United States Tennis Association
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Compilation of
4th Quarter
Committee Reports
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2013 USTA SC ACTION PLAN
Adaptive and Special Olympics Tennis
|Item |Next Steps |Owner |Target Date |
|Support the three major adaptive tennis events that |The committee will support the National Championships |March - Julie (Volunteers) |Ongoing |
|are held in the state: |with officials and volunteers. Since this event is in |Carey (Officials) | |
|SO National Invitational Tennis Championships - |the first quarter, Julie Jilly will talk with the |June - Jack and Diane | |
|March 10-13 |colleges that are signed up to compete in the spring |(Volunteers) | |
|SPUD Championships - June 21-22 |collegiate tennis tournaments during this time in hopes|Carey (Officials) | |
|Special Olympics Fall Games - TBD |of recruiting volunteers. In addition, Julie will | | |
| |contact the local CTA and request additional | | |
| |volunteers. | | |
|Create more awareness for Adaptive Tennis, USTA and |Carey will immediately identify the pro tournaments |Carey Washington and Sue |1st Qtr - Identify |
|the SCTPF by adaptive tennis demo events at the |that will be held in the state next year. Once these |Maner |Schedule |
|professional events that are held in SC. |events are identified Sue will identify the SPecial | |2nd & 3rd Qtr - Do |
| |Olympians in the areas for demos. Identification of | |Demos |
| |the events should be completed by the end of January. | | |
|Upon identifying the tournaments, the committee will|Carey will do this. Tentative dates for the demo at |Carey |1st Qtr - Identify |
|find the appropriate contact at the event to get |the FCC is Wednesday, April 3rd. Jack will work with | |Schedule |
|permission and set the appropriate time and date for|the FCC and Kevin McFarland. Jack will communicate all| |2nd & 3rd Qtr - Do |
|the adaptive tennis demo event.s |activities with Craig Wells, who is arranging a | |Demos |
| |wheelchair demo on the same date. | | |
|Plan adaptive tennis demo events and secure |Contact Citadel, CCC, Furman |Jack and Diane |1st Qtr - January 26 |
|appropriate approvals for SPUD during the second | | |and then ongoing |
|quarter | | | |
|Plan adaptive tennis demo events and secure | | |3rd Qtr |
|appropriate approvals for the SO Fall Games during | | | |
|the 3rd quarter. | | | |
|Plan and hold a demo at the PTR Symposium in May. |May - determine date |Jack and Diane |1st Qtr - determine |
|Develop a mailing list of pros from around the state| | |date |
|that are interested in adaptive tennis. | | |2nd Qtr - do demo |
|Continue work with the Greenville School District |Ongoing |Skeeter Powell |1st Qtr - article to |
|and the Spartanburg School of Deaf and Blind. | | |sctennis |
|Expand the awareness of this special program through| | | |
|articles on . | | | |
|Host 3 to 5 small fun days at tennis clubs around |Establish sites and dates |Jack and Diane |Ongoing |
|the state. This supports our goal of awareness, | | | |
|volunteerism, and education of the USTA and SCTPF. | | | |
|Continue to hold special practices and fun events |Diane and Jack will work on this and try to if there | | |
|with universities. |are further opportunities with the "Tennis on Campus | | |
| |Progam". Try to develop at least one new program in | | |
| |2013 with a Tennis on Campus Progam. | | |
|Improve use of technology to create more and better |Work with Marketing and Communications Committee to | | |
|communication. |expand the promotion of adaptive tennis events and to | | |
| |gain new volunteers to help support programs. Get at | | |
| |least one article per quarter on the website about | | |
| |adaptive tennis. | | |
|Develop a plan to secure equipment to support |1. Develop a list of equipment needed for an adaptive | | |
|adaptive tennis programs throughout the state. |tennis program. | | |
| |2. Price estimate of what equipment will costs and | | |
| |determine the best sources to buy equipment. Consult | | |
| |other committees regarding sourcing. | | |
|Increase school programs and identify what is |Unified One Day Tourneys |Martha Cartin |TBD |
|necessary for a multipe school unified fun day in | | | |
|late 2013 or sometime in 2014. | | | |
|Periodically review website for information |Work with the staff web coordinator. | |Twice per year |
|pertinent to your areas. | | | |
|Coordinate with the next incoming chair to discuss |Meet with incoming chair before annual meeting. |Chair |December 1, 2013 |
|the goals you had the last year. | | | |
Additional information concerning accomplishments for the current quarter:
First Quarter:
Although we didn't have any major goals during the first two months the team has done a lot of work in preparation for the Special Olympics National Games in Hilton Head and the Family Circle Cup Demo.
Special Olympics National Games
- Carey has confirmed the USTA Officals
- Sue has handled registration, hotels, meals, etc.
- Julie has arranged volunteers
- athletes have trained
Family Circle Cup
- Jack and Diane have arranged the demo for the afternoon of April 3rd
- Jack and Diane have arranged for the special athletes "Rockin Racquets"
Miscellaneous:
- Jack and Diane had a fun day with the Citadel Tennis Team
- 15 athletes and a lot of fun
pictures were sent in to USTA southern and an article was on the website
Majority of the committee will be in h head next week so we will discuss the rest of the year/assignments, etc
Second Quarter:
March
natl games in Hilton head.
150 athletes from 6 states
Great success
Apr
Fam cir
Demo for sp Oly
The Chs rockin rackets and Chs swamp foxes tennis groups did a demo of sp pop abilities
May
Martha Cartin 's school ( pleasant hill middle) held a unified dubs and skills tournament.
Jack had a sp Oly demo at Ptr symposium. Athletes from hh and Beaufort demonstrated their skills
Moss creek held a pro / am fund raiser for local sp Oly tennis programs. Raised over $10,000. Fun event
Skeeter continues to do a great job with the school for deaf/ blind.
Future events:
June
Planning / finalizing spud event. Still in need for volunteers. Please contact jack if you know of any. . Looks like we will have 60 athletes from 5 states.
June 7 th. ion club in mt p is hosting a fashion show ( tour tennis clothing) w/ proceeds going to local sp Oly tennis programs.
Third Quarter:
June
Spud. Very successful event. Article already submitted and published at sctennis.
52 athletes from 4 states
July
Skeeter attended special Olympics Natl conference in charlotte nc and helped man a booth
Columbia-jack and Diane trained/certified 19 special Olympic coaches/volunteers using the modified PTR 10andunder guidelines
Sept
Jack and Diane trained 5 special olympic coaches in the charleston area.
Currently finalizing adaptive tennis committee volunteer of the year.
Carey Washington has identified some demo opportunities at some pro tournaments in the 4 th quarter.
Skeeter continues to work with the deaf/blind school.
Fourth Quarter:
Set plans for Rockin’ Racquets & Charleston Swamp Foxes practice at Annual Meeting.
Planned agenda for Annual Meeting.
SO Fall Games were held in Greenville, SC October 18 – 20, 2013.
2013 USTA SC ACTION PLAN
Adult Competition
|Item |Next Steps |Owner |Target Date |
|Initiate one day tournaments. |1. Offer incentives to facilities. |Matt, Eugenia, Susie | |
| |2. Establish in Columbia and Summerville Area | |March 2013 |
| |3. Establish in Rock Hill, Lexington, Charleston West | | |
| |of the Ashley, and Greenville. | |June 2013 |
| |4. Establish in Myrtle Beach, Hilton Head, and Mt. | | |
| |Pleasant. | | |
| | | | |
| | | |September 2013 |
| | | | |
| | | |Status: |
|Coordinate with Marketing and Communications |Develop a promotional package for one day tournaments. |Ray, Alfons |Year Round |
|Committee. | | | |
| | | |Status: |
|Send out 2014 Sanction Packets. | |All |June 30, 2013 |
| | | | |
| | | |Status: |
|Finalize 2014 Adult Tournament Schedule | |All |September 1, 2013 |
|Create a sub-group to work with league committee to |Find ways to leverage league success to build |Susie, Korrie, Carlos |Formation Date: March |
|find tactics and strategies to help minimize impact |tournaments (i.e. team tournaments based off league | |2013 |
|of leagues on tournaments. |teams, league mixer one day tournaments, etc.) | |Reporting Date of May |
| | | |15, 2013 |
| | | | |
| | | |Status: |
|Create a process to recognize top players in each |Coordinate with staff and the Marketing and |Alfons, Eugenia |October 2013 |
|division at the end of the ranking year |Communications Committee to develop a recognition | | |
| |program for top players. | |Status: |
|Create a sub-group to poll and study needs of |Consult with staff to review what has already been |Ray, Kent, Korrie |Formation Date: |
|tournament directors |done. | |February 2013 |
| | | |Reporting Date: October|
| | | |31, 2013 |
| | | | |
| | | |Status: |
|Launch a "Why Play Tournaments" marketing campaign | |Eugenia, Carlos |June 2013 |
| | | |Is this realistic? |
| | | | |
| | | |Status: |
|Periodically review website for information |Work with the staff web coordinator. |All |Twice per year |
|pertinent to your areas. | | | |
| | | |Status: |
|Coordinate with the next incoming chair to discuss |Meet with incoming chair before annual meeting. |Chair |December 1, 2013 |
|the goals you had the last year. | | | |
| | | |Status: |
Additional information concerning accomplishments for the current quarter:
First Quarter:
The following action items are "In-Progress:"
Initiate 1-day tournaments; Develop Promotional Package for 1-Day Tourneys; Send out 2014 Sanction Packets; Create a process to recognize top players in each division at end of ranking year;
Second Quarter:
The following action items are "In-Progress:"
*Coordinate with marketing and communications committee.
* Create a sub-group to work with league committee to find tactics and strategies to help minimize impact of leagues on tournaments.
*Create a process to recognize top players in each division at the end of the ranking year
*Launch a "Why Play Tournaments" marketing campaign
Third Quarter:
- The following action items are "In-Progress" or "Completed"
* Send out 2014 Sanction Packets (STATUS - COMPLETED)
* Finalize 2014 Adult Tournament Schedule (IN PROGRESS; Pending close of sanction period)
* Discuss last year's goals (IN PROGRESS)
Fourth Quarter:
- The following action items are completed:
* Meet with incoming chair to discuss goals, etc (N/A)
* Finalize 2014 Adult Tournament Schedule
2013 USTA SC ACTION PLAN
Awards
|Item |Next Steps |Owner |Target Date |
|Review policies and procedures for possible |Prepare for review at March 27 meeting. |Committee |May 31, 2013 |
|improvements and changes. | | | |
|Continue to improve on means to promote and solicit |Discuss at March 27 meeting and implement ideas after |Committee |June 30, 2013 |
|more nominations. |June 19 meeting. | | |
| | | | |
| |Review efforts made the previous year and determine | | |
| |whether improvements are needed. | | |
|Evaluate nominations and select all USTA SC and |Prepare at August 14 meeting and make selections at |Committee |October 1, 2013 |
|Southern awards. |September 22 meeting. | | |
|Provide more press coverage of award winners. |Discuss at September meeting and implement thereafter. |Committee and staff |December 15, 2013 |
| | | | |
| |Communicate with the Marketing and Communications | | |
| |Committee to maximize promotional activities. | | |
|Periodically review website for information |Work with the staff web coordinator. |Chair |Twice per year |
|pertinent to your areas. | | | |
|Coordinate with the next incoming chair to discuss |Meet with incoming chair before annual meeting. |Chair |December 1, 2013 |
|the goals you had the last year. | | | |
Additional information concerning accomplishments for the current quarter:
First Quarter: The committee finalized its action plan for 2013 and will meet by teleconference on March 27 to work on the first two items.
Second Quarter: The committee met by teleconference on March 27 and discussed ways to solicit nominations, including email blasts, sending out promotional flyers and asking tournament directors, our TSR and Board members to make nominations. Each committee member is also responsible for promoting nominations in assigned categories and this activity has begun. The committee will meet again by teleconference on June 19.
Third Quarter: The committee met by teleconference on June 12 and discussed actions for promoting nominations in the coming months. This included several email blasts, sending promotional material to tournament directors and “beating the bushes” by committee members. The committee met again by teleconference on August 22 and reviewed the nominations received to date and committee assignments in preparation for the September 22 selection meeting.
Fourth Quarter: The committee met on September 22 and made its selections of South Carolina award recipients and Southern award nominees. It meets December 7 at the Annual Meeting.
2012 USTA SC Action Plan
By-laws and Policy Committee Quarterly Progress Report
Please select the status appropriate to each goal from the drop-down menus:
1. Complete updated lists of approved, pending and policies needed in the future. Put policies and procedures in organized form for Committee members and Board use. (Target Date: 7/15/12)
2. Draft indexing format for policy and procedure organization.This item discussed at BPC meeting on 5/31/12 and format for web site was agreed upon. (Target Date: 7/1/12)
3. Draft internal financial management policy for staff. First draft to be prepared by John and Graham.(Target Date: 7/15/12)
4. Follow up on information previously requested from IRS concerning corporate status. (Target Date: 7/10//12)
5. Integrate 2011 action plan items with 2012 action plan; submit draft to committee for considertation. (Target Date: 7/1/12)
6. Schedule group Wiggio training for committee members. (Target Date: TBD)
Please supply additional information concerning your accomplishments for the current quarter:
- First Quarter:
- Second Quarter: Committee has agreed upon an indexing system for inclusion on the web site that will make access to the By-Laws, Policies and Procedures easy to search for members. Two proposed By-Law changes were agreed upon at the May 31, 2012 BPC meeting and will be submitted to the full BOD at the June meeting. The BPC utilized the Wiggio system which allowed easy review of proposed language and changes that were needed to exsisting documents.
- Third Quarter: The BPC reviewed and approved a By-law change which clarified the term limits for Officers and BOD members. This amendment was noticed to the member organizations as required and was approved by BOD in June. The committee is about to undertake a proposed policy change dealing with the formation of new leagues and the splitting of existing leagues.
- Fourth Quarter: The proposed policy change for the formation of new leagues and the splitting of existing leagues will be a topic for the 2014 BPC.
2013 USTA SC ACTION PLAN
Budget and Audit
|Item |Next Steps |Owner |Target Date |
| Conduct periodic in-process review of the USTA SC |Schedule meeting with Graham late Jan. |James McKissick |ongoing |
|budget and recommend adjustments as necessary. | | | |
|Ensure that an audit of USTA SC is performed. Scott|Under contract with Scott & Co |Graham/James |June 30, 2013 |
|& Co CPA will perform it again this year. | | |Completed |
|Perform a mid year review and adjustment of the 2013|Budget committee meeting all day |James |June 30, 2013 |
|budget. | | |Completed |
|Ensure that any exceptions noted in the audit are |Wait for Completed Audit |James/Graham |September 30, 2013 |
|fully and properly addressed. | | | |
|Prepare the USTA SC budget for 2014. |Budget committee meeting |James |October 25,2013 |
|Periodically review website for information |Work with the staff web coordinator. |Graham/James |Twice per year |
|pertinent to your areas. | | | |
|Coordinate with the next incoming chair to discuss |Meet with incoming chair before annual meeting. |James |December 1, 2013 |
|the goals you had the last year. | | | |
|Determine new payout methodology for Patrons |Appoint someone that is not directly tied to Patrons to|James |March 15 |
|Foundation |spearhead this effort | |Completed |
Additional information concerning accomplishments for the current quarter:
First Quarter: Although the committee has not met as a whole, the chair has met with Graham to review financials from last year, check reconciliation for the first two months of this year, compare and track the budget based on actual dollars received/spent
Second Quarter: The committee met May 10 via a conference call and completed the mid-year budget review/adjustment process. The trial audit has been received from the auditor and looks good so it will be presented at the June board meeting. Developed a new payout strategy for the Patron's foundation and will submit that recommendation to the board also in June.
Third Quarter: The board approved the final audit from 2012 presented at the June board meeting. Also, the board approved a new, modified payout for the patrons foundation. Met with Graham and Janice to prepare the financials for the September board meeting
Fourth Quarter: Met with the committee in Columbia Oct 25 to prepare the 2014 budget for the board's approval. Worked with various committees to hone their projections in order to present an accurate and realistic budget for the board to consider
USTA SC CTA Council
The new CTA Council was officially formed on August 3, 2013 when 11 CTA leaders from across SC convened at the USTA SC offices for the purpose of defining the Council membership and electing officers. After opening remarks by Al Marshal and Graham Cox, Bruce Alexander (Spartanburg) was elected Chair and Ric Schofield (Aiken) was elected Vice Chair. As Vice Chair, Ric Schofield becomes a member of the Membership Services and Development committee.
USTA SC CTA Council
• Chelle Kelaher - UPTA
• Ed Sprenger - Florence Tennis Association
• Ian Jones - St. George
• Kim Ozmon - Mid-Carolina
• Sandra Grooms - Columbia
• David Honeycutt - Grand Strand
• Olivia Smith - JTL
• Mark Gardner - Clinton, Laurens, Newberry
• William Snead - Walterboro
The latter part of that meeting served as a brainstorming session among the council members and staffers. Topics discussed at that meeting and since are summarized as follows.
• CTA to CTA Communication, Best Practices, Success Stories, Idea Sharing.
• CTA Communication with our local targets - Pros, High School Coaches, Recreation Dept., Players, Volunteers.
• Grants - Who, What, When, Where and How?
• How to keep NTRP Ratings (Too High or Low) from affecting league satisfaction.
• How do we get more courts?
• Tournaments - How to use as a growth tool.
• Sponsorships - How to sell them?
• Focus - Juniors or Adults.
• Impact of new Age Divisions on league play.
The next steps for the CTA Council will be discussed at the Annual Meeting. Cross Committee relationships are being formed and the Committee Chairs Meeting on Friday will finalize plans for the CTAs meeting the following day.
2013 USTA SC ACTION PLAN
Diversity and Inclusion
|Item |Next Steps |Owner |Target Date |
|In conjunction with the Community Development | Much of a scheduling problem does this create? -- |Bob Peiffer –(Action item |March 1, 2013 |
|Committee, meet with CTAs receiving CDLM funds to |Creating a conference call in would d help alleviate |lead person) and George Meng | |
|determine each CTAs plans for using these funds to |conflicts for most. | | |
|advance diversity and inclusion in tennis within |. | | |
|that CTAs geographic area. |CDLM Meetings: Get schedule of meetings from Community | | |
| |Development Committee in order to coordinate with | | |
| |Diversity and Inclusion committee. | | |
| | | | |
| |Suggestion: To qualify a CTA to be eligible for the | | |
| |grant. Require minority members on the Board of | | |
| |Directors for a CTA. We know this information is | | |
| |captured already, so it could be easily tracked. Based | | |
| |on the info we have for 2012 on the ethnic composition | | |
| |of a CTA, we could require the addition of at least one| | |
| |minority to be eligible for the CDLM Grant. Requiring a| | |
| |CTA to have a minority on the Board, will only increase| | |
| |the chances of that person increasing diversity in any | | |
| |programs, which the CTA offer. It may seem like a very | | |
| |small change, but it is change and that is what we | | |
| |need. (3-15-2013 -- Karen (Unfortunately, I do not see| | |
| |any progress on incorporating 'adding diverse members | | |
| |to CTA Boards'. LATA has met with Graham regarding the| | |
| |CLDM grant but nothing was mentioned.) | | |
| |George Meng will talk to CTA’s in the Greenville area | | |
| | | | |
| |3-15-2013 | | |
| | We have been able to participate in four of the | | |
| |meetings with the CTAs: LCTA (Bob), St. George (Meg), | | |
| |MCTA (Joette) and UPTA (George). All have reported | | |
| |that the meetings went well, and that people were on | | |
| |Membership Growth Initiative board with Diversity and | | |
| |Inclusion. | | |
|Identify a pool of people from diverse, |Each diversity member is being asked to submit one to |All |June 1, 2013 and |
|multicultural backgrounds for possible appointment |three persons they feel would be an asset to work on | |Ongoing |
|to the USTA SC Board of Directors and/or USTA SC |committees and possible appointee to the Board of | | |
|Committees. |Directors. Submissions should be submitted at the | | |
| |April 1st meeting in Charleston. | | |
|Prepare a report to the USTA SC Board of Directors, |Profile: Send email requesting survey responses. |Bob Peiffer and Ernie James |December 10, 2013 |
|summarizing the multicultural profile of the | | | |
|leadership of the organization and of the CTAs. For|3-15-13 | | |
|the purposes of this task, leadership is defined as | | | |
|the Board of Directors, the USTA SC Committee |No action taken yet. Actions will begin after July 1. | | |
|members, the USTA SC office staff, and the | Would like to discuss at the D&I meeting the timing of| | |
|leadership group within each CTA. |this vis-a-vis the surveys related to the USTA SC Board| | |
| |and Committees. | | |
| | | | |
| | | | |
| | | | |
| | | | |
| | | | |
|Assess USTA SC marketing with respect to diversity |Coordinate with the Communications and Marketing |Ruby Murray |September 1, 2013 |
|and inclusion. How do we leverage our PR and |committee asking for suggestions on how to reach the | | |
|marketing capacity to increase effective outreach to|non-traditional players. | | |
|non-traditional players? | | | |
| |Send letters to churches and organizations of the | | |
| |non-traditional players and follow up with phone calls | | |
| |to open communication and increase awareness of the | | |
| |programs USTA offers. | | |
| | | | |
| | | | |
| |UPDATE AS OF (2/13/2013) | | |
| |Currently researching major cities (i.e. Columbia, SC, | | |
| |Charleston, SC) for list of non-traditional churches to| | |
| |send letters and/or postcards. | | |
| |obtained a list of churches in Columbia, SC to include | | |
| |name, address and telephone number for the following: | | |
| |Non-Denominational (total 70); Baptist Churches (total | | |
| |248); Christian Churches (total 103). | | |
| |Requested suggestions from Marketing and Communication | | |
| |any ideas on how to reach non-traditional players. | | |
| |Received the following suggestions from Jamie Peebles: | | |
| |Putting flyers in restrooms, are pretty effective | | |
| |Flyers in a location where you have active kids and | | |
| |adults | | |
| |For seniors, using the 60 foot courts as an | | |
| |introductory level | | |
| |Setting up a mini court in the local mall | | |
| |Talking with local sporting goods stores about posting | | |
| |flyers | | |
| |Working with local gyms and YMCAs to get information | | |
| |out | | |
| |Talking with high school coaches about cross training | | |
| |non-tennis players as tennis players during the | | |
| |football/basketball/soccer/etc. offseason. | | |
| | | | |
| | | | |
| | | | |
| | | | |
|Assess USTA SC grant award processes with respect to|Gather a list of Minority contractors and check their |Joetta Talford--(Action item |July 1, 2013 |
|diversity and inclusion. How can we increase the |references with past customers and with consumer |lead person), Jamie Austin | |
|percentage of women and minority contractors without|affairs to see if there are any major complaints on |and George Meng | |
|reducing the quality or increasing the cost of goods|companies. | | |
|and services? | | | |
| |5-19-2013 THIS ACTION ITEM HAS BEEN PLACED ON THE BACK | | |
| |BURNER FOR NEXT YEAR DUE TO NO UPDATE BEING RECEIVED | | |
|Assess USTA SC programming with respect to diversity|Reviewing current programs |Yolanda Knox |July 1, 2013 |
|and inclusion. Do we need to make changes to | | | |
|current programs or develop new programs to increase| | | |
|diversity? If so, what changes and/or additions do | | | |
|we need? | | | |
|Assess USTA SC relations with the tennis |Currently meeting with various tennis pros, talking |Marilda Julia and Domino |August 1, 2013 |
|professionals community with respect to diversity |with pros on telephone getting feedback and waiting on |Boulware | |
|and inclusion. How can we work in conjunction with |responses from other pros. Deadline for responses from| | |
|South Carolin'a tennis professionals to increase |pros was Feb. 7, 2013 | | |
|diversity among teaching professionals? Coordinate | | | |
|with the Tennis Professionals Committee in executing| | | |
|this action item. | | | |
|In conjunction with the Community Development |Hispanic Outreach: Get budgetary requirements from |Bob Peffier |August 1, 2013 |
|Committee and the Communications and Marketing |Brian Parkonnen (Florence pro) | | |
|Committee, establish a pilot program aimed at | | | |
|expanding tennis into the Hispanic community and |3-15-13 | | |
|other communities identified. | | | |
| |Hispanic Pilot: The Florence area has been requested | | |
| |to prepare a budget for this effort. This initiative | | |
| |should be helped by the Strategy for Growth Initiative | | |
| |being undertaken by the USTA SC. | | |
|5. Assess USTA SC grant award processes with respect|Coordinate with the Community Development Committee in |Karen Holzschuh |August 1, 2013 |
|to diversity and inclusion. How might we alter the |executing this action item |Jasmine (help as needed)— | |
|grant process to foster greater diversity and | | | |
|inclusion? Coordinate with the Community Development|During the CDC meeting with the CTA where the D&I | | |
|Committee in executing this action item(Target Date:|Committee were to attend, this could be discussed as a | | |
|9/1/13) |requirement. | | |
| | | | |
|THIS ACTION ITEM IS BEING CHANGED TO: | | | |
|5-19-2013 "Assess USTA SC grant award (CGPG) | | | |
|process with respect to diversity and | | | |
|inclusion. Have a conference call with Graham Cox | | | |
|in determining USTA SC's thoughts on how the grant | | | |
|process may be altered to foster greater diversity | | | |
|and inclusion in the future." | | | |
|Periodically review website for information |Work with the staff web coordinator. |Calvin Woods |Twice per year |
|pertinent to your areas. | | | |
|Coordinate with the next incoming chair to discuss |Meet with incoming chair before annual meeting. |Past Chair—Bob Peffier |December 1, 2013 |
|the goals you had. | | | |
Additional information concerning accomplishments for the current quarter:
First Quarter: All action items are being worked on.
1. Will receive next update from committee members on March 15th, 2013. All committee members except two will be attending the second Diversity and Inclusion Meeting on April 1st, at the Family Circle Cup.
2. New Diversity and Inclusion Chairman still waiting some type of training.
3. Items listed in blue on Action item are updates received after the action items updates were turned in on Feb 7th, 2013
4. Joetta Talford attended a meeting between the CDLM and MCTA. Per Joetta they have a large diversity program with Hispanic children during the summer which help raise funds to help children in underserved areas for rackets and lessons. She stated they also started a wheelchair program as well and will try and get a copy of the program so we can see if we can modify to fit some if not all of SC tennis associations. We are also going to ask the persons who put the program together to come and speak at the CTA meeting we hope to have before years end.
5. A Hispanic outreach program is being planned in Florence and Hilton Head, SC Diversity and Inclusion Committee has been asked to help sponsor these programs. Bob Peiffer and Natalia Martinez are working on the specifics and talking to various persons. Before a decision can be made more information is needed.
Second Quarter: All action item are not being worked on due to lack of participation from committee members. Please see action items above that are being placed on the back burner for next year due to committee members not turning any information in.
1. Conference call held on May 19, 2013 with seven committee members. Seven committee members did not participate on the call. Updates were given on some action items, some action items were dropped, and one action item was changed.
2. Suggestion from committee member:
I think we should offer more opportunities for diversity teaching pros to go to conference and workshop where they can see other people like them making a difference in the teaching field. Also, the diversity tennis players should be more expose to the teaching organizations. I think having grant to go to teaching conference and workshops to people that may be interested in teaching tennis will help the first time to get them expose to the teaching organizations, then is the job of the teaching organizations in helping with the steps to get them certify and to offer continue education.
Hope this helps,
Jorge Andrew
PTR and USPTA Master Professional
Director of Tennis Operations
Lexington County Recreation & Aging Commission
(803) 227-3030 office
3. Hispanic Outreach Pilot Project. In process, behind target. The Committee met with Brian Parkonnen, a tennis pro in Florence, at the Annual Meeting to discuss the project, and he was on board with the idea. Subsequently, he was asked to put together his plan for the project and his best estimate of the budgetary requirements. Between funds available from the D&I Committee and a promise of funding support from Natalia Olmedo at Southern, we should be able to fulfill his needs assuming his plan is adequate. We are, however, still on hold, waiting for him to respond. Bob Peiffer will follow-up with Brian in order to get this project moving forward.
4. Meetings with CTA: Completed. A D&I Committee member was present at meetings with four of the CTAs, and the experience was very positive. Our presence was well-received, and we had the opportunity to encourage the CTAs to explore opportunities to expand diversity and inclusion within their organization as a whole and specifically within the leadership cadre.
5. Report to the Board of Directors. In process, on target. The survey seeking the data has been prepared and it will be emailed to the CTAs and the USTA SC Committees on June 15, 2013.
6. Pool of People: Between now and June 15, I will contact a minimum of three people of diverse backgrounds to encourage them to apply for committee positions for 2014-15. One of these will be Paul Stoney with whom Bob Pieffer is working with on a youth tennis initiative in Charleston.
Third Quarter: Janice Wilson resigned as Chair and we decided not to replace her since we were so close to choosing members/chairs for the next term; therefore, this committee has not been active for the third quarter.
Fourth Quarter: Janice Wilson resigned as Chair and we decided not to replace her since we were so close to choosing members/chairs for the next term; therefore, this committee has not been active for the third quarter.
2013 USTA SC ACTION PLAN
Event Planning
|Item |Next Steps |Owner |Target Date |
|Solicit bids for 2014-2016 Annual Meetings. |1) Write, edit and send out RFPs by early March. |All |August 30, 2013 |
| |2) Compose list of places to receive a copy of our RFP.| | |
| |3) RFPS due back to office by June 5th | | |
| |4) Committee meet and narrow down selection to a top 10| | |
| |by end of June | | |
| |5) Perform site visits in July | | |
| |6) Narrow down selection to a top 2 | | |
| |7) Start negotiations | | |
| |8) Make final decision by middle-August | | |
|Initial planning stages |Choose colors, menu options, set a draft schedule and |All |June 1, 2013 |
| |decide themes for any events. | | |
| |Decide fundraiser for SCTPF | | |
|Prepare everything needed for invitations and send |Staff to prepare everything in house. Invitations can |Jana/Victoria |October 1, 2013 |
|those out the first week in October |not be sent until the committee roster and Board slate | | |
| |has been chosen. | | |
|Prepare the list of funded room nights for the |List prepared based off of who is invited. |Victoria |October 1, 2013 |
|resort. | | | |
|Move into active phase planning. |Active phase means that there is typically something to|Victoria/Jana |December 4, 2013 |
| |do at all time. | | |
|Execution of the Annual Meeting weekend. |Direct support throughout the entire weekend. |All |December 4-9, 2013 |
|Solicit vendors and sponsors with the help of the |Make a list of preferred sponsor titles and start |All |Ongoing |
|Marketing and Communications committee. |soliciting. | | |
|Periodically review website for information |Work with the staff web coordinator. |Victoria |Twice per year |
|pertinent to your areas. | | | |
|Coordinate with the next incoming chair to discuss |Meet with incoming chair before annual meeting. |Chair |December 1, 2013 |
|the goals you had the last year. | | | |
Additional information concerning accomplishments for the current quarter:
First Quarter: Currently a theme and fundraiser is in the planning process to be presented to the President of USTA SC and Chairman of SCTPF. Sandy Wong at Wild Dunes has resigned. The first site planning visit will be planned once the replacement has been hired.
Second Quarter: 25 proposals were received for the 2014-2016 annual meeting host site. The Selection Committee narrowed down the proposals to a top 10, then to a top 6 for site visits, and are now in financial negotiations with the top 2. Contracts should be completed and signed with the next host site by the end of June.
Victoria met with the new CSM, Jillian Thompson, at Wild Dunes to start the planning process for this year. Menu selections and color schemes have been set. The next step is waiting on the rosters for Board and Committees to be determined so that invitations, etc can be ordered and put together.
Planning is underway and will not miss a beat.
Third Quarter: A tentative schedule will be set by September 20th (after the committee roster, etc has been set). Victoria and Franny will meet at Wild Dunes on September 28th to finalize all details and schedules. Invitations are set to be mailed on October 1st. The Tennis Professionals are in the process of securing a speaker. Award winners will be announced after September 22nd. We have secured Family Circle Cup as the Awards Luncheon Sponsor and The City of Aiken as the Welcome Reception Sponsor. Additional vendors include: Thirty One, Davis Promotionals, Netknacks, RSN Promotionals, Progressive Graphics. We are in the process of trying to find a Presenting Sponsor and a Hall of Fame Banquet Sponsor. Any help would be appreciated.
Fourth Quarter: It’s Annual Meeting time… everything has been finalized and now it’s show time.
2013 USTA SC ACTION PLAN
Grievance
|Item |Next Steps |Owner |Target Date |
|Distribute hard copies of Friend at Court to Board |Confirm order placed and availability to distribute at |Craig Wells |March 2013 |
|members who do not already receive copies for other |quarterly meeting | | |
|duties. | | | |
|Provide timely resolution of properly filed |Pending submission of grievance |Committee |Ongoing |
|grievances. | | | |
|Periodically review website for information |Work with the staff web coordinator. Agenda item for |Craig Wells |Twice per year |
|pertinent to your areas. |future committee meetings | | |
|Coordinate with the next incoming chair to discuss |Meet with incoming chair before annual meeting. |Chair |December 1, 2013 |
|the goals you had the last year. |Nominations from current committee. | | |
Additional information concerning accomplishments for the current quarter:
First Quarter: Completing first grievance of the year. Draft response letter complete waiting for legal review prior to mailing to Ms. Swanson. Extra challenging since this grievance pertained to a USTA SC committee chair.
Second Quarter: This has been a quiet quarter for the committee. Remaining copies of Friend at Court will be distributed to interested Board members at the June meeting.
Third Quarter: Nothing significant to report. No new grievances filed as of 4 SEP 13. Other actions remain ongoing.
Fourth Quarter: Nothing significant to report. Fortunately this was another quarter where the grievance committee was not engaged. The ongoing education and information efforts seem to be generating some dividends.
2013 USTA SC ACTION PLAN
Investment Management
|Item |Next Steps |Owner |Target Date |
|Meet at least quarterly to discuss portfolio |Individual committee members will monitor the |All |Complete |
|performance, evaluate economic projections and make |investment portfolio performance continually throughout| | |
|any necessary adjustments to the portfolio or the |the year. | | |
|allocation strategies. | | | |
|Submit a proposal to the Board for a contract with a|Evaluate proposals from three financial management |Honeycutt |March 10, 2013 |
|passive portfolio management vendor. |firms.. | | |
| | | | |
|Select a portfolio allocation model to replace the | | | |
|current active portfolio management strategy. |Evaluate/Select model portfolio recommended by vendor | |May 30, 2013 |
|Decide the relative cost/benefit of using all or |Evaluate portfolio performance versus interest rate on |All |June 30, 2013 |
|part of the 2012 operating fund surplus to pay down |office building mortgage. | | |
|the office-building mortgage or to transfer surplus | | | |
|funds to the investment account. | | | |
|Liquidate current investment assets and transfer |Set up new account documentation and coordinate |David Honeycutt and Graham |June 30, 2013 |
|funds to the Ameriprise Diversified Alternatives |transfers with Ameriprise |Cox | |
|Moderate-Aggressive Portfolio | | | |
|Submit a revised reserves and Investment Policy to |Submit to Bylaws and Policy Committee. |All |Move to 2014 |
|reflect the change to a passively managed investment| | | |
|portfolio and changes to Reserves policy. |Submit to Board for approval. | |Move to 2014 |
|Revise action plan based upon Board approval of |Implement revisions---TBD |All |Move to 2014 |
|proposed changes to Reserves and Investment | | | |
|Management Policy | | | |
|Periodically review website for information |Non-applicable | | |
|pertinent to your areas. | | | |
|Coordinate with the next incoming chair to discuss |Meet with incoming chair before annual meeting. |Chair |TBD |
|the goals you had the last year and objectives for | | | |
|2014. | | | |
Additional information concerning accomplishments for the current quarter:
First Quarter: Committee met via telecom on February 12, 2013. Committee reviewed general portfolio performance and current value of portfolio. Committee evaluated passive management proposals from three vendors and selected vendor for submittal to Board for approval on March 10. Committee agreed on several new provisions to incorporate in the draft revision to the Policy on Reserves and Investment Management that will be submitted to the Board later this year. Board approved committee’s recommendation to use Ameriprise/Wilshire as manager of our new passive investment portfolio account.
Second Quarter: Committee met via teleconference on May 14, 2013 to evaluate Ameriprise-Wilshire portfolio models. Committee agreed to select the Ameriprise Diversified Alternatives Portfolio with a Moderate-Aggressive balance of risk and diversification. The committee agreed to invest 90% of reserves in this model portfolio, which uses a mix of 65% equity funds and 35% bond funds. The committee agreed to keep 10% of our reserves in a liquid cash money market account for contingencies. Transition to new portfolio is scheduled for June 30, 2013. Via teleconference meeting on June 4, 2013, the committee decided to transfer the approximate $30,514 operating fund surplus to the reserve investment account in lieu of any pay-down of our current mortgage.
Third Quarter: Following our instructions, Ameriprise liquidated all of our reserve account investments on June 28, 2013. On July 1, 2013, $354,979 (90 percent) of the reserve assets were transferred to the new Ameriprise-Wilshire Active Diversified Alternatives Portfolio and placed in a blended portfolio with 65 percent in equity funds and 35 percent in bond funds. The remaining reserve assets ($38,397) represent 10 percent of our total reserves and will be retained in an emergency cash account. The Committee is working on a draft revision to the USTA SC Policy on Reserves and Investments for submittal to the By-Laws and Policy Committee by November 1, 2013 and submittal to the Board for review by December 1, 2013. .
Fourth Quarter: Management and operation of reserves and investments remains in compliance with the currently approved USTA SC Policy on Reserves and Investments. Our project to revise this policy has been moved to our First Quarter 2014 Action Plan for the newly appointed committee. Operation under our new Passive Management structure is working very effectively and does not require any modifications. The annual portfolio update will be presented to the Board on Monday, December 9, 2013.
2013 USTA SC ACTION PLAN
Junior Competition
|Item |Next Steps |Owner |Target Date |
|Ensure a minimum of 3 Rising Star tournaments for |1. Robb Thompson to help solicit pros to run a Rising |Robb Thompson |March 31, 2013 |
|entry level play in each of the following areas of |Stars at their club. Also Identify other pros around | | |
|the state: Greenville/Spartanburg, |the state to help with this item. | | |
|Columbia/Lexington, Hilton Head/Bluffton, |2. Work with marketing staff to develop a promotional | | |
|Charleston, Myrtle Beach, Florence, and Rock Hill. |piece. | | |
|Execute USTA SC Sportsmanship goals alongside the |1. Post Southern Sportsmanship Video on each tournament|Jessica/Pam Kusmider |December 31, 2013 |
|USTA Southern Sportsmanship Initiative. |homepage, starting with L5 and L4 tournaments. Monitor| | |
| |to ensure players/Parents view before participating in | | |
| |tournament play | | |
| |2. Continue Development & Implement Sportsmanship | | |
| |Recognition program for every L1-L4 Sanctioned | | |
| |Tournament | | |
|Explore alternative formats to increase |Encourage TD’s to utilize Modified-Feed-In consolation |Jonathan |September 30, 2013 |
|participation in junior tournaments. |to increase matches played | | |
|Continue to encourage Tournament Directors to offer |Identify the Level 3's that are currently not offering |Jonathan/Jessica |Ongoing |
|doubles in Level 3 tournaments by utilizing modified|doubles. Contact the TD directly to ask them to add | | |
|feed-in consolation formats. |doubles this year | | |
|Provide Quarterly updates to the Player Development,|Notify appropriate committees if any JCC |Jonathan/Jessica |Quarterly |
|Officials, and Pros Committees with pertinent |rules/regulations change that may affect the | | |
|information that affects their respective areas. |aforementioned committees | | |
|Monitor the 2013 Chick-Fil-A Palmetto Championships |Field phone calls and ensure all qualifier-related |Jessica (with Rex Maynard) |Mid-June |
|State Qualifier to ensure changes applied are well |websites are consistent with updated information | | |
|communicated and lead to a successful execution of | | | |
|the tournament. | | | |
|Send out call for bids for all South Carolina State |Evaulate bid form to ensure the right questions are |Terry Ferrell/Kelly Hesketh |July 1, 2013 |
|Championships |being asked. | | |
| |Make bid form available for online submission. | | |
|Periodically review website for information |Work with the staff web coordinator. |Jonathan/Jessica |Twice per year |
|pertinent to your areas. | | | |
|Coordinate with the next incoming chair to discuss |Meet with incoming chair before annual meeting. |Jonathan |December 1, 2013 |
|the goals you had the last year. | | | |
Additional information concerning accomplishments for the current quarter:
First Quarter: Worked with Jessica to formulate the TD materials regarding pertinent Junior Comp changes. We have received some late sanctions that we will review this week. We have talked about the changes with the National schedule.
Second Quarter: The Chick-Fil-A Palmetto Championships were held successfully with the new date change. We are scheduling a meeting/conference call to discuss items to help make any adjustments for 2014. Rex also had the officials give out sportsmanship pins throughout the tournament to promote good sportsmanship with the kids.
Third Quarter:
Fourth Quarter: We approved the state qualifier to be held in Belton in 2014. The junior comp budget items were submitted for 2014. The state championships were awarded for 2014 and those tournaments were also asked to host a L5 in 2014 as well.
2013 USTA SC ACTION PLAN
Jr. Team Tennis
|Item |Next Steps |Owner |Target Date |
|New requirements for Local Leagues to establish a |Need to determine exact requirements. ie: Must have: |All |July 19- DONE |
|League Board has been approved for Championship year|Three members in addition to the coordinator | | |
|2014. |Flight Coordinators for 8U, 10U, 12U, and 18U | | |
| |One be a liaison to the CTA | | |
| |Set a minimum number of meetings for the year | | |
| |Copy the USTA SC office with the minutes | | |
|Regional Advanced Team Invitational |Report on successes and challenges of pilot in |Ashlyn/Michelle |2/8/13 - DONE |
| |Greenville Feb 1-3. Make recommendations for going | | |
| |forward. | | |
|Player Leveling |Survey local LLCs to see more about the leveling issues|Les Arkin (as SC Southern JTT|July 19 |
| |they have experienced and how they level players. Keep|Liaison), Nancy Powell? All | |
| |in touch with Southern and National to know what is in |members to survey local LLCs | |
| |the works. | | |
|Expansion of Committee |Recruit more committee members, especially from |All |Added Daniel Walters in|
| |underrepresented areas (HHI, Myrtle Beach, other?) | |March & ongoing |
|Bid proposals for 2014-2015 SCJTT State |Update bid proposal forms and distribute by end of |Les Arkin |March 31, 2013 -DONE |
|Championships |March. | | |
|State Awards expansion |1. Recommend new award ideas for JTTs statewide. |Nancy Powell |10/5/13-RESOLVED |
| |2. Coordinate with Communications and Marketing | | |
| |Committee and the Awards Committee. | | |
|Periodically review website for information |Work with the staff web coordinator. |Kathy Peebles |Twice per year (January|
|pertinent to your areas. | | |& July) |
|Coordinate with the next incoming chair to discuss |Meet with incoming chair before annual meeting. |Chair |December 7, 2013 |
|the goals you had the last year. | | | |
|Teen Council Pilot Program |Report on successes and challenges of a Teen Council |Ashlyn |December 7, 2013 |
| |program in Greenville | | |
Additional information concerning accomplishments for the current quarter:
First Quarter: Committee established our 2013 goals and tasks leaders. We are meeting on March 9th in person at the SC Tennis office to work through the current tasks.
Second Quarter: Committee met March 9th and approved ’14-’15 State Championship bid proposal requests. RFPs were sent out in early May. Recommendations were made to the SC BOD for growing JTT: Free beginner lesson program for Middle schoolers, new regional staff taking on roles at LLCs. Added new committee member, Daniel Walters in March. Next meeting is July 21st.
Third Quarter: Committee met July 21st at State Championships & approved new local league requirements for league leadership, effective for championship year 2014. Discussed putting together a recommendation for re-labeling divisions according to NTRP for more player level accuracy. Nancy Powell is lead on this topic. Florence Tennis Center was recommended to the SCBOD for awarding the ’14-’15 SCJTT State Championships bid.
Fourth Quarter: Committee met in person Oct 5th at the SC Tennis office. The middle school tennis lesson grant proposal was discussed and approved. Additional discussion regarding player leveling proceeded and state awards expansion was tabled due to the lack of nominations for the current Jr. Team Tennis Volunteer of the Year award. Committee will meet again at the Annnual meeting Dec. 7th.
| |2013 FOURTH QUARTER COMMITTEE REPORT | | |
| |LEAGUES | | |
|Item |Next Step |Owner |Target Date |
|League Captain’s Meetings – promote |Promote and publish meeting dates – at | |May, 2013 |
|awareness and attendance during spring |facilities for Combo and Mixed Doubles | | |
|season | | | |
| | | | |
| | | | |
|Promote Mixed Doubles through Facilities | |Susan Turner |June 2013 |
|and Website | | | |
|Organize Championships for Mixed Doubles | | | |
| | | | |
| | | | |
|Promote Combo Doubles | |Joyce Harrison |July 2013 |
|Organize Combo Doubles Championships | | | |
| | | | |
|Players that didn't play for several years |Working with Local League Coordinators to |Mary Goins |Dec-13 |
|are beginning to re-enter the League |promote leagues for returning players | | |
|Program | | | |
| | | | |
| | | | |
| | | | |
|Attend All Southern Workshops |Study Regulation Changes, keeping all State |Mary Goins |Sept 2013 |
| |and Local League Coordinators Updated | | |
| Develop a Plan for Promoting | | Mary Goins | Oct 2013 |
|2014 Spring Adult League | | | |
| Develop More Tri-Level Leagues in small | | | January, 2014 |
|league areas | | | |
| | | | |
| Lapsed Players Returning | Personal Contact with players | Mary Goins | Dec-13 |
| Lapsed Players Returning | Personal Contact with players-mailing | Mary Goins | Dec-13 |
| Develop Tri-Level for SC | One League to begin in Oct. | Kim Ozman | Oct-13 |
| |Two Leagues Began in Oct. |Mary Goins | |
| |Rock Hill and Myrtle Beach |Susie Honeycutt | |
| | | | |
|Develop Tri-Level League in | |Sam Hicks | |
|Spartanburg- | |Mark Anders |Jan. Feb, 2014 |
|Hilton Head | |League Coordinators | |
| | |Bonnie Sue Duncan |March, 2014 |
|Promote USTA Leagues –All | | | |
|Areas | |Mary Goins | |
|Develop 70s League for All | | |March, 2014 |
|Areas | | | |
| |Making Sure Local Leagues |Mary Goins |January 2014 |
| |Coordinators are working within their Job | | |
|Bringing Local Leagues Up to Date |Description. Bringing their league in |Mary Goins | |
| |compliance with the job. | | |
| |Setting Online Creation in Tennislink | |December, 2013 |
| | | | |
|Prepare All Local Leagues for upcoming year|Distribute current State Regulations and | | |
|of 2014 |Promotion Items | |December, 2013 |
| | | | |
|Second Part of Local League Coordinators | | | |
|Training | | | |
4th Quarter report for the Membership Relations and Development Committee
The Committee held meetings in September, October and November, continuing to work on laying the foundation for MGI activities in 2014. Work groups were formed to develop strategies and project ideas in the following areas: recruitment, retention and improving relationships with individual and organizational members.
These activities are described in the document attached to this report.
A database for Committee activities was developed and a control access page on the website was developed for this information. All relevant information pertaining to our progress toward our marketing goals is included on this webpage. This page can be found at the following address: mrd.
At the November meeting, priorities were discussed in preparation for the annual meeting. The Committee is on track to finalize 2014 priorities and projects at the annual meeting as well as to discuss our action goals for 2014-2015. The Committee will plan to have an informal meeting on Friday night before the Committee meeting to discuss the overall plan and strategy for the upcoming year.
GROWTH INITIATIVE STRATEGY
Two major challenges:
• Stem current decline, which will involve some short-term activities
• Evolve as an organization, building stronger relationships with players and service providers, thereby strengthening our membership and long-term growth potential. This will probably involve more long-term strategies and programs.
Based on the information included in the Data Summary developed by staff, it is proposed that we establish 3 priority areas to address these challenges:
• Player Recruitment
• Member Retention
• Customer Service and Communication
It is further proposed that the Membership Relations and Development Committee be divided into subcommittees to tackle the individual priority areas. The overall goal will be to develop strategies and specific program ideas and to recommend priorities for funding. The goal is to complete this effort by the Annual Meeting, where we will finalize our strategies and programs for 2014.
RECRUITMENT:
Based on the numbers, the key target population groups are:
• Juniors
• Young professionals
• Beginners
Initial Key steps:
1. Working with staff, determine how to improve reach of each group: new partnerships with schools, large corporations, local parks and rec, daycare centers and YMCA’s. Identify several target markets, and seek out specific contacts to discuss forming a strategic alliance.
2. Identify specific types of programs that will enable us to reach target populations such as pro incentives for developing new JTT teams, a citywide corporate tennis league for young professionals, a summer beer league, co-sponsored with a local brewery, more promotion of the mixed doubles season as a fun, social league
3. Work with several target communities to develop relationships with local churches and local community organizations to develop beginner level programs, such as Mom’s morning out with tennis lessons, play and a picnic lunch.
4. Develop new promotional tools, a how-to-guide perhaps, on beginner tennis, that can be provided to the local CTA’s and tennis centers to help them in their effort to recruit and keep more new players.
5. Discuss how we can better support local leagues to enable them to attract more players.
6. Discuss/recommend priorities for spending MGI funds for recruitment-related activities
Identify top 3 ideas for adults and juniors and develop time line to fund.
RETENTION
Some attrition in membership is normal. Our challenge is to get better limiting the number of members that we lose.
Initial Key steps:
1. How can we actively engage our members and make them feel like an important part of the USTA family?
2. How can we more effectively engage our youth and make tennis the one activity they do not abandon once they get the keys to the car?
3. How can we provide more formats of play for our older members, keeping them playing longer, as their endurance for traditional tennis wanes?
4. How can we incentivize more players to purchase long-term memberships, since the retention rate on these memberships is much greater?
5. How can we develop a simple follow-up program to touch base with people whose memberships have expired?
6. Happy players are players who renew, therefore what can we do to help make it easier for members to: find a club, find a team, renew their membership, understand how the ratings system works, etc.
7. How can we develop a comprehensive program to support and recognize league captains in their effort to recruit people for teams, organize and manage teams, and be the overall driving force of the league program?
8. Discuss/recommend priorities for spending MGI funds for retention-related activities.
COMMUNICATION AND CUSTOMER SERVICE
There is nothing that impacts our relationship with our service providers and customers more than communication. The quality of our customer service is also strongly impacted by how we communicate. Often we go through the motions of saying the right thing, but in the wrong way. Good customer service is often not so much about what we say, but how we say it, and is often not so much about what we do, but how we do it. Putting our customer’s needs ahead of ours in what we say and do is often a subtle distinction that can make the difference between a happy customer and a just-satisfied customer.
Effective communication is the single most important tool we have to develop a better relationship with our service providers and customers. For this reason, it should be a primary element of every activity of this Committee as well as the USTA SC. Obviously this is a tall order, a long-term effort, and something that will need to be addressed progressively. As a first step we’ll focus on improving communications with our Community Tennis Associations. We have a perfect vehicle to do this, the new CTA Committee.
Initial Key Steps:
1. Evaluate the current level of communication between the USTA SC and the CTA’s. What are we doing well, what are we not. Are we providing the type of support that the CTA’s need, and are we communicating the availability of this support adequately? Possibly work with staff to develop a short survey/questionnaire to help gather information.
2. Determine what the most effective manner to communicate with CTA’s is, such as periodic subject-related e-mails, posting information on the website. Discuss the possibility of doing a once-a-month newsletter for CTA’s.
3. Working with staff and other committee members, develop some type of activity for the Community Development Workshop in November that is designed to improve the overall communication between the CTA’s and the USTA SC.
2013 USTA SC ACTION PLAN
Nominating
|Item |Next Steps |Owner |Target Date |
|Review officer and area director positions to |Review requirements in the By-laws and determine each |Committee Chair |Completed -March 1, |
|determine which incumbents are ineligible for |incumbent's eligibility. | |2013 |
|re-election due to term limits. | | | |
|Evaluate the marketing and promotion of the biennial|Solicit ideas from Committee members and work with |Committee Chair |Completed - March 31, |
|election process with the intent of starting the |staff to develop an effective statewide campaign. | |2013 |
|process in mid-2013. |Target groups should include current state volunteers, | | |
| |CTAs, other member organizations. | | |
|Review evaluation forms and form letters for use |Gather materials used in previous years for |Committee Chair and Staff |Completed -April 30, |
|during the 2013 nomination and election processes |consideration. |Liaison |2013 |
|and update as needed. | | | |
|Increase the emphasis on finding suitable minority |Solicit Diversity Committee assistance in developing |Committee Chair |Completed - June 1, |
|candidates by targeting groups not traditionally |themes and identifying target groups and staff | |2013 |
|involved in tennis. |assistance in designing appropriate marketing | | |
| |materials. | | |
|Conduct a statewide promotional campaign to solicit |The objective will be to identify at least one |Committee and Staff |Completed -June 1, 2013|
|candidates for office. |candidate for President, one for EVP, three or more for| |- August 25, 2013 |
| |VP, two for Treasurer, two for Secretary, and two for | | |
| |each Area Director Position. | | |
|Conduct reviews and interviews as needed and select |Committee Chair to coordinate evaluation process and |Committee |Completed September 7, |
|nominees |schedule interviews. | |2013 |
|Submit a slate of nominees for the December 2013 |This action must take place at least 60 days prior to |Committee Chair |Completed -October |
|elections to the USTA SC Secretary |the Annual Business Meeting. | |7,2013 |
|Formally present the slate to the membership |To be done during the Annual Business Meeting |Committee Chair |December 8, 2013 |
|Follow up with candidates as appropriate by |Follow-up task to be completed as soon as possible |Committee Chair and/or |Completed -October 1, |
|telephone and mail. |after nominees are selected |Designated Committee Members |2013 |
|Ensure that viable candidate who are not nominated |Follow-up task to be completed as soon as possible |Committee Chair, Staff |Completed -October 1, |
|are encouraged to apply for other volunteer |after nominees are selected |Liaison, and/or Designated |2013 |
|positions and recommended to the USTA SC leadership | |Committee Members | |
|Identify and nominate candidates to fill mid-term |This task is provisional and will be performed only if |Committee |As required |
|vacancies |a mid-term vacancy occurs and the BOD chooses to fill | | |
| |them | | |
Additional information concerning accomplishments for the current quarter:
First Quarter: The Committee has begun the process of determining which Board members will be term-limited. However, this could not be completed because the current By-Laws do not address partial terms for all Board positions. A proposed By-Laws revision has been sent to the By-Laws and Policies Committee with a request for action no later than the June USTA SC Board meeting. The Committee has completed a review of the By-Laws and policies with respect to nominations and initiated a review, in conjunction with staff, of marketing and promotional materials. The Committee Chair has reviewed and updated the forms and letters used in the nomination process.
Second Quarter: The Committee has completed a review of the By-Laws and policies with respect to nominations. The current By-Laws do not address partial terms for all Board positions. A proposed By-Laws revision has been sent to the By-Laws and Policies Committee, which will present it with minor changes for action at the June USTA SC Board meeting. Once this revision has been approved, term-limited Board members will be notified. At the beginning of June the Committee, with assistance from the staff, began soliciting applications for all Board positions. It is anticipated that a slate for the 2013 elections will be developed by early September as indicated in the Action Plan.
Third Quarter: As of 8/20/13 the Committee has applications for all but one Board position and is actively working to find one or more applicants for that position. The Committee has also begun the process of identifying a slate for the December 2013 elections. The Committee met by conference call on 8/13/13 to discuss the slate and has scheduled face-to-face interviews with all new applicants and applicants for contested positions on 9/8/13 and 9/15/13. It is anticipated that a full slate will be provided to the Secretary by the end of September. This action, along with follow-up notifications of the applicants, will complete the Committee’s scheduled activities for the year.
Fourth Quarter: The Committee met with all applicants for new or contested positions, selected candidates, notified candidates of their selection or non-selection, and submitted its proposed slate to the Secretary for distribution to the members prior to the 10/7/13 due date. The Committee Chair will be prepared to submit the proposed slate at the 12/8/13 Business Meeting during the Annual Meeting at Wild Dunes Resort.
2013 USTA SC ACTION PLAN
Officials
|Item |Next Steps |Owner |Target Date |
|Monitor the Referee Mentor Program to provide |Implement training program for Referee Mentors and |Chair |December 1, 2013 |
|additional training for two Provisional referees. |Provisional Referees. | | |
| |Distribute Training Program to Referees with USTA (UR) | | |
| |Certification. | | |
|Monitor referee assignments and note trends to |Work with Staff Jr and Adult Competition Coordinators |Chair |Ongoing with periodic |
|ensure certification and that a suitable referee is | | |reviews |
|used at each tournament level. | | | |
|The Officials Committee will partner with the |Develop a promotional piece to give to the CD committee|Von Kennedy |December 1, 2013 |
|Diversity and Inclusion Committee to recruit people |for targeted CTAs. | | |
|with a goal of raising the number of officials with | | | |
|diverse backgrounds and cultural experiences. | | | |
|Conduct at least four certification clinics for |Determine other clinics that are needed. |Chair, SC Trainers |Feb 9-10, Florence; Feb|
|officials throughout SC from January through March, | | |16-17, Columbia; Feb |
|plus a basic clinic in late summer and additional | | |23-24, Greenville; Mar |
|clinics as needed. | | |2-3, Charleston; Others|
| | | |as needed. |
|Continue to review and expand the Roving Officials |Maintain a list of mentors for the Roving Officials |MP Coordinator |Ongoing |
|Mentor Program. |Mentor Program, assigned by region and approved by the | | |
| |SC Officials Committee. | | |
| |Develop procedures to follow the mentor relationships | | |
| |in order to retain officials. | |June 1, 2013 |
| |Establish a means to train mentors. | | |
| | | | |
| | | |March 1, 2013 |
|Maintain communications and mutual support between |Educate TDs at annual TD workshop; Maintain USTA-SC |Chair |June 1, 2013; |
|the USTA SC staff, SC Officials Committee, Jr. and |Officials website with said policy posted on Referee/TD| |March 1, 2013 |
|Adult Competition, and Sanction committees to |Resource page in coordination with Director of Jr. | | |
|promote the correct utlitization of officials in |Competition | | |
|accordance with the SC Policy on Sanctions and | | | |
|Scheduling, Section 6e. | | | |
|Recommend to the Jr. Competition and Sanction and |1. Outline to Jr. Competition and |Chair, Bena Peek |September 1, 2013 |
|Grievance Committees that all SC Level 3 and above |Grievance Committees the | | |
|tournaments use referees certified at or above the |positive correlation between more | | |
|USTA (UR) level as a matter of USTA Board approved |experienced referees on increased | | |
|policy. Note UC certifications on the Certified | | | |
|Referee's list, found on the SC Officials webpage, |numbers and fewer problems | | |
|with asterisks. |at higher level SC Jr tournaments | |Update quarterly |
| | | | |
| |2. Work with staff web coordinator | | |
| | | | |
| | | | |
| | | | |
| | | | |
|Establish an ITA Mentor Program. |Schedule annual conference call with ITA assignors to |Chair, Celia Ulmer |December 1, 2013 |
| |develop uniform method of training new officials. | | |
| |Offer 1-2 ITA Chair Clinics per year for ITA umpires to| | |
| |improve their skills. | |December 1. 2014 |
| | | | |
|Develop a pathway for roving officials to gain chair|Coordinate with TDs/Referees to increase chair |Chair, Celia Ulmer |July 1, 2013 |
|exposure and experience. |opportunities at 4 selected junior tournaments. | | |
| |Conduct 2 regional chair clinics utlizing SC Trainer | |November 1, 2013 |
| |Evaluators in conjunction with selected sectional | | |
| |junior tournaments throughout the state. | | |
|Maintain Officials Website so that all information |Work with the staff web coordinator. |Chair |Twice per year |
|is updated on a quarterly basis. | | | |
|Educate players and parents statewide on rules. |Work with Grievance Committee |Chair |July 1, 2013 |
Additional information concerning accomplishments for the current quarter:
First Quarter: March 1 2013 ITEMS:
Assigning of provisional to mentors continues with 5 new provisional in 2013. 16 provisional umpires from 2012 are continuing to complete requirements.
Establish a means to train Mentors: Not completed
Post policy re: Correct utilization of Officials to TD/Referee Resource page: done
Hold 4 certification clinics: Done
The ongoing assignments for Committee Chair will be reviewed by Officials Committee.
Second Quarter:
New referee mentor needs to be located; Committee will consider tabling this item until 2014 if no one located. By June 1, 2013
Roving Officials Mentor program is at 18 for 2103 with 2 completed; A “Duties & Responsibilities of Mentors” document has been established to outline what it means to be a mentor. No further training is planned.
Discussion determined that the Action Item regarding the Official’s Ratio/Official’s Status should be tabled for the 2014 Official’s status. Both items were removed from the Official’s Action Plan as approved by the committee.
A joint effort of the Official’s Committee and USTA South Carolina will be used to ensure that each sanctioned tournament has a currently certified referee.
Committee agreed that USTA SC should not have to pay for the ITA Officials Training, but the committee will explore opportunities to provide this for interested officials as the training is needed.
Web Site well done and updated
Provisional Clinic set for July 20th in Columbia with Al Marshall
Third Quarter:
ITEM 1) Referee Mentor Program: no progress; Meg is assisting current provisional Referees with completing readiness. Meg will provide a workshop at annual meeting.
ITEM 2) Jessica and Bena have discussed the issue of referee certification as it is identified. There are currently two SC Referees listed in NUCULA as UC. Both have served as referees this year. Chair is working with them and New York to establish why showing as UC
ITEM 3) No action this quarter
ITEM 4) Provisional clinic conducted as planned. No other clinics are planned for 2013.
ITEM 5) No activity
ITEM 6) Ongoing with no clear curriculum ready
ITEM 7) Tabled by committee and will not be acted on. Chair has had conversations with parents and staff about concerns that roving officials are not acting when on court behaviors warrant.
ITEM 8) Chair has had communications to support Policy see ITEM 3
ITEM 9) Chair and Mentor coordinator have agreed to work with USC Tennis Assignor to hold ITA chair workshops. Chair had discussion with Al Marshall and training money of $1000.00 is available. An Upstate chair workshop is also being explored for Furman or Clemson fall schedule
ITEM 10: Chair Clinic were conducted at Belton providing evaluations by a Southern TE
ITEMS 11 and 12: no action taken
Fourth Quarter:
ITEM 1) Referee Mentor Program: no progress; Meg is assisting current provisional Referees with completing readiness. Meg will provide a workshop at annual meeting.
ITEM 2) Jessica and Bena have discussed the issue of referee certification as it is identified. There are currently two SC Referees listed in NUCULA as UC. Both have served as referees this year. Chair is working with them and New York to establish why showing as UC
ITEM 3) No action this quarter
ITEM 4) Provisional clinic conducted as planned. No other clinics are planned for 2013.
ITEM 5) Ongoing. Coordinator reported 13 officials completed the Roving Officials Mentoring Program in 2013.
ITEM 6) Ongoing. Addressing concerns about this at the Annual Meeting.
ITEM 7) Tabled by committee and will not be acted on. Chair has had conversations with parents and staff about concerns that roving officials are not acting when on court behaviors warrant.
ITEM 8) Chair has had communications to support Policy see ITEM 3
ITEM 9) ITA Chair Workshop held November 22 at USC with 5 attendees. Chair and Mentor coordinator worked with USC Tennis Assignor to host workshop and was a success as it provided a good first step in the pathway of ITA Chairing.
ITEM 10: Chair Clinic were conducted at Belton providing evaluations by a Southern TE
ITEMS 11 and 12: no action taken
2013 USTA SC ACTION PLAN
Player Development
|Item |Next Steps |Owner |Target Date |
|Solicitation of Coaches for upcoming coaching |Email to all registered teaching professionals in SC|Jessica |Completed |
|opportunities offered through USTA SC Player |announcing our coaching opportunities. | | |
|Development. | | | |
| |Begin selection process of first conference call. | | |
| | |All |Completed |
|10 and Under Camps |First session scheduled. |Mark Smith |Completed |
| | | | |
| |Invitation sent out. |Jessica |Completed |
| | | | |
| |Additional camps scheduled. |Mark Rearden/Subcommittee |Completed |
|Van derMeer All-Star Camp |Confirm date of March 9-10 |Jessica |Changed to June |
| | | |Completed |
| |Put article on website to promote the event |Daniel Stetson | |
| | | | |
| |Set up Agenda with Jorge Andrew | |Completed |
| | |Mark Smith | |
|16-18s Camps |Coordinate dates and facilities to meet the demand |Carlos and Toby |Completed |
| |for events for these age groups | | |
|Southern Junior Cup |Select new coaches, 2nd 14-18s coach and 12s coach |All |Completed |
| | | | |
| |Player Selection dates | | |
| | |All |Completed |
| |The 2nd coach for the 14-18s would be the assistant | | |
| |to me for this year, as I will move up to Head Coach| | |
| |this year. This person would, in turn, move up to | |Completed |
| |the Head Coach position in 2014. | | |
|CTC 12-14s Camps |Select coaches for the Fall CTC sessions |All |Completed |
| | | | |
| |Dates for the Fall sessions | | |
| | |Marks Smith and Jessica Amick |Completed |
|Periodically review website for information |Work with the staff web coordinator. |Chair |Completed |
|pertinent to your areas. | | | |
|Coordinate with the next incoming chair to |Meet with incoming chair before annual meeting. |Chair |Completed |
|discuss the goals you had the last year. | | | |
Additional information concerning accomplishments for the current quarter:
First Quarter:
The solicitation for coaches was extended to March 5, 2013 due to a very small response from the pros. Jessica worked with the Pros Committee to try and get more Pros to apply for the positions. Coaches will be selected on a conference call on Wednesday March 6.
The 10 & under camps have begun well. There was a session held at Furman University in January. Mark Rearden heads up a subcommittee that has a great schedule planned for the remaining of 2013.
The Van deMeer All-star camp has been moved to the weekend of June 8-9. There was a difficult time putting this together for the previous March dates. This will give the top players a chance to participate on the weekend before the Southern Closed Championships.
The 16 & 18s Camps are being scheduled by Carlos Lozano and Toby Simpson in conjunction with Steve Anacone (USTA Southern).
The Southern Cup coaches will be selected on the March 6 conference call. The committee decided that the player selection should be done in late June, after the completion of the Southern Closed Championships. This will not only be the most fair to the players, but also give them incentive to perform well at Belton and Southerns in order to make Team South Carolina.
Second Quarter:
The Southern Cup coaches have been selected for the September event to be held in Chattanooga. Mark Smith and Carlos Lozano will coach the 14-18s team and Cornelius Jordan will coach the 12s.
The VDM All-star Camp will be held June 8-9 at the Cayce Tennis Center. USC Men’s coach Josh Gioffoi will be the guest speaker.
Family Circle Tennis Center hosted a 10s camp that was very successful. 32 players from around the state attended this session led by Butch Staples.
The committee has tentative dates for the 4 session CTC program in the fall.
The 16-18s Camp will be held in either early August or in October (because of the junior tournament schedule)
Third Quarter:
The Southern Junior Cup team has been selected. The 12s will play on the weekend of September 13 – 15. The 14 – 18s will compete on the weekend of September 20 – 22. The events will take place in Chattanooga, TN.
The Competition Training Center (CTC) dates have been set. They are Sunday, August 25 at Topspin, Saturday September 14 at Cayce, Sunday 10/27 at Sumter, and November 16 and 17 at Hilton Head.
Fourth Quarter:
Because of the number of high-level junior tournaments this fall, we condensed our CTC to one session. It was held at the Topspin Club in Lexington. It was attended by 20 players ranging from the 18s to the 12s. The event was coached by Mark Smith, Cornelius Jordan, Carlos Lozano, and Taylor Sprouse.
2013 USTA SC ACTION PLAN
Senior Cup
|Item |Next Steps |Owner |Target Date |
|Review and update senior cup information on USTA SC |Done – Feb 21, 2013 |Ben Varn |January 30, 2013 |
|website. | | | |
|Identify and send initial letter to potential |Done – Feb 15, 2013 |Tom Foster and committee |February 28, 2013 |
|players. These players are on the so called long | | | |
|list. | | | |
|Determine player availability based upon responses |Done – Apr 11, 2013 |Full Committee |March 31, 2013 |
|to the initial letter. Select players based upon | | | |
|availability, rankings, past and present | | | |
|accomplishments, challenge matches, and tournament | | | |
|results. | | | |
|Seek to increase diversity on the team, consistent |Done – Apr 11, 2013. |Full Committee |March 31, 2013 |
|with the goal of fielding the strongest possible | | | |
|team. | | | |
|WIN the Southern Senior Cup Championships for the |SC won the Gil Stacy Cup but fell short for the Mildred|Full Committee |June 2, 2013 |
|fourth consecutive year. |Southern Cup. | | |
|Publish a conplete history of the Southern Senior |Done – Apr 8, 2013. All information was given to Jamie|Ben Varn |December 1, 2013 |
|Cup. |Peebles. | | |
|Periodically review website for information |Done. See Fourth Quarter below. |Ben Varn |Twice per year |
|pertinent to your areas. | | | |
|Coordinate with the next incoming chair to discuss |Done. There was no change for the chairmanship. |Tom Foster |December 1, 2013 |
|the goals you had the last year. | | | |
Additional information concerning accomplishments for the current quarter:
First Quarter: Two of four first quarter action items completed. The remaining two first quarter action items are expected to be completed as scheduled.
Second Quarter: A letter was sent to all players selected informing them of the committee’s decision. A letter was also sent to all those players considered but not selected. A copy of the team roster was sent to the players selected and to those not selected.
Third Quarter: The state winner for the Women’s Overall Championship goes to TENNESSEE with 38 championship points. South Carolina followed behind with 34.5 points, and Alabama finished in third with 23 points.
The state winner for the Men’s Overall Championship goes to NORTH CAROLINA with 32 championship points. Georgia and Alabama round out the second and third place finishes with 30 and 26 points.
The state titleholder for the Mildred Southern Cup, which goes to the state with the most overall men’s and women’s championship points, is a tie! The titleholder goes to TENNESSEE AND NORTH CAROLINA with 53 championship points each. This was an extremely tight race with Georgia following barely behind in third place at 52.5 points, and South Carolina tallying 50.5 points for fourth.
The state victor for the Gil Stacy Memorial Cup, which goes to the state with the most individual wins, goes to SOUTH CAROLINA with 54 points. In another tight race, Alabama follows closely behind at 52 points for second place. North Carolina finished at third with 48 points, and Tennessee came in at fourth with 47 points.
Fourth Quarter: At the SC Tennis web site, click on Adults/Seniors, then Senior Cup. Complete coverage of the 2013 Southern Senior Cup is available. This coverage includes pictures, team roster, team results, and individual results.
2013 USTA SC ACTION PLAN
Strategic Planning and Evaluation
|Item |Next Steps |Owner |Target Date |
|Review Committee Action Plans |1) Review and revise action plans for quantifiable and |All |January 19, 2013 |
| |realistic goals (S.M.A.R.T format) | | |
| |2) Develop and distribute guidelines for setting good | |January 26, 2013 |
| |goals. |LaCoste |January 26, 2013 |
| |3) Distribute action plans and suggestive | |February 4, 2013 |
| |revisions/comments to committees. | |Completed |
| |4) Final review of revised action plans. | | |
|Complete and distribute 2013 USTA SC Action Plans |Collect and submit committee Action Plans to Board of |Kinard/Smith |February 6, 2013 |
| |Directors | |Completed |
|Submit Quarterly Action Plan Updates |Collect, review and submit committee quarterly action |Kinard/Smith |March 6, 2013 |
| |plans to BOD and Committee Chairs | |June 5, 2013 |
| | | |September 11, 2013 |
| | | |December 3, 2013 |
| | | |Completed |
|Review USTA SC Strategic Plan |1) Insure plan reflects current thinking and start |Kinard |May 31, 2013 |
| |updating as necessary. | | |
| | | | |
| |UPDATE: Initiate Membership Growth Initiative plan in | |March 10, 2013 |
| |partnership with Southern Section. (As per BOD | | |
| |discussion March 10.) | | |
| | | | |
| |2) Incorporate any changes from | | |
| |National & Sectional Meeting. | | |
| |3) Submit proposed changes to BOD September meeting. | |September 10, 2013 |
| |Post on website and distribute to Chairs to prepare | | |
| |their 2014 Action Plans. | | |
| | | | |
| | | | |
| | | | |
| | | | |
|Monitor Plans for mutual interest |Determine common goals and synergy among committees |Russell |Iniital February 1, |
| | | |2013 and then ongoing |
|Set goal guidelines |Develop "How To" guidelines for setting 2 year Action |Honeycutt/Pittman |September 10, 2013 |
| |Plans | |Completed |
|Periodically review website for information |Work with the staff web coordinator. |Daniel/Terry |Feb 21,2013 |
|pertinent to your areas. | | |Sept 5, 2013 |
| | | |Completed |
|Coordinate with the next incoming chair to discuss |Meet with incoming chair before annual meeting. |Kinard |December 1, 2013 |
|the goals you had the last year. | | |N/A – same chair |
Additional information concerning accomplishments for the current quarter:
First Quarter:
1) Held meeting to review all Action Plans, revised them to SMART format, made recommendations/comments for updates & distributed to BOD. Great assistance from Victoria.
2) Reviewed & made minor revision to SPE info on website with Daniel.
3) Submitted Quarterly reports to BOD & committee chairs.
Second Quarter:
1) Updated Strategic Plan to begin Membership Growth Initiative with USTA Southern.
2) Submitted Quarterly reporta to BOD & committee chairs.
Third Quarter:
1) Reviewed SPE info on website & added Action Plan with Daniel.
2) "How To" guidelines developed for 2 year Action Plans
3) Distributed Quarterly reports to BOD & committee chairs
Fourth Quarter:
1) 2 Year Action Plans distributed to committee chairs to be used for 2014 -2015 as needed.
2) Updated Action Plan on website.
3) Distributed Quarterly reports to BOD & committee chairs.
2013 USTA SC ACTION PLAN
Tennis Professionals
|Item |Next Steps |Owner |Target Date |
|Certify all Directors of Tennis and/or Head Tennis |Continue to monitor the list and update any movement |All |Ongoing |
|Professionals with either PTR or USPTA. |among tennis professionals. Report any changes to | | |
| |Steve Zalinski the keeper of the “Master List” | | |
|Create an email database will all DOTs and/or HPs so|Completed. Will start to use to send out emails to all|Matt Wuller |Completed |
|we can send out pertinate information to those |Dot’s and HP’s when deemed necessary. 1st will go out | | |
|people. |within the month detailing new Jr. Comp Rules as well | | |
| |as Player Development Opportunities | | |
|Send out information regarding Player Development |Compose newsletter to go out to all the pros |Tom |Completed |
|Opportunities and Junior Comp Rule changes. | | | |
|Start an online forum or other area where tennis |Jack will contact Daniel Stetson at the USTA office to |Jack Miller |Completed |
|professioanls throughout the state can share |set up a Private Facebook for SC Tennis Professionals | | |
|thoughts, ideas, and general communications. |only. This will work as a forum to share ideas, | | |
| |thoughts, and any other information that might be | | |
| |useful to SC tennis professionals | | |
|Set up a small workshop type event specifically for |Jack will be meeting with the USPTA organizers to |Jack |Postponed |
|South Carolina Tennis Professionals. The tentative |express our interest in piggybacking on their event and| | |
|plan is to hold it in conjunction with the USPTA |make sure they are OK with that plan. Once we get the | | |
|Southern Meeting in Charleston, SC. |OK from them we will begin to set up the specific plan | | |
| |for the event. | | |
|Periodically review website for information |Work with the staff web coordinator. |Tom |Twice per year |
|pertinent to your areas. | | | |
|Coordinate with the next incoming chair to discuss |Meet with incoming chair before annual meeting. |Tom |December 1, 2013 |
|the goals you had the last year. | | | |
Additional information concerning accomplishments for the current quarter:
First Quarter: We had a conference call on Feb. 4th, the minutes of the meeting were submitted along with the update. Matt Wuller has completed the email database separating out the email list by region. Jack Miller will work with Daniel Stetson from USTA SC in creating an online private facebook page for South Carolina Tennis Professionals. This is an effort to increase communications between pros throughout the state, as well as keep them updated on upcoming events and opportunities. We are in the planning of stages of a small workshop to piggyback on the USPTA Southern Conference in Charleston. Jack Miller is working with the USPTA representatives to make sure they have no issues with us doing such an event. We will be distributing a newsletter to the tennis pro community outlining the changes to Junior Comp. and coaching opportunities available from Player Development. Matt Wuller, Joey Eskridge, and Tom Ruth are in the planning stages of an event to be held prior to the PTR Symposium. A chance for the Pros attending to meet together and have “round-table” type discussions to share ideas.
Second Quarter: The Facebook Private Group for South Carolina Tennis Professionals has been created. We are working on keeping information going to the page as well as making local professionals aware of and adding them to the group. The coaching workshop in Charleston never made it to the implementation stages we ran out of time to put together a successful event. We will look to put something of this nature together in the next year. There was very little interest from Pro’s in an event at the PTR Symposium so we canceled the event this year, again looking towards next year with more time to plan and promote and hopefully pull off a successful event. A pro’s newsletter was distributed to all members on the email list that was compiled at the start of the year. We are in the beginning stages of looking for the speaker for the Pro’s Forum for the annual meeting. A conference call time and date is in the works looking to meet towards the end of July early August.
Third Quarter: Continually working with Steve Zalinsky to update the Directors of Tennis and the Head Professionals list for all clubs in South Carolina. We have been activily searching for our speaker for the Annual Meeting the first person we have approached unfortunately had a previous obligation so we are now looking into a few other options. The Facebook group continues to be used to promote events and programs within South Carolina.
Fourth Quarter: Secured the speaker for the annual meeting. Coach Josh Goffi from the University of South Carolina has accepted the invitation to present an on court presentation on Saturday Morning. Arrangements were made with members of the committee on the day of logistics for the presentation. The ever changing list of head professionals and directors continues to be kept up to date by Steve Zalinsky.
2013 USTA SC ACTION PLAN
Wheelchair Tennis
|Item |Next Steps |Owner |Target Date |
|Support Family Circle Cup tournament with run/roll |Confirm court availability |Meg Farrelly |April 3, 2013 |
|demonstration, and volunteers. | | | |
| |Coordinate efforts with the Adaptive Committee. Jack | | |
| |has confirmed court availability for adaptive event 3 | | |
| |April. Need to synchronize wheelchair event to follow | | |
| |on same court. | | |
|Support ITF Wheelchair Tournament with volunteer |Staff, board, local, or committee support. Coordinate |Julie Jilly |September 12, 2013 |
|support. |for travel funds for committee member not in Hilton | | |
| |Head area. Select committee member still needing | | |
| |wheelchair clinic certification to attend in | | |
| |conjunction with tournament support to minimize | | |
| |expenses. Primary candidate is TBD | | |
|Purchase one additional wheelchair in needed size |Select chairs, determine costs, and submit budget |Bob Masella |June 2013 |
|for younger/smaller players. |proposal. | | |
| | | | |
|Certify teaching professional (Lori LaFevre) to |Confirm Lori’s availability to attend ITF tournament or|Lori LaFevre |September 15, 2013 |
|instruct wheelchair players. Option to include |seek alternative location for clinic | | |
|immediately following ITF Wheelchair Tournament | | | |
|Support. | | | |
|Coordinator for SC/NC wheelchair grand prix series. |Plan for SC wheelchair tournament in Rock Hill to feed |Craig Wells |March 2013 |
| |into “Carolina” series that includes a minimum of one | | |
| |wheelchair tournament in NC. Attend planning meeting | | |
| |in Rock Hill on 9 March. Contact USTA NC wheelchair | | |
| |committee | | |
|Periodically review website for information |Work with the staff web coordinator. Agenda item for |Craig Wells |Twice per year |
|pertinent to your areas. |future committee meetings | | |
|Coordinate with the next incoming chair to discuss |Meet with incoming chair before annual meeting. |Chair |December 1, 2013 |
|the goals you had the last year. |Nominations from current committee | | |
Additional information concerning accomplishments for the current quarter:
First Quarter: Wheelchair planning meeting at Rock Hill scheduled for 9 March. Harlon Mathews is consulting and instructing. Point of contact at the Rock Hill Tennis Center is Kim Ozmon who has coordinated local support for the event. New focus is on Family Circle Cup next month.
Second Quarter: Successful support of Family Circle Cup Tournament with coordinated adaptive and wheelchair events that included a wheelchair demonstration. We requested funding for one additional wheelchair based on our current inventory being utilized at capacity. Contacted USTA NC and spoke to Jane Scott who is responsible for tournaments and competition. She is determining the best point of contact in NC to discuss the concept of a wheelchair Grand Prix across state lines to feed into a regional wheelchair competition. This expansion of wheelchair tennis is a candidate for the Southern growth initiative.
Third Quarter: Funding was approved for the purchase of an additional wheelchair. We are seeking the best option to maximize benefit. ITF wheelchair tournament at Hilton Head is this month (Sep). Coordinating for volunteers.
Fourth Quarter: Transition to Bob Masella as committee chair. Wheelchair run roll set for annual meeting with wheelchair players integrated into round robin that follows the demonstration.
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