COURSE WEBSITE



INFS 112 INTRODUCTION TO INFORMATION MANAGEMENT STUDY GUIDEINFS 112INTRODUCTION TO INFORMATION MANAGEMENTSTUDY GUIDEFor Undergraduates Level 1002015/16 – 2016/17 Academic YearDr. Perpetua S. Dadzie, Department of Information StudiesAcknowledgementsMany thanks to the Mr. Andy Adu Sarbeng, the Teaching Assistant who played a critical role in the development and editing of this study guide and the development of the course slides and presentation of the course module on the University of Ghana Sakai Learning Management System. CONTENTS TOC \h \z \t "Heading 1,2,Heading 2,3,Heading 3,4,Title,1" COURSE DESCRIPTION PAGEREF _Toc402155085 \h 51.COURSE WEBSITE PAGEREF _Toc402155086 \h 52.INSTRUCTORS PAGEREF _Toc402155087 \h 53.Support Contact Information PAGEREF _Toc402155088 \h 55.PROBLEM-BASED LEARNING APPROACH PAGEREF _Toc402155089 \h 67.LEARNING OUTCOMES PAGEREF _Toc402155090 \h 77.1KNOWLEDGE PAGEREF _Toc402155091 \h 77.2SKILLS PAGEREF _Toc402155092 \h 77.3COMPETENCE PAGEREF _Toc402155093 \h 78.ASSESSMENT PAGEREF _Toc402155094 \h 88.1Individual Assignments PAGEREF _Toc402155095 \h 88.2Group Term Paper – Research Proposal PAGEREF _Toc402155096 \h 89.RECOMMENDED TEXT PAGEREF _Toc402155097 \h 8DETAILED CLASS SCHEDULE PAGEREF _Toc402155098 \h 910.SCHEDULE OF SESSIONS PAGEREF _Toc402155099 \h 911.SESSION 0 – INTRODUCTION TO INFS 112 PAGEREF _Toc402155100 \h 911.1Overview PAGEREF _Toc402155101 \h 911.2Goals and Objectives PAGEREF _Toc402155102 \h 911.3Activities and Assignments PAGEREF _Toc402155103 \h 912.SESSION 1 – INFORMATION CONCEPTS PAGEREF _Toc402155104 \h 1012.1Overview PAGEREF _Toc402155105 \h 1012.2Goals and Objectives PAGEREF _Toc402155106 \h 1012.3Activities and Assignments PAGEREF _Toc402155107 \h 1013.SESSION 2 – TYPES OF INFORMATION PAGEREF _Toc402155108 \h 1013.1Overview PAGEREF _Toc402155109 \h 1013.2Goals and Objectives PAGEREF _Toc402155110 \h 1013.3Activities and Assignments PAGEREF _Toc402155111 \h 1014.SESSION 3 – INFORMATION FOR DECISION-MAKING PAGEREF _Toc402155112 \h 1114.1Overview PAGEREF _Toc402155113 \h 1114.2Goals and Objectives PAGEREF _Toc402155114 \h 1114.3Activities and Assignments PAGEREF _Toc402155115 \h 1115.SESSION 4 – COMMUNICATION PAGEREF _Toc402155116 \h 1115.1Overview PAGEREF _Toc402155117 \h 1115.2Goals and Objectives PAGEREF _Toc402155118 \h 1115.3Activities and Assignments PAGEREF _Toc402155119 \h 1216.SESSION 5 – VERBAL, VISUAL & ELECTRONIC COMMUNICATION PAGEREF _Toc402155120 \h 1216.1Overview PAGEREF _Toc402155121 \h 1216.2Goals and Objectives PAGEREF _Toc402155122 \h 1216.3Activities and Assignments PAGEREF _Toc402155123 \h 1217.SESSION 6 – NON-VERBAL COMMUNICATION PAGEREF _Toc402155124 \h 1217.1Overview PAGEREF _Toc402155125 \h 1217.2Goals and Objectives PAGEREF _Toc402155126 \h 1217.3Activities and Assignments PAGEREF _Toc402155127 \h 1318.SESSION 7 – INSTITUTIONS OF INFORMATION MANAGEMENT PART I PAGEREF _Toc402155128 \h 1318.1Overview PAGEREF _Toc402155129 \h 1318.2Goals and Objectives PAGEREF _Toc402155130 \h 1318.3Activities and Assignments PAGEREF _Toc402155131 \h 1319.SESSION 8 – INSTITUTIONS OF INFORMATION MANAGEMENT PART II PAGEREF _Toc402155132 \h 1419.1Overview PAGEREF _Toc402155133 \h 1419.2Goals and Objectives PAGEREF _Toc402155134 \h 1419.3Activities and Assignments PAGEREF _Toc402155135 \h 1420.SESSION 9 – INFORMATION STORAGE PAGEREF _Toc402155136 \h 1420.1Overview PAGEREF _Toc402155137 \h 1420.2Goals and Objectives PAGEREF _Toc402155138 \h 1420.3Activities and Assignments PAGEREF _Toc402155139 \h 1521.SESSION 10 – INFORMATION RETRIEVAL AND DISSEMINATION PAGEREF _Toc402155140 \h 1621.1Overview PAGEREF _Toc402155141 \h 1621.2Goals and Objectives PAGEREF _Toc402155142 \h 1621.3Activities and Assignments PAGEREF _Toc402155143 \h 1622.SESSION 11 – INFORMATION TECHNOLOGY PAGEREF _Toc402155144 \h 1622.1Overview PAGEREF _Toc402155145 \h 1622.2Goals and Objectives PAGEREF _Toc402155146 \h 1622.3Activities and Assignments PAGEREF _Toc402155147 \h 1623.SESSION 12 – COMMUNICATIONS TECHNOLOGY PAGEREF _Toc402155148 \h 1723.1Overview PAGEREF _Toc402155149 \h 1723.2Goals and Objectives PAGEREF _Toc402155150 \h 1723.3Activities and Assignments PAGEREF _Toc402155151 \h 1724.SESSION 13 – REVISION PAGEREF _Toc402155152 \h 1724.1Overview PAGEREF _Toc402155153 \h 1724.2Goals and Objectives PAGEREF _Toc402155154 \h 1724.3Activities and Assignments PAGEREF _Toc402155155 \h 17COURSE DESCRIPTION COURSE WEBSITE. Perpetua Dadzie*Dept. of Information StudiesSchool of Information and Communication StudiesCollege of EducationUniversity of Ghana P. O. Box LG 60Legon, AccraEmail: psdadzie@ug.edu.ghDr. Perpetua Dadzie is the corresponding instructor. Support Contact InformationSchool of Continuing and Distance EducationUniversity of Ghana P. O. Box XXXXXXXLegon, AccraPhone: XXXXXXXXXEmail: XXXXXXXXXXXXOVERVIEWAs you begin your career in Information Studies, you need to be made aware of the need to effectively manage the information you are handling. Managing information effectively ensures that quality information is created or selected, organized, stored, analysed, disseminated and preserved. Several organizations in the 21st Century are making use of a wide variety of technologies such as document management, Intranet and the Web to efficiently manage information in their custody. In this introductory course, you will be exposed to the basics of Information Management which involves the concept of information, information for decision-making, information and communication, institutions of information management, how information is stored and retrieved in the institutions and how technology is affecting the management of information.The specific objectives are to: ensure that students understand what information is and how it is acquiredenable students understand the importance of information as a strategic resourceensure students learn how to communicate effectively in an organization understand the role the different institutions of information management to enable student understand the role of technology in managing information The topics to be covered include the concept of information, information as a strategic resource, communication, institutions of information management, basic principles of information storage, retrieval and information and communications technologies. PROBLEM-BASED LEARNING APPROACHProblem-based learning (PBL) is a student-centered pedagogy in which students learn about a subject through the experience of problem solving. The goals of PBL are to help the students develop flexible knowledge, effective problem solving skills, self-directed learning, effective collaboration skills and intrinsic motivation. This course will use a problem-based learning approach. Working in groups, students identify what they already know, what they need to know, and how and where to access new information that may lead to resolution of the problem. The role of the instructor/lecturer/tutor is to facilitate learning by supporting, guiding, and monitoring the learning process. The tutor will help build students' confidence to take on the problem, and encourage the students, while also stretching their understanding.COURSE FORMATThe course content will be delivered online through the SAKAI Learning Management System (Sakai LMS). The Sakai LMS will be used to deliver Video Lecture SessionsSession Slides Session Reading MaterialsAssessments – Tests, Quizzes and Assignments (including a Problem-based Term Paper)Group activities – Discussions and Presentations Announcements will be posted to the course website and/email accordingly. It is the responsibility of students to check on announcements made in class, on the Course Website, and through email.LEARNING OUTCOMESThe learning outcomes for the course are outlined along three strands: knowledge, skills and outcomes. KNOWLEDGEStudents must have knowledge on The concept of information and how it is created, gathered, organized, stored and disseminated. Importance of information as a strategic resource.Different ways of communicating information and avoiding information overloadRole of institutions of information management Different ways of storing and retrieving information for useThe role of technology in managing information.SKILLSStudents must be able toApply different skills in storing and retrieving information in an organizationCommunicate effectively in an organizationAvoid information overloadIdentify the different activities being carried out in institutions of managementUse the different tools in information technology COMPETENCEStudents should in the future be able toOrganize, store and retrieve informationCommunicate effectively in an organizationOvercoming barriers to information overloadUnderstand the processes in institutions of information managementApply knowledge gained in use of IT tools for future applications. ASSESSMENTThe assessment for this course has been designed to help all students to maximize their individual and group/team learning opportunities. A summary of the assessment tasks is provided below.ITEMFORM OF ASSESSMENTDELIVEREDMARKSIndividual AssignmentsMultiple Choice Questions (MCQs)Alongside Sessions15%ActivitiesVisits and report writing During Semester 15%Written ExaminationSemester ExaminationEnd of semester70%Total 100%Individual AssignmentsIndividual assignments will be provided at end of sessions. These assignments may be in the form of Multiple Choice Questions (MCQs), Short Essays and/or a Term paper or presentation. Deadlines will be provided for each assignment with respect to scheduling of the sessions. Visits and Report Writing Group Term Paper – Research ProposalStudents will be expected to visit four out of the six institutions of information management and report in writing the outome of their visit. Submission Guidelines: Each report should be presented with a cover page which should indicate the name and address of the specific institutions visited, the index number and email address of student. The report should be single-spaced, font-size 12, Times New Roman. Submit online through Sakai LMS by the end of the 9th Week.Each assignment, therefore, should be carefully edited for grammar, typos, and/or spelling mistakes. Appropriate citations should be provided using the American Psychological Association (APA) format. The following website offers information about writing and formatting papers in the APA style including general format, reference of the works of others in your texts, reference list, examples, notes, and additional resources: TEXT Elearn (2009). Information and Knowledge Management. Revised Edition. Burlington, MA: Elsevier Ltd. (e-book). Debons, A. (2008). Information Science 101. Lanham, Maryland: The Scarecrow Press Inc. Palmer, S. & Weaver, M. (1998). Information Management. Oxford: Butterworth Heinemann. DETAILED CLASS SCHEDULEThe course is organized into 13 SESSIONS along the following lines: (1) Overview; (2) Goals and Objectives; and (3) Activities and Assignments. SCHEDULE OF SESSIONSWeekSession1Sessions 0 and 12Session 23Sessions 3 4Sessions 4 5Sessions 56Session 67Session 78Session 89Session 910Session 1011Session 1112Session 1213Session 13SESSION 0 – INTRODUCTION TO INFS 112OverviewIntroductions and orientation to the use of the Sakai Learning Management System (LMS) and the available tools for the course.Goals and ObjectivesAt the end of the session, the student will Understand the subject matter of this course – Introduction to Information Management and how the course is organized Become familiar with the tools in the Sakai LMS to be used in the course. Do self-introductions and discuss the expectations for the course in the Chat RoomActivities and AssignmentsThis week, complete the following tasks:Log onto the UG Sakai LMS course site: the Video for Session 1 - Course IntroductionVisit the Chat Room and introduce yourself while discussing expectations for the courseExplore the online tools available in Sakai. SESSION 1 – INFORMATION CONCEPTSOverview Information plays a critical role in society. It has been described as a strategic resource. Information has to be managed in order to ensure that it available when required. This session seeks to introduce students to the basic concepts of information starting from data to information and knowledge. Goals and ObjectivesAt the end of the session, the student will Be able to explain and differentiate among data, information and knowledgeExplain how and why data, information and knowledge are essential in our daily livesBe able to explain the knowledge pyramidActivities and AssignmentsThis week, complete the following tasks:Log onto the UG Sakai LMS course site: Chapter 1 of Recommended Text – Information and Knowledge Management; pp. 2-6; Information Science 101. pp. 3-7 & Palmer & Weaver pp 22-26. Watch the Videos for Session 1 – What is the difference between data, information and knowledgeReview Lecture Slides: Session 1 – Information Concepts Visit the Chat Room and discuss the Forum question for Session 1Complete the Activity for Session 1SESSION 2 – TYPES OF INFORMATION Overview There are different forms, types and sources of information which you would need in your daily lives. This session exposes you to the wide array of information available to enable you select the appropriate form or type for the intended purpose of your need. Goals and ObjectivesAt the end of the session, the student willUnderstand the different forms of informationIdentity the types of information available Understand the different sources of informationActivities and AssignmentsThis week, complete the following tasks:Log onto the UG Sakai LMS course site: Chapter 1 of Recommended Text – Information and Management Knowledge pp. 7-9Review Lecture Slides: Session 2 – Types of Information Visit the Chat Room and discuss the Forum question for Session 2Complete the Activity for Session 2SESSION 3 – INFORMATION FOR DECISION-MAKINGOverview Information is needed for specific purposes, such as for decision-making. Such information should possess ‘good characteristics’ and should be appropriate for the different levels in an organization. When information is not appropriate, it becomes an overload. This session provides direction to students on what kinds of information are needed in an organization, at what levels these should be provided and how an overload of information can be reduced to enhance effective decision-making. Goals and ObjectivesAt the end of the session, the student willUnderstand the characteristics of ‘good’ information Be able to identify the levels of decision-making in an organizationBe able to identify different types of information needed at each level of decision-makingUnderstand the concept of information overload and how it can be reduced. Activities and AssignmentsThis week, complete the following tasks:Log onto the UG Sakai LMS course site: the Videos for Session 3 – No videoReview Lecture Slides: Session 3 – Information for decision-making Read Chapter 1 of Recommended Text – Information Management. p.8; Information and Knowledge Management . pp.13-15Visit the Chat Room and discuss the Forum question for Session 3 Complete the Activity for Session 3 SESSION 4 – COMMUNICATION Overview Information has to be communicated in one way or the other for important decisions to be made. Effective communication in any organization has the potential of creating understanding among people and enabling them to take decisions and solve problem. This session provides background to the importance and goals of communication. It also provides the qualities of communication no matter what type of communication is being used. Goals and ObjectivesAt the end of the session, the student willDefine and explain the importance of communicationBe able to state the goals of communicationUnderstand the 7Cs of communicationBe able to explain the purpose of one-way and two-way communication processes. Activities and AssignmentsThis week, complete the following tasks:Log onto the UG Sakai LMS course site: the Videos for Session 4 –7Cs of communication Review Lecture Slides: Session 4 – Information and Communication Part 1 Read Chapter 6 of Recommended Text – Information Management pp. 70Visit the Chat Room and discuss the Forum question for Session 4 – Complete the Activity for Session 4SESSION 5 – VERBAL, VISUAL AND ELECTRONIC COMMUNICATION Overview This is a continuation of the previous lecture on Communication. A model of the communication process is highlighted to explain basically what goes on in a typical two-way communication. This session also explains three main types of communication focusing on their advantages and disadvantages. Goals and ObjectivesAt the end of the session, the student willUnderstand the Components of the communication processUnderstand what verbal communication isUnderstand what visual communication isUnderstand what electronic communication isActivities and AssignmentsThis week, complete the following tasks:Log onto the UG Sakai LMS course site: the Videos for Session 5 – Components of a model of the communication process: types of communication Review Lecture Slides: Session 5 – Information and Communication II Read Chapter 6 of Recommended Text – Information Management pp. 73-77Visit the Chat Room and discuss the Forum question for Session 5 Complete Activities for Session 5 SESSION 6 – Non-VERBAL COMMUNICATION Overview This is a continuation of Session 5. In this session students are exposed to a fourth type of communication which is communications without words or Non-verbal communication. Knowing what to say and when to say it is not just enough. It is important to know how to say it without words. Students will also be exposed to the different levels of communication and the barriers which can impede communication. Goals and ObjectivesAt the end of the session, the student willBe able to explain the importance of Non-verbal communicationUnderstand what occurs at the different levels of communication Identify the barriers to communication and how to overcome them Understand the tools of effective communicationActivities and AssignmentsThis week, complete the following tasks:Log onto the UG Sakai LMS course site: the Videos for Session 6 – Non-verbal communication modes; barriers to communication Review Lecture Slides: Session 6 – Information and Communication Part IIIRead various articles (see link under Reading List)Visit the Chat Room and discuss the Forum question for Session 6 Complete Activity for Session 6 SESSION 7 – INSTITUTIONS OF INFORMATION MANAGEMENT PART 1Overview A number of institutions have been established to manage information. These institutions have various ways of acquiring, storing, disseminating and preserving information. This session provides examples of three such institutions, their roles and functions in managing information globally. Goals and ObjectivesAt the end of the session, the student willBe able to describe the functions of a libraryBe able to state the importance of Archives and Records CentersUnderstand the role of Museums Activities and AssignmentsThis week, complete the following tasks:Log onto the UG Sakai LMS course site: the Videos for Session 7 – Types of libraries and their functionsReview Lecture Slides: Session 7 – Institutions of Information Management Part IRead various articles (see link under Reading List)Visit the Chat Room and discuss the Forum question for Session 7 Complete the Activities for Session 7 SESSION 8 – INSTITUTIONS OF INFORMATION MANAGEMENT PART 1IOverview In this session, we continue to examine other institutions of information management such as News and Media Houses; Publishing houses and Data Warehouses. Students would be introduced to the critical information which is generated and disseminated by these institutions. Goals and ObjectivesAt the end of the session, the student willBe able to describe the role that News and Media houses play in providing current and up to date informationUnderstand the processes undertaken by publishing housesExplain the role of data warehousesActivities and AssignmentsThis week, complete the following tasks:Log onto the UG Sakai LMS course site: the Video for Session 8 – Data Warehousing Review Lecture Slides: Session 8 – Institutions of Information Management Part IIRead various articles (see link under Reading List)Visit the Chat Room and discuss the Forum question for Session 8 Complete the Individual Assignment for Session 8 – visit to information management institutions and report writing SESSION 9 – INFORMATION STORAGEOverview With so much information in the world, institutions of information management need to manage their collection by properly storing them and making them available for use by establishing proper retrieval tools and systems. This session seeks to explain the types of storage available for print and electronic materials in two major institutions of management. Goals and ObjectivesAt the end of the session, the student willBe able to explain the key concepts in information storage, retrieval and disseminationKnow the different types of storage of print and electronic materialsActivities and AssignmentsThis week, complete the following tasks:Log onto the UG Sakai LMS course site: the Videos for Session 9 – Storage devices; Review Lecture Slides: Session 9 – Information Storage No recommended Reading Visit the Chat Room and discuss the Forum question for Session 9 Complete the Individual Activity for Session 9SESSION 10 – INFORMATION RETRIEVAL AND DISSEMINATIONOverview Institutions of Information Management also make provision for the retrieval and dissemination of information that they store. In this session, the different types of manual and electronic retrieval tools as well as some dissemination processes are presented. Goals and ObjectivesAt the end of the session, the student willBe able to state the different types of manual and electronic information retrieval toolsUnderstand the role that information dissemination plays in an organizationActivities and AssignmentsThis week, complete the following tasks:Log onto the UG Sakai LMS course site: the Videos for Session 10 – Using a library catalogReview Lecture Slides: Session 10 – Information retrieval and dissemination No recommended Reading Visit the Chat Room and discuss the Forum question for Session 10 Complete the Individual Activity Session 10SESSION 11 – INFORMATION TECHNOLOGYOverview In today’s world, organizations use information technology to manage information. IT is used to store information, protect, process, retrieve and transmit the information as and when necessary. This session presents an overview of the basic components of Information Technology. Goals and ObjectivesAt the end of the session, the student willBe able to explain the concept of information technologyDescribe the functions of the basic components of the computer. Activities and AssignmentsThis week, complete the following tasks:Log onto the UG Sakai LMS course site: the Videos for Session 10 – Learn Computer Basics Tutorials for beginners Part 1; computer software Review Lecture Slides: Session 11 – Information Technology Read Chapters 3-7 of O’Leary and O’Leary Visit the Chat Room and discuss the Forum question for Session 11 Complete the Individual Assignment for Session 11SESSION 12 – COMMUNICATIONS TECHNOLOGYOverview A significant part of IT has been the use of tools to facilitate communications in any organization. This session examines basic features of a communication system and also explores the impact of IT in various aspects of the economy. It concludes with an examination of the challenges of IT in the 21st century. Goals and ObjectivesAt the end of the session, the student willBe able to explain the different ways to use computers for communicationDiscuss the impact of IT on users in different environmentsDiscuss some challenges of IT in the 21st centuryActivities and AssignmentsThis week, complete the following tasks:Log onto the UG Sakai LMS course site: the Videos for Session 12 – Communication Technology Part 1 Review Lecture Slides: Session 12 – Communications Technology Read Chapter 8 of O’Leary and O’Leary Visit the Chat Room and discuss the Forum question for Session 12 Complete the Individual Assignment for Session 12SESSION 13 – REVISION Overview Congratulations!!! You have completed the course on Introduction to Information Management. You are expected to revise major topics covered in this course and prepare for your final examinations. ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download