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New Mexico Dental Health Care
REGULAR BOARD MEETING
Friday, January 24, 2014
Santa Fe, NM
MEETING MINUTES
CALL TO ORDER
At 11:43 a.m. the Board Secretary, Dr. Burrell Tucker, DDS, called the New Mexico Board of Dental Health Care January 24, 2014, meeting to order.
ROLL CALL
MEMBERS PRESENT: Burrell Tucker, DDS
Kimberly Martin, DMD
Charles Schumacher, DDS
Leo Balderamos, DDS
Jolynn Galvin, DDS
Ermelinda Baca, RDH
Denise Teague-Myrick, RDH
Richard Hatch, Public Member
Robert Blewer, Public Member
MEMBERS ABSENT:
OTHERS PRESENT: Jennifer Salazar, Assistant Attorney General
STAFF PRESENT: Roberta Perea, Board Administrator
Kathy Ortiz, Team Leader
Cynthia Salazar, Administrative Assistant
Nicole Montoya-Jones, Compliance Liaison
Roll Call was taken by Roberta Perea and a quorum was determined present.
3. APPROVAL OF AGENDA
Dr. Balderamos, DDS made a MOTION to approve the agenda as written. Ms. Ermelinda Baca, RDH SECONDED the motion which was PASSED by UNANIMOUS APPROVAL.
4. APPROVAL OF MEETING MINUTES
December 6, 2013 Special Board Meeting
Dr. Schumacher, DDS made a MOTION to approve the minutes of the December 6, 2013 special Meeting as written. Ms. Ermelinda Baca, RDH SECONDED the motion which was PASSED by UNANIMOUS APPROVAL.
5. REPORTS
A. Past Chair’s Report – Dr. Jessica Brewster, DDS
Written report attached (Attachment A)
B. Secretary’s Report – Dr. Burrell Tucker, DDS
Dr. Tucker, DDS reported to the board that from October 18, 2013 through January 13, 2014, the following licenses were issued:
11 Dental licenses issued by Examination
8 Dental licenses issued by Credentials
68 Dental Assistants
0 Expanded Function Dental Auxiliary Certificates
0 Community Dental Health Coordinator Certificates
2 Non-Dentist Owner
Dr. Schumacher, DDS made a MOTION to ratify the Boards Secretary’ies approval of new licensees. Ms. Denise Teague-Myrick, RDH SECONDED the motion which was PASSED by UNANIMOUS APPROVAL.
C. Dental Hygienist Committee Report – Ms. Ermelinda Baca, RDH
Dr. Schumacher, DDS made a MOTION to ratify the recommendations of the Dental Hygienist Committee with respect to the following new applicants and the request for retirement status. Ms. Denise Teague-Myrick, RDH SECONDED the motion which was PASSED by UNANIMOUS APPROVAL.
Licenses Issued for Period 10/18/13 thru 01/13/14
6 Dental Hygienists by Examination
3 Dental Hygienists by Credentials
0 Dental Hygienists by Collaborative Practice
13-95-APP (see hygienist committee minutes)
13-115-APP (see hygienist committee minutes)
13-118-APP (see hygienist committee minutes)
Request for retirement status -Catherine M. Sherman, RDH (see hygienist committee minutes)
D. Anesthesia Committee Report – Dr. John Mitchell, DDS
Written report attached (Attachment B)
Dr. John Mitchell, DDS reported to the board that from October 18, 2013 through January 13, 2014 the following permits were issued:
5 Nitrous Oxide Permits,
3 Conscious Sedation I permit,
0 Conscious Sedation II permits
0 Deep Sedation/General Anesthesia permits
E. NM Health Services Report, Devi Gajapathi, BDS
Written report attached (Attachment C)
F. NM Dental Association
This topic was not discussed
G. NM Department of Health Report, Ms. Carol Hanson
Written report attached (Attachment D)
H. AADB Report – Dr. Kimberly Martin, DMD
Written report attached (Attachment E)
I. WREB Report – Ms. Ermelinda Baca, RDH
See Dental Hygienist Committee minutes (Old Business letter E)
J. CRDTS Report – Ms. Ermelinda Baca, RDH
Written report attached (Attachment F)
K. NERB Report – Ms. Denise Teague-Myrick, RDH
L. ADEX Report –
This topic was not discussed
M. CITA Report – Dr. Kimberly Martin, DMD
Written report attached (Attachment G)
N. Appoint member to the Advisory Council/Heroin Awareness
Ms. Ermelinda Baca, RDH made a MOTION to nominate Dr. Balderamos, DDS to the Prescription Drug Mususe and Overdose Prevention and Pain Management Advisory Council committee. Dr. Schumacher, DDS SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL.
O. Administrator’s Report – Ms. Roberta Perea
Ms. Roberta Perea introduced herself and new board staff.
P. Compliance Liaison Report – Ms. Nicole Montoya-Jones
No report was given
Q. Rules Committee – Dr. Burrell Tucker, DDS
Written report attached (Attachment H)
R. Ad Hoc Committees
This item was not discussed
6. OLD BUSINESS
A. Confirm Future Meeting Dates and Locations
April Board Meeting – April 25, 2014 – Santa Fe
July Board Meeting – July 18, 2014 – Ruidoso
October Board Meeting – October 17, 2014 – Albuquerque
January Board Meeting – January 23, 2015 – Santa Fe
B. Discussion and possible action regarding Examiners:
1. CITA Examiners – Dr. Kimberly Martin, DMD
No action taken
2. CRDTS Examiners
No action taken
3. NERB Examiners
No action taken
4. SRTA Examiners
No action taken
C. Discussion and Possible action on School-Bases Questionnaire/Dental Mobile Units – Update
Dr. Schumacher, DDS will help board staff draft a letter to mail out in regards to dental mobile units.
D. Discussion and possible action on revising licensure applications
A committee was appointed during the Hygienist Committee meeting; this committee will work on revising licensure applications.
E. Discussion and possible action on X-ray Exam recommendations for grading criteria – Update
A Committee was appointed during the hygienist Committee meeting; this committee will work on revising the grading criteria. The committee’s recommendations will be on the next board meeting agenda.
F. Dona Ana Community College Curriculum Approval – Update
No action taken
G. Pro Training, LLC Approval – Update
No action taken
H. Discussion and possible action concerning out-of-state dental consultants evaluating NM dental insurance claims.
Jennifer and Kathy will do research and will report at the April board meeting.
I. Discussion and possible action on revising dental jurisprudence exam Update- Dr. Kimberly Martin, DMD
Dr. Martin, DMD will provide the revised dental jurisprudence exam at the April board meeting.
7. NEW BUSINESS
A. Elections:
1. Election of Board Officers
a. Chair
Ms. Ermelinda Baca, RDH made a MOTION to nominate Dr. Schumacher, DDS as Chair of the NM Dental Board. Ms. Denise Teague-Myrick, RDH SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL.
b. Vice Chair
Ms. Ermelinda Baca, RDH made a MOTION to nominate Dr. Martin, DMD as Vice Chair of the NM Dental Board. Dr. Schumacher, DDS SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL.
c. Secretary
Dr. Schumacher, DDS made a MOTION to nominate Dr. Tucker, DDS as Secretary of the NM Dental Board. Ms. Ermelinda Baca, RDH SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL.
2. Election of Two (2) Board Representatives for Dental Hygienists Committee
Dr. Schumacher, DDS made a MOTION to nominate Dr. Tucker, DDS and Dr. Martin, DMD as Representative for the NM Dental Hygienists Committee to the NM Dental Board of Dental Health Care. Ms. Ermelinda Baca, RDH SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL.
B. Appoint Dental Committee Members
1. Appoint Complaint Committee Members:
Dr. Brewster, Rebecca Howard, RDH, and Robert Blewer were appointed to the Complaint Committee, and Dr. Martin, DMD was appointed as chair of this committee.
2. Appoint Rules Committee Members:
Dr. Schumacher, Dr. Tucker, DDS, Dr. Gherardi, DMD, Ms. Laura Moss, RDH, Ms. Ermelinda Baca, RDH and Richard Hatch were appointed to the Rules Committee
3. Appoint Application Committee Members:
Ms. Ermelinda Baca, RDH, Ms. Melissa Barbara and Jennifer Salazar were appointed to the Application Committee
4. Appoint Statutes Committee Members:
Richard Blewer, Ms. Melissa Barbara, RDH, Dr. Schumacher, DDS and Dr. Gherardi, DMD were appointed to the Statutes Committee
5. Appoint Anesthesia Committee Members:
Dr. Balderamos, DDS was appointed to the Anesthesia Committee
A. Appoint board member to attend the AADB Mid-Year Meeting, April 6-7, 2014 Chicago, IL
Dr. Galvin, DDS made a MOTION to nominate Dr. Schumacher, DDS to attend the AADB mid-year meeting on April 6-7, 2014 in Chicago, IL. Ms. Ermelinds, Baca, RDH SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL.
B. AADB 130th Open Forum - FYI
No action taken
C. NERB Annual Meeting Report
No action taken
D. Mission of Mercy October 2014 in Rio Rancho
Dr. Schumacher, DDS made a MOTION to approve charitable event Mission of Mercy on October 23 – 26, 2014 in Rio Rancho. Dr. Tucker, DDS SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL.
E. Discussion and possible action on charitable dental project
Dr. Schumacher, DDS made a MOTION to aprove the charitable dental project event on April 6-7, 2014. Ms. Ermelinda Baca, RDH SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL.
F. Senate Bill 76 - FYI
No action taken
I. Itemized Schedules
No action taken
J. New Board Member Training- Jennifer Salazar
No action taken
K. Public Comment
__________________________________________________________________________________________________________________________________________________________________________
8. EXECUTIVE SESSION
Chair: I will hear a motion for closure of the meeting to enter into Executive Session.
Board Member Ms. Ermelinda Baca, RDH: I move that the New Mexico Dental Health Care Board close this meeting in order to enter into Executive Session to discuss the items listed in the agenda. Pursuant to Sections 10-15-1.H 1 of the Open Meetings Act authorizing closed sessions for matters related to issuance, suspension, renewal, revocation of a license. Ms. Denise Teague-Myrick, RDH SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL.
Chair: Would the Board Administrator take a roll call vote to enter into Executive Session?
Roll Call Vote:
Burrell Tucker, DDS Aye
Kimberly Martin, DMD Aye
Charles Schumacher, DDS Aye
Leo Balderamos, DDS Aye
Jolynn Galvin, DDS Aye
Ermelinda Baca, RDH Aye
Denise Teague-Myrick, RDH Aye
Robert Blewer, Public Member Aye
Richard Hatch, Public Member Aye
Chair: The motion is approved by a unanimous approval. Let the record show that at 12:59 p.m. the Board entered into closed session and the recorder has been turned off.
Back in Open Session
Let the record show that the recorder is back on. The New Mexico Board of Dental Health Care is back in open session. The time is 1:42 p.m. Pursuant to 10-15-1(H )(1)of the Open Meetings Act the matters discussed in the closed meeting were limited only to the items listed in the motion.
9. BOARD ACTION ON MATTERS DISCUSSED IN EXECUTIVE SESSION
Let the record show that the Complaint Committee Members Dr. Kimberly Martin, DMD and Mr. Robert Blewer abstained from voting on committee recommended cases.
(Items listed on Agenda)
Reinstatement Consideration:
Megan Richardson, DA
Ms. Ermelinda Baca, RDH made a MOTION to deny the reinstatement application pursuant to 16.5.37.9. Dr. Schumacher, DDS SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL.
Amalia M. Ramirez, DDS
Ms. Ermelinda Baca, RDH made a MOTION to deny the request for reinstatement pursuant to 16.5.16.13. Ms. Denise Teague-Myrick, RDH SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL.
COMPLAINTS:
Ms. Ermelinda Baca, RDH made a MOTION to dismiss the following case(s): 13-46-COM; 13-51-COM; 13-71-COM; 13-92-COM; 13-94-COM; 13-102-COM; 13-109-COM
Ms. Denise Teague-Myrick, RDH SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL.
13-18-COM
Ms. Ermelinda Baca, RDH made a MOTION to refer to AGO for a Pre-NCA Settlement Agreement for violation of 61-5A-21 A(5) and 16.5.16.10 B (13) with the following terms proposed for early resolution: Respondent shall pay a fine of $1,000.00 within 30 days of the signed agreement; Respondent shall successfully take and pass the NM Dental Jurisprudence Examination within 30 days of the signed agreement; Respondent shall complete 4 hours of board approved CE in the area of Anger Management or Ethics in person within 90 days. Continuing education hours and Jurisprudence Examination cannot be used toward the triennial renewal. Should the Pre-NCA Settlement Agreement fail the AGO may proceed with the issuance of a Notice of Contemplated Action. Ms. Denise Teague-Myrick, RDH SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL.
13-20-COM
Ms. Ermelinda Baca, RDH made a MOTION to Table till next meeting Ms. Denise Teague-Myrick, RDH SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL.
13-68-COM
Ms. Ermelinda Baca, RDH made a MOTION to refer to AGO for a Pre-NCA Settlement Agreement for violation of 61-5A-21 A(3)(5) and 16.5.16.10 A & B (5) & (13) with the following terms proposed for early resolution: Respondent shall pay a fine of $3,000.00 within 30 days of the signed agreement; Respondent shall successfully take and pass the NM Dental Jurisprudence Examination within 30 days of the signed agreement; Respondent shall complete 4 hours of board approved CE in Ethics and 8 hours of CE in Diagnosis & Treatment Planning within 90 days. (half of the CE hours may be taken online and half of the CE hours must be taken in person.) Continuing education hours cannot be used toward the triennial renewal. Should the Pre-NCA Settlement Agreement fail the AGO may proceed with the issuance of a Notice of Contemplated Action. Ms. Denise Teague-Myrick, RDH SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL.
13-96-COM
Ms. Ermelinda Baca, RDH made a MOTION to refer to AGO for a Pre-NCA Settlement Agreement for violation of 61-5A-21 A (5) (14); and 16.5.16.10 B (90) with the following terms proposed for early resolution: Respondent shall pay a fine of $1,000.00 within 30 days of the signed agreement; Respondent shall successfully take and pass the NM Dental Jurisprudence Examination within 30 days of the signed agreement; Jurisprudence Examination cannot be used toward the triennial renewal. Should the Pre-NCA Settlement Agreement fail the AGO may proceed with the issuance of a Notice of Contemplated Action. Ms. Denise Teague-Myrick, RDH SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL.
INCIDENT REPORTS/MALPRACTICE REPORTS
Ms. Ermelinda Baca, RDH made a MOTION to refer 13-81-MAL; 13-93-MAL; 13-98-MAL; 13-104-MAL; 13-105-MAL; 13-106-MAL to AGO for a Pre-NCA Settlement Agreement for violation of 61-5A-21 A (5) (12); 16.5.16.10 B (19) and 16.5.3.8 with the following terms proposed for early resolution: Respondent shall pay a fine of $1,000.00 within 30 days of the signed agreement; Respondent shall successfully take and pass the NM Dental Jurisprudence Examination within 30 days of the signed agreement; Jurisprudence Examination cannot be used toward the triennial renewal. Should the Pre-NCA Settlement Agreement fail the AGO may proceed with the issuance of a Notice of Contemplated Action. Ms. Denise Teague-Myrick, RDH SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL
REPORTS
New Mexico Monitored Treatment Quarterly Report
Informational purposes only
10. ADJOURNMENT
There being no other business to come before the Dental Board, Denise Teague-Myrick, RDH made a MOTION to adjourn the meeting at 1:53 p.m. Dr. Schumacher, DDS SECONDED the motion. Motion PASSED by UNANIMOUS APPROVAL.
Submitted by: ___________
Roberta Perea, Board Administrator Date
Approved by: ________________________________________ ___________
Dr. Schumacher, DDS, Chair Date
|[pic] |NM BOARD OF DENTAL HEALTH CARE |
|AMENDED |REGULAR MEETING |
| |January 24, 2014 |
| |Toney Anaya Bldg. |
| |2550 Cerrillos Rd., 2nd Floor |
| |Santa Fe, NM 87505 |
| |Rio Grande Room |
| |Meeting to commence immediately following |
| |Dental Hygiene Committee Meeting |
| |Dental Hygienists Committee Meeting begins at 8AM. |
|REGULAR MEETING | |
|1. CALL TO ORDER | |
|2. ROLL CALL | |
|3. APPROVAL OF AGENDA | |
|4. APPROVAL OF MINUTES | |
|December 6, 2013 Special Board Meeting | |
|5. REPORTS | |
|Past Chair Report – Dr. Jessica Brewster, DDS Outgoing Chair Report 2014 | |
|Secretary’s Report – Dr. Burrell Tucker, DDS | |
|Ratify licenses issued for Period 10/18/2013 to 01/13/2014 | |
|11 Dentists by Examination | |
|8 Dentists by Credentials | |
|68 Dental Assistants | |
|Expanded Function Dental Auxiliary | |
|0 Community Dental Health Coordinator | |
|2 Non-Dentist Owner.pdf | |
|Dental Hygienist Committee Report – Ms. Ermelinda Baca, RDH | |
|Ratify licenses issued for Period 10/18/2013 to 01/13/2014 | |
|6 Dental Hygienists by Examination | |
|3 Dental Hygienists by Credentials | |
|0 DH by Collaborative Practice | |
|Anesthesia Committee Report – Dr. John Mitchell, DDS Anesthesia Committee Report January 2014 | |
|Ratify licenses issued for Period 10/18/2013 to 01/13/2014 | |
|5 Nitrous Permits | |
|3 Conscious Sedation I | |
|0 Conscious Sedation II | |
|0 Deep Sedation/General Anesthesia | |
|NM Health Services Report - Dr. Devi Gajapathi, BDS Medicaid Report January 2014 | |
|NM Dental Association | |
|NM Department of Health Report – Ms. Carol Hanson, RDH NM Department of Health Report.doc | |
|AADB Report – Dr. Kimberly Martin, DMD AADB Annual Report | |
| | |
|WREB Report – Ms. Ermelinda Baca, RDH | |
|CRDTS Report – Ms. Ermelinda Baca, RDH Crdts Steering Committee Minutes-Nov 16 2013 | |
|NERB Report – Ms. Denise Teague-Myrick, RDH | |
|ADEX Report | |
|CITA Report – Dr. Kimberly Martin, DMD CITA Annual Report.pdf | |
|Appoint member to the Advisory Council/Heroin Awareness | |
|Administrator’s Report – Ms. Roberta Perea | |
|Compliance Liaison Report – Ms. Nicole Montoya-Jones | |
|Rules Committee – Dr. Charles Schumacher, DDS Rules Committee Report January 2014 | |
|Ad Hoc Committees | |
| | |
|6. OLD BUSINESS | |
|Confirm Future Meeting Dates | |
|April Board Meeting – April 25, 2014 – Santa Fe | |
|July Board Meeting – July 25, 2014 – Ruidoso | |
|October Board Meeting – October 17, 2014 – Albuquerque | |
|January Board Meeting – January , 2015 – | |
|Discussion and possible action regarding Examiners | |
|1. CITA Examiners – Dr. Kimberly Martin, DMD | |
|2. CRDTS Examiners | |
|3. NERB Examiners | |
|4. SRTA Examiners | |
|C. Discussion and possible action on School-Bases Questionnaire/Dental Mobile Units Mobile Dental Services Questions | |
|D. Discussion and possible action on revising licensure applications | |
|E. Discussion and possible action on X-ray Exam recommendations for grading criteria | |
|2nd Recommendation 3rd Recommendation | |
|F. Dona Ana Community College Curriculum Approval Update | |
|G. Pro Training, LLC Approval Update | |
|H. Discussion and possible action concerning out-of-state dental consultants evaluating New Mexico dental insurance claims | |
|I. Discussion and possible action on revising dental jurisprudence exam update – Dr. Kimberly Martin, DMD | |
|7. NEW BUSINESS | |
|Elections | |
|Election of Board Officers: | |
|Chair | |
|Vice Chair | |
|Secretary | |
|2. Election of Two Board Representatives for Dental Hygienists Committee | |
|Appoint Dental Committee Members: | |
|Complaint Committee -Dr. Daniel Duran, DDS, Letter | |
|2.Rules Committee | |
|3.Application Committee | |
|4. Statutes Committee | |
|5. Anesthesia Committee | |
|6. Other Committees | |
|Appoint board member to attend the AADB Mid-Year Meeting, April 6-7, 2014 Chicago, IL | |
|AADB 130th Open Forum | |
|AADB 130th Open Forum Attachment | |
|AADB Open Forum Minnesota | |
|AADB Open Forum Nebraska | |
|NERB Annual Meeting Report –Ms. Laura Moss, RDH NERB Examination Policy and Procedure Manual.pdf | |
|Mission of Mercy October 2014 in Rio Rancho | |
|Discussion and possible action on charitable dental project Charitable Dental Project Request | |
|Senate Bill 76 | |
|Itemized Scheduled | |
|New Board Member Training – Jennifer Salazar | |
|Public Comment | |
|8. EXECUTIVE SESSION | |
| | |
|Reinstatement Consideration: | |
|Megan Richardson, DA | |
|Amalia M. Ramirez, DDS Request for Reinstatement of Revoked License Order of Revocation | |
| | |
|Consider Committee Recommendations: | |
| | |
|Complaints: | |
|13-18-COM 13-20-COM 13-46-COM 13-51-COM 13-68-COM 13-71-COM 13-92-COM 13-94-COM | |
|13-96-COM 13-102-COM 13-109-COM | |
| | |
| | |
|Incident Reports/Malpractice Reports | |
| | |
|13-81-MAL 13-93-MAL 13-98-MAL 13-104-MAL 13-105-MAL 13-106-MAL | |
| | |
|Reports | |
|New Mexico Monitored Treatment Quarterly Reports | |
|MTP quarterly Report | |
|MTP report for January 2014 | |
|9. BOARD ACTION ON MATTERS DISCUSSED IN EXEC. SESSION | |
|Items listed on Agenda | |
|10. ADJOURNMENT | |
|FYI DOCUMENTS: | |
(Attachment A)
Outgoing Chair’s Report
January 2014
Jessica Brewster, DDS
1. RLD Staff:
A lot has changed over the past few months.
New Board Administrator Roberta Perea.
Licensing Specialist position has not yet been filled. Teresa Montoya moved to another position in RLD.
New compliance liaison Nicole Montoya Jones replaced Amos Padilla.
Administrative Assistant Cynthia Salazar, who has been with the Board for 13 years, has taken another position at RLD as a Board Administrator. Her position will soon be advertised. Cynthia has done a great job for our Board. She has stepped in to do Board administrator duties when we had no administrator and she has helped me tremendously as Board Chair. I want to thank Cynthia for all her hard work and her commitment and professionalism.
2. Board Members:
Region 2: I have been replaced by Dr. Paul Balderamos. Dr. Balderamos is a prosthodontist who practices in Santa Fe. He is thoughtful and conscientious and I think he will be a great addition to the Board.
Region 3: Dr. Robert Gherardi has been replaced by Dr. Jolynn Galvin from Albuquerque. I only met Dr. Galvin at the special meeting so I cannot comment personally about her, but I know she is highly respected and thought of in the Albuquerque dental community.
3. In the last five we have written many new rules because of legislation, but also because dentistry is changing and we needed new rules and clarification of old rules address these changes. Here are some of the accomplishments our Board has made in that time:
-We now accept all regional Board exams. When I started on the Board we only accepted WREB and CRDTX, but now we accept WREB,CRDTX, NERB, SRTA and CITA.
-We clarified the Boards position on bleaching.
-We wrote a new rules section on BOTOX and fillers
-We now certify EFDA’s and CDHC’s and wrote new rules for these positions
-We wrote new rules for
Amalgam Waste Reduction
Military Licensing
Electronic Applications
-We wrote new rules about narcotic prescribing
-We have standardized our discipline for infractions against the rules or statutes and I believe we apply this discipline in a very fair way.
4. The past five years I have served on the Board have been challenging, inspiring and educational. I have really enjoyed the camaraderie and serving our profession. There will be new challenges for this Board that I am confident you will successfully handle.
(Attachment B)
January 2014
Anesthesia Committee Report to The New Mexico State Board of Dental Health Care:
1. A meeting of the Anesthesia Committee was held on 13 January 2013 at the office of Dr. John C. Mitchell in Albuquerque.
2. Members present:
a. John Mitchell, chairman
b. Gary Cutrell
c. Jason Flores
d. Mark Yarbrough
e. Aaron Rasmussen (by phone)
f. Joy Trigo (by phone)
3. Members absent
a. Wai Pong Ng
a. Robert Gherardi
4. The minutes of the last meeting were read and approved.
5. A discussion regarding examinations performed and/or permits approved since the last meeting.
6. Assignments were made for members of the Anesthesia Committee for completion of office anesthesia evaluations which are pending.
7. A big thank you is due to the New Mexico Board of Dental Health Care for providing each of the committee members with the latest Office Anesthesia Evaluation Manual produced by AAOMS.
8. Also a big thank you is in order for the letter addressing hospital staff requirements for all anesthesia “at large” providers which was sent out by the State Board of Dental Health Care.
9. There was a brief discussion of anesthesia permit requirements for CSII and DS/GA to include capnography as part of required monitoring for all patients receiving moderate to deep sedation as well as general anesthesia. The consensus of the committee members was to defer any action on this matter until the ADA comes out with recommendations on this matter.
10. Adjournment.
Permits recommended for approval since last committee meeting:
A. Nitrous Oxide/ Oxygen
a. Cory Thompson Las Cruces
b. Garla Harshavardhan Hobbs
c. Josh Rogoff Santa Fe
d. Kendra Velasquez Albuquerque
e. Kristi Quan Las Cruces
f. Rakshith Ravikumar Roswell
B. CSI:
a. Bryce Eager Bloomfield Permanent (Initial)
b. Blake Moore Santa Fe (Rodeo Park) Permanent (Initial)
c. Blake Moore Santa Fe (St. Francis Dr) Permanent (Initial)
d. Christopher Padilla Albuquerque Permanent (Initial)
e. Jared Bauerle Las Cruces Permanent (Initial)
f. Stephani Padilla Albuquerque Permanent (Initial)
C. CSII
a. Anne Scott Albuquerque Temporary (Initial)
b. Clark Brinton Albuquerque Temporary (Initial)
c. Jon Wagner Santa Fe Temporary (initial)
d. Joshua Ellis Las Cruces Temporary (Initial)
e. Todd Wahlin Farmington Temporary (Initial) Facility only
D. DS/GA
a. Kristopher Smith Santa Fe Temporary (Initial)
b. Sean Healy Santa Fe Temporary (initial)
Office Anesthesia Evaluations Completed
A. CSII
a. Benjamin Tingey Albuquerque Permanent (initial)
b. Marianne Day Las Cruces Permanent (initial)
c. Joseph Snyder Alamagordo Permanent (Renewal)
B. DS/GA
a. David Collette Albuquerque Permanent (Initial)
b. Douglas Reid Santa Fe Permanent (Initial)
c. Jeffrey Hagen Albuquerque Permanent (Initial)
d. Jerry Jones Albuquerque Permanent (Renewal)
e. Joyce Jeffries Albuquerque Permanent (Initial)
f. Travis Rudd Albuquerque Permanent (Initial)
g. Stephen Traub Albuquerque Permanent (Renewal)
Office Anesthesia Evaluations Pending:
A. CSII
a. Ryan Ullibari Gallup Initial
b. Kevin Harrison Albuquerque Initial
c. Jared Southwell Kirtland Initial
d. Raymond Collins Las Vegas Renewal
e. Robert Belfon Albuquerque Renewal
f. L. Paul Balderamos Santa Fe Renewal
g. Anne Scott Albuquerque Initial
h. Clark Brinton Albuquerque Initial
i. Jon Wagner Santa Fe Initial
j. Joshua Ellis Las Cruces Initial
k. Todd Wahlin Farmington Initial (Facility only)
B. DS/GA
a. Frieder, Dennis 2 locations in Albuquerque Facility Eval Only
b. Jeffery Wheaton (Santa Fe)
i. (Albuquerque) Cottonwood Smiles Facility Only
ii. (Albuquerque) Modern Dentistry Facility Only
c. Mark Conover Albuquerque Initial
d. Kristopher Smith Santa Fe Initial
e. Sean Healy Santa Fe initial
f. Sean Healy Toas Facility Only
g. Sean Healy Los Alamos Facility Only
Permit applications which have been withdrawn:
A. CSII
a. Gerald Torgeson Rio Rancho
b. Jacob Rogers Rio Rancho
c. Ryab Ullibari Albuquerque NOT Gallup
B. DS/GA
a. Jerry Teague Albuquerque
b. Joshua Jackstein Santa Fe
c. Phillip Yen Santa Fe
d. Spencer Tasker Rio Rancho
John C. Mitchell DDS
Chairman of Anesthesia Committee
(Attachment C)
01-01-2014
Santa Fe, NM
• The New Mexico Human Services Department/ Medical Assistance Division (MAD) began covering CDT code D7283- PLACEMENT OF DEVICE TO FACILITATE ERUPTION OF IMPACTED TOOTH, effective December 1, 2013. This is a benefit for recipients 20yrs of age and under.
• New Mexico Centennial Care was implemented on January 1, 2014 as a replacement to the outdated New Mexico Medicaid system.
As the State moves forward to further refine and implement its modernization plan, New Mexico seeks to try a different approach to slowing the rate of growth in the program while avoiding cuts. Our vision is to build a service delivery system that delivers the right amount of care at the right time in the right setting. Our vision is to educate our recipients to become more savvy health care consumers, promote more integrated care, properly case manage the most at-risk members, involve members in their own wellness, and pay providers for outcomes, rather than process. New Mexico believes that the up-front investment in “seeding” medical and health homes and investing in health literacy will return a healthier population and a reduction in the spiraling rate of growth.
Please click on the following link to access Centennial Care information.
Dr. Devi Gajapathi B.D.S
Dental Program Manager
New Mexico Medicaid
(Attachment D)
To: New Mexico Board of Dental Health Care and the Dental Hygiene Committee
From: Carol Hanson, RDH, BSDH, MPH
NM Dental Support Center (NMDSC) Coordinator
New Mexico DOH/PHD/HSB/OPCRH
300 San Mateo NE, Suite 900
Albuquerque, NM 87108
505-222-8685
carol.hanson@state.nm.us
Date: January 9, 2014
• In partnership with the NMPCA: developed and disseminated October, November, and December 2013 Provider Newsletters; planned and participated in October 18, 2013 NMPCA/NMDSC Provider Meeting—a total of 10 attended
• Maintained and updated NMDSC Provider and Educator databases and distribution lists
• Provided technical assistance and disseminated information on continuing education and other pertinent information to network dental providers and educators
• Attended the UNM DH Advisory Committee Meeting October 11, 2013
• Guest Lecturer –Pima Medical Institute DH students October 11, 2013
• Coordinated and facilitated Head Start State Oral Health Leadership Team Meeting October 17, 2013 and conference call November 1, 2013
• Participated in NM Chronic Disease Prevention Council Meeting September 17, 2013
• Participated in NMHR 2014 Retreat Planning Committee Meeting October 21, 2013, November 18, 2013, December 9, 2013, and January 6, 2014
• Participated in Isleta Head Start Health Advisory Meeting October 23, 2013
• Attended BDHC& DH Committee Meetings and Rules Hearing October 25, 2013
• Attended NM Resource Information Collaborative Meeting October 29, 2013
• Presented “Collaboration for Children’s Health: Working in Collaboration to Improve the Oral Health of Pregnant Women and Children in Head Start” at the NM Head Start Association Conference November 5, 2013. Attended conference November 4-6, 2013.
• Coordinated and facilitated November 7, 2013 Dental Educator Consortium conference call. Representation included Central New Mexico and Santa Fe Community Colleges. Transcribed meeting minutes and disseminated to network dental educators
• Participated in NM Oral Health Advisory Council Meeting November 8, 2013
• Attended National Primary Oral Health Conference in Denver, Colorado, November 10-13, 2013
• Participated in DOH Oral Health Surveillance System Planning Meeting December 2, 2013 and conference call December 9, 2013
• Attended NMPHA Health Policy Legislative Forum December 4, 2013
Respectfully Submitted,
Carol Hanson
Attachment E)
AADB Annual Report
Meeting New Orleans: October 2013
State Reports: See attachment
Series of speakers addressed important national board issues…
• Electronic Medical Records: “interoperability” is the key for ease of access; however, there are some downsides to “electronic” records
1. Changes can be made to an electronic record; ie-a PDF is likely to be an original record wheras a JPEG may be altered. Respondents should be required to submit original records in PDF form only for security. Example was given that a doctor in question of OSHA violations was able to doctor a spore testing result print out. Look for companies “special code” that authenticates documents. Also, check boxes, logins and authorship of notes can be changed. Be aware.
2. Back up of electronic records is imperative. Records can be “lost”. Maryland is now requiring “off-site” back up of records.
• Virtual Dental Home: Noted enormous disparity of access of dental care between poor and middle to high income earners.
1. Less than 7% of poor are accessing dental care
2. 29-52% middle to high earners are accessing dental care
3. Dental disease is rising
4. Overall health crisis is focusing on increasing the health of our populations
5. Dentistry must follow and be proactive, while keeping costs down
6. Possible solutions: tele-health, early diagnosis, chronic disease management, dental health “homes”
7. Recommendations: DDS’s must use evidenced based treatment approaches versus “personal preferences”; ie-more conservative in some respects to get costs down. Stay up to date on current mainstream treatment recommendations for long term success versus “latest and greatest”.
8. AADB recommended allied health professionals (CDHC) be community based for early intervention, onsite radiographs, education, change of behaviors for improved oral care. Sited New Mexico’s successful CDHC program in Silver City!!!!
• Tele-dentistry: Key issue-licensing across state lines. Dentists, especially specialists, will struggle to do tele-dentistry across state lines in bordering states. Boards much be proactive in establishing guidelines.
1. Establish “interstate compacts”: consulting dentists agrees to be responsible for following state laws, regulations and statutes to the PATIENT’s state.
2. Issues to consider:
o Patient abandonment
o Teledentistry issues of privacy
o Malpractice, who’s liable?
o Waivers of limited liability?
o Standards of care issues across state lines?
o Consumer driven issues, ie-iPad app to self-diagnose oral issues with intra oral photos!
• CDHC’s: again recognized our program. Recommended further specialization of CDHCs with a “Basic” level and “Advanced” level CDHC. Allow for increased scope of practice?
• D-PREP: program established to “rehabilitate” chronic dental practitioner offenders after complete license revocation or in certain areas of dental skill deficiency, post impaired dentists when in compliance with their state dental board’s drug free program.
1. Can a dentist refer themselves? Yes
2. Can D-PREP be used ahead of discipline? Yes
3. Current impaired practitioners accepted? No
4. Ethical evaluation done? Yes
5. 4-6 month program
6. Major benefits: provides detailed assessment of candidate, set fee for Boards, able to do chart reviews to audit dentist
•
(Attachment F)
President's Report
A decision by the Executive Committee on September 11,2013 was revealed not to retain the former Executive Director. Concerns regarding the decision were raised and will be addressed at the upcoming Executive Committee meeting on November 15, 2013.
Efforts have been made to maintain a smooth transition in the routine operation of the CRDTS organization while the search for an executive director is developed. Dr. Marv Dvorak, Dr. Barbara Mousel and Dr. Deena Kuempel were recently appointed to a committee which will refine the parameters regarding the duties and the job description of the executive director's responsibilities before the advertisement of the position is initiated.
Arrangements are underway to accommodate the requirements of the University of Alabama and the candidates from the University of Alabama for the upcomi ng testing season. In addition, presentations about CRDTS will be conducted for the State Boards of Washi ngton,Texas, Hawaii and South Carolina by our presentation team of Dr. Steve Holcomb and Ms. Kim Laudenslager RDH.
Clarification regarding the governi ng composition of the New Mexico Dental Board and related CRDTS membership status was provided by CRDTS legal counsel.This information will be presented in depth at the Executive and Steering meetings.
Designated members of CRDTS which included Ms. Lynn Ray, Ms. Kimber Cobb, Ms. Kim Laudenslager, Dr. Barbara Mousel,and myself recently attended the AADB meeting in New Orleans on October 30 - 31,2013. The meeting was well attended and very
informative. Interests of the meeting were directed mainly to state dental boards. Dr. Mark Hinrichs, an examiner and member for CRDTS, presided over the meeting with superb fashion.
While attending the AADB meeting,members of CRDTS had the opportunity to meet with representatives from the WREB organization by invitation of the WREB president, Dr. Joe Zayas.
Various topics were discussed including issues from the past, and challenges that face both organizations into the future. Members of the CRDTS contingency came away with the sense that meaningful communicati on had been re-established with the WREB organization and future collaborative efforts could be envisioned.
Executive/Steering Committee Report of the President Elect
November 15-16, 2013
The last 12 weeks has gone by very quickly. Dr. O'Farrell and I have stayed in close contact during this transitional time in preparation for March 2014.
Contacts with state board members requesting presentations, has been on the top of the list and Ms Laudenslager and Dr. Holcomb have continued to make presentations to our member state boards and others.
I had the opportunity to attend the CODE/CAMBRA meeting at Columbia University along with Drs. Holcomb and Cosby. I realized quickly how important it was to participate in this forum as testing in general was an underlying item during the two day meeting. CRDTS, NERB and WREB representatives were present and defense of the process of testing was cohesive between the agencies. I believe we should continue to participate when possible.
I attended the AADB meeting in New Orleans along with the other CRDTS representatives. Also served in the Illinois State Dental Society Delegation while in NOLA. I will report verbally on the outcome of any pertinent resolution at the meeting.
The new Finance Committee, Ms. Jane Lott, Dr. Tony Malaktaris and I met last weekend to review the 2013-2014 budget and make adjustments where needed. We have also begun the process of evaluating our income and expenses in depth and to begin creating policies to manage the finances of our organizati on. Thanks to Ms Gideon for assisting us in this effort.
I want to thank all of you for your continuing support. Dr. Barbara L Mousel
President Elect
O c t - 28- 2013 0 2:14 P M D e ena R e e v es K uem p e l, D DS, P L C 319- 29 4 -199 2 2 /3
CR DTS Conference Ca ll prior to csw meeting
Background information Is that csw is already out of their lease for office space and Ma ry is working from her home, CSW is operating admi nistering exams through the 2014 testing season.
Questions to be a nswered:
Is there val ue in the Intellect ual property?
Yes, but how long will that val ue exist If the test Is not being u pdated or used.
How will the va l ue be protected?
It might be possible to "shelve" I t I n a protected cloud. If someone wo uld want to access the questions there might be a n "access fee" to do so.
Staffing?
After the 2014 test season, csw should remain an entity for a given period of time, possibly 3 years, for statute of limitations. D uring that time It does not need to be staffed.
Profit division?
Suggest dividing the profit between the three entities and place a small amount in an escrow to administer the housing of the test questions and any minima l office work that might need to be done.
At the end of m uch d iscussion It was determined that It would be best to dissolve CSW, shelve and protect the q uestions for a period of 3 years with no staff support a nd at the end of three years if any of the escrowed money was left would be d ivided between the three gro ups.
[pic]
R e c e i v e d T i m e Oct . 28. 20 1 3 2 : 22 PM No. 6301
Oc t - 28·2013 02:14 PM D e ena R e e ve s K uemp el, DDS, PL C 319 - 29 4 -199 2 3 /3
CSW Meeting
CRDTS and WREB members attended the meeting In Chicago and Kathleen White from SRTA attended by teleconference as she was unable to travel.
WREB Indicated that they were sure their new exam would be ready by the 2015 and SRTA Indicated that they are pleased with the way that their union with ADEX Is going. No group can foresee using the csw In the future.
After discussion It was determined that there needed to be a lead time prior to dissolving the entity. It was determined that It would be 3-6 months after the last test was given.
After dissolving the entity, the profits would be divided equally between the three groups with a small amount retained In escrow to allow for any office activity during the time of the maintenance of the test questions. At the end of that time period, which was determined 3 years,meeting the statute of
!Imitations, the remainder of any capita Iwould be divided. The exam will be held in escrow for 3 years beginning January 2015.
It was determined that there would be no need for an annual meeting and that anything that needed to be addressed by the existing management committee could be done via teleconference.
:If"° • '" i/c.J, fJl}S
!o/i / 13
R e c e i v e d T i m e Oc t. 28. 20 13 2 : 2 2 PM No. 6 3 01
Central Regional Dental Testing Service, Inc.
2013 Annual Meeting and Workshop Evaluation Report
Introduction
The CRDTS 2013 Annual Meeting and Workshop was held in Kansas City, MO at the Hilton Kansas City Airport Hotel on August 22 - 24, 2013. The Workshop Attendees List, including CRDTS staff, speakers and guests totaled 220. Ten were guests (not examiners, proctors, state board members or school affiliates).
Evaluation Forms were distributed to participants in the interest of continuing to gather "feedback" which will help improve this annual event. The following report outlines the responses received from those Feedback Forms.
Demographics
Based on the attendees list provided by Central Office the attendance categories are as follows:
(Note - Some attendees could possibly be in more than one category and no spouses or other guests were included below.)
State Board Members:
State Board Exec. Directors IHygiene Advisory Commission: Dental Schools:
Dental Hygiene Programs: Dental Therapist Programs: CRDTS Committee Members: CRDTS Dental Examiners: New Dental Examiners:
CRDTS Dental Hygiene Examiner: New Dental Hygiene Examiners: Other:
51
4
10
37
0
50
90
4
66 (ROH IDDS)
6 (ROH IDDS)
3
Based on the Attendees List provided by Central Office, 210 Evaluation Forms were distributed. 127 responses were returned at the time this report was written for a return rate of 60%. This percentage is very close to the response rate in 2012, which was 63%. By giving Continuing Education certificates in exchange for the completed feedback forms it appears it is still an incentive for attendees to return their evaluations.
Respondents were asked to indicate their involvement with CRDTS in any of six categories. Multiple responses were allowed.
|State Board Members or Staff: |31 |
|State Board Members/ not examiners: |8 |
|School Faculty or Staff Member: |33 |
|CRDTS Committee Member: |22 |
|CRDTS Dental Examiner: |54 |
|CRDTS Hygiene Examiner: |44 |
|Other: |1 |
|No category selected: |2 |
Summary
Detailed written reports were provided for 2010, 2011 and 2012. For the years of 2008 and 2009, only verbal reports were given. In 2007 and in the previous years of 2002-2004 comprehensive reports were provided to the Executive Committee and to the Steering Committee.
The responses from the 60% of those completing the Feedback Form indicate participants were satisfied overall with both the content and the meeting format. Satisfaction for the location and accommodations was very positive.
The Feedback form for 2013 template was similar to the one used in 2012 with a few minor changes and clarifications. It was arranged in order of the workshop dates and schedules. Participants were asked to indicate level of agreement by circling the appropriate number on the line provided. They were asked to answer only questions pertaining to the sessions(s)/meetings attended. Rating scale was a 1 - 5 numbered scale with 5 for strongly agree to1 for strongly disagree.
Instructions were included to complete the backside of the form as well.
5 = strongly agree
Session Title Responses 5 4 3 2
1 = strongly disagree
1 Ave.
|Dental Deans & Faculty Round Table Discussion: | |
|Importance & Value |(21) |17 |4 |0 |0 |0 |4.80 |
|Presentation Strength |(21) |16 |5 |0 |0 |0 |4.76 |
|Hygiene Program Directors & | | | | | | | |
|Hygiene Faculty Roundtabte: | | | | | | | |
|Importance & Value |(26) |22 |3 |1 |0 |0 |4.81 |
|Presentation Strength |(26) |21 |3 |2 |0 |0 |4.73 |
|Dental Exam Changes: | | | | | | | |
|Dr. Steve Holcomb & Ms. .Kimber Cobb | | | | | | | |
|Importance & Value | | | | | | | |
| |(69) |47 |18 |4 |0 |0 |4.88 |
|Presentation Strength |(69) |47 |18 |4 |0 |0 |4.88 |
|Dental Hygiene Exam Changes: | | | | | | | |
|Ms. Penny Fudally, & Ms. Kim Laudenslager, | | | | | | | |
|Importance & Value | | | | | | | |
| |(59) |56 |3 |0 |0 |0 |4.95 |
|Presentation Strength |(59) |55 |4 |0 |0 |0 |4.93 |
|Dental Deans & Faculty Meeting: | | | | | | | |
|Dr. Steve Holcomb | | | | | |0 | |
|Importance & Value |(17) |11 |6 |0 |1 | |4.76 |
|Presentation Strength |(17) |12 |5 |0 |1 |0 |4.82 |
|Program Directors & Hygiene Faculty: Ms. | | | | | | | |
|Penny Fudally & Ms. Jane Wise Importance & Value | | | | | | | |
| | | | | | | | |
| |(28) |24 |3 | |0 |0 |4.82 |
|Presentation Strength |(28) |23 |4 | |0 |0 |4.79 |
|Session Title |Responses 5 |4 |3 |2 |1 |Ave. | |
|Dental Examiner Profiles: Ms. | | | | | | | |
|Lynn Ray | | | | | | | |
|Importance & Value |(52) |47 |3 |2 |0 |0 |4.87 |
2
|Presentation Strength |(52) |46 |4 |3 |0 |0 |4.90 |
|Hygiene Examiner Profiles: | | | | | | | |
|Ms. Kimber Cobb Importance & Value | | | | | | |4.80 |
| |(46) |39 |5 |2 |0 |0 | |
|Presentation Strength |(46) |39 |7 |0 |0 |0 |4.85 |
New State Board/New Examiner Breakfast: Dr. Jim Harris & Ms. Kimber Cobb
|Importance & Value |(35) |28 |4 |3 |0 |0 |4.71 |
|Presentation Strength |(35) |28 |5 |2 |0 |0 |4.74 |
|"ePortfolios in Dental Licensure Testing: Pros, Cons| |
|& a 21" Century Vision" | |
|Dr. John Littlefield | |
|Importance & Value |(110) |79 |22 |7 |0 |2 |4.60 |
|Presentation Strength |(110) |79 |20 |11 |0 |0 |4.62 |
|Technology Update & Tutorial: | | | | | | | |
|Ms. Kimber Cobb | | | | | | | |
|Importance & Value |(110) |94 |10 |2 |3 |1 |4.75 |
|Presentation Strength |(110) |90 |16 |2 |2 |0 |4.76 |
|State of the States: Ms. Laura Jacob | |
|Importance & Value |(111) |83 |19 |7 |2 |0 |4.65 |
|Presentation Strength |(111) |90 |16 |2 |3 |0 |4.90 |
|Annual Business Meeting | | | | | | | |
|Importance & Value |(116) |75 |26 |7 |0 |1 |4.32 |
|Presentation Strength |(116) |72 |27 |8 |3 |1 |4.30 |
|Dental Break-Out Session: | | | | | | | |
|Dr. Steve Holcomb & Ms. Kimber Cobb | | | | | | | |
|Importance & Value |(42) |32 |10 |0 |0 |0 |4.76 |
|Presentation Strength |(42) |31 |6 |5 |0 |0 |4.62 |
|Hygiene Break-Out Session: | | | | | | | |
|Ms. Penny Fudally & Ms. Kim Laudenslager | | | | | | | |
|Importance & Value |(46) |38 |8 |0 |0 |0 |4.83 |
|Presentation Strength |(46) |38 |8 |0 |0 |0 |4.83 |
General Comment Questions
The Feedback Form was double sided with 8 rating questions on the front and 7 rating questions with space provided for General Comments on the reverse side. Instructions were given to complete the reverse side and all respondents did answer the rating questions. 31 of the Evaluation Form comments section were left blank. Comments have been condensed if responses were similar or substantially alike.
1. Please describe what you liked the most about this year's Annual Meeting and Workshop.
• Key Note Speaker - very thoughtful discussion.
• Organized and well planned. I liked and gained most information fro Dr. Littlefield's presentation
• ePortfolio discussion - needed time to discuss CRDTS position
3
• Openness and transparency of all of the CRDTS staff and officers
• Director/Faculty roundtable, Portfolio Presentation
• Excellent hors d'oeuvre choices, Friday
• Laura Jacob has made this meeting more organized with materials given ahead of time. Kudos to the staff. A worthwhile meeting.
• My first time - tremendous presentations
• Excellent info to pass on to students & I liked how informative it was for a 1st
timer like myself.
• Faculty Roundtable was Awesome! More, More, More
• Great having CRDTS Administrators, Examiners and Faculty all together - open communication
• Adequate time to network and also time was allotted during sessions for networking and sharing of information
• 1st time attendee - I truly enjoyed the CRDTS Annual meeting and Workshop. As an educator I gained much knowledge that I can better facilitate our mock board for dental hygiene.
• Transparency - good people doing good things.
• Great accommodations! I enjoyed the roundtable discussions! Useful to hear ideas from fellow educators.
• Really enjoyed the Gangster Tour and Boulevard Brewery tour
• Great Lunch! Nice change.
• Technology updates
• Kimber's presentation on "Technology Update..." was interesting, informative and very helpful. Very Well Organized.
• Very interesting Topics & speakers for the session. I liked Laura's "State of the States" as she took each state individual.
• Good presentations. Set-up on Friday night encouraged networking and mingling as opposed to big round tables. Fun Saturday night!
• I found this meeting especially helpful. Most exciting meeting I have attended.
2. Please describe what you liked least about this year's Annual Meeting and Workshop.
• People talked throughout presentations - made it difficult to hear & pay attention.
• We should have received copies of the proposed bylaws - could not read the screen
• That people do not use the microphones - assign room monitors
• When information was projected on screen - I couldn't see - too small print
• Names on tags could be larger font - especially 1s• name
• Sessions took too long - schedule was not accurate. Need to allow more time for sessions that run overtime.
• Annual Business Meeting. Failure to ask for discussion on bylaws amendments. Failure to clarify for the assembly who should be participating in the caucus.
• Still need more interpersonal time.
• Business meeting dragged on.
• Sitting through session on technology - not applicable as a school attending - needed to be examiners only.
• We need to have printed copies of documents to be approved at the general business meeting in advance of the meeting - even if only printed that morning - including bylaws changes. This would assure a sense of transparency for members .
•
4
3. Additional Comments:
• Examiners and other CRDTS workers should NOT be at the Dean & faculty Round Table.
• Ijust want to let you know that I really appreciated the invitation to come and learn about CRDTS. Thank you so much.
• Love the lapel pin! Great idea!
• I appreciated that the meals were healthier this year! Soup & salad for lunch - yeah!
• Looking forward to next year's meeting!
There were several recommendations made that will be considered for the 2014 Annual Meeting. Some of these recommendations may be able to be incorporated in to the planning, others suggestions will require some further consideration.
Thank you CRDTS Staff for providing information and statistics used in this report.
|Report prepared by: | |
|E /homp 'RVfl | |
|Elizabeth Thompson, RDH CRDTS Vice-President | |
| | |
| |10/21/13 |
5
Ordinary Income/Expense Income
Jul - Oct 13
---
Budget $ Over Budget
o/o of Budget
Actual Examination Costs 55000 ·Dental Exam
55100 • Dental Examiner Travel & Exp 55200 • Dental Examiner Per Diem 55210 ·Dental Hotel
55530 ·OT Typodonts
55600 ·Dental Hospitality
57000 ·Dental Exam Assistants 57200 ·Dental Food Expense 57600 ·Typodonts
58600 ·Shipping - Dental 58700 ·Dental Exam Printing 58701 • Dental Exam Supplies
Total 55000 • Dental Exam 55050 ·Hygiene Exam
55700 ·Hygiene Hospitality
56000 ·Hygiene Examiner Travel & Exp 56100 ·Hygiene Examiner Per Diem 56110 ·Hygiene Hotel
57100 ·Hygiene Exam Assistants 57300 ·Hygiene Food Expense 58601 • Shipping - Hygiene
58800 • Hygiene Exam Printing 58801 ·Hygiene Exam Supplies
24,748.93 193,250.00 -168,501.07
54,250.00 387,225.00 -332,975.00
29,300.41 186,000.00 -156,699.59
0.00 3,000.00 -3,000.00
541.96 4,500.00 -3,958.04
1,200.00 25,000.00 -23,800.00
1,514.00 24,275.00 -22,761.00
63,517.76 60,000.00 3,517.76
2,190.56 16,000.00 -13,809.44
6,456.72 12,000.00 -5,543.28
0.00 1.00 -1.00
-
183,720.34 911,251.00 -727,530.66
457.15 7,000.00 -6,542.85
13,776.80 185,000.00 -171,223.20
38,675.00 419,500.00 -380,825.00
17,574.18 125,000.00 -107,425.82
2,000.00 32,000.00 -30,000.00
1,612.50 19,000.00 -17,387.50
0.00 1.00 -1.00
1,031.30 20,000.00 -18,968.70
-0.00 1.00 -1.00
12.8%
14.0%
15.8%
0.0°/o
12.0%
4.8°/o
6.2%
105.9o/o
13.7°/o
53.8%
0.0%
-
6.5%
7.4%
9.2%
14.1%
6.3%
8.5%
0.0%
5.2%
-0.0%-
20.2°/o
Total COGS
Gross Profit Expense
259,213.33 1,719,753.00 -1,460,539.67
853,022.68 1,469,246.00 -616,223.32
15.1°/o
58.1%
Agency Activities
91200 ·Bylaws Committee
Jul - Oct 13
Budget
$ Over Budget
% of Budget
Total 91200 ·Bylaws Committee 94350 ·PR/Education Committee
2,883.54
3,775.00
-891.46
76.4°/o
T
95100 • Psyc Review Fee
0.00
18,000.00
-18,000.00
35.1%
0 .0%
Total Exam Complaint Review Committee Exam ERG/Chief/Coordinator
65100 • Dental Exam Review
31.40 300.00
-268.60
10.5%
|65200 • Dental ERC Travel Expenses |1,141.67 |11,375.00 |-10,233.33 |10.0% | |
|65210 ·Dental ERC Per Diem |4,200.00 |19,500.00 |-15,300.00 |21.5% | |
|65220 • Dental ERC Hotel |934.56 |6,000.00 |-5,065.44 |15.6% | |
|65230 • Dental ERC Meetings & Banquet |1,212.84 |4,500.00 |-3,287.16 |27.0% | |
|65700 • Dental Chief/Capt Travel Expens |0.00 |14,000.00 |-14,000.00 |0.0% | |
|65800 • Dental Chief/Capt Per Diem |5,425.00 |25,000.00 |-19,575.00 |21.7% | |
|65810 ·Dental Chief/Capt Hotel |1,752.30 |9,000.00 |-7,247.70 |19.5% | |
|65820 ·Dental Chief/Capt Mtg & Banquet |1,212.83 |5,500.00 |-4,287.17 |22.1% | |
|66000 • Dental Calibration Travel Exp |39.12 |3,000.00 |-2,960.88 |1.3% | |
|66100 ·Dental Calibration Per Diem |700.00 |8,000.00 |-7,300.00 |8.8% | |
|66110 ·Dental Calibration Hotel |0.00 |2,500.00 |-2,500.00 |0.0% | |
|66120 ·Dental Calibration Mtg & Banq | 0.00 | 2,500.00 | -2,500.00 |-O.O-o/o | |
|Total 65100 ·Dental Exam Review |16,618.32 |110,875.00 |-94,256.68 | |15.0% |
|65150 ·Hygiene Exam Review | | | | | |
|65300 • Hygiene ERC Travel and Expenses |6,609.01 |9,600.00 |-2,990.99 |68.8% | |
|65400 • Hygiene ERC Per Diem |7,000.00 |7,200.00 |-200.00 |97.2% | |
Jul - Oct 13
Budget
$ Over Budget
% of Budget
|T | | | | | | |31.7%- | |
| | | | | | | | | |
|Total Exam ERC!Chief!Coordinator | | | | | | | | |
| |34,320.25 | |166,675.00 | |-132,354.75 | | |20.So/o|
|Examiner Eva! & Assign Com | | | | | | | | |
|76100 ·Travel and Expenses |5,836.40 | |7,250.00 | |-1,413.60 | |80.5%1 | |
|76200 ·Per Diem |6,650.00 | |8,500.00 | |-1,850.00 | |78.2% | |
|76210 ·Hotel |1,909.62 | |4,100.00 | |-2,190.38 | |46.6% | |
|76300 ·Meeting Rooms, Banquet Exp | 1,401.82 | | 2,200,00 | | -798.18 | | 63 .7% | |
|Total Examiner Eva! & Assign Com |15,797.84 | |,050.00 | |-6,252.16 | | |71.6°/o|
|Executive Committee | | | | | | | | |
|63200 • Travel and Expenses |4,865.58 | |14,000.00 | |-9,134.42 | |34.8% | |
|63300 ·Per Diem |8,400.00 | |21,000.00 | |-12,600.00 | |40.0% | |
|63310 ·Hotel |5,085.78 | |10,000.00 | |-4,914.22 | |50.9% | |
|63400 • Meeting Rooms, Banquet Exp |1,521.31 | |5,000.00 | |-3,478.69 | |30.4% | |
|63410 ·Inter-Agency Travel |2,051.39 | |1.00 | |2,050.39 | |205,139.0% | |
|63420 • Inter-Agency Perdiem |1,750.00 | |1.00 | |1,749.00 | |175,000.0% | |
|63430 ·Inter-Agency Hotel |1,442.40 | |1.00 | |1,441.40 | |144,240.0% | |
|63440 • Inter-Agency Banquet |351.88 | |1.00 | |350.88 | |35,188.0% | |
|Total Executive Committee |25,468.34 | |50,004.00 | |-24,535.66 | | |50:9% |
|Financial Committee | | | | | | | | |
|64600 ·Travel & Expenses |0.00 | |1,200.00 | |·1,200.00 | |0.0°/o | |
|64700 ·Per Diem |0.00 | |1,050.00 | |-1,050.00 | |0.0% | |
|64800 ·Hotel |0,00 | |500.00 | |-500.00 | |0.0% | |
|64900 • Meeting Rooms, Banquet Exp | 0.00 | | 500.00 | | -500.00 | |-0.0%- | |
|Total Financial Committee |0.00 | |3,250.00 | |-3,250.00 | | |0.0% |
|General Administrative Expense | | | | | | | | |
|60100 ·Salary-Employees |132,396.34 | |417,227.00 | |-284,830.66 | |31.7% | |
|60400 • Health Insurance |8,816.72 | |28,106.00 | |-19,289.28 | |31.4% | |
|60500 • Dental Plan |1,880.25 | |13,000.00 | |-11,119.75 | |14,5% | |
|60600 • Payroll Taxes |10,871.88 | |38,120.00 | |-27,248.12 | |28.5% | |
|60650 ·SEP Employee Benefit |3,553.08 | |12,000.00 | |-8,446.92 | |29.6% | |
|60700 • Exec Director Travel & Exp |5,091.70 | |21,000.00 | |-15,908.30 | |24.2% | |
|60725 ·Exec Director Continue Ed |725.48 | |3,000.00 | |-2,274.52 | |24.2% | |
|60825 ·Employee Travel Part-Time |0.00 | |200.00 | |-200.00 | |0.0% | |
|60850 • Office Mgr Travel Exp |0.00 | |500.00 | |-500.00 | |0.0% | |
|60900 ·Legal Fees - General |27,006.62 | |70,000.00 | |-42,993.38 | |38.6% | |
|60901 ·Legal Fees - Contract Analysis |0.00 | |1.00 | |-1.00 | |0.0% | |
|60902 ·Legal Fees - Litigation |0.00 | |1.00 | |-1.00 | |0.0°/o | |
|61000 ·Accounting Fees |8,048.00 | |25,125.00 | |·17,077.00 | |32.0% | |
|61050 ·Bank Service Charges |900.14 | |2,500.00 | |-1,599.86 | |36.0% | |
|61100 ·Office Rent |14,625.00 | |33,300.00 | |-18,675.00 | |43.9% | |
| |Jul - Oct 13 | |Budget | |$ Over Budget | |% of Budget | |
|61200 ·Equipment Rental |4,693.09 | |15,250.00 | |-10,556.91 | |30.8°/o | |
|61300 ·Repairs & Maintenance |2,933.25 | |5,000.00 | |-2,066.75 | |58.7o/o | |
|61400 • Insurance |16,073.00 | |19,500.00 | |-3,427.00 | |82.4% | |
|61500 ·Office Supplies |1,734.18 | |7,500.00 | |-5,765.82 | |23.1% | |
|61600 ·Administrative Printing |1,596.20 | |6,500.00 | |-4,903,80 | |24.6o/o | |
|61700 ·Telephone |2,839,35 | |12,500.00 | |-9,660.65 | |22.7°/a | |
|61800 ·Postage |1,001.83 | |4,200.00 | |-3,198.17 | |23.9% | |
|61900 • Misc. Office Expense |555.83 | |3,000.00 | |-2,444.17 | |18.5% | |
|61950 ·Staffing Expenses |7,266.09 | | | | | | | |
|62000 ·Computer Expenses |650.48 | |3,500.00 | |-2,849.52 | |18.6% | |
|62100 ·Depreciation |0.00 | |6,103.00 | |-6,103.00 | |0.0% | |
|62200 ·Office Furniture and Equipment 0.00 3,500.00 -3,500.00 0.0% | |
|- | |
|Total General Administrative Expense |253,258.51 | |750,633.00 | |-497,374.49 | | |33.7% |
|Steering Committee | | | | | | | | |
|64200 ·Travel and Expenses |215.00 | |14,000,00 | |-13,785.00 | |1.5% | |
|64300 ·Per Diem |5,250.00 | |18,900.00 | |-13,650.00 | |27,8% | |
|64310 ·Hotel |817.74 | |3,200.00 | |-2,382.26 | |25.6% | |
|64400 • Meeting Rooms, Banquet Exp |1,348.34 | |5,000.00 | |-3,651.66 | |27.0% | |
|Total Steering Committee |7,631.08 | |41,100.00 | |-33,468.92 | | |18.6% |
|Test Develop Administrative Exp | | | | | | | | |
|60750 ·CO TRAVEL |1,230.64 | |3,000.00 | |-1,769.36 | |41.0% | |
|61925 ·Misc Colorado Office |80.06 | |1.00 | |79.06 | |8,006.0% | |
|62050 ·CO Computer |0.00 | |500.00 | |-500.00 | |0.0% | |
|82000 • Computer Supplies |1,343.61 | |4,000.00 | |-2,656.39 | |33.6°/o | |
|821oo ·Postage |112.27 | |1,000.00 | |..S87.73 | |11.2% | |
|82200 • Office Supplies/Printing |0.00 | |500.00 | |-500.00 | |0.0°/o | |
|82300 ·Repairs & Maintenance |0.00 | |500.00 | |-500.00 | |0.0°/o | |
|82600 • Travel & Expenses-Dir Analysis |435.00 | |3,000.00 | |·2,565.00 | |14.5°/o | |
|82650 • Travel & Exp - Dir of Dental |1,401.41 | |6,500.00 | |-5,098.59 | |21.6% | |
|82800 ·Furniture & Equipment |0.00 | |30,500.00 | |-30,500.00 | |0.0% | |
|82801 • Furn/Equip ESDs |0.00 | |1.00 | |·1.00 | |0.0% | |
|82802 • Furn/Equip Laptops/Routers |0.00 | |1.00 | |-1.00 | |0.0% | |
|82803 • Furn/Equip Audience Response |0.00 | |4,300.00 | |-4,300.00 | |0.0% | |
|82900 ·Programming Costs |47,600.00 | |164,000.00 | |-116,400.00 | |29.0% | |
|Total Test Develop Administrative Exp |52,202.99 | |217,803.00 | |-165,600.01 | | |24.0% |
|Test Develop Dental Therapist | | | | | | | | |
|87100 ·Travel and Expenses |0.00 | |1,000.00 | |-1,000.00 | |0.0% | |
|87200 ·Per Diem |0.00 | |1,000.00 | |-1,000.00 | |0.0% | |
|Total Test Develop Dental Therapist |0.00 | |2,000.00 | |-2,000.00 | | |0.0% |
|Test Development CSW | | | | | | | | |
|85100 ·Travel and Expenses |0.00 | |2,000.00 | |-2,000.00 | |0.0% | |
|85400 • Materials & Supplies | 160 .25 | | | | | | | |
|Total Test Development CSW |160,25 | |2,000.00 | |-1,839.75 | |8.0% |
| |546,983.47 | |1,465,896.00 | |·918,912.53 | | |
|Total Expense | | | | | | |37.3% |
|Net Ordinary Income |306,039.21 | |3,350.00 | |302,689.21 | |9,135.5% |
|Other Income/Expense | | | | | | | |
Other Income
54100 ·Unrealized (Gain)/Loss on inv
21,426.18
Jul Oct 13
Total Other Income 21,426.18
Net Other Income 21,426.18
Net Income 327,465.39
Budget
3,350.00
$ Over Budget
324,115.39
% of Budget
9,775.1%
Page §
Report of the Executive Committee
The Executive Committee re-examined the circumstances of and reasons for the termination of the former Executive Director. Following that re-examination the Executive Committee affirmed the September 11, 2013 action of the Executive Committee authorizing the non renewal of the Executive Director's contract.
The contract provided for employment at will and the Executive Director was notified of her termination on September 14, 2013.
Respectfully Submitted,
Dr. Mark G O'Farrell, DDS CRDTS President
CRDTS Executive & Steering Committees
Dental Examination Review Committee Dental Calibration Committee
Chair-Related Activities November 15-16, 2013
**This report will include those activities attended by the Chairman of the Dental Exami nation Review Committee from September 2013 through November 2013.
September 13, 2013
CRDTS Endodontic Calibration with question and answer session for the GRU Endo faculty and residents.
September 27. 2013
CRDTS Manikin -Based Presentation with question and answer session to D4 students of Georgia Regents University College of Dental Medicine.
October 1-3, 2013
Consortium of Operative Dentistry Ed ucators (CODE) and Caries Management by Risk Assessment (CAMBRA) Meetings by invitation from Dr. Larry Haisch and Dr. Richard Lichtenthal (Columbia University). Discussions of preparation designs, caries diagnosis, minimally invasive techniques and how this relates to clinical licensure examinations. Attended by Drs. John Cosby, Barb Mousel and Steve Holcomb.
October 10-12. 2013
CRDTS Maniki n Examination at University of Nebraska, Lincoln Nebraska. Drs. Dvorak and Holcomb
October 18-19, 2013
CRDTS Manikin question and answer session, faculty meeting and administer the Manikin Examination at University of Alabama at Birmingham, Birmingham, Alabama. Dr. Holcomb and Willis (AL)
October 24-25, 2013
CRDTS Presentation with question and answer session with the Washington Board of Dentistry. Ms. Kim Laudenslager, RDH and Dr. Steve Holcomb. Dr. Joel Berg, new dean of U W School of Dentistry
November 7-8, 2013
CRDTS Presentation with question and answer session with the Texas State Board of Dental Examiners. A very beneficial presentation to a non-member state that accepts the CRDTS examinations and allows CRDTS to test at several dental hygiene sites. Ms. Kim Laudenslager, RDH and Dr. Steve Holcomb.
November 9-10, 2013
Examiner Evaluation and Assignment Committee meeting to assign patient-based exami nations for 2014.
Upcoming Meetings:
2
November 15-16. 2013
CRDTS Executive and Steering Committees in Kansas City
December 7-8, 2013
Dental Calibration Committee meeting in Kansas City
January 10-12. 2014
Team Captains and Chiefs Meeting, Electronic Scoring Device Traini ng and Dental Examination Review Committee Meeting. (Three meetings piggy-backed into one weekend) To be held in Kansas City.
During the manikin-based exams, it became evident that an anomaly existed in some of the pu lp chambers of tooth #14 used i n the Endodontic Examination. The anomalies required a scoring correction to ensure fairness to the candidates. The prevalence of the anomalies was recorded, during scoring, by site. Both I and Kimber have met with the Acadental supplier, Jeff Scott, and developed a plan for correction of the anomaly and uniformity of # I 4 for the upcoming examinations. Acadental will address the practice teeth sent to the institutions based on their internal protocols. An update will be sent to the member schools in January with the updated Summary of Changes.
As you can see, this has been a very busy fall season for provid ing information to our member schools and presentations to both member and non-member states. All presentations were enthusiastically received and a positive collegiate relationship was fostered. I strongly recommend that we continue the efforts to visit the member state boards on a regular basis and to further present the CRDTS story to non-member states on a collegiate informational basis. Special thanks to Ms. Kimber Cobb and Ms. Kim Laudenslager for their commitment to CRDTS and their expertise in presentation development and delivery.
Additional kudos the outstanding central office staff for helping to put everything together and keeping us in the right places at the right times.
Further recommend Dr. Tom Willis as the State of Alabama Dental Examination Review Committee representative for approval.
Respectfully Submitted,
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Steve Holcomb, DMD
Chair, Dental Examination Review Committee Chair, Dental Calibration Committee
Penny Fudally, RDH, MEd Chair, CRDTS Hygiene ERC November Report
November 15-16, 2013 Hygiene committee meetings:
1. Hygiene EEAC - October 12-13, 2013; held at the Hilton Airport Hotel, Kansas City,
Missouri; completed the hygiene examination assignments for the 2014 examination season; assignments can be viewed online soon.
2. Hygiene Calibration -November 16, 2013; committee will be meeting right after the Steering meeting today; will be incorporating new changes that were approved at the CRDTS Annual meeting by Steering and will review, edit and develop new calibration exercises for the 2014 testing season.
3. Coordinators & Team Captains -scheduled for January 24-25, 2014
Our dental hygiene clinical testing season will end with the final seven examinations in the months of November and December.
Approval for the following individual to serve on the Hygiene Examination Review committee:
1. Ms. Jacqueline Perry, to serve as representative member from Washington, who is replacing Ms. Verla Rich
2. Dr. John Fishpaw, to serve as consultant, who is replacing Dr. Barb Mousel
It has been a pleasure to work with committed, professional colleagues this past testing season and I look forward to the 2014 calendar year.
Finance Committee Report
November 15-16,2013
Charge: Finance Committee Art 6, Sec 2 (A) Functions and Responsibility. The Finance Committee shall monitor the financial condition of CRDTS, develop an annual budget for CRDTS to be presented to the Steering Committee for approval and to make recommendations to the CRDTS Steering Committee with respect to matters involving the income and expense, as well as the management of the financial reserves, of CRDTS. The Finance Committee has the authority to make financial decisions that may have an impact of ten percent (10%) or less of any
line item in the budget. Any financial decision that has an impact greater than ten percent (10%) of any line item in the budget shall be submitted to the Steering Committee to be voted upon at their next scheduled meeting.
The members of the Finance Committee met following the manikin grading session on November 9th and at the Topeka Office on November 10th. All members of the Committee were present and met with Ms. Gideon providing background information. Topics for discussion were developed via e-mail communication prior to the meeting for efficiency. The main focus was to review the current budget, make updates to the budget, and create items for policy and procedure that affect the annual budget process. Preparation for the 2014-15 budget began with the plan of presenting a 2014-2015 budget for approval at the June 2014 meeting. This will provide CRDTS with a budget that is reviewed and approved by the body prior to the beginning of our fiscal year on July 1,2014.
The Committee also plans to review acceptance of credit cards for exam fees and to work with our existing corporate credit card provider to separate airline and hotel charges on to separate corporate cards to improve reporting and accounting for those items. Additional items of business discussed are under new business.
After a thorough review the following items are policies developed by the Committee:
1) Hospitality Policy - Chiefs and Coordinators duties include providing hospitality for the examiners at an exam site. The budget approved for this activity is ten dollars ($10) per examiner per day, unless the hotel provides a "happy hour" as part of the room package unless candidates and patients may be using that hotel. Chiefs and coordinators may delegate this duty to an examiner who is local and agrees to bring items to the assigned hotel.
Items chosen for the hospitality activity can vary from exam team to exam team. Chiefs and coordinators should use their best judgment in this regard.
2) Attendance at national meetings- CRDTS will send up to four (4) individuals to any one meeting with the responsibility to report back to the body. Designees should be rotated to provide an opportunity for participation. The recommendation is to approve two (2) members of the Executive Committee, one (1) member of Professional Staff, and the Executive Director. The President may appoint additional designees or a substitute for one of those recommended designees dependent on schedules of the participants.
3) Executive Director - The Executive Director shall be a member of American Association of Dental Adminitrators and have approval to attend their meetings in addition to AADB that meets in conjunction with AADA.
4) Legal expenses - In our last fiscal year, July 1,2012 to June 30, 2013, legal expenses rose more than 10%. The 2013 budget was increased by $10,000 to reflect this change. This expense continues to rise for various reasons. For future management of this expense, the Committee recommends that contact with legal counsel be approved by the President in consultation with the Treasurer for items that have not been previously reviewed by the Steering Committee. Without this authorization, the individual shall be responsible for the legal fee.
5) CRDTS presentations - Presentations made by non-staff (professional or ED) are to include a per diem for days to travel up to 1.5 days in additional to the day of presentation. Professional staff and ED are to be paid as provided for in their contract. The Committee did not have access to
existing contracts and plans to review existing duties and recommend changes including compensation for presentations for future contracts.
The Committee plans to work via e-mail and conference call to continue working on the 2014-15 Budget. Several income and expenses categories have been clarified for the new budget process.
Your suggestions to improve the process are very welcome and appreciated by the Committee.
Respectfully submitted, Barbara L Mousel, Chair Jane Lott, Treasurer
Tony Malaktaris, past President, past Treasurer Joan Sheppard, incoming President Elect
New Business CRDTS (revised)
11-15-16, 2013
Secretary/Treasurer
Background: The Secretary-Treasurer duties have expanded to the point where discussion of separating the duties into two positions may be helpful.
Resolved, that the Bylaws and Governance Committee consider the option of dividing the Secretary/Treasurer position into two separate positions, each position being a voting member of the EC, with the provision that a dental hygienist may ser ve in either/or positions but not both during any period.
ERC Dental and Dental Hygiene
Background: The ERC Committees are the backbone of CRDTS and as such need a special knowledge base that provides continuity in exam development.
Resolved, that the Steering Committee consider the addition of a Vice Chair position on the dental ERC and the dental hygiene ERC. These positions would not be voting members of the EC.
Central Regional Dental Testing Service Incorporated Governance and Bylaws Committee Report
October 30, 2013
The Committee has not met since the Annual .Meeting of Members held in August. It is the Committee's intent to begin work on creating charters for each standing committee that would clearly define the purpose function and authority of each committee. Additionally it is hoped that a committee matrix could be constructed for each committee to give guidance as to what chartered tasks are to be addressed at each regularly scheduled meeting of the committee. Best practices in corporate governance stipulate that current and effective governance documents (Articles of Incorporation, Bylaws, committee charters and matrices) are essential to proper and effective corporate governance.
In an organization such as CRDTS that is essentially governed by an ever changing cadre of volunteers, it is essential that principles of best practices in corporate governance be adhered to in order to provide for continuity in effective leadership necessary to achieve the organizations purpose and current mission.
It is the understanding of the Committee that accommodations for funding the initiation of this process have been made in the budget.
Respectfully Submitted, Marvin B. Dvorak DDS, Chair
Governance and Bylaws Committee
Renee' Gideon
Subject: FW: November Exec Meeting
From: Nrogersdds@ [mailto:Nrogersdds@]
Sent: Monday, October 28, 2013 1:33 PM
To: Renee' Gideon; tlengowski@bis.mi ; mdrdv@
Subject: Re: November Exec Meeting
We have only had one case to consider since the August meeting and we upheld the results of the exam. Thanks Nick
1
Renee' Gideon
From: Sent: To: Subject:
Tom And Karen Lengowski Wednesday, November 13, 2013 12:01 PM
Renee' Gideon EEAC report
The EEAC met on August 16 and 17, 2013 at the Airport Hilton Kansas City. All committee members were present. The Committee reviewed examiner profiles and peer evaluations. Appropriate actions were taken for examiner improvements on the basis of these evaluations. The committee also made examiner assignments for the manikin portion of the CIF exam. The Committee met again at the same location on November 10 and11,2013. Assignments were made for all patient based CIF exams as well as the traditional exams for the 2014 exam cycle.Dental members only were present at this meeting,along with support staff.
Respectfully submitted, Tom Lengowski, Chair Sent from my iPad
1
REPORT TO EXECUTIVE/STEERING COMMITTEE LYNN RAY
DIRECTOR OF ANALYSIS
In August, I met with the EEAC to review all examiner profiles and prepare the dental examiner assignments for manikin testing. In add ition, I helped with the paperwork for the assignments. The electronic examiner module has expedited this process significantly.
In September, I worked with the statistical portion of CRDTS software to specify what enhancements were needed to facilitate the preparation of both the ERC Analysis and the Annual Reports to dentaf and dental hygiene schools. These reports require a number of different sorting routines that allow us to compare groups of candidates taking the examination and monitor the consistency of the examination results from year to year.
During September, I was also asked by some of the hygienists in CRDTS to write a letter to the ADHA Board of Trustees regard ing a proposed resolution that has been referred for study. This resolution calls for the ADHA to "investigate alternatives to the live patient clinical examination for the purpose of clinical licensure. This investigation must include the following:
• Technological models
• Post-graduate residency
• OSCE
• Portfolio
• Dental Hygiene Curriculum-Based Competencies"
Each of these five items was discussed in a 6-page letter to the ADHA BOT; the letter was written in my name as an expression of my personal opinion, but for obvious reasons, it drew heavily on my experiences with testing in CRDTS. It should be noted that the resolution has not been adopted by the ADHA HOD and is not yet policy. However, if any of this discussion should become an issue in one of our member State Boards, the letter can be made available to you for reference or background information. Hopefully, it will fulfill its intended purpose to deter any further action by ADHA on this issue.
As soon as the results from the Colorado exam are released, the 2013 dental examination cycle will be completed. I will begin the preparation of the Annual Report to Dental School Deans and the dental ERC Analysis. These reports should be ready for release by the end of November. The dental hygiene reports will be released in mid January after the 2013 hygiene exams are completed.
By the time the Steering Committee meets, I will have attended the AADB meeting in New Orleans and participated in a meeting with CRDTS/WREB leaders. Reports from these events will be made available. In addition, l will have participated in staffing the mass manikin grading, and working with the EEAC on the 2014 dental examiner assignments.
Kimber Cobb, RDH, BS
Director of Dental Examinations & Data Management Report to Executive/Steering Com1nittee
November 15-16, 2013
I. Contacts/Examiner Module
a. Examiner Availability was issued electronically in August and October and the EEAC made & issued assignments electronically as well.
b. Examiners were issued online access to their profiles and completed necessary updates and registration for their Concur travel profile.
c. Great progress has been made in the electronic management of CRDTS' contacts and the ability to generate reports and contact online.
II. Audience Response System
a. There are new storage receivers that will allow us to plug our presentations into any laptop at the schools.
i. TT will let us trade in our 20 receivers for 20 new storage receivers for
$99 = $1980
11. We need to purchase an additional 5 receivers to support multiple calibrations running. Turning Technologies is running a special for $349
= $2094
iii. The total cost is $ 4074 to replace current receivers and add 5 more
III. Travel
a. University of Iowa Presentation - September 13, 2013
b. University of Millllesota Traditional Exam - October 4-6, 2013
c. Meeting with Premiere One to review 2014 Scoring updates - October 11, 2013
d. Dental Hygiene EEAC - October 12-13, 2013
e. AADB Meeting -New Orleans - October 30-31, 2013
f. Manikin Grading/EEAC -November 8-9, 2013
Respectfully Submitted, Kimber Cobb, Director
Dental Examination & Data Management
Re: Report for November 16, 2013 CRDTS Steering Meeting
From: Kim Laudenslager, ROH, MPA
Director of Dental Hygiene Examinations
I. Discussion Items
A. Approval of additional 2014 hygiene exams
II. CRDTS Activities
E S T A B LI S H ED 1 8 8 1 L L P
515 SOUTH KANSAS AVENUE TOPEKA, KANSAS 66603-3999
785-233-0593
FAX: 785-233-8870
October 22, 2013
Dr. Mark O'Farrell 916 Deward Drive
Rock Springs, WY 82901
RE: New Mexico Board Representation Dear Dr. O'Farrell:
A question has arisen with respect to the representation of the New Mexico Board of Dental Health Care cin the Steering Committee of CRDTS. We have researched the applicable law and regulation of the State of New Mexico. New Mexico's statute contains separate provisions establishing a State Dental Board and a separate Dental Hygiene Committee. The situation is similar to, but not exactly like that in the State of Washington. In New Mexico, the Dental Board is authorized to "issue licenses to dental hygienists ... through the Dental Hygienists Committee." Dental Hygienists are recommended for licensure by the Committee, but receive their licenses from theBoard. The Board must accept the Committee's recommendations unless the Board deems them: "1) arbitra1y and capricious; 2) beyond the jurisdiction of the Committee; or 3) not supported by the record." In effect, the Board may grant a license to a dental hygienist, but the Board has several provisions which allow it to use its own discretion and make the final determination with respect to the grant of a license to a Dental Hygienist. Further the Board is authorized to discipline incompetent or unprofessional dentists and dental hygienists.
The Attorney General for the State of New Mexico has determined that the New Mexico Dental Board and the Committee are not separate entities. The issue is whether the New Mexico State Dental Board and the Hygiene Connnittee for New Mexico meet the criteria for inclusion in CRDTS under CRDTS Bylaws.
The New Mexico Dental Board would be considered a "State Board" eligible for CRDTS membership under the CRDTS Bylaws. To give effect to the role of the State Dental Board and the Dental Hygiene Committee will involve a process similar to that used for the State of Washington. Questions with respect to dental examination issues will be voted on by the New Mexico Dental
GOODELL, STRATTON, EDMONDS & PALMER, L.L.P.
Dr. O'Farrell Page 2
October 22, 2013
Board representative. Questions with respect to the hygiene examination will be voted upon by the Hygiene representative. On general questions, the Dental and Hygiene representatives will in effect each cast a half vote for or against the question before the Steering Committee.
I trust the above is clear and responsive to your inquiry. Ifyou have futiher question or I may otherwise assist, please advise. Thank you for your attention.
[pic]
HPE/ac
cc: Dr. Barbara Mousel Ms. Renee' Gideon
A223115
[pic]
University of Ala bama School of Dent istry Exam ination Facility Usage Agreement
This Agreement is entered into on -----
, 20_ by and between Central
Regional Dental Testing Service, Inc. (CRDTS) a Kansas nonprofi t corporation, and the University of Alabama School of Dentistry (Dental School).
WHER EAS, CRDTS, is a nonprofit corporation, which conducts exami nations for the testing of cand idates for licensure in Dentistry and Dental Hygiene; and
WHEREAS, Dental School wishes to provide facilities, equipment, supplies and personnel necessary for CRDTS to conduct these examinations for its dental students and others.
NOW, THEREFORE, in consideration of the mutual covenants stated herein and other good and valuable consideration, the receipt and sufficiency of which are hereby mutually acknowledged, it is agreed:
I. Examination Dates and Required Examination Facilities, Equipment, Instruments, Supplies, and Personnel. In coordination with the Dental School, CRDTS will provide to the Dental School a list of examination dates for the Examination Year, as well as the required examination equipment, instruments, facilities, supplies and personnel, ni nety (90) days before the beginning of each Exami nation Year. The requirements for the Facility & personnel shall be fmiher described in Atlaclnnent A "Standard Operating Procedure" included and atlachcd to this document.
CRDTS will inform the Dental School of the number of candidates, scheduled to take each test segment thirty (30) days before each examination date.
2. Failure to Provide Required Examination Equipment, Instruments, Supplies, and/or Personnel. If the Dental School will not provide any of the required examination equipment, instruments supplies and persom1el, it shall notify CRDTS at least sixty (60) days before the examination date. In that event, CRDTS has the right to cancel the examination and move candidates to altemate test sites and charge the Dental School for any direct expenses associated with the failure to provide equipment, instruments, supplies and personnel.
3. Facility, Equipment, Instrument and/or Supply Fee. Because students must be notified well before the examination date of all examination related fees, the Dental School shall provide CRDTS with the amount of its Facility, Equipment, Instrument and Suppl y Fees, to
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:md any other pert i nent i nformation or i nstrnctions in the form
t•) the be-ginning date of each Exaini nation 'i'car.
D,;ntal School shall collect all Facility, Equi pment, I nstrument andior Supply fees, as lhi:; process is enti rely separate from the CRDTS' exami nation proced ures and fees.
Examination results can be withheld for candidates that have not ret urned board patient records, equipment rented from the school, or paid their site fee, etc., i f the Dental School contacts the CR DTS office immediately after the exami nation.
4. School Rental of Equipment and Supplies. The school may enter into agreements between itself and cand idates who have registered for the exami nation for the rental of instruments and equipment. The school is solely responsible for the quality, acceptability to exam protocol, and/or suitability of those instruments and equipment for their intended purposes. CRDTS will not be responsi ble for any claims against the school for instnnnents or equipment rentals. The sole responsibility of the school to have adequate personnel on site to dispense, repair and collect all rental instruments and supplies.
5. Tenn and Termination of Agreement. The term of this Agreement shall commence on the date first stated above and shall continue until either party provides written notice of its intent to terminate this Agreement at least 90 days prior to the beginning of the next Examination Year.
6. Dispute Resolution. Any request to modify an;' of the tenns of this Agreement or any dispute arising as a result of this Agreement must be submitted in writing to the other party. Failure to mutually agree upon a resolution of a dispute shall not terminate the Agreement or any part thereof. If either party feels the unresolved issue is critical in nature, then that party may request the appointment of a qualified mediator and enter into mediation of the matter in dispute for bi nding resolution of the issue.
7. Contractual Relationship. The Board and CRDTS are independent contractors, and nothing herein shall be deemed to create a partnership, a joint venture, or employment relationship between the parties.
8. Indemnity. To the extent permitted by law the Dental School and CRDTS agree to indemnify and hold harmless each other for any suits, requests for mediation or arbitration, or claims of any kind by any person, firm, or corporation not a party to this Agreement which arise from their responsibilities under this Agreement, including the facilities, equipment, or the
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[pic] or act i vi t ii:s of ihc personnel provided pursuant lo this 1\gree1nent. k,,,c ,:tc. c1th:1grc("s!ki t the amount of the other party's indemnification shall be l i mi ted to the an1ount that the L:ni v('rsity rnay p 1y under and in accordanc('- \Vi th its stale statutes
and-"(ir o!her binding re,str ictions.
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