Attendees - SportsEngine



Attendees (strikethrough absent members)Terry LulfTravis BebeeKim BeckstromAlan BeckstromNathan BurgessBrian CarstensenNick DavidsonKristi DickErik EllinghysenDerrick “Coach D” GordonRory HaneyMike HoffCarl KrauseAmy RoethlerDarren SpreitherJeff BolinGuests: Lindsay Meyer, Steve Klomps, Dan Gibbs, CJ RynerAgendaCall to order @ 7:10 pmAgenda ItemName of PresenterTreasurer’s ReportMichael PetersonMotion to approveSecondTournament entrees paid in fullRSM expenses paid in fullMeeting with McKern soon to complete monthly reportsBudget to be complete soonAugust minutes Kim BeckstromMotion to approveRory HaneySecond Carl KrauseMotion carriesOversight Group/DOH updateJeff BolinSchedule completeWarm up ice is by age group (boys and girls)Coaches17 registeredDetermining head coachesFocus on getting younger age groups coveredTry-outs begin October 2019Consider possible conflict with Waseca football jamboreeTournaments on calendar (Lindsay Meyer)Will be on team pagesSpreadsheet neededJunior GoldJeff working with Nick WordenInformation added to websiteTravis contacted Bob about reserving iceLevels for the season determinedSupermitesAdded Wednesday nights in addition to Saturday, SundayPlan to participate in Jamboree (TBD)Advertising and Sponsorship UpdateNick DavidsonSee updated sponsor list (Nick to send)High school board sponsors - no communication to dateGambling UpdateEric Ellinghysen & Mike HoffGambling expenses September 2019Motion to approve Nick DavidsonSecondTravis BebeeMotion carriesState audit completeNo major issuesSome recommendations for minor things to update$20,000 check from gambling account to the organizationMotion Rorey HaneySecond Kristi DickMotion carries10000 shot shirtsNick DavidsonTo be awarded to those who participatedWill need sizes Capital improvement update Travis Bebee & Eric EllinghysenStereo system - install mid OctoberGlass for score box, drink rail are in queue, penalty box top (Becker Arena products)Heat for score box - considering optionsLocker roomsMeasurements to be scheduledBenches, hooks, paint (need estimate)Pre-approval for budget/work - $15,000MotionBrian CarstensenSecondAlan BeckstromMotion carriesWill communicate overages and vote to approve via e-mail if/when ariseD9 UpdatesTerry LulfTournament datesBantam, PeeWee, 12U 10/20/2019Squirts, 10U 11/4/2019Try Hockey For Free Day - 2 dates Meeting in October with RochesterSafe Sports needed team managers, team moms, locker room monitorsBantam off-ice trainingNick DavidsonAnytime Fitness construction delayedOMC and Anytime Fitness will be similar costWill get formalized proposal from AF and will vote via e-mailNew BusinessJerseysTravis BebeeTravis Bebee will order jerseys, socks - working with Lettermen SportsTracy Coshenet will continue to distribute and collect2 bantam teams, 3 squirtsProposal to look at how to handle jerseys at the end of season, with goal of having to only order every other year for the whole organization (home or away), rather than staggered orders every seasonBantam B2 bannerTravis BebeeDistrict championship winnerMotion to approve purchaseRorey HaneySecondNathan BurgessMotion carriesTournamentsCarl KrauseNeed tournament directorDiscussionDistrict requirements - will need to review moreFinding weekend, blocking hotelByron school ice rinkDan GibbsGibbs shared information about referendum being proposed in Byron for ice rinkSend blastRegistrationNeed USA Hockey number, background check & safe sport to Lindsay Meyer by October 1Mandatory for all board membersCan find onlineConcessionsRemaining workPainting (paint has been purchased)Replace pizza ovensMenu boardNeed breaker installed for pizza ovens Jeff Ahern to do electricDIBS hoursMonitor for menuMore to come - evaluating optionsEstimate $1500 remaining to complete workMotion Travis BebeeSecond Kim BeckstromMotion carriesFamily fun night9/28/2019DIBS hours available (template and tasks exist)Send e-mail blastRound tableQuestion about use of funds for player development/camp - interest in offering this to DCYHHistorically, we have not offered thisBoard concurs this is a good idea, but may be limited by timing, ice time, other programs, and players’ other commitmentsDiscussion indicated consensus to explore this option furtherAdjournment Motion to adjourn Nathan BurgessSecond Amy RoethlerMeeting adjourned @ 8:43 pmNotesUpcoming meetings:October 9 - Hubbell House Bar, Mantorville (tentative - need to check with Legion again as it was previously booked)November 13December 11Action ItemsSocial media update to recruit coaches - NateSocial media update to ask for additional sponsors - NatePete’s Bar and Grill would like a white jersey to display - also follow up with Pete’s re: sponsorshipUpdate association re: improvements Capital Improvement Committee - can add to website/e-mailAdd questionnaire for feedback/recommendationsSend email to association about byron referendum to build a hockey rink-- find someone from byron; they sent something out via snail-mail.Centralize list of booked tournaments; kept live while tournaments are bookedSend out reminder for registration (DONE 9/11/2019 KMB)Contact City to finalize dasher-board advertising revenue model.Update board responsibilities to include USA Hockey volunteer #, SafeSports, background checkCreate job description for jersey managementStart ground-work for tournament; need to know which oneEmail blast for family fun night coordinator (with voting buttons)Next Meeting Agenda ItemsTournament updateCapital improvement update ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download