NONAPPROPRIATED FUND PERSONNEL PROGRAM MANAGEMENT AND ...

NONAPPROPRIATED FUND

PERSONNEL PROGRAM

MANAGEMENT AND ADMINISTRATION

PROCEDURES GUIDE

June 2019

Nonappropriated Fund Personnel Program Management and Administration Guide

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This guide describes processes for the human resources management and administration of the Air

Force (AF) nonappropriated fund (NAF) personnel and programs. It implements Department of

Defense Directives (DoDD) and Department of Defense Instructions (DoDI) in the 1400.25 series

specifically pertaining to NAF personnel. It also implements Air Force Policy Directive 34-3,

Nonappropriated Funds Personnel Management and Administration, AFI 34-301, Nonappropriated

Funds Personnel Management and Administration and AFMAN 34-302, Nonappropriated Fund

Personnel Employee Benefit Plans. This guide applies to all AF and AF Reserve personnel who have

authority over or work in or with Nonappropriated Fund Instrumentalities (NAFI) or NAF personnel.

It does not apply to Army and Air Force Exchange Service (AAFES) employees, the Air National

Guard, or any other category of employee unless they are seeking employment or are employed in

either a full or part time basis by a NAFI. Chapter 13 applies to Appropriated Fund (APF) employees

with respect to transfer of benefits when they transfer in or out of NAF employment. Major

commands (MAJCOM) may not supplement this guide.

Nonappropriated Fund Personnel Program Management and Administration Guide

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Table of Contents

Chapter 1: General Provisions, Authorities and Responsibilities ................................................................. 12

1.1. Purpose. ................................................................................................................................................... 12

1.2. Applicability. ........................................................................................................................................... 12

1.3. Appointing Authority. ............................................................................................................................. 12

1.4. Roles and Responsibilities. ...................................................................................................................... 12

1.5. Legal Status of NAF Civilian Employees. .............................................................................................. 15

1.6. Terms Explained...................................................................................................................................... 15

1.7. Employee Categories and Entitlements. .................................................................................................. 16

1.8. Hours of Work. ........................................................................................................................................ 20

Figure 1.1. Reduction in Guaranteed Hours ................................................................................................... 22

Figure 1.2. Telework Request and Eligibility Checklist............................................................................ ¡­.23

1.9. NAF-HR Staffing Guide¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­..32

Chapter 2: Personnel Actions and Records Processing ................................................................................. 33

2.1. Purpose. ................................................................................................................................................... 33

2.2. Responsibilities........................................................................................................................................ 33

2.3. OPF. ......................................................................................................................................................... 35

Chapter 3: Employment Policies, Requirements and Restrictions ............................................................... 40

3.1. Equal Employment Opportunity (EEO.................................................................................................... 40

3.2. Prohibited Personnel Practices. ............................................................................................................... 40

3.3. Employment of Veterans. ........................................................................................................................ 40

3.4. Employment of Relatives: ....................................................................................................................... 41

3.5. Employment of Minors. ........................................................................................................................... 42

3.6. Employment of People with Disabilities. ................................................................................................ 42

3.7. Employment of Retired U. S. Military Personnel: .................................................................................. 42

3.8. Employment of Off Duty Military........................................................................................................... 44

3.9. Selective Service Registration. ................................................................................................................ 45

3.10. Military Spouse Preference (MSP). ....................................................................................................... 45

3.11. Transition Hiring Preference (THP): ..................................................................................................... 47

3.12. Family Member Preference. .................................................................................................................. 48

Table 3.1. Order of Precedence in Hiring ....................................................................................................... 48

3.14. Entitlements and Benefits of Overseas Service. .................................................................................... 49

3.15. Dual Compensation and Dual Employment: ......................................................................................... 49

3.16. Movement Between NAF Positions: ..................................................................................................... 49

3.17. Personal Services Contracts................................................................................................................... 50

3.18. Reemployment of NAF Annuitant ........................................................................................................ 50

Nonappropriated Fund Personnel Program Management and Administration Guide

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3.19. Veteran Reemployment Rights ............................................................................................................ 50

3.20. Voluntary Service .................................................................................................................................. 52

3.21. Employment of Civil Service Retirement System (CSRS) and Federal Employees Retirement System

(FERS) Annuitants in NAF Positions .............................................................................................................. 52

3.22. Employment of Individuals Who Have Received a Voluntary Separation Incentive Payment (VSIP). 53

3.23. Agreement for the Movement of Personnel Between the Civil Service System and the NAFI System in

the DoD. .......................................................................................................................................................... 53

3.24. Deployment of NAF Employees ........................................................................................................... 54

Chapter 4: Employment Procedures ............................................................................................................... 55

4.1. Establishment of Positions....................................................................................................................... 55

4.2. Qualification Requirements: .................................................................................................................... 55

4.3. Employment Requirements. .................................................................................................................... 55

4.4. Methods of Filling Positions.................................................................................................................... 57

4.5. Applicant File. ......................................................................................................................................... 59

4.6. Probationary Period. ................................................................................................................................ 60

Figure 4.1. Continuation Page for Positions Driving Youth .......................................................................... 63

Chapter 5: Position Changes and Separations ................................................................................................ 64

5.1. Details. ..................................................................................................................................................... 64

5.2. Reassignments: ........................................................................................................................................ 65

5.4. Change to Lower Grade/Payband ............................................................................................................ 68

5.5. Change of Employment Category ........................................................................................................... 68

5.6. Interview, Selection, and Release of Employees:.................................................................................... 68

5.7. Separations: ............................................................................................................................................. 69

5.8. Dissolution of a NAFI ............................................................................................................................. 70

5.9. Transfer of Function and Movement of Employees Between NAFIs: .................................................... 70

Chapter 6: Business Based Actions (BBAs)..................................................................................................... 72

6.1. Definition. ................................................................................................................................................ 72

6.2. Coverage .................................................................................................................................................. 72

6.3. Coordination. ........................................................................................................................................... 73

6.4. Types of BBAs. ....................................................................................................................................... 73

6.5. Factors to Consider. ................................................................................................................................. 73

6.6. Procedures: .............................................................................................................................................. 74

Figure 6.1. Sample BBA Notification to Congress Format ............................................................................ 76

6.7. Reemployment Priority List (RPL): ........................................................................................................ 78

6.8. LWOP for NAF Career Program Covered Employees: .......................................................................... 80

6.9. Documentation......................................................................................................................................... 81

Chapter 7: Performance Evaluations, Incentive Awards .............................................................................. 82

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7.1. Performance Evaluation of Regular and Flexible Employees. ................................................................ 82

Table 7.1. Management Responsibilities When Employee Changes Positions. ............................................. 85

Table 7.2. Management Responsibilities When Supervisor Departs.............................................................. 85

Table 7.3. Adjective Performance Ratings ..................................................................................................... 86

7.2. Incentive Awards. .................................................................................................................................... 90

7.3. Time-Off Incentive Awards..................................................................................................................... 93

7.4. Suggestion Programs. .............................................................................................................................. 96

Chapter 8: Disciplinary Actions ....................................................................................................................... 98

8.1. Purpose: ................................................................................................................................................... 98

8.2. Disciplinary Actions ................................................................................................................................ 98

8.3. Disciplinary Action Procedures for Suspensions, Removals, and Demotions ...................................... 101

8.4. Government Issued Credit Cards ........................................................................................................... 104

8.5. Uniform Code of Military Justice Jurisdiction ...................................................................................... 104

8.6. Lautenberg Amendment. ....................................................................................................................... 105

Chapter 9: Appeals and Grievances .............................................................................................................. 105

9.1. General Information on Appeals and Grievances: ................................................................................. 105

9.2. Publicity. ................................................................................................................................................ 105

9.3. Related Directives.................................................................................................................................. 106

9.4. Definitions. ............................................................................................................................................ 106

9.5. Matters Covered by These Procedures. ................................................................................................. 106

9.6. Matters Excluded from Coverage by the Administrative Procedure ..................................................... 106

9.7. Allegations of Discrimination. .............................................................................................................. 107

9.8. Representation. ...................................................................................................................................... 108

9.9. Official Time. ........................................................................................................................................ 108

9.10. Cancellation of an Appeal or Grievance. ............................................................................................. 109

9.11. Remedial Action. ................................................................................................................................. 109

9.12. Appeal or Grievance File. .................................................................................................................... 109

9.13. Appeal Procedures ............................................................................................................................... 110

9.14. Grievance Procedures. ......................................................................................................................... 113

9.15. Source of Funding for Settlements and Judgments. ............................................................................ 116

9.16. Merit System Protection Board (MSPB) Jurisdiction. ........................................................................ 116

Chapter 10: Employee Management Relations ............................................................................................ 117

10.1. Employee Conduct. ............................................................................................................................. 117

10.2. Work Performance............................................................................................................................... 117

10.3. Employee Safety and Health. .............................................................................................................. 117

10.4. Political Activities. .............................................................................................................................. 118

10.5. Entitlement to Government Quarters and Facilities on AF Installations ............................................. 120

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