Statewide NOA - Missouri



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STATE OF MISSOURI

OFFICE OF ADMINISTRATION

DIVISION OF PURCHASING

NOTIFICATION OF STATEWIDE CONTRACT

Date: March 14, 2022

CONTRACT TITLE: Statewide Microfilm Reader Printers

|CURRENT CONTRACT PERIOD: |February 5, 2022 through February 4, 2023 |

|RENEWAL INFORMATION: |Original Contract Period: |February 5, 2020 through February 4, 2021 |

| |Renewal Options Available: |Two One-Year Renewal Options |

| |Potential Final Expiration: |February 4, 2023 |

|BUYER INFORMATION: |Kelly Miller |

| |573-751-4885 |

| |kelly.miller@oa. |

ALL PURCHASES MADE UNDER THIS CONTRACT MUST BE FOR PUBLIC USE ONLY.

PURCHASES FOR PERSONAL USE BY PUBLIC EMPLOYEES OR OFFICIALS ARE PROHIBITED.

THE USE OF THIS CONTRACT IS MANDATORY FOR ALL STATE AGENCIES.

Local Purchase Authority shall not be used to purchase supplies/services included

in this contract unless specifically allowed by the contract terms.

The entire contract document may be viewed and printed from the Division of Purchasing's Awarded Bid & Contract Document Search located on the Internet at

.

~ Instructions for use of the contract, specifications, requirements, and pricing are attached ~.

| | | |MBE/ |COOP |

|CONTRACT |VENDOR |VENDOR INFORMATION |WBE |PROCURE-MENT |

|NUMBER |NUMBER / MissouriBUYS | | | |

| |Number | | | |

| | | | | |

|CT200537001 |7306745780 0/ MB00115146 |RK Black Inc. |N |Y |

| | |4111 Perimeter Center Place | | |

| | |Oklahoma City, OK 73112 | | |

| | |Contact: Patrick Bakker | | |

| | |pbakker@ | | |

STATEWIDE CONTRACT HISTORY

The following summarizes actions related to this Notification of Statewide Contract since its initial issuance. Any and all revisions have been incorporated into the attached document.

|Contract |Issue |Summary of Changes |

|Period |Date | |

|2/5/2022 – 2/4/2023 |3/14/2022 |Contract Renewed |

|2/5/2021 – 2/4/2022 |3/11/2021 |Updated Buyer contact information and contract renewed |

|2/5/2020-2/4/2021 |1/27/2020 |Initial issuance of new statewide contract |

GENERAL INFORMATION AND REQUIREMENTS

1 General Mandatory Requirements:

1. The contractor shall provide microfilm reader printers and maintenance services per the requirements stated herein to the sole satisfaction of the state agency.

a. The contractor shall either provide the equipment and services directly or shall provide a subcontractor(s)/person(s) who must comply with the requirements stated herein. Therefore, references to “the contractor” throughout this document shall also be deemed to include the subcontractor(s)/person(s) provided by the contractor.

2. The contractor must notify the Division of Purchasing and the state agencies as soon as a manufacturer has determined equipment has become obsolete and no longer serviceable so the State of Missouri can remove the equipment from the contract.

1. High-End Microfilm Reader Printer Without Workstation Requirements:

1. The contractor shall provide high-end microfilm reader printers without a workstation which meet or exceed the following mandatory requirements:

a. The high-end microfilm reader printer must include a 26 megapixel camera: (6.6 MP image sensor x 4) with integrated pixel-shifting technology.

b. The high-end microfilm reader printer must be capable of providing scanner output to a personal computer in .TIFF, .JPEG, or .PDF file formats. All required software that enables the microfilm reader printer to output to a computer must be included with the microfilm reader printer.

c. The high-end microfilm reader printer must be capable of viewing and printing from roll film, 35mm, 16mm, standard microfiche and micro opaques.

d. The high-end microfilm reader printer must have semi-auto loading for 16mm and 35mm roll film and an interchangeable fiche carrier.

e. The high-end microfilm reader must automatically scan roll film, fiche and jackets to allow for straightening, cropping, adjusting image resolution (brightness, etc.) and duplexing images.

f. The high-end microfilm reader printer resolution must have a maximum of 2,000 Dots-Per-Inch (DPI), 8-bit grayscale and 1-bit black and white.

g. The high-end microfilm reader printer must include a UCC 510 or a UCC 610 combination motorized roll film with and without blips, fiche, jackets, aperture cards and micro opaques.

h. The high-end microfilm reader printer must use plain paper in the print process and accommodate the following sizes: 8.5” x 11”, 8.5” x 14”, and 11” x 17”.

i. If the equipment is capable of printing without connection to an external printer, the high-end microfilm reader printer must use standard toner for printing.

j. The high-end microfilm reader printer must produce positive prints from both negative film and positive film.

k. The high-end microfilm reader printer must have automatic exposure and manual exposure override to compensate for widely varied film density.

l. The high-end microfilm reader printer must be capable of erasing borders, center skew correction, paper size selection, and image trimming.

m. The high-end microfilm reader must have the ability to scan up to 100 images per minute roll film and fiche, up to 70 images per minute jackets.

n. The high-end microfilm reader printer must have image masking as a standard feature to enhance print quality and reduce toner usage.

o. If the high-end microfilm reader printer comes with a screen, then the printer must have a minimum 11” x 17” screen to read vertical, horizontal, and oversized filmed documents.

p. The high-end microfilm reader printer must have continual image focus even during optical zoom and a zoom lens range for up to 105X magnification.

q. The high-end microfilm reader printer must allow for preset features that retain all settings including optical zoom and focus.

r. The high-end reader must have a fit-to-window display leaving no blank areas in the screen.

s. The high-end microfilm reader printer must be capable of a 360 degree rotation.

t. The high-end microfilm reader printer should be capable of one-touch printing to an existing state agency printer.

u. The high-end microfilm reader printer must operate with standard computer configurations of Windows 7, 8 or 10 operating systems.

1 The high-end microfilm reader printer must allow users to scan, save, and email to a USB 3.0 flash drive.

3 The high-end microfilm reader printer must allow for real-time viewing and editing (adjusting brightness and contrast, focus, cropping and straightening images, etc.). The viewing and editing would generally occur through the attached computer on a monitor.

2. High-End Microfilm Reader Printer With Workstation Requirements:

1. The contractor shall provide high-end microfilm reader printers with a workstation, which is the computer attached to the printer, which meet or exceed the following mandatory requirements:

a. The high-end microfilm reader printer must include a 26 megapixel camera: (6.6 MP image sensor x 4) with integrated pixel-shifting technology.

b. The high-end microfilm reader printer must be capable of providing scanner output to a personal computer in .TIFF, .JPEG, or .PDF file formats. All required software that enables the microfilm reader printer to output to a computer must be included with the microfilm reader printer.

c. The high-end microfilm reader printer must be capable of viewing and printing from roll film, 35mm, 16mm, standard microfiche and micro opaques.

d. The high-end microfilm reader printer must have semi-auto loading for 16mm and 35mm roll film and an interchangeable fiche carrier.

e. The high-end microfilm reader must automatically scan roll film, fiche and jackets to allow for straightening, cropping, adjusting image resolution (brightness, etc.) and duplexing images.

f. The high-end microfilm reader printer resolution must have a maximum of 2,000 Dots-Per-Inch (DPI), 8-bit grayscale and 1-bit black and white.

g. The high-end microfilm reader printer must include a UCC 510 or a UCC 610 combination motorized roll film with and without blips, fiche, jackets, aperture cards and micro opaques.

h. The high-end microfilm reader printer must use plain paper in the print process and accommodate the following sizes: 8.5” x 11”, 8.5” x 14”, and 11” x 17”.

i. If the equipment is capable of printing without connection to an external printer, the high-end microfilm reader printer must use standard toner for printing.

j. The high-end microfilm reader printer must produce positive prints from both negative film and positive film.

k. The high-end microfilm reader printer must have automatic exposure and manual exposure override to compensate for widely varied film density.

l. The high-end microfilm reader printer must be capable of erasing borders, center skew correction, paper size selection, and image trimming.

m. The high-end microfilm reader must have the ability to scan up to 100 images per minute roll film and fiche, up to 70 images per minute jackets.

n. The high-end microfilm reader printer must have image masking as a standard feature to enhance print quality and reduce toner usage.

o. If the high-end microfilm reader printer comes with a screen, then the printer must have a minimum 11” x 17” screen to read vertical, horizontal, and oversized filmed documents.

p. The high-end microfilm reader printer must have continual image focus even during optical zoom and a zoom lens range for up to 105X magnification.

q. The high-end microfilm reader printer must allow for preset features that retain all settings including optical zoom and focus.

r. The high-end reader must have a fit-to-window display leaving no blank areas in the screen.

s. The high-end microfilm reader printer must be capable of a 360 degree rotation.

t. The high-end microfilm reader printer should be capable of one-touch printing to an existing state agency printer.

u. The high-end microfilm reader printer must operate with standard computer configurations of Windows 7, 8 or 10 operating systems.

1 The high-end microfilm reader printer must allow users to scan, save, and email to a USB 3.0 flash drive.

3 The high-end microfilm reader printer must allow for real-time viewing and editing (adjusting brightness and contrast, focus, cropping and straightening images, etc.). The viewing and editing would generally occur through the attached computer on a monitor.

v. The high-end microfilm reader printer’s workstation must be a professional class desktop or laptop, which includes all software necessary to run the device.

3. Low-End Microfilm Reader Printer Without Workstation Requirements:

1. The contractor shall provide low-end microfilm reader printers without a workstation which meet or exceed the following mandatory requirements:

a. The low-end microfilm reader printer must include a 6.6 megapixel camera.

b. The low-end microfilm reader printer must be capable of providing scanner output to a personal computer in .TIFF, .JPEG, or .PDF file formats. All required software that enables the microfilm reader printer to output to a computer must be included with the microfilm reader printer.

c. The low-end microfilm reader printer must be capable of viewing and printing from roll film, 35mm, 16mm, standard microfiche and micro opaques.

d. The low-end microfilm reader printer must have semi-auto loading for 16mm and 35mm roll film and an interchangeable fiche carrier.

e. The low-end microfilm reader printer resolution must have a maximum of 2,000 Dots-Per-Inch (DPI), 8-bit grayscale and 1-bit black and white.

f. The low-end microfilm reader printer must use plain paper in the print process and accommodate the following sizes: 8.5” x 11”, 8.5” x 14”, and 11” x 17”.

g. The low-end microfilm reader printer must include a UCC 510 or a UCC 610 combination motorized roll film with and without blips, fiche, jackets, aperture cards and micro opaques.

h. If the equipment is capable of printing without connection to an external printer, the low-end microfilm reader printer must use standard toner for printing.

i. The low-end microfilm reader printer must produce positive prints from both negative film and positive film.

j. The low-end microfilm reader printer must have automatic exposure and manual exposure override to compensate for widely varied film density.

k. The low-end microfilm reader printer must be capable of erasing borders, center skew correction, paper size selection, and image trimming.

l. The low-end microfilm reader must have the ability to scan up to 100 images per minute roll film and fiche, up to 70 images per minute jackets.

m. The low-end microfilm reader printer must have image masking as a standard feature to enhance print quality and reduce toner usage.

n. If the low-end microfilm reader printer comes with a screen, then the printer must have a minimum 11” x 17” screen to read vertical, horizontal, and oversized filmed documents.

o. The low-end microfilm reader printer must have continual image focus even during optical zoom.

p. The low-end microfilm reader printer must allow for preset features that retain all settings including optical zoom and focus.

q. The low-end reader must have a fit-to-window display leaving no blank areas in the screen.

r. The low-end microfilm reader printer must include a preview mode with the ability to adjust lightness or darkness of image on screen before printing paper copies.

s. The low-end microfilm reader printer must be capable of a 360 degree rotation.

t. The low-end microfilm reader printer should be capable of one-touch printing to an existing state agency printer.

u. The low-end microfilm reader printer must operate with standard computer configurations of Windows 7, 8 or 10 operating systems.

1 The low-end microfilm reader printer must allow users to scan, save, and email to a USB 3.0 flash drive.

4. Low-End Microfilm Reader Printer With Workstation Requirements:

1. The contractor shall provide low-end microfilm reader printers with a workstation which meet or exceed the following mandatory requirements:

3 The low-end microfilm reader printer must include a 6.6 megapixel camera.

a. The low-end microfilm reader printer must be capable of providing scanner output to a personal computer in .TIFF, .JPEG, or .PDF file formats. All required software that enables the microfilm reader printer to output to a computer must be included with the microfilm reader printer.

b. The low-end microfilm reader printer must be capable of viewing and printing from roll film, 35mm, 16mm, standard microfiche and micro opaques.

c. The low-end microfilm reader printer must have semi-auto loading for 16mm and 35mm roll film and an interchangeable fiche carrier.

d. The low-end microfilm reader printer resolution must have a maximum of 2,000 Dots-Per-Inch (DPI), 8-bit grayscale and 1-bit black and white.

e. The low-end microfilm reader printer must use plain paper in the print process and accommodate the following sizes: 8.5” x 11”, 8.5” x 14”, and 11” x 17”.

f. The low-end microfilm reader printer must include a UCC 510 or a UCC 610 combination motorized roll film with and without blips, fiche, jackets, aperture cards and micro opaques.

g. If the equipment is capable of printing without connection to an external printer, the low-end microfilm reader printer must use standard toner for printing.

h. The low-end microfilm reader printer must produce positive prints from both negative film and positive film.

i. The low-end microfilm reader printer must have automatic exposure and manual exposure override to compensate for widely varied film density.

j. The low-end microfilm reader printer must be capable of erasing borders, center skew correction, paper size selection, and image trimming.

k. The low-end microfilm reader must have the ability to scan up to 100 images per minute roll film and fiche, up to 70 images per minute jackets.

l. The low-end microfilm reader printer must have image masking as a standard feature to enhance print quality and reduce toner usage.

m. If the low-end microfilm reader printer comes with a screen, then the printer must have a minimum 11” x 17” screen to read vertical, horizontal, and oversized filmed documents.

n. The low-end microfilm reader printer must have continual image focus even during optical zoom.

o. The low-end microfilm reader printer must allow for preset features that retain all settings including optical zoom and focus.

p. The low-end reader must have a fit-to-window display leaving no blank areas in the screen.

q. The low-end microfilm reader printer must include a preview mode with the ability to adjust lightness or darkness of image on screen before printing paper copies.

r. The low-end microfilm reader printer must be capable of a 360 degree rotation.

s. The low-end microfilm reader printer should be capable of one-touch printing to an existing state agency printer.

t. The low-end microfilm reader printer must operate with standard computer configurations of Windows 7, 8 or 10 operating systems.

4 The low-end microfilm reader printer must allow users to scan, save, and email to a USB 3.0 flash drive.

u. The low-end microfilm reader printer’s workstation must be a professional class desktop or laptop, which includes all software necessary to run the device.

5. Maintenance Requirements:

1. The contractor’s service technician(s) must have experience on servicing all equipment covered under the contract.

a. The contractor shall notify the Division of Purchasing of any change of administration contact or service representation (e.g. change in organization responsible for service). Such notification should be received by Division of Purchasing prior to the change taking place and should be received no later than five working days prior to the change of service.

b. The contractor shall furnish a toll-free telephone number for purposes of obtaining service under this contract and requesting information relating to maintenance.

c. The contractor should provide electronic technical support, which would include the ability for the agency to report problems to and order on-site maintenance services online from the contractor.

d. Replacement, spare, and repair parts needed to maintain the equipment specified herein should be newly manufactured parts. Remanufactured, refurbished, and reconditioned parts are acceptable with the condition these parts meet or exceed the specifications developed by the Original Equipment Manufacturer (OEM) and be fully guaranteed to operate as intended in the equipment specified.

2. The contractor must provide at least two annual preventative maintenance visits per piece of equipment to include a complete inspection, essential cleaning, lubrication, replacement of worn or broken parts, and mechanical adjustments to accommodate new parts or to compensate for wear.

3. The contractor must provide an on-site maintenance services program that includes meeting all contractual response time(s) required by the state agency and found to be necessary by the service organization to keep the equipment and devices in good operating condition.

4. The contractor’s on-site maintenance must include labor, mileage, travel time, equipment, and replacement of parts necessary to maintain the equipment in good operating condition.

2 The contractor shall provide on-site maintenance services nine hours per day, five days per week, excluding state holidays. The contractor should provide emergency service for weekends, vacations, and state holidays.

5. The contractor must provide a “call back” response to hardware maintenance calls within one hour after the call is placed during normal business hours. It is highly desirable the contractor’s “call back” response be within thirty minutes.

6. Once it has been determined by both parties that a service technician will be required on-site for maintenance services, the contractor must respond with a service technician on-site within six business hours. It is highly desirable the contractor’s service technician respond on-site within two business hours after mutual determination for on-site service has been made.

a. The State of Missouri defines the on-site maintenance response time as the total elapsed time from when the agency’s service call necessitates on-site service until the time when the contractor’s qualified service technician is present on-site at the calling agency’s location.

b. The contractor’s repeated failure to meet the stated mandatory response time, as indicated in 2.6.7, may result in cancellation of the contract.

7. During each on-site service visit, the contractor shall furnish all material, labor, facilities, equipment, and supplies necessary to perform the services required herein.

8. The contractor shall agree and understand that the State of Missouri reserves the right to cancel maintenance on any state-owned equipment with thirty days prior written notice to the contractor at no additional cost to the State of Missouri.

6. Delivery Performance:

1. General Delivery Requirements: The contractor and the contractor's subcontractor(s) shall deliver products in accordance with the contracted delivery times stated herein to the state agency upon receipt of an authorized purchase order or P-card transaction notice. Delivery shall include unloading shipments at the state agency's dock or other designated unloading site as requested by the state agency. All orders must be shipped F.O.B. Destination, Freight Prepaid and Allowed. All orders received on the last day of the contract, must be shipped at the contract price. All deliveries must be coordinated with the state agency.

2. Delivery Timeframes: The contractor must deliver the equipment within 45 calendar days after receipt of a properly executed order from the State of Missouri. However, it is highly desirable the delivery be within 15 calendar days.

3. Replacement of Damaged Product: The contractor shall be responsible for replacing any item received in damaged condition at no cost to the State of Missouri. This includes all shipping costs for returning non-functional items to the contractor for replacement.

7. Installation Requirements:

1. The contractor shall be responsible for the installation of the equipment and shall ensure all equipment is functioning optimally to the sole satisfaction of authorized agency staff. The state agency will provide all personal computers and monitors necessary for installation.

8. Invoicing and Payment:

1 Notwithstanding any other payment provision of the contract, if the contractor fails to perform required work or services, fails to submit reports when due, or is indebted to the United States, the state agency may withhold payment or reject invoices under the contract.

2 Final invoices are due by no later than thirty (30) calendar days of the expiration of the contract, unless otherwise stated in the contract. The state agency shall have no obligation to pay any invoice submitted after the due date.

3 If a request by the contractor for payment or reimbursement is denied, the state agency shall provide the contractor with written notice of the reason(s) for denial.

4 If the contractor is overpaid by the state agency, upon official notification by the state agency, the contractor shall provide the state agency with a check payable as instructed by the state agency in the amount of such overpayment. The contract shall submit the overpayment to the state agency at the address specified by the state agency.

Exhibit A

PRICING PAGE

The vendor shall provide firm, fixed pricing in the table below for Microfilm Reader Printers which must include any other products and services necessary to meet all the mandatory requirements and specifications of the RFP. In addition, the vendor shall provide firm, fixed prices for each renewal period. The vendor shall also provide a firm, fixed price per quarter for each type of microfilm reader printer as defined in Section 2, Scope of Work, including the renewal periods. The vendor must clearly describe all products and associated pricing below. All orders must be shipped F.O.B. Destination, Freight Prepaid and Allowed.

HIGH-END MICROFILM READER PRINTER WITH WORKSTATION AND MAINTENANCE:

|Line Item |Description |Unit Of Measure |Firm, Fixed Unit Price |

|01 |Microfilm Equipment |EA |$8,800.00 |

| |High-end microfilm reader printer with workstation pursuant| | |

| |to the requirements stated herein. | | |

| | | | |

| |Vendor proposes the following equipment: | | |

| | | | |

| |Brand: E-ImageData | | |

| | | | |

| |Model: ScanPro 3000 | | |

|02 |Microfilm Equipment Service |QTR |$150.00 |

| |High-End Microfilm Reader Printer with workstation | | |

| |maintenance pursuant to the requirements stated herein. | | |

HIGH-END MICROFILM READER PRINTER WITHOUT WORKSTATION, BUT WITH MAINTENANCE:

|Line Item |Description |Unit Of Measure |Firm, Fixed Unit Price |

|03 |Microfilm Equipment |EA |$8,500.00 |

| |High-end microfilm reader printer without workstation | | |

| |pursuant to the requirements stated herein. | | |

| | | | |

| |Vendor proposes the following equipment: | | |

| | | | |

| |Brand: E-ImageData | | |

| | | | |

| |Model: ScanPro 3000 | | |

|04 |Microfilm Equipment Service |QTR |$150.00 |

| |High-end microfilm reader printer without workstation | | |

| |maintenance pursuant to the requirements stated herein. | | |

LOW-END MICROFILM READER PRINTER WITH WORKSTATION AND MAINTENANCE:

|Line Item |Description |Unit of Measure|Firm, Fixed Unit Price |

|05 |Microfilm Equipment |EA |$6,800.00 |

| |Low-end microfilm reader printer with workstation pursuant | | |

| |to the requirements stated herein. | | |

| | | | |

| |Vendor proposes the following equipment: | | |

| | | | |

| |Brand: E-ImageData | | |

| | | | |

| |Model: ScanPro 2200 | | |

|06 |Microfilm Equipment Service |QTR |$120.00 |

| |Low-end microfilm reader printer with workstation | | |

| |maintenance pursuant to the requirements stated herein. | | |

LOW-END MICROFILM READER PRINTER WITHOUT WORKSTATION, BUT WITH MAINTENANCE:

|Line Item |Description |Unit of Measure|Firm, Fixed Unit Price |

|07 |Microfilm Equipment |EA |$6,500.00 |

| |Low-end microfilm reader printer without workstation | | |

| |pursuant to the requirements stated herein. | | |

| | | | |

| |Vendor proposes the following equipment: | | |

| | | | |

| |Brand: E-ImageData | | |

| | | | |

| |Model: ScanPro 2200 | | |

|08 |Microfilm Equipment Service |QTR |$120.00 |

| |Low-end microfilm reader printer without workstation | | |

| |maintenance pursuant to the requirements stated herein. | | |

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