BY ORDER OF THE AIR FORCE HANDBOOK 23-123, SECRETARY OF ...

BY ORDER OF THE SECRETARY OF THE AIR FORCE

AIR FORCE HANDBOOK 23-123, VOLUME 2, PART 1

8 AUGUST 2013 Incorporating Change 3, 3 October 2017

Certified Current 20 December 2021 Materiel Management

ILS-S, MATERIEL MANAGEMENT OPERATIONS

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the e-Publishing website at e-publishing.af.mil.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: AF/A4LR

Certified by: AF/A4LR Col David A. Biggs)

Pages: 966

This handbook facilitates implementation of AFI 23-101, Air Force Materiel Management and AFMAN 23-122, Materiel Management Procedures. It provides information regarding materiel management system interfaces and systems process guidance in support of AFI 23-101 and AFMAN 23-122. This guidance applies to all personnel (military, civilian, and contractors) working for the United States Air Force (USAF) including major commands (MAJCOMs), direct reporting units (DRU), field operating agencies (FOA) and other individuals or organizations as required by binding agreement or obligation with the Department of the Air Force (DAF). This handbook should be used in conjunction with AFI 23-101 and AFMAN 23-122 in the execution of materiel management operations. Refer recommended changes and questions about this publication to the Office of Primary Responsibility (OPR) using AF Form 847, Recommendation for Change of Publication; route AF Forms 847 from the field through the appropriate functiona l's chain of command. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with Air Force Manual (AFMAN) 33-363, Management of Records, and disposed of in accordance with the Air Force Records Disposition Schedule (RDS) located in the Air Force Records Information Management System (AFRIMS) . In accordance with the Paperwork Reduction Act and DoD policy, ensure that reports of information collections that are collected and/or are compiled and transmitted from the general public are cleared and licensed by the Office of Management and Budget prior to collection. Information that is collected from other DoD components or Federal agencies must be approved by DoD and licensed with a report control symbol.

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AFH23-123V2PT1 8 AUGUST 2013

SUMMARY OF CHANGES

This interim change revises AFH 23-123 V2 P1, by updating critical specific informa tio n pertaining to Stockage Procedures, Customer Oriented Leveling Technique (COLT), Mission Support Kit, Physical Inventory and Adjustments, Material Returns and Supply technologies as well as deletion of PDL process. Changes also include administrative change throughout `AFMC SCM-R Activity' are hereby changed to `AFMC'

Chapter 1-- GUIDING PRINCIPLES

25

Section 1A-- Purpose, Scope & Description of this Handbook

25

1.1. Purpose, Scope & Description of this Handbook. ............................................... 25

Section 1B-- Overview

26

1.2. Overview. ....................................................................................................... 26

Section 1C-- Satellite Operations

26

1.3. Satellite Operations. ......................................................................................... 26

Table 1.1. Pre-conversion Actions. ................................................................................... 30

Table 1.2. New Host Program. ......................................................................................... 33

Table 1.3. Summary......................................................................................................... 34

Table 1.4. Support Record Downloader/Uploader. ............................................................. 34

Table 1.5. Load Quantity Unit Pack Table......................................................................... 35

Table 1.6. Load REM Detail Records................................................................................ 36

Table 1.7. DIFM Inputs Sequence..................................................................................... 36

Table 1.8. MSK/RSP Inputs Sequence. ............................................................................. 37

Table 1.9. WRM Inputs Sequence..................................................................................... 37

Figure 1.1. Annotations to the R22..................................................................................... 38

Figure 1.2. Required Jobs for the NGV057 Program. .......................................................... 39

Figure 1.3. Keyin and Options for NGVU31....................................................................... 40

Figure 1.4. Creating 0GV0*TEMPSCHEMA. .................................................................... 40

Figure 1.5. Modifying New Catalog Statement in 0GV0*DBRUNS..................................... 41

Figure 1.6. Enter Track Sizes Example. .............................................................................. 42

Figure 1.7. File 0GV0*BRUNS. ........................................................................................ 42

AFH23-123V2PT1 8 AUGUST 2013

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Chapter 2-- PLAN

43

Section 2A-- Overview

43

2.1. Overview. ...................................................................................................... 43

Section 2B-- Stockage Procedure

43

2.2. Stockage Procedure ......................................................................................... 43

Table 2.1. Input Format and Entry Requirements Screen XCA/136. .................................... 43

Table 2.2. Reconciliation/Update Codes............................................................................ 44

Table 2.3. XCC Transaction Format Output Format. .......................................................... 45

Table 2.4. Input Format and Entry Requirements. .............................................................. 46

Table 2.5. Reject/Advice Codes........................................................................................ 47

Table 2.6. Output to DLATS............................................................................................ 54

Figure 2.1. Daily Demand Frequency Rate Computation. .................................................... 56

Figure 2.2. O&ST Occurrence Logic Diagram. ................................................................... 57

Table 2.7. Input Format and Entry Requirements Screen XCD/487. .................................... 57

Figure 2.3. COLT Pipeline Model...................................................................................... 59

Table 2.8. COLT Input File Format. ................................................................................. 59

Table 2.9. WDT Input File Table Fie lds. ........................................................................... 61

Table 2.10. PDL Input File Format. .................................................................................... 67

Figure 2.4. DELETED. ..................................................................................................... 72

Table 2.11. Input Format and Entry Requirements Screen 1SD............................................. 75

Table 2.12. 1SD Stockage Priority Code (SPC) Scenarios. ................................................... 78

Table 2.13. Input Format and Entry Requirements Screen 1SDHDR/540. ............................. 78

Table 2.14. Input Format and Entry Requirement Screen. .................................................... 83

Table 2.15. Input Parameter Format.................................................................................... 85

Table 2.16. Input Format and Entry Requirement Screen. .................................................... 87

Table 2.17. Output Format. ................................................................................................ 87

Table 2.18. Input Format and Entry Requirements Screen 1F3L/152. .................................... 88

Table 2.19. Input Format and Entry Requirements Screen 1F3C/366. ................................... 93

Table 2.20. Input Format and Entry Requirements Screen 1F3D/372. ................................... 96

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AFH23-123V2PT1 8 AUGUST 2013

Table 2.21. Input Format and Entry Requirements Screen 1F3A/368. ................................... 97 Table 2.22. Input Format and Entry Requirements Screen 1F3V/370. ................................... 97 Table 2.23. Input Format and Entry Requirements Screen GP/051 or Pseudo. ....................... 98 Table 2.24. Guide to Assigning Type Level Flags................................................................ 100 Figure 2.5. VRF Example.................................................................................................. 102 Figure 2.6. Adjusted Stock Level Load, Change, Delete Output Format. .............................. 103 Figure 2.7. Abbreviations used in Output Notice................................................................. 104 Table 2.25. Output Format. ................................................................................................ 104 Table 2.26. XE5 Output Format. ........................................................................................ 106 Table 2.27. Adjusted Stock Level Confirmation For HQ AFMC-Managed Items (XE6)

Output Format. ................................................................................................. 108 Table 2.28. Application Source. ......................................................................................... 110 Table 2.29. Reason Why Code. .......................................................................................... 111 Table 2.30. Level Justification Code. .................................................................................. 114 Table 2.31. Level of Approval Flag. ................................................................................... 117 Table 2.32. Level of Approval Codes for ASLs. .................................................................. 117 Table 2.33. Criteria for Adjusted Stock Level Transaction Code. .......................................... 118 Table 2.34. XE4 Transaction Reject Codes. ........................................................................ 119 Table 2.35. SPC Assignment Rules..................................................................................... 122 Table 2.36. Summary of SPC Characteristics. ..................................................................... 124 Table 2.37. Input Format and Entry Requirements Screen FCD/149. .................................... 125 Table 2.38. C-factor Assignment Logic............................................................................... 128 Table 2.39. Recoverable Item (XD2/XF3) 7SC Logic. ......................................................... 130 Table 2.40. Consumable Item (XB3) 7SC Logic. ................................................................. 131 Table 2.41. 7SC Transaction Format................................................................................... 133 Table 2.42. DIC/TRIC Requirements Computation with R. .................................................. 137 Table 2.43. Input Format and Entry Requirements Screen LVL/051. .................................... 138 Table 2.44. Code and Date................................................................................................. 140 Table 2.45. DZE Input Format and Entry Requirements. ...................................................... 143

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Table 2.46. Output Format. ................................................................................................ 144

Table 2.47. Output Format. ................................................................................................ 144

Table 2.48. EEX Code Assignments. .................................................................................. 146

Table 2.49. Output Format. ................................................................................................ 148

Table 2.50. FTD Format and Entry Requirements................................................................ 149

Table 2.51. FTQ Format and Requirements. ........................................................................ 150

Table 2.52. Input Format and Entry Requirements. .............................................................. 154

Figure 2.8. Due-out Document Number Format for Equipment Transfer............................... 155

Figure 2.9. Automated Mission Change/Base Closure Format.............................................. 155

Table 2.53. Redistribution/Referral Order (A2*/A4*) Input Screens. .................................... 160

Table 2.54. B7* Output...................................................................................................... 163

Table 2.55. Denial Codes................................................................................................... 164

Table 2.56. BF7 Format and Entry Requirements. ............................................................... 166

Table 2.57. BL7 Output. .................................................................................................... 166

Table 2.58. SHP Format and Entry Requirements. ............................................................... 169

Figure 2.10. (DELETED) .................................................................................................... 173

Table 2.59. Nondirected Shipment (SHP) Output Format. .................................................... 173

Table 2.60. Nondirected Shipment (SHP) Output Format (Field Designation Information). .... 174

Table 2.61. List and Description of SEX Codes. .................................................................. 177

Table 2.62. Effects of SEX Codes on Inputs........................................................................ 178

Section 2C-- Financial Management

180

2.3. Financ ial Management. .................................................................................... 180

Figure 2.11. Screen 1DO/462. ............................................................................................. 181

Table 2.63. UCR Worksheet. ............................................................................................. 183

Table 2.64. Input Format and Entry Requirements. .............................................................. 185

Figure 2.12. TTPC Information. .......................................................................................... 186

Table 2.65. Example MACR Requisition Objective--Buy. ................................................... 187

Table 2.66. Second Example MACR Requisition Objective--Buy......................................... 187

Table 2.67. Example MACR Requisition Objective--No Buy. .............................................. 188

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AFH23-123V2PT1 8 AUGUST 2013

Table 2.68. Example Table of MACR Factors. .................................................................... 188

Table 2.69. Input Format and Entry Requirements. .............................................................. 189

Table 2.70. Input Format and Entry Requirements. .............................................................. 189

Table 2.71. MUC Field Identifiers. ..................................................................................... 190

Table 2.72. MACR Factors. ............................................................................................... 192

Table 2.73. SPC Subgroups................................................................................................ 193

Table 2.74. Example of MACR Matrix Table. ..................................................................... 193

Table 2.75. Actual Requisition Objective. ........................................................................... 195

Table 2.76. MACR Requisition Objective--Buy. ................................................................. 196

Table 2.77. MACR Requisition Objective-No Buy. ............................................................. 196

Section 2D-- War Readiness Materiel (WRM)

198

2.4. War Readiness Materiel (WRM)....................................................................... 198

Table 2.78. Screen 1CK /465.............................................................................................. 198

Figure 2.13. WCDO Document Number. ............................................................................. 200

Table 2.79. Screen 1KK /469. ............................................................................................ 201

Figure 2.14. (DELETED) .................................................................................................... 204

Table 2.80. Screen 1KTM /189. ......................................................................................... 207

Table 2.81. Screen 1KTS /190............................................................................................ 208

Table 2.82. 1KT Output Format. ........................................................................................ 209

Table 2.83. Output Format For MRSP/MSK Transfer Between Kits (1KT). .......................... 211

Section 2E-- Degraded Operations

212

2.5. Degraded Operations........................................................................................ 212

Table 2.84. Data Needed for the Functiona l Areas to Support Degraded Operations............... 212

Table 2.85. Supply Automated Systems Availability Scenarios. ........................................... 213

Table 2.86. Data Required To Support Degraded Operations. ............................................... 217

Figure 2.15. Example formats for ES-S Batch Processing. ..................................................... 219

Figure 2.16. Example formats for ES-S Batch Processing. ..................................................... 219

Figure 2.17. Example formats for ES-S Batch Processing. ..................................................... 219

Figure 2.18. Example formats for ES-S Batch Processing...................................................... 219

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Figure 2.19. Example formats for ES-S Batch Processing. ..................................................... 220

Table 2.87. Sequence For Degraded Operations Transaction Backlog Processing. ................. 220

Figure 2.20. Issue Process Flow........................................................................................... 223

Figure 2.21. Research Process Flow..................................................................................... 224

Figure 2.22. Backorder Process Flow. .................................................................................. 225

Figure 2.23. Property Selection Process Flow. ...................................................................... 226

Figure 2.24. Requisitioning Process Flow............................................................................. 227

Figure 2.25. DIFM Return Process Flow. ............................................................................. 228

Figure 2.26. Bin Stock Process Flow.................................................................................... 229

Figure 2.27. Shipment Process Flow. ................................................................................... 230

Figure 2.28. Sample After Action Report Template............................................................... 231

Section 2F-- Readiness Spares Packages and Kits.

231

2.6. Readiness Spares Packages and Kits . ............................................................... 231

Table 2.88. Screen 1LK /464.............................................................................................. 232

Figure 2.29. Document Number Construct. .......................................................................... 234

Figure 2.30. Document Number Construct. .......................................................................... 236

Table 2.89. Screen 1UB /466.............................................................................................. 237

Figure 2.31. Document Number Construct. .......................................................................... 238

Figure 2.32. Program NGV471 Specific Data Inputs. ............................................................ 239

Table 2.90. Screen 1HM /467............................................................................................. 240

Figure 2.33. Document Number Construction. ...................................................................... 241

Figure 2.34. Program NGV471 Specific Data Inputs............................................................. 243

Table 2.91. Screen 1NK /472. ............................................................................................ 244

Figure 2.35. Document Number Construction. ...................................................................... 245

Table 2.92. Screen 1MK/468.............................................................................................. 248

Figure 2.36. DELETED...................................................................................................... 250

Table 2.93. Screen 1EBL /140............................................................................................ 250

Table 2.94. Screen 1EBC/191. ........................................................................................... 253

Table 2.95. Screen 1EBD /141. .......................................................................................... 255

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AFH23-123V2PT1 8 AUGUST 2013

Table 2.96. Input Format and Entry Requirements. .............................................................. 255

Table 2.97. XTJ Input Format and Entry Requirement. ........................................................ 256

Table 2.98. XVF Input Format and Entry Requirement. ....................................................... 257

Table 2.99. Process Selection Number. ............................................................................... 260

Table 2.100. Options. .......................................................................................................... 261

Table 2.101. Process Selection Letter. .................................................................................. 261

Table 2.102. Airborne milestones......................................................................................... 262

Table 2.103. Non-Airborne Review Milestones. .................................................................... 265

Figure 2.37. S07/GV914 Selection Screen............................................................................ 271

Figure 2.38. Selection Load/Change Screen.......................................................................... 272

Figure 2.39. Selective Load/Change Screen.......................................................................... 273

Figure 2.40. XXX Load Screen. .......................................................................................... 274

Figure 2.41. 1MK Load Screen............................................................................................ 275

Figure 2.42. 1CK Load Screen............................................................................................. 276

Figure 2.43. 1KK Load Screen. ........................................................................................... 277

Figure 2.44. XXX Change Screen........................................................................................ 278

Figure 2.45. FCI Load Screen.............................................................................................. 279

Figure 2.46. FCI Change Screen.......................................................................................... 280

Chapter 3-- SOURCING OF MATERIEL

281

Section 3A-- Overview

281

3.1. Overview: ..................................................................................................... 281

Section 3B-- Local Purchase and Retail Sales

281

3.2. Local Purchase and Retail Sales........................................................................ 281

Table 3.1. Requirements for completing DD 1348-6. ......................................................... 281

Table 3.2. Local Purchase Type Procurement Codes. ......................................................... 283

Table 3.3. Output Format. ................................................................................................ 284

Table 3.4. Position Description (per note 13). .................................................................... 286

Table 3.5. Quantity Purchased Variation Codes. ................................................................ 286

Table 3.6. Type Contracting Codes................................................................................... 287

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