University of Wisconsin–Whitewater



Provost Elrod opened the meeting with an overall review of the restructuring process including information that the position description for the administrator to be hired for UW-Rock County was being drafted. She also noted that as budgets are moved from UW Colleges to receiving institutions, there will be a conservative fiscal approach to hiring until needs and revenues are better understood.Sara Kuhl shared information about the visioning session on March 3rd at the UW-Rock County campus. Rock and Walworth County leaders including governmental, education, and business leaders convened in a facilitated working session that looked to the future of our joined communities. Forty-five people attended the session.For the remainder of the meeting, functional working groups reported on the work they had accomplished and what was left to be done. Members of the group had the opportunity to ask questions and share overlap for their activities.Members of the Joint Restructuring Committee have access to a shared Google.docs work area with folders established for each functional team. The purpose of the work area is to upload minutes, notes, and progress from groups.Members should note their goals and progress in a critical path/workflow document that Smith will send out and then post in Google.Docs under the general heading of “Teams.”The group discussed the vastly expanded need for more distance meeting facilitation including cameras in conference rooms with ready Skype or WebEx access. This advanced distance capability should be coupled with training for administrative staff. Pokot will submit a budget request for adding these capabilities.StudentsKind and Moran reported on student government progress including amending of both UW-Rock County and UW-Whitewater’s student government constitutions. Two senators from Rock County will be included in representation on WSG. Votes will occur within the next several weeks. They will upload the revised Organizational Chart to the Google.docs site.University StaffChancellor Kopper has approved changes in the bylaws that include a seat for a staff representative from UW-Rock County who will have an appointment after July 1. A policy crosswalk between the UW-Whitewater and UW-Rock County university staff will be forthcoming to discuss policies and processes.Academic StaffThe Assembly plans to add a single Rock County representative. One voting member from Rock will serve for a two-year term. They continue to review other changes that may dealing with the bifurcated (instructional and non-instructional) WW structure along with perhaps revising the structure to accommodate the smaller number of Rock staff. FacultyThe Faculty Senate has amended the WW constitution to accommodate Rock representation. The spring faculty meeting will include a campus-wide faculty vote on the change. A February vote in Faculty Senate approved one Senate representative for Rock County. Rock County faculty may also run for at-large membership at their ranks. Terms are for two years. Faculty Senate amended their Organization Committee to include a member from Rock County. The Organization Committee is conducting an audit for all faculty senate committees. They will review membership and charges to determine the needs for specific Rock representation. Perhaps the Senate will include ad hoc members for next year with full membership to begin the following year. Personnel rules might be reviewed as well. The UW- Rock County Steering Committee will solicit nominations from Rock faculty with elections to occur this spring. A question arose as to whether WW or Rock would implement the elections.Student Affairs Enrollment Management, AdmissionsThe group held a joint meeting March 9th at Rock.A workshop format involved sharing questions on variety of categories such as student life, TRIO, precollege programs, veterans services, international advising, recruiting, registrar, financial aid, admissions, and placement testing. The group took all the information and worked through it to determine priorities. They will continue meeting on a monthly basis alternating campuses. They are designating working groups and small group opportunities in their larger meeting format.Higher Learning CommissionJoan Cook discussed the drafting of HLC change requests as being the focus for the AAS and BAAS degrees. The draft of BAAS request is under review locally. A draft of AAS change request will be available within two weeks. Both AAS and BAAS change requests will go to the Provost and Chancellor. Cook will contact Carleen Vande Zande at UW System to determine timing and feedback.Online AASThe Online AAS is going to CEOEL for administrative home. It will be a collaborative degree. A working team is determining if and how WW will participate. Students and faculty in the program will have a home campus. Difficulties for faculty who have split positions between online and on-campus instruction were noted. Ana Mengibar from UW- Rock County would like a meeting for shared faculty to address concerns. There will need to be an MOU developed to see what cost-sharing structure will be. CEOEL will function under the umbrella of UW System.Human ResourcesPutland shared information from a teleconference among HR professionals. Putland has an official list of employees. Jason Beyer, UW Colleges, will have town hall meetings on each receiving campus to go over processes. Included in the processes will be an approach for notifying employees, identifying home campuses, and communicating to employees. March 19 meetings begin. After the Board of Regents meeting on April 9, official letters will go out. MOUs will have some Central employees remaining in that capacity. If there is not a spot for a consolidated employee, leaders will need to determine layoff process and priority hire process. Regional level status is still undetermined. The HR group was advised not to pursue hiring until they get approval from UW System. If a campus has a position to post, the campus will need to let System know. Information TechnologyAt least two parallel tracks deal with IT issues. One track involves the use of technology and the other is Student Information System (SIS)-related. The IT task force at System is working on SIS. There are 30-40 different systems operating within the Colleges that need review. The eApp will continue. Email transition will be more challenging to comingle between campuses. The office of University Marketing and Communication has an electronic mailbox that can communicate with Rock staff and/or students. The campuses will probably have to engage Microsoft to assist with the email migration for students and staff.On March 23rd, there will be an IT System Team meeting.FacilitiesZobel discussed a joint tour of the Rock County campus. Team members started to explore ideas for the future. Work order systems, etc., were discussed. Six staff members are employed at Rock. As with other decisions, this group really needs to know funding before they can make decisions. Fobs and cards can currently be used for unlocking doors at Rock County. WW staff noted the high quality of the structure, design and maintenance of the facilities that were in excellent working order.FeesBiliodeau noted that Chrissy Smith (or someone from budgeting), Greg Cook, Kristin Fillhouer, and Student Government should be included in larger fees group. Segregated fees, student committees, and SUFAC structures need to be considered. The group will have a full report next month. Differential fee tuitions may also be addressed in a separate group. CurriculumAn initial meeting was on February 2 at Rock County. Working groups were created. On behalf of one working group, Oster (WW Undergraduate Curriculum Committee) submitted a proposal seeking endorsement for WW to request HLC permission to offer the AAS and BAAS degrees. Oster is visiting WW college curriculum committees to share information on these degrees, and a vote in the University Curriculum Committee (WW) will be held soon. Rock Collegium will also vote to endorse the HLC change request for WW to offer the AAS and BAAS.A working group is also studying engineering and nursing collaborative degrees. The Provost has a draft of an MOU for UW-Platteville engineering degree. The Provost noted the necessity for communicating a message of positive action and collaboration as we go forward. Provost will send out overview message to department chairs and faculty as they approach reviewing curriculum within departments. Deans Council should also communicate positive message. The Curriculum Crosswalk Group has short timeline in order to accommodate the Registrar’s Office need to input the course material. That committee is meeting regularly.Division/Department Organization Structure The group is discussing the meaning and value of the Divisional Structure at Rock. Keeping divisions makes sense for first year. What are division leader responsibilities? What will be lost as departments across state are lost? The group is considering what level of administrative support the new college will have. All need clarity to determine steps forward. What will be the process and purpose for Rock faculty to interact with WW disciplines/departments?CommunicationKuhl indicated that they are developing FAQs for the restructuring website. They are collecting local questions and answers. UW Rock County will be in the weekly news in UW-Whitewater This Week. By September 1, the Rattler from Rock will be merged with WW. Conversations on web page design are beginning by gathering stakeholder feedback. Social media integration will also need to be accomplished. Many different media will tell Rock’s story on the WW campus. Two-hour meetings will be used going forward.The next meeting is on April 19 from 9 – 11:00 a.m. in University Center 259A. ................
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