What is Excel



76200-114300 Microsoft Word 2007 pt 3: Short Cuts & Special FeaturesClass Objectives:Learn to use Spelling & Grammar checkLearn alternate ways to Select text Learn shortcuts to Cut, Copy & Paste and moreLearn some Key CombinationsLearn about Numbering and Bulleting listsBecome acquainted with Shapes and Word ArtSpelling & Grammar Check:A wavy red line under a word in a document indicates a word may be misspelledProper names and foreign language words often confuse the computer because they are not in its dictionaryTwo words without a space between them may cause the computer to think they are one word not in its dictionary and will cause a red squiggle to be displayedA wavy green line under text means there may be a grammar or spacing errorWords with an extra space between them will cause the computer to display a wavy green line.Spelling and Grammar check is not infallible the red and green underlines alert you to a possible problem. You as the computer user have to make the decision whether to make a change or not. To find Spelling and Grammar check, click on the review tab on the ribbonA window will appear with Suggestions for changes that may be chosen from or ignored If you have a name or word that is spelled correctly but is not in the dictionary, when you have the Spelling and Grammar window open, Click on the ‘Add to Dictionary’ button on the right side. See right Language is another useful option under Tools on the Menu Bar – under there are: Set Language Translate Thesaurus – (very useful) HyphenationSuggestions3278505459105Another way to do Spelling and Grammar checking, that is fast and efficient, is to place the cursor (I bar) on the red or green underlined text, thenRight-mouse clickLeft-mouse click on chosen optionConsider the choices displayed on the pop-out menu Left-mouse click on the chosen Place I-bar on word, right mouse click to get pop-out menuoption and the change will be made to your documentIf you do not choose to accept any of the suggested changes, click on Ignore or Ignore all is a useful website to check word spelling onlineWays to Select Text To do anything with a block of text, it must first be selectedTo select text - - - a letter or several words – click and draga word – double-click on the worda line – click and drag move cursor to left margin until it becomes a white pointing arrow, and click oncea paragraph – click and dragmove cursor to left margin until it becomes a white pointing arrow, and click twicethe whole document – move cursor to left margin until it becomes a white pointing arrow, click three times in rapid successionpress CTRL+A simultaneously In the Editing Group under the Home Tab choose Select then Select Allclick and dragPress F8 Another Method for Selecting Text:Place the Insertion Point next to the beginning of the text to be selected and hold down the Shift key. Move the selection across the text by the Arrow keys (between the letter pad and number bad) in the direction needed as you continue holding down the Shift key. When completed, lift off both the Shift key and the Arrow keysShort Cuts: Cut, Copy & Paste:5450205191135Using buttons found on the Clipboard Group under the Home Tab of the Ribbon.516254191770To Cut from a document – select the text or image and click on the Cut button925830151130To Copy from a document – select the text or image and click on the Copy button4602479205739To Paste the Cut or Copied material – place the Insertion point in the position the text will occupy and click on the Paste button Th Buttons and Combination Short-cut Key Strokes, etc: To use key combinations, both designated keys have to be pressed at the same time then immediately released. To be sure both keys are pressed at the same time, without keeping any key held down a long time (the computer does not like that) press one down first and hold it and then quickly press the second. As soon as both are pressed down, lift up from the keys. The computer will have completed the action desired. The Control (CTRL) key is on the extreme lower left key on the keyboard. See keyboard layout in the Microsoft Word I class handout for all the key positions5840730554355TO - - - PRESS - - -5535295869955535930341630Create A New Document - - - - - - - - - - CTRL + N or click on Microsoft Office Button and roll down to New4221480281940Open A New Document - - - - - - - - - - CTRL + O or click on the Open button 5356225111760Close A Document - - - - - - - - - - - - - - -CTRL + W or Save A Document - - - - - - - - - - - - - - - CTRL + S or click on the Save button 2964180158750Print A Document - - - - - - - - - - - - - - - CTRL + P or click on Office Button and choose the picture of printer2964180217805Quit Word - - - - - - - - - - - - - - - - - - - - - ALT + F4 or File and Exit or click on the Close button on the Title barKeys to Move the Insertion Point:TO MOVE - - - PRESS - - -One Character Space to the Left- - - - - - - - - - - - - - - - - - - - - - Left Arrow KeyOne Character Space to the Right- - - - - - - - - - - - - - - - - - - - - -Right Arrow KeyOne Word To the Left - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -CTRL+Left Arrow KeyOne Word To the Right - - - - - - - - - - - - - - - - - - - - - - - - - - - - -CTRL+Right Arrow KeyOne Paragraph Up - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -CTRL+ Up Arrow KeyOne Paragraph Down - - - - - - - - - - - - - - - - - - - - - - - - - - CTRL+ Down Arrow KeyUp One Screen (Scrolling) - - - - - - - - - - - - - - - - - - - - - - - - - - - Page UpDown One Screen (Scrolling) - - - - - - - - - - - - - - - - - - - - - - - - - Page DownTo Move the Insertion Point To the End of the Line - - - - - - - - - - Press the End Key To Move the Insertion Point To the Beginning of the Line - - - - - -Press the Home KeyTo Move the Insertion Point To the Beginning of Document - - - -Press CTRL + Home KeyTo Move the Insertion Point to the End of the Document - - - - - - Press CTRL + End KeyUsing Shortcuts to Work with the RibbonPress the ALT key to bring up shortcuts for the Tabs “Key Tips”Choose one of the letters to show the individual shortcuts for each tab on the RibbonPress Alt again to move through the tabs and use different shortcutsYou can also navigate the ribbon using the Tab key (Press Shift+Tab to cycle in the opposite direction)Inserting Bullets or Numbering:Bullets and Numbers can make lists standout and be more interestingIn the Paragraph group under the Home Tab on the ribbon There are buttons for Numbers and Bullets Click on one, and each time the enter key is pressed when typing a list, the new line will have a Number or BulletTo add a line to the middle of the list, place the Insertion Point at the end of the last word on the row above where the new one is to be inserted and press the enter keyA space will be there for the new entry and the list will be renumbered or bulleted, just type in the itemTo removed an unwanted item from the list, place the insertion at the end of the last word and use the backspace key until the item and its number or bullet and space are removed. The unwanted item will be gone and the list renumbered or bulleted When finished Bulleting or Numbering, with the Insertion Point after the last item, press the enter key twice and resume normal keyingFor more variety of styles click on the drop down Arrow next to the bullets icon. See belowFor even more styles click on Define New Bullet or Define New Number FormatNumbered tab20955465455For Individual Bullets – select the item to be bulleted and proceed as before.The positions of the bullets or numbers can be changed under the Define New Bullet Tab.To reach the ‘Customize Numbered List’ windowSelect the numbered listClick on Define New Number FormatClick on the Customize button, lower rightClick on bullet style Bulleted tab2552700365760Sorting a List (Alphabetizing)Select the items to be alphabetized. Click on Sort icon in the paragraph group on the Home Tab on the Ribbon. On the ‘Sort Text’ window click a green dot next to Ascending if you wish the list to be in ABC order. Click the ‘OK’ button lower right of window and the list will be alphabetized by the first letter of each item. SortUsing WordArtYou can use WordArt to make display text (e.g., the heading of your document) more eye-catching.?WordArt can be resized, moved, and edited to fit your needs.From the Insert tab, in the Text group, click WORDARTThe WordArt Gallery dialog box appears. From the WordArt Gallery, select the desired styleThe Edit WordArt Text dialog box appears.In the Text box, type your textTo format your text, from the Font or Size pull-down lists, make the desired selectionsTo change the font style, click BOLD or ITALICClick OKYour WordArt is placed in the document and the Format command tab appears.Resizing WordArtSelect the WordArtSizing handles appear on the text box area. Place the pointer over one of the sizing handlesWhen the pointer changes to a two-directional arrow, you can move the pointer in any direction.HINT: To resize proportionally, hold down [Shift] while moving a corner handle or open box. Click and drag the border to the desired sizeA dotted outline appears indicating the new size. Release the mouse Moving WordArtIf the WordArt you have created is in the wrong place, the image can be easily moved.NOTE: In order to move the WordArt, the text wrapping must be set to something other than In Line with Text. Click the WordArt once to select it From the Format command tab, in the Arrange group, click TEXT WRAPPING From the Text Wrapping menu, select the desired style of text wrapping EXAMPLE: Select In Front of TextPlace your pointer over a letter of your WordArtWhen the pointer turns into a four-directional arrow, click and drag the WordArt to the desired locationRelease the mouseEditing WordArt?You can easily change the spelling or wording of the WordArt you have created.55168800Select the appropriate piece of WordArt by clicking it once From the Format tab, in the Text group, click EDIT TEXTthe Edit WordArt Text dialog box appears.Make the desired changesClick OKDrawing in Word 2007Adding visual components to your projects can enhance or emphasize your message. If you are unable to find clip art or other graphics that fit your needs, Office provides tools that allow you to draw objects. You can draw your own objects entirely or customize a number of ready-made shapes by changing their colors or sizes. You can also add text to the objects you create.Drawing Preset Shapes In the Insert command tab, the Shapes group contains several categories of shapes, including lines, basic shapes, block arrows, flowchart elements, stars and banners, and callouts.On the Ribbon, select the Insert command tabThe Insert tab commands are visible.In the Illustrations group, click SHAPES select the desired shape Click and hold the mouse where you want the shape to start?Drag the mouse to create the desired shape. An outline indicating the size of your shape appears.Release the mouse button and the shape appears in your document.Drawing Custom ShapesBy using the three freehand drawing tools—Curve, Freeform, and Scribble—you can create your own shape. Curve lets you draw shapes that have curves. Freeform lets you draw shapes that have both straight lines and curves. Scribble lets you draw shapes freehand, with fine detail.?From the Insert tab, in the Illustrations group, click SHAPES - select the desired tool To create a Curve, click and release the mouse button to begin your curve. As you draw, click and release the mouse button to anchor a point which your curve will form around. To finish your drawing, double click.?To create a Freeform, click and release the mouse button to begin your freeform shape. As you draw, click and release the mouse button to anchor the endpoints of straight lines or click and drag the mouse to draw curves—you can do both in one drawing. To finish your drawing, double click.To create a Scribble, click and drag the mouse to draw your scribble. To finish your drawing, release the mouse button.Working with Text in Objects: Adding TextRight click the shape: select Add TextTo format the font and size of the text, from the Home command tab, use the commands in the Font group To format the color of the text, from the Home command tab, in the Font group, from the Font Color pull-down list, select a color When you are done entering and formatting the text, click anywhere outside of the objectActionCommandTo open a fileCtrl + OTo close a fileCtrl + WTo save a fileCtrl + STo print a fileCtrl + PTo create a new documentCtrl + NCutCtrl + XCopyCtrl + cPasteCtrl + VCheck SpellingF7Bold TextCtrl + BItalicize TextCtrl + IRemove Text FormattingCtrl + SpacebarSelect AllCtrl- ANext Misspelling ALT + F7ProofingF7Word Underline CTRL+Shift+WThesaurusShift+F7FontCtrl + DDoc MaximizeCtrl +F10DictionaryAlt+Shift+F7IndentCtrl + MSave AsF12To undo previous actionCtrl + ZTo redo previous actionCtrl + YTo cancel any actionESCIf you’re working on MS Word and need to insert a sample piece of pseudo text to demonstrate something, there’s a quick way to do so. Just by typing in a command and pressing enter, you can fill up your document with sample, lorem ipsum paragraphs easily.Here’s how:Place your cursor where you want the Lorem Ipsum text to appear, type =lorem() and press EnterYou’ll now see sample, pseudo latin Lorem Ipsum paragraphs in your document, like this:Open a new or already created Word document Place your cursor where you want the Lorem Ipsum text to appearType =lorem() and press EnterThe pseudo latin Lorem Ipsum paragraphs appear.If you want a specific number of paragraphs of lorem ipsum text and want each paragraph to contain a particular number of lines, you can use the attributes of the =lorem() command to do the job for you. For instance, if you want 5 paragraphs of lorem ipsum text generated with each paragraph containing 2 sentences, you should type =lorem(5,2)Helpful Links: -Over 200 Keyboard Shortcuts for Word 2007 ................
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