DEPARTMENT OF THE AIR FORCE HEADQUARTERS UNITED STATES AIR ...

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS UNITED STATES AIR FORCE WASHINGTON, DC

DAFMAN23-122 DAFGM2021-01 07 JULY 2021

MEMORANDUM FOR DISTRIBUTION C MAJCOMs/FOAs/DRUs

FROM: HQ AF/A4 1030 Air Force Pentagon Washington, DC 20330

SUBJECT: Department of the Air Force Guidance Memorandum to Air Force Manual (AFMAN) 23-122, Materiel Management Procedures

By Order of the Secretary of the Air Force (SecAF), Air Force Manual (AFMAN) 23-122 Materiel Management Procedures, is re-designated Department of the Air Force (DAF) Manual (DAFMAN) 23-122, and this DAF Guidance Memorandum (DAFGM) immediately implements changes to DAFMAN 23-122. Compliance with this memorandum is mandatory. To the extent its direction is inconsistent with other Air Force publications, the information herein prevails in accordance with DAFI 33-360, Publications and Forms Management.

This memorandum includes significant changes and must be reviewed in its entirety. Changes incorporate Financial Improvement and Audit Readiness corrections; updated guidance for Support Equipment; Defense Property Accountability System processes; Force Activity Designator management; Records Maintenance; Stock Readiness; Re-warehousing Projects; and WRM Direct Vendor Delivery Process. This guidance is applicable to the entire DAF, including all civilian employees and uniformed members of the Regular Air Force, the Air Force Reserve, the Air National Guard, the Civil Air Patrol when conducting missions as the official Air Force Auxiliary, those with a contractual obligation to abide by the terms of DAF issuances, and the United States Space Force. Note: All references to United States Air Force (USAF) terminology, units, and positions will also apply to the equivalent in the USSF, as appropriate. For example, references to Airmen will also apply to Guardians. References to major commands or NAFs will apply to field commands. References to wings will also apply to deltas/garrisons. Air Staff roles and responsibilities (i.e. AF/A1) may also apply to the equivalent Office of the Chief of Space Operations (Space Staff) office (i.e. SF/S1), as appropriate.

The use of an asterisk (*) identifies a substantive change over the previous guidance. It becomes void after one year has elapsed from the date of this memorandum, upon publication of an interim change to, or rewrite of DAFMAN 23-122, whichever is earlier.

Attachment: Changes to DAFMAN 23-122, 22 Oct 2020

WARREN D. BERRY Lieutenant General, USAF DCS/Logistics, Engineering & Force Protection

DAFMAN23-122_DAFGM2021-01 Attachment

Changes to DAFMAN 23-122, 22 Oct 2020

1.2. (Replaced) Headquarters Air Force (HAF) Logistics Readiness Division (A4LR). Coordinates all FAD change requests submitted by MAJCOMs, and combatant commands for Air Force and associated foreign country organizations. Reviewers will coordinate with supporting commands and resolve or explain all discrepancies and denials.

1.4.1. (Replaced) AFMC/FM will use 435th Supply Chain Operations Squadron (SCOS)/GSD Budget Estimate Submission (BES) input in the AFMC BES sent to Secretary of the Air Force (SAF)/Financial Management (FM).

2.3.1.3.4. (Replaced) Any other obligation circumstances not previously identified that cannot be resolved by the local budget office and warrant obligation of a due-out using prior fiscal year O&M funding, require MAJCOM budget approval along with AFMC/FM GSD manager coordination prior to processing.

2.3.2.4. (Replaced) The Resource Advisor should review applicable records before submitting O&M budgets to the base budget office to allow for tentative budget code changes that will affect budget submissions for 57*3600, 57*3080 appropriations and C-SAG Operating Program.

2.3.3.3.2. (Replaced) The WRM GMO must procure initial WRM GSD obligation authority with Appropriation 3400 Program Objective Memorandum (POM) funds.

2.3.3.3.3. (Replaced) When WRM items are used to satisfy MICAP requirements, these items are replaced with GSD operating obligations authority. WRM items should be rotated with like peacetime assets to the extent possible to assure their continued serviceability. When WRM assets become unusable or outdated, replacement is considered an initial procurement of new WRM and must be acquired with GSD WRM obligation authority and identified to AFMC on the GSD Operating Program for additional WRM funding.

2.3.3.3.4. (Replaced) The CSAG WRM obligation authority will be used to finance CSAG budget code "8." (T-1). GSD obligation authority will be used to finance budget code "9" GSD RSP requirements. (T-1). Assets will be maintained on detail records and are included in ILS-S inventory until they are consumed and expensed. (T-1).

2.3.3.4.2. (Replaced) The 435th Supply Chain Operations Squadron (SCOS)/GSD Stock Fund Management Flight will initiate a WRM GSD budget call annually to obtain WRM requirements by program element code from the WRM GMO to be included in the GSD Program Budget Review (PBR). (T-1). The WRM GMO will use the Q07 or pseudo Q07 validation to support the budget call. (T-2).

2.3.3.4.2.1. (Replaced) The 435th SCOS/GSD Stock Fund Management Flight will submit the BES to AFMC/Financial Management (FM). (T-1).

2.3.3.4.2.2. (Replaced) AFMC/FM will use 435 SCOS GSD Budget Estimate (BES) input in the AFMC Submission (BES) sent to Secretary of the Air Force (SAF)/Financial Management (FM).

DAFMAN23-122_DAFGM2021-01 Attachment

Changes to DAFMAN 23-122, 22 Oct 2020

2.3.3.4.3.1. (Replaced) The 435 SCOS/GSD Stock Fund Management Flight will load funding and notify the WRM GMO to execute. (T-1). Note: Funding is provided by priority and dollar value for the assets identified on the last Q07 or WRM GMO pseudo Q07.

2.3.3.4.3.2. (Replaced) The 435 SCOS/GSD Stock Fund Management Flight will track the spending of the WRM obligation authority and report back to AFMC/FM when spending is completed. (T-1).

2.3.4.2. (Replaced) General appropriations. The approved annual ratio of operating obligations plus credit returns to gross sales need achieved in order to generate cash from sales to support stock replenishment requirements. Achievement of the approved ratio also aids in the control of GSD outlays. Reference unit cost ratio impacts in AFH 23-123, Volume 2, Part 1, Chapter 2, for items that impact the unit.

2.3.4.3. (Replaced) Annual Operating Budget (AOB) received from AFMC/FMRA provides approved credit returns, gross sales, obligations, and an approved ratio of operating obligations plus credit returns to gross sales (unit cost ratio). The GSD stock fund managers must continually manage these approved financial targets and actual ratio in order to avoid an Anti-Deficiency Act violation. (T-1). The following actions will be performed:

2.3.4.3.1. (Replaced) Operating obligations will be computed using the worksheet provided in AFH 23-123, Volume 2, Part 1, Chapter 2, Table 2.63. (T-1).

2.3.4.3.2. (Replaced) GSD Stock Fund managers must distribute approved financial targets down to Stock Record Account Number (SRAN) operating level. (T-1).

2.3.4.3.3. (Replaced) GSD Stock Fund managers will use the D08, D20, D32, and M01 reports to manage the approved financial targets. (T-1).

2.3.5. (Replaced) MACR Controls.

2.3.5.1. (Replaced) Purpose: To explain the procedures for MACR controls and MACR factor development and control. For guidance specific requirements review AFI 23-101, Materiel Management Policy, and for IT specific guidance use AFH 23-123, Volume 2, Part 1, Chapter 2.

2.3.5.3. (Replaced) Maximum automatic obligation values, MACR factors, Urgency Need Designator (UND) Codes, and MACR percentages are used as control data for requisitioning. Load modifications of these values at any time, but use caution. Remember that the maximum automatic obligation for replenishment and due-outs cannot be loaded for less than $50. 2.3.5.4. (Replaced) Five control parameters are available in the MACR record: 2.3.5.4.5. (Added) MACR percentages.

2.3.5.5. (Replaced) The use of MACR controls is preferable during mission changes and other events (such as MAJCOM changes in stockage levels or changes in supply levels dictated by local authority) that make demand patterns hard to predict. But keep in mind that with use of the

DAFMAN23-122_DAFGM2021-01 Attachment

Changes to DAFMAN 23-122, 22 Oct 2020

MACR controls, there is an increased workload, both for depots and for the Distribution Section. Using the MACR controls also increases the chance of out-of-stock conditions and more customer due-outs. For these reasons, use the MACR controls only when necessary.

2.3.6.2. (Replaced) Initial development is performed and consolidated by AFMC.

2.3.6.2.1. (Deleted)

2.3.6.2.2. (Deleted)

2.3.6.3. (Added) Execution Analysis. A narrative analysis will be prepared by AFMC as of the end of each month and furnished to AFMC/FMR no-later-than the 15th day the following month.

2.3.6.3.1. (Added) The analysis should provide a comprehensive assessment of the execution of approved unit cost targets. Any variances plus or minus 3 percent must be narrated to include but not limited to; causes, get-well date, mission impacts and actions initiated to ensure execution within end-of-year approved unit cost targets. (T-1). Specific emphasis and narrative justification is required for variances for each unit cost goal.

2.3.6.3.2. (Added) The narrative analysis will be prepared in the format provided by AFMC/FMR.

2.4.3.3.2.1. (Replaced) The authorized quantity field of each input must reflect the Operational Plan (OPLAN) Starter Quantity identified on the WCDO. (T-1). The total authorization is the sum of supportable and unsupportable. Enter the unsupportable quantity in the appropriate field when directed by MAJCOM WRMO. The supportable and unsupportable quantities will be maintained on the same detail. (T-1). To request WRM ordering authority for General Support Division requirements see AFH 23-123, Volume 2, Part 1, Chapter 2, and AFI 25-101.

2.4.5.15. (Replaced) WRM Direct Vendor Delivery Process.

2.4.5.15.1. (Replace) Direct vendor delivery of WRM RSP initial spares, procured with 3080 appropriation funds, will be on special spares details. (T-1). 2.4.5.15.2. (Replaced) The 635 SCOW/WM will:

2.4.5.15.2.1. (Added) Obtain an approved Master Parts List from the vendor to include the items, price, and quantities within the kit. (T-1).

2.4.5.15.2.2. (Added) Process 1EBs to load RSP serial control record. (T-1).

2.4.5.15.2.3. (Added) Process FILs for all items on the Master Kit List that are not loaded in ILSS. Assign a temporary serialized stock number for non-stock listed part numbers. (T-1).

2.4.5.15.2.4. (Added) Process due outs for all items and quantities on the Master Parts List TEX 7 to prevent a system-generated requisition. (T-1).

DAFMAN23-122_DAFGM2021-01 Attachment

Changes to DAFMAN 23-122, 22 Oct 2020

2.4.5.15.2.5. (Added) Process offline SPRs to link the due outs to off-line SPR using RIC ? JLS, Signal Code ? D, and using offline blocked numbers D001-D999 for all items on the Master Parts list to prevent a creation of an RNB detail. (T-1). This will ensure the Air Force does not pay for the item twice.

2.4.5.15.2.6. (Added) Provide an Excel? cross reference list containing the information on the master parts list from the vendor, and the stock number, due out, and offline requisition number. (T-1). Send an Excel? cross reference list to the vendor for inclusion in shipping along with the DD250, and to the Base RSP Reps, and Base Inbound Cargo. (T-1). This will assist in matching the items when delivered.

2.4.5.15.3. (Replaced) RSP Representative will:

2.4.5.15.3.1. (Added) Assist Inbound Cargo personnel upon delivery of Master Parts List items by using the Excel? cross reference list, provided by the 635 SCOW/WM, to match up the items received to the Master Part Number List. (T-1).

2.4.5.15.3.2. (Added) Annotate receipt overages, shortages, or other discrepancies directly onto the Excel? cross reference list and forward to 635 SCOW/WM within 72 hours for resolution. (T1).

2.4.5.15.3.3. (Added) Process an MSI transaction for materiel issued to a customer using the requester's organizational funds to ensure RSP replenishment. (T-1).

2.4.5.16. (Deleted)

2.4.5.16.1 (Deleted)

2.4.5.16.2 (Deleted)

2.4.5.16.3 (Deleted)

2.4.5.16.4. Deleted)

2.6.1.4. (Replaced) Supportability Change. When notified by the AFMC GSD manager that unsupportable authorization has become supportable, the WRM manager will follow these instructions.

2.6.13.2. (Replaced) Out-of-cycle change requests are submitted on the AF Form 1032, WRM Spares List, or equivalent for recoverables and for consumables. Due to the workload involved, and the impact on package requirements, out of cycle changes should be kept to a minimum.

DAFMAN23-122_DAFGM2021-01 Attachment

Changes to DAFMAN 23-122, 22 Oct 2020

Table 2.1. (Replaced) Spares Assessment.

A

B

C

D

RULE

If the method used is

and the calculated percentage range is

then the reported spares assessment

percentage is

then the reported category lent is

1

90-100

90-100

1

2 3

MRSP/IRSP fill rate (Weapon System Management Information System (WSMIS)

info not available) Method X, RSP

80-89 65 -79

80-89 65-79

2 3

4

0-64

0-64

4

5

95-100

100

1

6 7

sortie generation capability Method Y, SORTIE (strategic airlift only)

87-94 80-86

89 79

2 3

8

0-79

64

4

9

aircraft availability Method Z, ACFTA

80-100

100

1

10

(Option # 1, Direct Support Objective

65 -79

89

2

11

(DSO) = 83%, PAA > 6)

49-64

79

3

12

(Notes 1, 2)

0-48

64

4

13

70-100

100

1

14 15

aircraft availability Method Z, ACFTA (Option #2, DSO = 83%, PAA< 6) (Notes 1, 3)

50-69 30-49

89 79

2 3

16

0-29

64

4

17

72-100

100

1

18 19

aircraft availability Method Z, ACFTA (Option #3, DSO = 75%) (Notes 1, 4)

63-71 54-62

89 79

2 3

20

0-53

64

4

21

60-100

100

1

22 23

aircraft availability Method Z, ACFTA (Option #4, Fighters= 63%) (Note 1)

51-59 42-50

89 79

2 3

24

0-41

64

4

Notes:

1: DSO refers to the 'sustained' DSO. Applicable DSOs by aircraft type are identified in AFI 23-101.

2: Applies to all aircraft types, except strategic airlift and fighters. General categories are bombers, special operations, tactical airlift, tankers, helicopters, and special mission aircraft.

3: Generally applies to Low Density, High Demand (LD/HD) aircraft of the same aircraft types listed for Method Z, Option #1.

4: Applies to F16C LANTIRN/suppression of enemy air defense (SEAD) only, F15C, A10 and F15E in FY03; applies to all fighters in FY04.

2.9.6.6.3. (Replaced) When the GSD has been previously reimbursed, equipment-in-stock can be free issued when the requesting organization has a valid authorization. Perform a transaction history search to determine if either a receipt-not-due-in or due-out cancellation without a direct customer charge (1PU) was processed in the last 365 days. If either condition exists, the item cannot be free issued until the criteria in the next paragraph has been met.

2.9.8. (Replaced) GSD Stock Fund Aspects.

2.9.8.1. (Replaced) Disposing of GSD Items. After notification of base closure is received, the best method for disposing of GSD items must be determined. (T-1). Consideration is given to the following methods: shipment to other bases, transfer to DLADS, and free issue to MAP countries.

DAFMAN23-122_DAFGM2021-01 Attachment

Changes to DAFMAN 23-122, 22 Oct 2020

Free issue requires special approval by the Secretary of Defense before the Air Force can take action. (T-0). Normal staff actions of this type require 60-90 days to obtain OSD approval. Commands needs to inform HQ USAF about the estimated value of GSD items to be transferred.

2.9.8.2.3. (Replaced) Receiving Frustrated Shipments. Each Air Force activity affected by the base closure (for example, ICPs, IMs, bases identified for receipt of frustrated shipments) is advised of the base closure by account number. When a base receives a frustrated shipment as a result of base closure, the receiving base or depot must pick up the shipment as a transfer in (GLA 62902 or 62903, as appropriate). The base or depot GSD manager must make the necessary adjustments for any changes in the operating program resulting from the receipt of frustrated shipments.

3.3.1.3.4. (Replaced) Credit Determination. Credit will not be allowed on local manufacture items unless they are a part of the GSD (budget code 9). Contact Customer Support Section to determine if credit is allowed. If the local manufacture receipts are for GSD items, the receipts must contain a Y in position 45. The organization and shop code of the fabricating activity must appear in positions 46-50. The total cost (actual or estimated) of all items used to fabricate the end item must appear on the receipt document. The total cost must be divided by the number of units to obtain the cost which is also the input cost. Based on the input unit price, credit will be provided to the fabricating activity. The unit cost, not the total cost, is to be entered in positions 74-80 of the receipt input.

4.3.6.2. (Replaced) General AWP Listing Procedures. AFMC customers will perform the following actions to obtain and monitor the AWP Management Listing.

5.2.1.3.2.2.2. (Replaced) Load item code U or M respectively to the authorized in-use detail record prior to issuing an unsatisfactory substitute or multiple component substitute of an authorized item. See Equipment Management File Maintenance: FCI Load in AFH 23-123, Volume 2, Part 1, Chapter 5. Note: ILS-S will retain the requisition process until DPAS employs the requisitioning capability for AF support equipment.

5.2.1.3.2.2.3. (Added) Utilize the appropriate equipment advice code in accordance with AFH 23-123, Volume 2, Part 1, Chapter 5. When supporting replacement requests, enter the DPAS Asset Identification code in the ILS-S MARKFOR field when available. Note: Equipment items returned to Logistics Readiness prior to requesting the replacement equipment may not have a DPAS Asset Identification code for the MARKFOR.

5.2.1.3.2.2.4. (Added) Items with a DPAS Asset Identification code in the ILS-S Due-Out MARKFOR require transfer to DPAS after receipt into ILS-S.

5.2.2.8.2. (Replaced) Customer Support sends the free issue output document to LRS/Materiel Management Activity Funds Management/GSD Liaison for initials on the face of the output document before physical issue of the property. When approval was not received prior to processing, and the GSD disapproves the issue, the GSD manager contacts the LRS/Materiel Management Activity to have the transaction record reversed and reprocessed with the appropriate funding.

DAFMAN23-122_DAFGM2021-01 Attachment

Changes to DAFMAN 23-122, 22 Oct 2020

5.2.2.13.4. (Added) Bulk Tank De-icing Fluid Storage Reconciliation. De-icing fluid (nonWCDO ? day-to-day use) and WCDO stored in bulk tanks needs to be reconciled monthly and reported in the M-10 analysis. This ensures supply records are reconciled as needed, stock outs avoided, and WCDO levels are maintained at authorization. Analysis needs to include: date of measurement of de-icing fluid stored in tanks, date of supply balances for non-WCDO (day-today use) and WCDO, and date of reconciliation (required when measurement and supply balance do not match). Installations needs to determine locally, in writing, whom provides the Inventory Section the information required for this analysis.

5.2.5.3.5.1. (Replaced) AMC FSL Requisition Built-Up Items. AFMC assigns command stock numbers to selected assemblies requiring build-up, assembly, cure dating, etc. Requisitions for command stock numbered items do not require DD Form 1348- 6, non-NSN requisition (manual).

*5.3.2.4.3.13. (Added) Re-warehousing Projects.

5.3.2.4.3.13.1. (Added) Management. A re-warehousing project is defined as a planned simultaneous physical movement of 25% or more of warehouse locations from an original location, in a stock room, to either a permanent or a temporary location for the purpose to add, modify, or subtract storage locations. During a re-warehousing project, the key is to maintain the integrity of the warehouse location system that allows one to pinpoint the exact location of any item in the warehouse inventory.

5.3.2.4.3.13.2. (Added) Accountability. Items must remain on the item record and if temporarily staged, in an alternate location, be readily accessible, not comingled, orderly stored, and meet the criteria of select and move materiel as outlined in AFI 23-101. (T-1). A validation and a complete inventory for the stock room(s) involved must be accomplished by the following month after the completion of the re-warehousing project, to ensure accountability of all assets. (T-1). When planning of a re-warehousing project, scheduled inventories should take into consideration to try to prevent additional workload on the Inventory Section as much as possible.

5.3.9.4.1.1. (Replaced) Use of Advice Code and FREE SHPMNT Phrase. Stock Control inputs advice code 2E when GSD Stock Fund Management has approved a request for nonreimbursable shipment. When code 2E is input, the phrase FREE SHPMNT appears on the output DD Form 1348-1A shipping document.

5.3.9.4.1.2.2. (Replaced) File a copy of the request in suspense. The GSD Stock Fund Management reviews this copy against the daily Free Issue and Credit Code Y Turn-Ins Listing, Base Supply Surveillance Report (D20/NGV821).

5.3.9.4.1.2.4. (Replaced) When the shipment was previously approved by GSD Stock Fund Management, no further action is required.

5.3.9.4.1.2.5. (Replaced) When neither approval nor disapproval was obtained, AFMC must record approval or disapproval on the listing. When the shipment is approved, no further action is required. When the shipment is not approved, AFMC will either attempt to stop the shipment,

 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download