Substitute Teacher and

Substitute Teacher and Substitute Paraprofessional

Handbook

2015-2016



Division of Human Resources

2425 East Main Street League City, TX 77573

Revised 08/12/15

TABLE OF CONTENTS

District Info

Introduction/Welcome

The Substitute List

Requirements for Clear Creek I.S.D. Substitutes

Orientation Identification

AESOP

Responsibilities of the Substitute Teachers

General Duties

Accepting and Canceling Jobs Ethical Behavior Confidentiality Criticism/Comparisons No Solicitation Substitute/Student Relationships Parking Punctuality Hours Reporting for Duty Supplies, Materials, and Equipment Computer Use, Electronic Information, and Data Management Leaving the Campus Other Duties as Assigned At the End of the Day Changes in Personal Information

Classroom Duties and Instructional Responsibilities

Lesson Plans Student Attendance Discipline Unattended Classroom Active Involvement Accidents and Illness Early Dismissal at the Request of Students/Parents Substitute Teaching Resources Substituting in Special Education Positions

Responsibilities of the District, School and Teachers

District Staff

Substitute Office Payroll Office

2

4

5

7

7 7

8

9

9

9 9 9 9 9 10 10 10 11 11 11 12-20 20 20 20 20

21

21 21 21 21 21 22 22 22 23-26

26

26

26 26

TABLE OF CONTENTS (CONT'D)

Teachers

Payroll and Employment Issues

Rates of Pay Pay Method/Frequency Job Log Long Term Jobs Teacher Retirement Benefits 457(b) FICA Alternative Plan and Trust Using JEM Website Voluntary 403(b) Retirement Plan Removal from the Substitute List Equal Employment Opportunity Annual Renewal of Service Emergency Closings District Policies Dress/Grooming Advancement of Religion Possession of Firearms and Weapons Visitors in the Workplace Cell Phones/Pagers Tobacco Products and E-Cigarette Use Administering Medication to Students Alcohol and Drug Testing Employee Arrest and Convictions Sexual Harassment Reporting Suspected Child Abuse District Policy on Suicide Prevention Emergency Preparedness and Response Employee Access Center Substitute Job Descriptions Pay Schedule Directory of Schools School District Calendar District Map AESOP QuickStart Guide

26

27

27 27 27

28

28-30

28

30

30

31

31

31

32

32-39

32 33 33 33 33 33 33 34 34 35 36 37 38

38

39-42

43

44

45

46

47-48

3

ADMINISTRATIVE STAFF

SUPERINTENDENT Dr. Greg Smith

DEPUTY SUPERINTENDENT OF INSTRUCTION Dr. Steve Ebell

DEPUTY SUPERINTENDENT OF BUSINESS AND SUPPORT SERVICES Paul McLarty

ASST. SUPERINTENDENT FOR ELEMENTARY EDUCATION Holly Hughes

ASST. SUPERINTENDENT FOR SECONDARY EDUCATION Scott Bockart

EXECUTIVE DIRECTOR OF HUMAN RESOURCES Dr. Casey O'Pry

DIRECTOR OF HUMAN RESOURCES PROFESSIONAL STAFFING & EMPLOYEE RETENTION

Dr. Robert Branch HUMAN RESOURCES AND BUSINESS SERVICES COORDINATOR

Michelle Nowell SUBSTITUTE OFFICE Substitute Coordinator

Verna Henry IMPORTANT PHONE NUMBERS: AESOP (Automated Educational Substitute Operator)................1-800-942-3767 Substitute Office.................................................................(281) 284-0155 Payroll Office.....................................................................(281) 284-0192 Human Resources..............................................................(281) 284-0150

4

INTRODUCTION

WELCOME

The Clear Creek Independent School District has made every effort to staff our classrooms with professionals and paraprofessionals of outstanding ability and dedication. It is reassuring to know that when a classroom teacher or staff member must be absent, there is an equally dedicated substitute implementing the instructional program. Professional and Paraprofessional Substitutes need to possess many talents. Versatility and flexibility are two of the most important characteristics that enable substitutes to adapt to different grade levels and different student needs.

With the support of the district staff, building principals, and classroom teachers, this handbook will help you meet any assignment with confidence. Please call on these people to assist you if questions arise.

We trust that you will feel a real sense of satisfaction as you view the contributions you make to the Students and programs of the Clear Creek Independent School District. Please read this handbook before taking an assignment.

I Came

When your kid had a temp of 103,

When you worked in the yard and fell out of a tree,

When your folks came to town and you couldn't break free,

When you were scheduled for surgery, remember.....

I came.

When you had jury duty, and you had to go,

When you had a traffic ticket and you had to show.

When you that knee pain that was starting to grow

When you had a meeting `cause test scores were low, remember....

I came.

When you were in need of a mental health day

When you were on your last nerve with the kids that day

When you had to go, you simply couldn't stay...

I had other plans, but you called anyway....so

I came.

I'm often forgotten, I'm an unknown name.

My work and my style may not be the same

Some glorious title I might never claim...

But I want you to remember, when called...........

I came.

I am your substitute teacher.

Linda Helbach

5

The Clear Creek Independent School District

Greg Smith, Ph.D.

Superintendent 2425 East Main Street League City, Texas 77573 (281) 284-0002 grsmith@

Superintendent's Greeting

Fall 2015

To Clear Creek ISD Substitute Teachers:

The mission of the Clear Creek Independent School District, the leader in visionary education, is to ensure that each student discovers and develops his or her unique talents and interests while realizing personal success and positively impacting their world through a new system distinguished by integrity, meaningful relationships, personalized learning, achievement, and a continuing commitment to Courage, Collaboration, Innovation, and Self-Direction.

On behalf of the Board of Trustees and the Administration, welcome to the Clear Creek Independent School District. The role of the substitute teacher is a challenging one which brings with it many rewards and the opportunity to assist in the development of Clear Creek's greatest asset ? its students.

The purpose of this handbook is to provide substitutes with the information needed in order to provide continuity to the instructional program when teachers must be absent from their classrooms. In addition to providing assistance to the instructional program, another primary responsibility of substitute teachers is to maintain a safe and supportive learning environment for the students entrusted in their care.

We are pleased that you have chosen to join the rest of the staff in their efforts to fulfill the mission of the Clear Creek Independent School District. Have a great year!

Sincerely,

Greg Smith, Ph.D. Superintendent of Schools

6

THE SUBSTITUTE LIST

In accordance with CCISD Board Policy DPB (LOCAL), the Clear Creek Independent School District maintains a current list of qualified teachers and aides who serve as substitutes. From this list, AESOP (Automated Educational Substitute Operator) calls substitutes for reported absences.

The District cannot guarantee a definite assignment or any frequency of assignment, as substitutes are called as needed to staff vacancies.

Substitutes must understand that they have agreed to make themselves available to serve the District upon need for their services.

REQUIREMENTS FOR CLEAR CREEK ISD SUBSTITUTES, INTERNS AND STUDENT TEACHERS

Each substitute candidate must meet the following requirements and complete the necessary forms:

Application for professional or clerical/aide employment AESOP availability form Fingerprints and Criminal History Check Reference release forms U.S. Department of Justice Employment Eligibility Verification (I-9)

Additionally, substitutes, interns, and student teachers must have official transcripts sent to the Substitute Office reflecting the following:

Substitute Teachers: Aides and Clerical staff: Nurses:

30 college hours or above high school diploma or the equivalent current Texas Registered Nursing License

Orientation

Before beginning their substitute duties, all substitutes new to Clear Creek ISD must attend an orientation session provided by the department of Human Resources. The four-hour orientation includes an explanation of AESOP, basic information about the role of the substitute teacher and/or substitute paraprofessional, and answers to the most frequently asked questions about substituting.

Identification

Employees, substitutes, interns, student teachers, authorized visitors, and designated supervisory personnel are issued and required to wear an appropriate District identification tag. Identification badges must be worn at all times while on duty.

All badges should be cared for and maintained in such a manner as to ensure proper function as well as appearance. These cards also have a punched slot to which a clip or lanyard may be attached; no other holes, either large or small, should be made in these cards to avoid damaging the keyless technology. Do not leave the badge in the sun or allow it to be demagnetized.

If an identification badge is lost or stolen, then it is the employee's responsibility to immediately inform the principal or facility administrator, and then contact the Business Services department for a replacement badge. If any badge requires replacement for the following reasons, then a replacement fee will not be assessed:

1. Normal "wear and tear" that would be associated with the duties of the employee. 2. Total failure on the part of the badge to function with the KRONOS time clocks. 3. Employment change within the district or name change that would require a different ID badge. 4. In all of the above changes, the old badge must be surrendered upon request for a

replacement badge or a replacement fee will be assessed.

7

AESOP

(Automated Educational Substitute Operator)

Clear Creek ISD uses an automated system called AESOP for locating a substitute when staff members are absent. This service greatly simplifies and streamlines the process of notifying you when your services are needed in the district. AESOP utilizes both the telephone and the Internet to assist you in locating jobs in the school district for which you work. The administrative office has selected the following hours as standard call times when the AESOP service may call for substitutes: [5:00 a.m. ? 11:59 a.m.; 5:00 p.m. ? 10:00 p.m.]. AESOP is completely menu-driven and is activated by entering your ID number and login information. Whether initiating or responding to an AESOP call, the listener receives verbal prompts to navigate the menu of options. AESOP QuickStart Guide for Substitutes is located at the end of this handbook.

Things to Note:

You may interact with the system at any time either on the Internet at or by way of a toll-free, automated voice instruction menu system at 1-800-942-3767. The AESOP system will only call you within the call times specified above.

What To Do When AESOP Calls You

You may be prompted to enter either a PIN number and/or and Identification (ID) number. This information is as follows:

1. ID number ? This is your home phone number, including area code. 2. Pin number ? In most cases, the last four digits of your social security number.

Contact the Substitute Office if you have problems.

AESOP will provide you with the following details of the assignment:

1. school name 2. date(s) of assignment 3. room or location where you need to report 4. start time 5. any further special instructions left by the absentee.

You will then be prompted to either accept or reject the assignment. You will also have the option to reject the assignment as well as all future calls for jobs on the day of the particular assignment. If you accept, AESOP will issue you a confirmation number that you will need in the event of a follow-up inquiry. Please remember that you have not accepted the job until you receive a confirmation number.

How to Contact AESOP via Website

You can also search for and accept available jobs, change personal settings, update your calendar, personalize your available call times and select and add your campus choices by visiting AESOP at . You will be prompted to enter your ID and pin number as specified above. Should you experience difficulty using the system, please contact the Substitute Office at (281) 284-0155, AESOP at support@, or vhenry@

8

 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download