BY ORDER OF THE AIR FORCE INSTRUCTION 36-2406 …

BY ORDER OF THE

SECRETARY OF THE AIR FORCE

AIR FORCE INSTRUCTION 36-2406

8 NOVEMBER 2016

Personnel

OFFICER AND ENLISTED

EVALUATION SYSTEMS

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the e-Publishing website

at e-publishing.af.mil for downloading or ordering.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: AFPC/DP3SP

Supersedes:

AFI 36-2406, 2 January 2013

Certified by: SAF/MR

(Mr. Daniel R. Sitterly)

Pages: 317

This publication implements Air Force Policy Directive (AFPD) 36-24, Military Evaluations. It

provides guidance and procedures for implementing Air Force (AF) Evaluation Systems policy for

the Officer Evaluation System (OES) and Enlisted Evaluation System (EES). It describes how to

prepare, submit, and manage Air Force Forms (AF Forms) prescribed by this Air Force Instruction

(AFI). Waivers to this instruction are authorized and shall be processed IAW AFI 33-360,

Publications and Forms Management. Waiver requests will be submitted using the AF Form 679,

Air Force Publication Compliance Item Waiver Request/Approval, or via e-mail or memorandum

if the form is unavailable. For unit-level compliance items, waivers must be approved by

AFPC/DP3SP. AFPC/DP3SP is the waiver approving authority for non-tiered requirements in this

publication.

This publication applies to all major commands (MAJCOM), field operating agencies (FOA),

direct reporting units (DRU), and other Air Force activities, as well as Regular Air Force, Air

National Guard (ANG), Active Guard/Reserve (AGR), and Air Force Reserve (AFR) activities,

officers, and enlisted. While the philosophy and intent of the OES/EES pertain to the ANG and

AFR, modifications are necessary. This instruction also provides procedures governing evaluation

of brigadier and major generals.

This publication is affected by the Privacy Act (PA) of 1974 (DoDD 5400.11, DOD Privacy

Program), and the Freedom of Information Act (FOIA) (DoD Regulation 5400.7-R_AFMAN 33302, DoD Freedom of Information Act (FOIA) Program). Title 10, United States Code, Section

8013 and Executive Order 9397, as amended, authorize the Air Force to collect and maintain the

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AFI36-2406 8 NOVEMBER 2016

records in this instruction. System of Records Notice (SORN) F036 AF PC A,

Effectiveness/Performance Reporting Systems, and F036 AFPC T, Officer Performance Report

(OPR)/Enlisted Performance Report (EPR) Appeal Case Files is available

at . Evaluators (except civilian and foreignservice evaluators) must provide the last four numbers of social security number (SSN). Use the

SSN to verify the identity of the evaluator for research and accountability. Any requests for

records or documents contained in this System of Records Notice will be processed under the

Freedom of Information Act guidelines outlined IAW AFI 33-332, Air Force Privacy and Civil

Liberties Program, Chapter 4, Giving Access to Privacy Act Records and Chapter 12, Disclosing

Records to Third Parties.

Ensure that all records created as a result of processes prescribed in this publication are maintained

IAW Air Force Manual (AFMAN) 33-363, Management of Records, and disposed of IAW the Air

Force Records Disposition Schedule (RDS) in the Air Force Records Information Management

System (AFRIMS).

Refer recommended changes and questions about this publication to Office of Primary

Responsibility (OPR) using the AF Form 847, Recommendation for Change of Publication; route

AF Form 847 to AFPC Publishing Office, 550 C Street West Suite 48, Joint Base San AntonioRandolph Texas 78150-4750, or email afpc.publications@us.af.mil.

Field agencies will not publish supplements that change basic policies/procedures or merely

duplicate the text of these instructions. Supplements initiated at MAJCOM-level or below require

HQ USAF/A1PPP and HQ AFPC/DP3SP approval before publication. Send published copies of

approved supplements to HQ USAF/A1PPP, HQ AFPC/DP3SP, and HQ ARPC/PB. Field

agencies must get HQ AFPC/DP3SP and AFDPO/PPP approval before using locally created

versions of the AF Forms prescribed by this instruction.

The authorities to waive wing/unit level requirements in this publication are identified with a Tier

(¡°T-0, T-1, T-2, T-3¡±) number following the compliance statement. See AFI 33-360, Publications

and Forms Management, for a description of the authorities associated with the Tier numbers.

Submit requests for waivers through the chain of command to the appropriate Tier waiver approval

authority, or alternately, to the Publication OPR for non-tiered compliance items.

Vigilance must be taken to protect Personally Identifiable Information (PII) when submitting or

sending nominations, applications or other documents to Department of Defense (DoD) agencies

through government Internet, software applications, systems, e-mail, postal, faxing or scanning.

See Attachment 1 for glossary of references and supporting information used in this publication.

Attachment 2, Appeal Guidance for Applicants, is a guide to be used when appealing evaluations

in accordance with Chapter 10. We recommend you review the attachments before reading this

document.

SUMMARY OF CHANGES

This instruction has been extensively reformatted and should be read in its entirety. The new

structure provides ease of references by separating the Officer Performance Report and Enlisted

AFI36-2406 8 NOVEMBER 2016

3

Performance Report chapters eliminating redundancy in the instruction. These changes

incorporate and implement new guidance on the Enlisted Evaluation System, including

clarification on: mandatory comments, prohibited comments, future roles, Professional Military

Education (PME) completion, retirement Enlisted Performance Report (EPR) options, clarification

for forced distributors regarding discussions with lower level leadership, and adjustments to

Enlisted Forced Distribution Panel (EFDP) splits and record review. In addition, the reference and

utilization instructions for the SecAF Memorandum of Instruction (MOI) for use in officer

evaluation programs were added. Chapter 5, Contingency and Wartime Provisions has been

eliminated and the guidance was merged into the applicable officer and enlisted chapters. Updates

were made to office symbols throughout the instruction. These changes were made in

collaboration with the Chief of Air Force Reserve (HQ AF/RE) and the Director of the Air National

Guard (NGB/CF), Headquarters Air Force, Deputy Chief of Staff for Manpower, Personnel, and

Services (HQ USAF/A1) develops personnel policy for enlisted promotion and demotion

programs.

Chapter 1¡ª GENERAL CONSIDERATIONS

10

1.1.

Purpose....................................................................................................................

10

1.2.

Forms Used--Purpose and Their Use. .....................................................................

10

1.3.

General Guidelines. ................................................................................................

11

1.4.

Preparing and Processing Evaluations. ...................................................................

14

1.5.

Evaluator Requirements. .........................................................................................

20

1.6.

Responsibilities. ......................................................................................................

23

1.7.

Rating Chain Deviations and Evaluator Changes. ..................................................

31

1.8.

Evaluator¡¯s Mandatory Considerations...................................................................

34

1.9.

Disagreements.........................................................................................................

40

1.10.

Referral Evaluations. ..............................................................................................

41

1.11.

Mandatory Comments.............................................................................................

48

1.12.

General Prohibited Evaluator Considerations and Comments. ...............................

49

1.13.

Policy Deviations and Waiver Requests. ................................................................

53

1.14.

Missing, Late and Removed Performance Evaluations. .........................................

53

1.15.

National Emergency or Wartime Provisions. .........................................................

54

Figure 1.1.

Example Referral Memorandum.............................................................................

56

Table 1.1.

Mailing Addresses for Correspondence. .................................................................

58

Table 1.2.

Missing and Late Evaluations. ................................................................................

61

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AFI36-2406 8 NOVEMBER 2016

Chapter 2¡ª AIRMAN COMPREHENSIVE ASSESSMENT

62

2.1.

Purpose....................................................................................................................

62

2.2.

Responsibilities. ......................................................................................................

62

2.3.

Who Requires an ACA. ..........................................................................................

63

2.4.

Guidance for Conducting ACA Sessions. ...............................................................

64

2.5.

When to Hold Documented ACA Sessions. ...........................................................

64

2.6.

The ACA Notice. ....................................................................................................

64

2.7.

Which ACA Form to Use. ......................................................................................

64

2.8.

Preparing the ACA Worksheet. ..............................................................................

64

2.9.

Disposition and Access. ..........................................................................................

65

2.10.

Failure of Rater to Conduct or Document an ACA Session. ..................................

65

2.11.

Tracking ACA Sessions. .........................................................................................

65

Table 2.1.

Airman Comprehensive Assessment Requirements. ..............................................

66

Table 2.2.

Preparing AF Form 931 (AB thru TSgt), Airman Comprehensive Assessment. ....

67

Table 2.3.

Preparing AF Form 932 (MSgt - CMSgt) Airman Comprehensive Assessment. ...

71

Table 2.4.

Preparing AF Form 724 (Lt thru Col) Airman Comprehensive Assessment. .........

75

Chapter 3¡ª OFFICER PERFORMANCE EVALUATIONS

77

3.1.

General Guidelines. ................................................................................................

77

3.2.

Purpose of the AF Form 707...................................................................................

77

3.3.

Who Requires an OPR. ...........................................................................................

77

3.4.

Who Does Not Require an OPR. ............................................................................

77

3.5.

When to Submit an OPR. ........................................................................................

79

3.6.

Annual Reports. ......................................................................................................

79

3.7.

Change of Reporting Official (CRO) Reports (including events of emergency or

no-notice departures). ..............................................................................................

79

Directed by HQ USAF, NGB, or Commander (MAJCOM, wing, group, or

squadron, as appropriate). ........................................................................................

79

3.9.

365-day Extended Deployment Officer Performance Reports (OPRs). .................

80

3.10.

¡°FROM¡± Dates. ......................................................................................................

85

3.8.

AFI36-2406 8 NOVEMBER 2016

5

3.11.

¡°THRU¡± Dates. .......................................................................................................

85

3.12.

Non-Rated Periods. .................................................................................................

85

3.13.

Number of Days Supervision. .................................................................................

88

3.14.

ACA/Performance Feedback. .................................................................................

88

3.15.

Reviewer. ................................................................................................................

88

3.16.

Prohibited Evaluator Considerations and Comments. ............................................

89

3.17.

Inappropriate Recommendations Referring to Aviator Continuation Pay,

Separation/Retirement, Civilian Employment, Assignments, DE/Professional

Military Education (PME) and Advanced Academic Degrees (AAD). ...................

92

3.18.

Extensions of Close-Out Dates. ..............................................................................

94

3.19.

Ratee¡¯s Acknowledgement. ....................................................................................

95

Table 3.1.

Instructions for Preparing AF Form 707, Officer Performance Report. .................

97

Table 3.2.

When to Prepare OPRs for RegAF and ANG Officers (Lieutenant thru Colonel).

109

Table 3.3.

When to Prepare OPRs on AFR Officers (Lieutenant thru Colonel). .....................

111

Chapter 4¡ª ENLISTED PERFORMANCE EVALUATIONS

113

4.1.

General Guidelines. ................................................................................................

113

4.2.

EPR Forms. .............................................................................................................

113

4.3.

Who Requires EPRs................................................................................................

113

4.4.

Evaluations not Authorized.....................................................................................

114

4.5.

When to Submit an Enlisted Performance Report (EPR). ......................................

115

4.6.

¡°FROM¡± Dates. ......................................................................................................

115

4.7.

¡°THRU¡± Dates. .......................................................................................................

115

4.8.

Non-Rated Periods. .................................................................................................

117

4.9.

Number of Days Supervision. .................................................................................

120

4.10.

Completing Evaluations. .........................................................................................

120

4.11.

Promotion Time-In-Grade (TIG)/Time-In-Service (TIS) Eligibility (AF Form

910 only). .................................................................................................................

121

Time-In-Grade (TIG)/Senior Rater Stratification/Endorsement Eligibility (AF

Form 911 only). .......................................................................................................

121

Final Evaluator¡¯s Position and Single Evaluators. ..................................................

123

4.12.

4.13.

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