Emergency Management Guide for Business and Industry

Emergency Management Guide for Business and Industry

A Step-by-Step Approach to Emergency Planning, Response and Recovery for Companies of All Sizes

FEMA 141/October 1993

EMERGENCY MANAGEMENT GUIDE FOR

BUSINESS & INDUSTRY

A STEP-BY-STEP APPROACH TO EMERGENCY PLANNING, RESPONSE AND RECOVERY FOR COMPANIES OF ALL SIZES Sponsored by a Public-Private Partnership with the Federal Emergency Management Agency

Special thanks to the following organizations for supporting the development, promotion and distribution of the Emergency Management Guide for Business & Industry: American Red Cross American Insurance Association Building Owners and Managers Association International Chemical Manufacturers Association Fertilizer Institute National Association of Manufacturers National Commercial Builders Council of the National Association of Home Builders National Coordinating Council on Emergency Management National Emergency Management Association National Industrial Council -- State Associations Group New Jersey Business & Industry Association Pacific Bell Pennsylvania Emergency Management Agency

The Emergency Management Guide for Business & Industry was produced by the Federal Emergency Management Agency (FEMA) and supported by a number of private companies and associations representing business and industry.

The approaches described in this guide are recommendations, not regulations. There are no reporting requirements, nor will following these principles ensure compliance with any Federal, State or local codes or regulations that may apply to your facility.

FEMA is not a regulatory agency. Specific regulatory issues should be addressed with the appropriate agencies such as the Occupational Safety and Health Administration (OSHA) and the Environmental Protection Agency (EPA).

Prepared under FEMA Contract EMW-90-C-3348 by:

Thomas Wahle Ogilvy Adams & Rinehart

Washington, D.C. (202) 452-9419

Gregg Beatty Roy F. Weston, Inc. Rockville, Maryland

(301) 646-6855

TABLE OF CONTENTS

INTRODUCTION About This Guide .........................................................................................................................................5 What Is an Emergency? .................................................................................................................................5 What Is Emergency Management?................................................................................................................6 Making the "Case" for Emergency Management..........................................................................................6

SECTION 1: 4 STEPS IN THE PLANNING PROCESS STEP 1 - ESTABLISH A PLANNING TEAM

Form the Team ..............................................................................................................................................9 Establish Authority .....................................................................................................................................10 Issue a Mission Statement ...........................................................................................................................10 Establish a Schedule and Budget.................................................................................................................10

STEP 2 - ANALYZE CAPABILITIES AND HAZARDS Where Do You Stand Right Now? .......................................................................................................................11

Review Internal Plans and Policies.............................................................................................................11 Meet with Outside Groups..........................................................................................................................11 Identify Codes and Regulations ..................................................................................................................12 Identify Critical Products, Services and Operations...................................................................................12 Identify Internal Resources and Capabilities ..............................................................................................12 Identify External Resources.........................................................................................................................13 Do an Insurance Review .............................................................................................................................13

Conduct a Vulnerability Analysis .........................................................................................................................14 List Potential Emergencies............................................................................................................................14 Estimate Probability ......................................................................................................................................15 Assess the Potential Human Impact.............................................................................................................15 Assess the Potential Property Impact ...........................................................................................................15 Assess the Potential Business Impact ...........................................................................................................16 Assess Internal and External Resources........................................................................................................16 Add the Columns..........................................................................................................................................16

STEP 3 - DEVELOP THE PLAN Plan Components .........................................................................................................................................................17

Executive Summary ......................................................................................................................................17 Emergency Management Elements...............................................................................................................17 Emergency Response Procedures ..................................................................................................................18 Support Documents ......................................................................................................................................18

The Development Process ......................................................................................................................................19 Identify Challenges and Prioritize Activities ...............................................................................................19 Write the Plan ..............................................................................................................................................19 Establish a Training Schedule.......................................................................................................................19 Continue to Coordinate with Outside Organizations ..................................................................................19 Maintain Contact with other Corporate Offices..........................................................................................20 Review, Conduct Training and Revise .........................................................................................................20 Seek Final Approval .....................................................................................................................................20 Distribute the Plan........................................................................................................................................20

STEP 4 - IMPLEMENT THE PLAN Integrate the Plan into Company Operations.................................................................................................21

Conduct Training..........................................................................................................................................................22 Planning Considerations...............................................................................................................................22 Training Activities ........................................................................................................................................22 Employee Training ........................................................................................................................................23

Evaluate and Modify the Plan ................................................................................................................................24

SECTION 2: EMERGENCY MANAGEMENT CONSIDERATIONS Direction and Control ................................................................................................................................................27

Emergency Management Group (EMG) ......................................................................................................27 Incident Command System (ICS)................................................................................................................28 Emergency Operations Center (EOC) .........................................................................................................28 Planning Considerations...............................................................................................................................29 Security .........................................................................................................................................................29 Coordination of Outside Response ...............................................................................................................29

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