POSITION DESCRIPTION



POSITION DESCRIPTION

Job Title: General Office Clerk – Admin. Services

Reports To: Administrative Services Manager

Department: Administrative Services

FLSA Status: Non-Exempt

Posting Date:

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Job Summary:

Perform a variety of clerical and secretarial duties in support of District personnel and assist in ensuring that other service related activities such as receptionist are covered at all times.

Essential Functions:

Complete routine administration including: typing letters from source documents; distribute District correspondence, meeting minutes, forms, reports, telephone listings; maintain filing system.

Utilize office equipment such as computer, copy machines, mailing machines. Create requisitions, work requests, and inventory requests using Synergen database. Use Microsoft Access database to receive and enter invoices and deliveries.

Compile, classify, sort, organize, and collate information such as records, reports, and files. Prepare and maintain timekeeping and payroll records.

Check the correct recording of information to be maintained. Check that all materials are available for projects. Check that facilities are clean and hygienic.

Maintain good public relations. Provide coverage to receptionist as needed, answering phones and greeting visitors.

Cooperate with other District personnel. Serve as a liaison to other departments by providing coverage or assisting department secretaries as requested, providing secretarial services and coverage for District messengers when required.

Provide excellent customer service by scheduling conference rooms and meeting rooms. Organize catered luncheons as appropriate.

Perform other duties as assigned.

Non-Essential Functions:

None.

Minimum Job Requirements:

Education: High school diploma or equivalent. Courses in business, or an equivalent combination of training and experience.

Experience: None.

Specific Skills: Basic computer skills, preferably Microsoft Office Suite.

Specialized Knowledge, Licenses, etc:

Basic knowledge of office functions.

Supervisory Responsibilities:

None.

Working Conditions:

General office environment.

Physical Demands:

A majority of time spent sitting with up to 20% time spent standing and walking with occasional stooping and kneeling.

Interfaces:

Internal: Interfaces with District personnel throughout the organization.

External: Interfaces with general public

Success Factors:

Sees routine tasks through

Is confident with people

Meticulous, precise and accurate

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. At the employee’s request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

To be considered for this position, all diplomas, licenses and other credentials must be on file before bidding closes.

7/17/03

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