Quality Meeting Agenda Form - EDGE



Meeting: |Key Roles (see side 2 for definitions) | |

|Date: |Meeting Leader: |

|Start Time: |End Time: |People Facilitator: |

|Location: |Process Facilitator: |

|Participants: |Timekeeper: |

|Meeting Purpose: |Minute Taker: |

|Preparation Required: |Scribe: |

|TIME |TOPIC |PURPOSE* |DISCUSSION |DESIRED OUTCOME |

|(min.) | |(See footer) |LEADER | |

| |Gathering | | | |

| |Note Taker | |Volunteer | |

| |Pressing Issues |P/F/PS |Open | |

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| |Update action register | |Team Lead |Actions identified and owned |

| |Evaluate meeting effectiveness | |People Facilitator |Plusses (+) and minuses (-) of meeting identified |

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|Roles | | |

|Meeting Leader |Timekeeper |[pic] |

|Starts the meeting |Keeps time based on agenda | |

|States the purpose |Informs group of total time, time remaining (“half way,” “5 minutes left”)| |

|States the desired outcome |Negotiates time (if more is required) | |

|Says what type of meeting | | |

|Says what decision-making style and back-up |Minute Taker | |

|Reviews agenda |Records decisions and actions | |

|Assigns roles |Reviews and updates action register | |

|Moves through agenda |Reviews new actions/assignments at end of meeting | |

|Role models use of tools and processes with support from process |Publishes minutes and action register | |

|facilitator | | |

|Ensures actions, decisions are recorded |Scribe | |

|Asks minute taker to summarize actions, decisions |Writes on flipchart or whiteboard using | |

|Closes meeting |participant’s words | |

|Collects cards |Keeps visible record of group’s work | |

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|People Facilitator |Secondary Facilitator | |

|Reminds group each is a secondary facilitator |Speaks up, using IPBs to help meeting move forward | |

|Observes group, watching for full participation |Does process checking, gate opening, gate closing (as required) | |

|Speaks up, using IPBs to help meeting move forward |Identifies, manages disruptive behaviors | |

|Does process checking, gate opening, gate closing (as required) |Tests for consensus | |

|Identifies, manages disruptive behaviors |Helps leader move through agenda | |

|Tests for consensus | | |

|Helps leader move through agenda | | |

|Helps ensure actions/decisions are recorded | | |

|Helps leader and minute taker summarize actions | | |

|(if required) | | |

|Does +/-s of meeting | | |

|Meets briefly with leader after meeting close to review +/-s | | |

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|Process Facilitator | | |

|Reviews application of tools and processes | | |

|Advises group on use of processes and tools | | |

|(i.e., brainstorming, PSP, QIP, list reduction, fishbone, etc.) | | |

|Conducts steps of the process (as required) | | |

|Conducts application of tools (as required) | | |

|Reviews outcome of process | | |

|Leads inspection questions on steps of PSP and QIP | | |

|Advises on future actions | | |

|Helps leader ID action items/decisions | | |

|Helps leader minute taker summarize, etc., etc. | | |

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