Tagging an Existing PDF in Adobe Acrobat Pro DC

Tagging an Existing PDF in Adobe Acrobat Pro DC

Adobe Acrobat Pro DC allows for elements of a document to be tagged according to their purpose. These tags are not displayed in the document, but they are used by screen readers to understand the structure of the document. Tags establish logical reading order and provide a means of indicating structure and type, adding alternative text to non-text elements and substitute text (referred to as actual text) for elements in the PDF document. Tagging documents used in online courses allows people with disabilities to access materials as easily as their fellow classmates.

To Open the Tags Panel

You will want to open your Tags Panel so that you can easily tag your document.

1) With your PDF file open, click View on the menu bar.

2) Go to Show/Hide, then Navigation Panes, and select Tags from the list.

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3) A tag tree will appear in a new window docked on the left sidebar. Note: To open the Tags panel, click the tag icon.

Auto Tagging an Untagged PDF

If a document is untagged it will display the words No Tags Available as its root and no structure tree will appear.

Note: Occasionally, a document may not be considered tagged by Acrobat even though it looks like it is tagged in the Tags panel. To indicate the document is tagged, right-click on Tags and select Document is Tagged PDF from the list.

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To Autotag a PDF

You may have Adobe Acrobat Pro DC auto tag your document by doing the following: Method 1:

1) Click on the Tools menu.

2) Click on Accessibility located in the Protect & Standardize section, the Accessibility option will now appear as a shortcut in the right-side navigation menu.

3) Click on Autotag Document.

Note: You will still need to look over the tags that Adobe Acrobat Pro DC generates to make sure they are correct, and fix them if they are incorrect. In most cases, especially with larger documents, it is faster to let Adobe Acrobat Pro DC tag the document for you rather than manually tagging the entire document.

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Method 2: 1) From the Tags panel, right click on No tags available. 2) Select Add Tags to Document.

To Check and Correct the Existing Tags

With the tag panel, you can view all the tags associated with your current document, modify tags, and see specifically what in the document each tag is being applied.

To View All the Tags for the Current Document:

1) Open the Tags panel, hold the Control key and click on > located next to Tags to show all tags and a structure tree.

2) Right click on Tags and select Highlight Content from the list. This allows you to click on a specific tag on the tag tree and see what it is tagging in the document. This makes it easier to determine if the item has been tagged correctly.

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Document Structure and Tags

Before you can determine if the right tags have been applied to your document, you need to know what each tag means and its proper use. Here is a list of the most common tags:

Heading Tags

? = Heading 1. This is the title of your document. There should only be one for the entire document.

? = Heading 2. This is the highest-level sub-headings in a document. ? = Heading 3. This is a third level heading. ? = Heading 4. This is a fourth level heading. ? = Heading 5. This is a fifth level heading. ? = Heading 6. This is a sixth level heading.

Note: Like in an Outline, you should never skip heading levels. For example, an incorrect heading structure would be: Heading 1 Heading 3 Heading 2 Heading 4. This tutorial is an example of a proper heading hierarchy!

General Tags

? = Paragraph. This is used to tag paragraphs. ? = A figure or image. ? = Caption. When an image is tagged as a figure, the caption tag tags

the caption for it. ? = A list. All tags within this tag are part of a list. ? = List item. This tag should always be embedded within an tag. ? = A hyperlink.

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