MINUTES-AUGUST 19TH(99) - Colorado



MINUTESOctober 18, 2018A regularly scheduled meeting of the Town Board was held on October 18, 2018 at 7:00 p.m. in the Board Chambers located at 224 First Street.Item 1 – Roll call and Pledge of Allegiance. Those present and answering roll call: Trustees; Heid, Gentry, Isbell, Ledall, Rohn, Winter and Mayor Ross. Attorney Rocklin was also present. Trustee Isbell made a motion to amend the Agenda to include Resolution 2018-08: Ratifying the Appointment of Certain Nominees to the Board of Trustees of the High Plains Library District. Mayor Ross noted that this amendment will be item 6 on the agenda. Trustee Heid seconded the motion. Motioned carried 6-0. Item 2 – Review of the Minutes of the September 20th and October 9th meeting. Trustee Isbell moved to approve the September 20th minutes as written, seconded by Trustee Heid. Motion carried 6-0. Trustee Ledall moved to approve the October 9th minutes as written, seconded by Trustee Gentry. Motion carried 6-0. Item 3 – Governor’s Crossing Schematic Plan. Kevin Pagel, Pagel Contracting of Greeley, CO proposed the schematic plan for Governor’s Crossing. There are a total of 76 residential units, eight 5-plexes, one 4-plex and four 8-plexes at 1,300 to 1,500 square feet with keeping all garages on the interior of the loop and having access using Westward Way to Collins Street (CR 74) and proposed gas station in the corner for future development with an access road from Fall Line Road (CR 35). The units will be a mixture of 2 to 3 bedrooms with the intention to sale at $300,000.00 and under. They are also looking into a deceleration lane east bound at the entry way. The elevation on the front will be of stone and siding and the color scheme will match Governor’s Ranch. Eric Warnsman from Warnsman Engineering of Platteville, CO stated that there will be a traffic study with the possibility of a four-way stop at the intersection of CR 74 and CR 35. Rob Malloy, Landscape Architect from Loveland, CO discussed the site plan with the loop system being a safety feature for pedestrians. There will possibly be reserved parking spaces for home owners and owners will have garage space for vehicles. There will be trash enclosures on either end of the site and open spaces between the units with sidewalks connecting the units. Trustee Winter expressed concern about the fire trucks access to the units and if plans had been given to the Fire District for review. Kevin Pagel responded that the schematic plan had been given to them, and have received their notes on their review. Trustee Winter also explained that the 5 plex-units with the garages do not have a driveway, the vehicles are to be pulled into the garage. Trustee Isbell clarified that the 5-plexes are townhomes and the 8-plexes are condominiums and all the units are two stories. Mayor Ross asked what the buffer is between the existing homes in Governor’s Ranch and the closest units. Rob Malloy stated the actual design for landscaping is not done at this time, but there is 30 feet from the property line to the units and looks like the houses sit 30 feet from adjoining property line as well. The front of the units will face the homes which are more decorative. Gary Carsten would like the board to consider an important part of the Ordinance, Planning and Zoning Regulations on page 7-59, Section 7-3-13 Town Board action on schematic plan. Trustee Winter stated that the planning commissioners approved the schematic plan. Gary also mentioned as this project moves on, the next phase will be the final development plan which will have more details and will require a public hearing from both the planning commission and the town board. Trustee Ledall questioned the reason for the 4-plex was due to not enough room for a 5-plex, Pagel responded that you would not be able to pull a vehicle into the garage if it was a 5-plex. Trustee Ledall’s overall observation of the area looks extremely packed and the street going into this development looks narrow. The sidewalk is carried along the street and the street is within the width given by the Town’s guidelines and in attempt to have people park their cars in the designated areas for parking, not on the street. There was further discussion about the concerns of a convenience store and gas pumps on the corner of this development but Trustee Winter stated that at this time it is just mapped out on the plan but there are not solid plans for a store or gas station at this time. The Planning Commissioners also expressed concern about the gas trucks having enough room to turn into the area. Mayor Ross stated that the schematic plan is only for the residential area. Pagel stated that construction will be in phases and will start with the north east side. Trustee Rohn made a motion to approve the schematic plan for Governor’s Crossing and Trustee Heid seconded the motion. Motion carried 5-1. Item 4 – Ordinance No. 588 regarding Xcel Energy Franchise Agreement second reading. Concluding second reading, question and discussion of Ordinance No. 588, amending Appendix I of the Eaton Municipal Code for the provision of electric utility services to the Town and its residents, Trustee Isbell moved to adopt, seconded by Trustee Ledall. Motion carried 6-0.Item 5 – Ordinance No. 589 regarding vacating a portion of the right of way for Harsh Road. Concluding second reading, questions and discussion of Ordinance No. 589, amending 7-2-41 of the Eaton Municipal Code to vacate a portion of the right of way for Harsh Road, Trustee Heid moved to adopt, seconded by Trustee Isbell. Motion carried 6-0.Item 6 – Resolution No. 2018-08: Ratifying the Appointment of Certain Nominees to the Board of Trustees of the High Plains Library District. Trustee Winter talked briefly about her appointment on the selection committee to interview the four candidates. One applicant for the Fort Lupton opening and two of the three applicants for the Greeley opening backed out. Concluding the interviews with the two candidates, Trustee Winter stated that they are both, extremely high quality, very experienced and very passionate about libraries and the library system. Dave Sloan, a representative of the library agrees that both candidates are very acceptable. Being associated with the library he is very glad that a representative of the town board participated in the selection. Trustee Winter moved to accept this resolution with the appointment of Gerri Holton, four year term and Mary Roberts, four year term, seconded by Trustee Ledall. Motion carried 6-0.Item 7 – WCR 74 Intergovernmental Agreement (IGA). Jeff Scheier gave a brief about the IGA, being an agreement between the communities and the county along WCR 74, the basis for this agreement is for a cross section for the future with four lanes with separated travel sections, for the busiest corridor in the county, for safe travel. Mitch, Town Planner of Severance wrote that the County Commissioners will not agree to adopt the IGA because the county will not build a cross section in the county that has not been annexed yet but is fine with the municipalities building it. The county will not build an urban cross section and there is no language saying the county isn’t expected to build exhibit A or B and until they get more information about who has adopted the IGA they will not put it on their agenda for consideration. Jeff then stated the option to table the IGA and have more time to discuss and to plan with other communities and the need to look into the access’ of the road. Mayor Ross expressed that Town of Windsor needs to be brought back into the agreement. Trustee Isbell moved to table the discussion of the WCR 74 Intergovernmental Agreement until the Town of Windsor is on board. Trustee Isbell amended the motion to include Weld County’s revisions, seconded by Trustee Gentry. Motion carried 6-0. Item 8 – Sugar House Restaurant-liquor license renewal. The board received a request for renewal for the liquor license at Sugar House Restaurant. Chief Mueller has no negative reports. Attorney Rocklin and Clerk Winter report all paperwork appears to be in order. Concluding questions and discussion Trustee Winter moved to approve the request for renewal, seconded by Trustee Heid. Motion carried 6-0.Item 9 – Administrator Recruitment Ad. Attorney Rocklin addressed the ad, very similar to the previous ad at the special board meeting but added the revisions that were requested which includes guidelines at the end. The ad will be posted for one month. Resumes will be reviewed and interview questions will be put together and candidate’s interviews will be set. Concluding questions and discussion Trustee Heid moved to approve the recruitment ad, seconded by Trustee Gentry. Motion carried 6-0. Item 10 – Citizen comments/questions.Gale Gomez of 454 Linden Street. Gale expressed her concern for the school children, elderly and handicapped people crossing at 5th Street, need a crosswalk. Gary Carsten added that they have been looking into connecting the Great Western Trail from the west side at Fifth Street to the east side, crossing HWY 85. The town has talked to CDOT about the possibility of placing a flashing light for the crosswalk. Jeff Scheier will contact CDOT and report back next month on what he found out.Connie Green of 213 Settlers Drive. Connie invites the Town Board and administrators and any other residents to attend the presentation of Wreath’s Across America on December 15, 2018 at 10:00 am at the Eaton Cemetery, these presentations will be going from Arlington and cover the entire nation. The goal is to place a live wreath with a red bow on every veteran’s grave site, with 350 veteran grave sites in Eaton Cemetery alone. Our cemetery is wonderful and well maintained and planned out and how nicely our loved ones rest there. In addition to recognizing these grave sites back to the Spanish/American War, our goal is to remember our fallen, to honor those who have served and to teach our children the value of our freedoms. She then requested that a proclamation be drafted for the event. The money has to be turned in by the end of November and the wreaths will be shipped from Maine. Item 11 – Reports.Chief Mueller provided updates on the police department. Oct. 25h-Firearms qualification training for all officers. Oct. 5th & 6th –Homecoming parade & dance, all good. Officer McKay completed one week worth of lidar/radar instructor school and passed. Digital Threat Assessment, Officer Daigle attended a 2 day training with RE-2 school staff and will assist crimes on the internet, face book and snap chat. Oct 27th-Drug Take Back at Heritage Market from 10 am to 2 pm. Police department will also participate in the Trunk-n-Treat festivities from 5 to 7 pm. The police just completed the 1033 Federal Weapons Inventory and passed with flying colors. Sept. 26th-Road rage incident, female taken into custody. Oct. 9th- Shooting in residence, male and female taken into custody.Jeff reported that the Town Leaf Pickup will be the week of Nov. 13th. The Financial Director has been posted and will be taking applications for the next three weeks. Also, has been working with the Recreation District to bring the parks and rec master plan up to date and to set future plans for improvements for the people of the town, the board will be presented with the ideas at the retreat.Gary brought up one item, the budget retreat to be held Nov 3rd.Mayor Ross discussed the retreat with working on the budget and a session to discuss goals with the Trustees. Trustee Winter brought up the fact that the Town Judge Hellerich is resigning. Trustee Rohn reported on EAPRD events; Mom & Son date night was a success with 240 participants, Oct 27th is Trunk-n-Treat with over 50 cars participating and current membership enrollment is 2,959.Mayor Ross discussed MPO, growth boundary lines for the town need to be updated and proposed Xcel powerline being installed. Receiving 10 to 15 calls about the crossing arms at 5th Street and the new stoplight not being used. He has been sending emails to Union Pacific which have not been replied to. The crossing arms have been paid for and the engineering is complete, the arm parts will be in at the end of November but Union Pacific will not pull their crew from the I70 corridor to install our crossing arms until they finish there. Item 13 – Adjourn. 8:24 pm. Margaret Jane Winter, Town Clerk ................
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