WinCo Foods



Job Title: Accounts Payable Supervisor Date: 9/12

 

Job Summary

Responsible for the accounts payable department, performing accounting duties such as creating and approving journal entries, working with vendors and internal stakeholders, reviewing and generating reports as well as supervising multiple employees while performing these tasks.

Typical Duties and Responsibilities:

• Supervise, motivate and provide leadership in the department including hiring, training, coaching and delegating responsibilities. Document substandard performance and take corrective action including formal discipline and termination when necessary.

• Oversee the accounts payable process, ensuring accurate and timely payment of invoices.

• Review and approve journal entries.

• Ensure proper account distribution on payments as well as other transactions.

• Review and reconcile difficult accounts and balance to the general ledger.

• Ensure deadlines (daily, weekly, quarterly, etc.) are met.

• Review set-up of new vendors and changes to existing vendors.

• Discuss concerns, settle disputes and oversee paybacks, bill backs and rebates with vendors.

• Process post-audit recovery claims and work with vendors on questions and/or disputes.

• Transition vendors to electronic payment while maintaining or improving payment terms.

• Review processes; recommend, test and implement program changes to achieve greater efficiency.

• May facilitate store inventory process; review inventory values and gross profit for accuracy.

• May analyze variances in expenditure accounts; make recommendations to reduce costs.

• May submit required information reports to state and federal agencies (e.g. Form 1099).

• Perform other duties as assigned or needed.

Requirements

Education:

• Bachelor’s degree in business, finance, accounting or related field from an accredited university.

Experience:

• At least three (3) years accounting experience.

• Demonstrating detailed knowledge, understanding and proficiency of inventory processes, invoice processing, general ledger accounts, accrual accounting, and account reconciliations.

• Demonstrating adaptability and flexibility when confronted with challenging situations or obstacles; comfortable with change and ambiguity; practicing constructive criticism and dealing well with difficult co-workers and supervisors.

• Demonstrating effective oral and written communication skills necessary to communicate with all levels of internal and external team members and vendors.

• Interpreting and analyzing statistical and financial information, applying strong analytical and problem-solving skills with close attention to detail.

• Effectively monitor progress and complete assignments, performing all duties with efficiency and accuracy.

• Demonstrating proficiency of Microsoft Office Suite.

Ability to:

• Provide effective leadership and supervision to department personnel.

• Perform supervisory skills (e.g., interviewing, scheduling, hiring, counseling, training, disciplining, etc.).

• Establish and maintain good rapport with co-workers, supervisors and others.

• Form strong partnerships across the organization.

• Continuously learn and improve skills; resilient, receptive and responsive to performance feedback.

• Work independently with minimal supervision, be dependable, self-directed, and show initiative.

• Perform all tasks with integrity and extreme confidentiality.

• Prioritize and perform a variety of simultaneous tasks (multi-tasking).

• Manual dexterity for typing 35 wpm, 10-key by touch, attaching papers, sorting, etc.

• Respond to calls on urgent matters involving affected functional area activities including after business hours, on weekends and holidays.

• Travel on an as needed basis.

• Work overtime when required.

Machines and Equipment Operated:

• Office machines (computer terminal, copier/scanner, 10-key, fax machine, telephone, etc.)

Preferred Education, Experience and/or Credentials:

• Four (4) or more years of experience with accounts payable.

• Certified Public Accountant (CPA).

• Experience in a position leading or supervising diverse teams and effectively influencing others.

• Experience implementing upgrades/enhancements to accounting systems.

• Strong project management skills.

The above statements are intended to describe the general nature of work performed by the employees assigned to this job. All employees must comply with Company policies and applicable laws. The responsibilities, duties and qualifications required of personnel may vary.

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