employed to reduce the impact.Please confirm that you have consulted with the department(s) / centre(s) / school (s) concerned and state how any issues raised by them have been resolved, including a statement from the Chair of Board of Studies and or Head of Department of the other department(s) / centre(s) / school(s).Implications for departmental student number targetsYour business plan should clearly map patterns of engagement per start date to enable annual total headcount and FTE numbers to be calculated.How many new student entrants (headcount) is the department expecting to recruit in each academic year of the first five years of the programme?What is the anticipated completion rate of the entrants commencing in each of the first five years? Please enter a value for each year of entry, regardless of the individual durations on the programme.Year 1Year 2Year 3Year 4Year 5New student entry (headcount)Anticipated progression to completion of programmeAre the numbers associated with this programme intended to be additional to student number targets already agreed as part of the medium-term planning process, or are they intended to contribute to meeting these targets? If intake is additional to the student number target, how will you ensure it has no adverse effect on the i. Student, and ii. Staff experience?Does the Department expect to offer the programme for an indefinite period or does it have a limited ‘shelf life’?Entry requirementsWill the prerequisites differ from the standard PGT intake requirements (a 2.i degree, English Language Requirements and appropriate References)? If so, what are the prerequisites? If entry requirements differ, what is the justification for this?Pricing of online programmes Does the Department wish to charge a premium fee for UK/EU or overseas students (your Planning Officer can help you with the available fees)?If a premium fee has been chosen, what is the justification? Please indicate whether any competitor programmes listed above are charged at a premium, giving the level of fee.Demonstrating how the needs of students are metPlease describe how the design and delivery of your proposed programme serves the needs of students:Seeking to go on to a research degreeSeeking to develop their professional expertiseSeeking upgrading or extension of earlier qualificationsSeeking an efficient way to shift from a cognate areaStudent fundingWhat are the prospects for students receiving external funding for fees?What studentships are expected to be available?Additional costs for studentsAre there extra costs in addition to fees that potential students need to be aware of? The expectation is that fees include additional programme costs and if it is the case that students are expected to pay for some or all of the extra costs it must be made clear in all published material relating to the programme.Student progression and employability Upon completion of the programme, what are the expected academic progression and or employability routes for students?External competition and marketingIf these programmes are for delivery with HEP UK, HEP are responsible for conducting in-depth new programme market appraisal. This will enable you to complete the following sections. Competing programmes at other institutionsPlease list or summarise (but including named institutions) any relevant similar programmes (including campus based) at other universities, with which this programme will be competing.b. What will distinguish the York programme from its competitors?Promotion, publicity and marketing. This question should be completed in conjunction with your Faculty Marketing Manager unless the programme is being delivered through the collaboration with HEP. If the programme is a collaboration, HEP will provide the required information as part of their Market Appraisal and your Faculty Marketing Manager should comment on parts d & e.What type of student (such as recent graduate) is expected to be attracted by the programme?Is the nature of the proposed student market reflected in the structure and delivery of the programme?Please describe the market research and statistical analysis which has been undertaken to assess demand for this programme in the home and overseas markets.How will the programme be publicised (by both the University and HEP)? How does the department plan to work with HEP, Student Recruitment and Marketing to promote this programme at home and overseas recruitment fairs? Has a budget for programme marketing costs been identified? Will the department need to provide additional funding or contribute to these costs?Resources to deliver programmeResourcing modelWhat is the resource model of the proposed new programme?No additional resource beyond that already in placeAdditional resources within MTP plan or previously approved SIFAdditional resources to be bid for separately at Planning Committee (please provide date of the meeting)Academic staffing resourcesAre additional academic posts being sought and, if so, how many and at what level?If permission for the additional posts is refused, could the programme still be delivered?Will there be a need to buy-in staff from outside the University to contribute to the organisation or delivery of the programme?Is the programme reliant on any particular individuals in the Department? What is the plan if these essential individuals leave the University? Note: The Office for Students require us to have this as a part of our Student Protection Plan.Non-academic staffing resourcesAre additional non-academic posts being sought and, if so, how many and at what level?If permission for any additional posts is refused, could the programme still be delivered?Resources and implications for support services. Please consult with the relevant support service and incorporate their input, particularly if requesting or requiring any action by the service:Please confirm you have consulted with, and incorporated feedback from Space Management (timetabling@york.ac.uk)Timetabling Services: Describe how the programme will change the teaching workload of the department even if this does not affect the departments physical timetabling.Timetabling Services: Describe how the programme will change your department’s demand on generalist teaching spaces (lecture theatres, seminar rooms and PC labs - notably if a reduction will occur from a move to online teaching). Consider all modules within the rmation Directorate: Describe the resource implications of the programme on library resources (including books, journals and or electronic resources) which cannot be accommodated within the department’s normal library allocation. Your Academic Liaison Librarian may be able to help you here.IT Services: describe the resource implications of the programme on computing facilities provided by IT Services (including hardware, software and documentation). Your Departmental Computing Officer may be able to help you here.Other support services: Describe the extent to which the programme will place specific demands on other support services (e.g. Admissions, Student Records Office, Visa Compliance Team, Human Resources) and or student support not addressed elsewhere (such as for any inclusive practice for students with a declared disability). Other resource implicationsDoes the programme have any other resource implications?Are there any other set-up and or on-going costs associated with the means of delivery of the programme, such as the purchase of any equipment or licenses?Key RisksPlease list the main risks (rate impact high, medium, low), likelihood (rate high, medium low) and their mitigations associated with this programme (add lines as needed). This may include, for example, set-up, recruitment, administration, operation, and monitoring of the programme. RiskImpact ratingLikelihood ratingMitigationStudent Recruitment and AdmissionsPlease incorporate the comments provided by recruitment staff about the prospects for meeting the target student numbers in UK, EU and overseas markets. Student Recruitment and Admissions should be contacted by the email address ?sra-programmes-group@york.ac.uk The recruitment staff will summarise the prospect of attracting the quoted student numbers as follows: very strong probability of meeting the target (green indicator);orsome concerns about meeting the target - that can be addressed by action on behalf of the department and/or University (amber indicator);orlittle prospect of meeting the target (red indicator).In developing their response, recruitment staff will consider issues including: competition from other universities, marketing activity and the department’s record for attracting applications, for converting offers into acceptances and for turning acceptances into registrations. The recruitment staff are also invited to provide additional comments as they feel appropriate.Please note: for programmes that will be delivered through the collaboration with HEP SRA are asked to ONLY make comments relating to the impact on current programmes (Questions 9 and 10)Joint Monitoring Board commentPlease incorporate the comments provided by the joint HEP-University of York Monitoring Board, or their delegates about the strategic fit of the programme, relationship to the institutional business plan and market viability.Please contact your Planning Officer for assistance in accessing the Monitoring Board or their delegates.Planning OfficeConfirmation from Planning Officer that the form is completeSigned:Date: ................
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